Loading...
PC Min - 08/13/2013CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. The Planning Commission meeting of August 13, 2013, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair Reynolds and the following proceedings were had, to wit: AUGUST 13, 2013 CITY HALL COUNCIL CHAMBERS TUESDAY ROLL CALL Commissioners Present Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Philip C. Reynolds, Jr. Paul Resnikoff Pam Finch Elizabeth Gibbons Bob Roseberry Commissioners Absent: Staff Present: APPROVAL OF MINUTES Commissioner: Community Development Director: Associate Planner: Associate Planner: City Attorney: Public Works Director: Recording Secretary: Brian Brennan Paul Kermoyan Steve Prosser Daniel Fama William Seligmann Todd Capurso Corinne Shinn Motion: Upon motion by Commissioner Gibbons, seconded by Commissioner Roseberry, the Planning Commission minutes of the meeting of July 9, 2013, were approved as submitted. (5-0-1; Commissioner Brennan was absent) COMMUNICATIONS There were no communications items. Campbell Planning Commission Minutes for August 13, 2013 Page 2 AGENDA MODIFICATIONS OR POSTPONEMENTS There were no agenda modifications or postponements. ORAL REQUESTS There were no oral requests. *** PUBLIC HEARINGS Chair Reynolds read Agenda Item No. 1 into the record as follows: PLN2013-158 Public Hearing to consider the application of Ms. Holly Emery for Emery, H. a Site and Architectural Review Permit (PLN2013-158) to allow a second story addition that would extend along an existing substandard second-story setback over the attached garage of an existing single-family residence on property located at 411 Kings Court in an R-1-6 (Single-Family Residential) Zoning District. Staff is recommending that the project be deemed Categorically exempt under CEQA. Planning Commission action final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Steve Prosser, Associate Planner Mr. Steve Prosser, Associate Planner, presented the staff report as follows: • Reported that the applicant is seeking a Site and Architectural Review Permit to allow the modification to a second story setback to allow a 380 square foot second story addition of an existing one-story garage located at the front of the property. • Described the project site as being on the north side of Kings Court, east of Llewellyn and developed with asingle-family residence. • Said that this addition will extend the second story by 15 feet along the western property line. The reduced setback would be at 6.5 feet rather than the require 10. • Said that staff has found that this request would not be detrimental to the health safety and general welfare of the community. It is compliant with the R-1-6 zoning regulations except for the side yard setback. The design compliments and is consistent with the neighborhood and will not adversely impact neighbors. • Added that two letters of support from the adjacent property owners were provided. • Recommended approval subject to the proposed conditions of approval and advised that SARC forwarded this proposal on without modifications. Commissioner Resnikoff provided the Site and Architectural Review Committee report as follows: • SARC reviewed this project on July 9,2 013 and was supportive as presented. Chair Reynolds opened and closed the Public Hearing for Agenda Item No. 1. Commissioner Roseberry: Campbell Planning Commission Minutes for August 13, 2013 Page 3 • Pointed out that in the past the Commission has come down hard on others seeking an adjustment to a required setback. • Recalled that one time in particular it was a frontage setback. • Admitted that he initially was disinclined to go along with this request and questioned what was different in this case. • Said that upon reflection this extension of a setback that is already deficient wasn't so bad. Commissioner Gibbons: • Said that this concern was the heart of the SARC discussion. • Added that there was significant concern about a previous request, she believes it was on N. Central Avenue that the Planning Commission denied. • Stated that this previous denial raised the question of consistency. • Said that two issues came into play. One, this second story is already there. Two, the house right next door has a similar addition over its garage. • Added that this home is within a cul de sac and is not out of context with its neighborhood. • Concluded that SARC decided that this request was not inconsistent but rather that such decisions can be evaluated on a case-by-case basis. Chair Reynolds said that he appreciates the neighbor outreach that was done. That was a commendable thing to do and the effort goes a long way for him. Motion: Upon motion of Commissioner Finch, seconded by Commissioner Resnikoff, the Planning Commission adopted Resolution No. 4109 approving a Site and Architectural Review Permit (PLN2013-158) to allow a second story addition that would extend along an existing substandard second-story setback over the attached garage of an existing single-family residence on property located at 411 Kings Court subject to the findings and conditions of approval, by the following roll call vote: AYES: Finch, Gibbons, Resnikoff, Reynolds and Roseberry NOES: None ABSENT: Brennan ABSTAIN: None Chair Reynolds advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. **~ Chair Reynolds advised that he would need to recuse from the next two items due to a professional conflict of interest. He turned the gavel over to Vice Chair Resnikoff and left the meeting. Acting Chair Resnikoff read Agenda Item No. 2 into the record as follows: Campbell Planning Commission Minutes for August 13, 2013 Page 4 2. PLN2012-232 Public Hearing to consider the application of Crown Castle for Sprint PCS Sprint PCS, for a Conditional Use Permit (PLN2012-232) to allow the continued operation and modification of an existing Sprint wireless telecommunications monopole on property located at 16146 Mozart Avenue in a P-O (Professional Office) Zoning District. Staff is recommending that the project be deemed Categorically exempt under CEQA. Planning Commission action final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Steve Prosser, Associate Planner Mr. Steve Prosser, Associate Planner, presented the staff report as follows: • Reported that the applicant is seeking approval of a Conditional Use Permit for a Sprint wireless telecommunications monopole on property located at the southwest corner of Mozart and Bascom Avenues. • Said that the lot is developed with anon-conforming single-family residence and a 70-foot tall monopole that was approved in 2004 under County jurisdiction. In 2006, this property was annexed into the City of Campbell. • Advised that this existing 70-foot tall monopole contains equipment from multiple carriers. This carrier, Sprint, is located second from the top. • Added that this carrier is proposing to change out existing panel to LTE six-foot. • Said that the antenna array extends out from the monopole. There is also one proposed microwave antenna that is flush mounted. Three existing equipment cabinets on the ground will be replaced with two new. • Reported that the P-D (Planned Development) zoning allows non-stealth telecommunications equipment with issuance of a Conditional Use Permit. The focus of review is on the design and relationship with the surrounding area. • Said that staff made the determination that this modification represents a significant change as it was switching from flush mounted to array mounted antennas. • Said that both staff and SARC recommended that the applicant modify its proposal but the applicant explained that was not feasible and promised further information to support that position. When the applicant returned to SARC, the information provided was not what had been requested. However, the applicant requested that this item be forwarded on to the Planning Commission without further modifications. • Added that the application tonight is for the original submittal without any of the modifications proposed at two SARC meetings. • Said that the Community Development Director and staff contacted Sprint and the applicant to seek out a way to meet the design needs of the City as well as the goals of the applicant and two options were offered. One was to reduce the arm from three feet to 18-inches for the RE equipment. The other was to flush mount the antennas. These proposals were offered after the staff report had been distributed. • Informed that he has confirmed with Sprint that Option 2 (flush mount) could be done. • Distributed a desk item from the applicant that shows the elevation as now proposed. Campbell Planning Commission Minutes for August 13, 2013 Page 5 • Stated that staff is recommending the adoption of a resolution approving a Conditional Use Permit to allow this modification, subject to the proposed conditions of approval. • Suggested that if the Commission elects to go with the newly proposed Option 2 that draft conditions 3, 4 and 5 be removed. Commissioner Gibbons provided the Site and Architectural Review Committee report as follows: • Advised that after a lengthy effort working with SARC and later between staff and the applicant, the requirements outlined by staff and SARC have been met. Acting Chair Resnikoff opened the Public Hearing for Agenda Item No. 2. Jason Osborne, Applicant: • Thanked Planner Steve Prosser for working with them as well as Director Paul Kermoyan. • Added that he is available for any questions. • Stated that they propose to go with Option 2 and find the conditions of approval to be completely fair. Acting Chair Resnikoff closed the Public Hearing for Agenda Item No. 2. Commissioner Gibbons asked staff to clarify the proposed modifications to the conditions. Planner Steve Prosser said that staff recommends the elimination of conditions 3 and 5 and the modification of condition 4. Commissioner Roseberry: • Expressed his frustration with utilities that are ugly but also necessary. • Added that he did not feel it was unreasonable for staff to ask for backup materials to support a request. • Pointed out that the requested coverage map was never provided. Acting Chair Resnikoff: • Said that two SARC meetings were devoted to this application and they were unproductive. • Reminded that the goal is to reach a stealth installation wherever possible. • Added that the intent in asking for additional information from the applicant to support this application was to see why it was not possible to have a more flush mounted antenna. • Concluded that the Option 2 ultimately offered satisfies the use of flush mount and makes the equipment less visible than what was originally proposed. Commissioner Roseberry pointed out that there are always technological advances. Campbell Planning Commission Minutes for August 13, 2013 Page 6 Acting Chair Resnikoff: • Said that it is important to make it the best it can be given this is needed. • Commended staff and the applicant for getting back together and collaborating on a viable final result. • Added that this proposal is different from what SARC saw but is acceptable. Director Paul Kermoyan: • Credited work with Michelle at Crown Castle as well as with Jason and Steve to reach this solution. • Suggested referencing plans dated 8/13/13 that depict the flush mounts. Motion: Upon motion of Commissioner Gibbons, seconded by Commissioner Finch, the Planning Commission adopted Resolution No. 4110 approving a Conditional Use Permit (PLN2012-232) to allow the continued operation and modification of an existing Sprint wireless telecommunications monopole on property located at 16146 Mozart Avenue, subject to the findings and conditions of approval as modified with the revision to condition 1 to reference plans received on August 13, 2013, and deleting conditions 3, 4 and 5, by the following roll call vote: AYES: Finch, Gibbons, Resnikoff and Roseberry NOES: None ABSENT: Brennan ABSTAIN: Reynolds Acting Chair Resnikoff advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. *** Acting Chair Resnikoff read Agenda Item No. 3 into the record as follows: 3. PLN2013-33 Public Hearing to consider the application of Sprint PCS for a Sprint PCS Conditional Use Permit (PLN2013-33) to allow modification and continued operation of an expired Sprint wireless telecommunications facility on property located at 1630 W. Campbell Avenue in a C-1 (Neighborhood Commercial) Zoning District. Staff is recommending that the project be deemed Categorically exempt under CEQA. Planning Commission action final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Daniel Fama, Associate Planner Mr. Daniel Fama, Associate Planner, presented the staff report as follows: • Reported that this project site is within the Kirkwood Shopping Center, in the parking lot adjacent to Whitwood. • Added that this installation was originally approved in 1997 as a stealth that mimicked a lighting standard. Campbell Planning Commission Minutes for August 13, 2013 Page 7 • Said that in 2003, through an Administrative Site and Architectural Review Permit approval, it was extended for five years. • Said that in 2010, a Conditional Use Permit was approved for Clearwire antennas. • Explained that the C-1 (Neighborhood Commercial) zoning district allows wireless installations (non-stealth) with issuance of a Conditional Use Permit. • Reported that this request proposes to replace three antennas with three new ones as well as the installation of six remote radio units (RRU). The new antennas are shorter but deeper. At one-foot, eight inches, the new antennas are eight-inches further than the existing. The RRUs will be in two rows, with three per row. • Reminded that new and/or modified installations should minimize visual impacts whenever possible. • Said that despite the Tax Relief Act that limits the scope of the review of renewal requests for existing installations, staff and SARC found that this proposal to double its equipment represents a substantive change that merits review. • Reported that following the SARC meeting, staff was able to secure an agreement to modify the proposed design to place the RRUs at the base. The cabling, although external, will be shielded to minimize their appearance. • Recommended the adoption of a resolution approving this Conditional Use Permit to allow the modification of an existing wireless telecommunications facility. Director Paul Kermoyan: • Stated that it was a pleasure working with Crown Castle and Daniel Fama. • Reminded that the original approval on this site was for a stealth light pole with antenna. • Said that the question was how best to achieve awin-win design that makes this less obtrusive and concealing more. • Said that staff supports this current proposal. Commissioner Finch provided the Site and Architectural Review Committee report as follows: • SARC reviewed this application on June 25. • Stated that SARC found that the alternatives proposed at that point did not sufficiently diminish the appearance of this equipment. • Added that SARC suggested that the applicant investigate placing the RRUs on the ground, if possible and that any new panel be flush mounted. • Said that the applicant addressed those recommendations and SARC can recommend approval. Acting Chair Resnikoff opened the Public Hearing for Agenda Item No. 3. Jason Osborne, Applicant: • Thanked Planner Daniel Fama and Director Paul Kermoyan as well as the Planning Commission. Acting Chair Resnikoff closed the Public Hearing for Agenda Item No. 3. Campbell Planning Commission Minutes for August 13, 2013 Page 8 Commissioner Roseberry asked if the final design is depicted on the plans the Commission has before it. Planner Daniel Fama: • Replied no. • Added that the project is conditioned that the new design be "to the satisfaction of the Community Development Director." • Said that the RRUs would be located at the base and not mounted. The antennas would be more tucked in. Commissioner Finch: • Said that she is thrilled to see staff and the applicant demonstrate such a collaborative effort in working together and appreciates that effort. Acting Chair Resnikoff: • Agreed with Commissioner Finch. • Added that all three SARC meetings held recently with this applicant were discouraging. One was for this location and two for the previous item. • Thanked staff for continuing to work with the applicant to reach a good solution. Motion: Upon motion of Commissioner Finch, seconded by Commissioner Gibbons, the Planning Commission adopted Resolution No. 4111 approving a Conditional Use Permit (PLN2013-33) to allow modification and continued operation of an expired Sprint wireless telecommunications facility on property located at 1630 W. Campbell Avenue, subject to the findings and conditions of approval, by the following roll call vote: AYES: Finch, Gibbons, Resnikoff and Roseberry NOES: None ABSENT: Brennan ABSTAIN: Reynolds Acting Chair Resnikoff advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. *** Chair Reynolds returned to the dais and assumed the gavel. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR Director Paul Kermoyan offered the following updates in addition to his written report: • Advised that the newly appointed Planning Manager, Aki Honda Snelling, will begin work on August 26th. She comes to Campbell from Cupertino where she is currently a Senior Planner. There was a lot of competition for the position and she was the best fit. Campbell Planning Commission Minutes for August 13, 2013 Page 9 • Reminded that there had been discussion in the past about conducting a Planning 101 Workshop and Brown Act refresher course. This workshop would allow staff to refresh the Commission's skill set. • Asked the members to provide subject matter suggestions this evening as well as at any time in the future. • Added that he thinks this workshop would be scheduled for the beginning of the year. Commissioner Resnikoff: • Said that this workshop is a great idea. • Added that it would be helpful given there are three new Commissioners joining the Commission. • Admitted that when he joined the Commission he was initially intimidated by the use of numerous acronyms until he became more familiar with them. Basic information such as that could be most helpful. Director Paul Kermoyan introduced Public Works Director Todd Capurso. PW Director Todd Capurso: • Stated that he was pleased to be in Campbell and has been on the job for about six weeks now. • Added that he was Parks & Public Works Director for Los Gatos as well as having served as their Interim Planning Director. • Reported that he was a part of the interview process for the Planning Manager and four extremely good final candidates were interviewed. Aki Honda Snelling was the best fit and the most qualified. • Discussed the Hacienda Green Streets Project, which is a street rehab project. • Admitted that Hacienda has been in a declining condition for several years. • Said that this Green Streets Project is a creative approach and represents an environmentally friendly project that includes the narrowing of the paved roadway and installation of landscaping pockets to help better address drainage. This landscaping decreases the impervious surface area and will result in less of an impact on the storm water systems and result in fewer drainage problems. • Added that there will be a dedicated bike lane as well as ADA ramps. • Stated that he would make himself available in the future to address and/or update the Planning Commission on any of the Public Works projects. Commissioner Roseberry asked when the Hacienda Green Streets Project would begin construction. PW Director Todd Capurso: • Said that the last comments were received three weeks ago. A Study Session with the City Council will occur in September. Plans and specs should be approved in October and the project then put out for bid. It is anticipated the contract will be awarded in the spring and construction started late spring/early summer. Campbell Planning Commission Minutes for August 13, 2013 Page 10 Commissioner Gibbons asked if the drainage swales would be located on the sides or in the middle of the street. PW Director Todd Capurso said that they would be located on the sides to better manage drainage, allow for on-street parking as well as crosswalks and access. ADJOURNMENT The Planning Commission meeting adjourned at 8:18 p.m. to the next Regular Planning Commission Meetin August 27, 2013. SUBMITTED BY: Corinne Shinn, Recording Secretary APPROVED BY APPROVED BY: ATTEST: ---~ secretary .~ ~-~, Paul Resnikoff, Acting Chair -Items 2 and 3