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PC Min - 02/11/2014CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. FEBRUARY 11, 2014 CITY HALL COUNCIL CHAMBERS TUESDAY The Planning Commission meeting of February 11, 2014, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair Resnikoff and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Commissioners Absent: None Staff Present: Comm. Dev. Director: Planning Manager: Associate Planner: Associate Planner: City Attorney: APPROVAL OF MINUTES Paul Resnikoff Bob Roseberry Cynthia L. Dodd Pam Finch Yvonne Kendall Philip C. Reynolds, Jr. Michael L. Rich Paul Kermoyan Aki Honda Snelling Steve Prosser Daniel Fama William Seligmann Motion: Upon motion by Commissioner Reynolds, seconded by Commissioner Rich, the Planning Commission minutes of the meeting of January 28, 2014, were approved. (7-0) Campbell Planning Commission Minutes for February 11, 2014 Page 2 COMMUNICATIONS There were no communications items. AGENDA MODIFICATIONS OR POSTPONEMENTS There were no agenda modifications or postponements. PUBLIC HEARINGS **~ There were no Public Hearing Items. MISCELLANEOUS *~* 1. Mayor's Roundtable Report by Vice Chair Bob Roseberry. Vice Chair Roseberry presented the update as follows: • Explained that the Mayor had recently convened a meeting consisting of representatives of the City's Boards and Commissions. • Said that the Mayor indicated that these groups don't always know what Council is advocating as well as the Council may not always know what Boards and Commissions are advocating. This can result in working at cross purposes or at least not in alignment. • Added that the Mayor plans to hold monthly Mayor's Roundtable meetings as a forum to discuss issues that each group should be informed about. This includes things as the Portals Project or issues that are not typically in front of us as a Planning Commission. • Stated that the thoughts and ideas raised by the Commission this evening would be taken back to the next Mayor's Roundtable and folded into future discussions. Chair Resnikoff asked if there were any questions. Director Paul Kermoyan asked how the Commission would like to communicate on possible issues into the future. Perhaps it would be best to agendize this topic on all future Planning Commission agendas. Vice Chair Roseberry: • Admitted that it might be helpful to agendize updates from these Mayor Task Force meetings on future Planning Commission agendas. This would allow the Planning Commission to review and discuss what different Commissions' roles are and how their actions might impact activities of the Planning Commission. Campbell Planning Commission Minutes for February 11, 2014 Page 3 • Added that the Planning Commission tends to interact most often with the Historic Preservation Board as it considers hearing items that come forth with recommendations from the HPB. • Stated that the intent seems to be looking at Campbell in a more holistic way. This will allow each Board and Commission to understand what other groups are doing and put things into context more. Director Paul Kermoyan suggested agendizing Updates from the Mayor's Roundtable each month on Planning Commission agendas. Vice Chair Roseberry agreed and said that other participating representatives can be invited to attend Planning Commission meetings as well. Commissioner Reynolds: • Stated that this is a good idea but he is trying to understand how information can be shared in an efficient manner. • Pointed out: that all Board and Commission agendas are already available and accessible on the City's website. • Said he is not clear how much time it might take to go through all of them and perhaps how relevant they may be at times to the other groups. • Reminded that the members of this Commission receive emailed links to Council agendas and minutes and he especially enjoys looking at items that have been forwarded on the Council by the Planning Commission. • Added that in the past he has attended several group's meetings from the Bicycle Committee to the Historic Preservation Board to the Civic Improvement Commission. Vice Chair Roseberry said that someone from the Planning Commission would be participating in the Mayor's Roundtable each month from now on but he is not certain who that person will be. Commissioner Rich said that it was a good idea for there to be a monthly meeting among representatives from all of the groups. He asked how information would be reported back to this Commission. Commissioner Dodd: • Asked Director Kermoyan if it is safe to assume that staff provides the necessary information to the Planning Commission for any items coming before it that is connected to issues overseen by other Boards or Commissions. • Asked if that input is a part of staff's recommendation. Director Paul Kermoyan: • Assured that staff analyzes how a project meets City policies and regulations and flushes out any issues when forming recommendations for the Commission. • Added that many uses are not seen by the Planning Commission. For example, the Portals Project is managed by the Public Works Department and not the Community Development Department. Public Works submits its projects directly to Campbell Planning Commission Minutes for February 11, 2014 Page 4 the City Council for approval. The Portals Project has been on the books for a long time. • Added that he can make the plans available. Commissioner Reynolds suggested that attendance at future Mayor's Roundtables be rotated by members of all Boards and Commissions. That would give each member the opportunity to learn what the other groups are doing. Chair Resnikoff advised that the Mayor has asked the Chairs to participate to retain consistency. The participants would change each year. Commissioner Rich reported that since participating in Leadership Campbell he has advocated the idea of forming a new City Committee of volunteers that can market Campbell. The goal would be to line up companies to come to Campbell. This group can make clear the advantages and benefits of coming to Campbell. Chair Resnikoff said that is a good idea. Vice Chair Roseberry said that it is good to bring up what is on the minds of our Commissioners and provide that information to our representative (Chair Resnikoff) to take back to the next Mayor's Roundtable. Commissioner Kendall: • Said that she liked the idea of such a program. • Agreed that not everything being done by each Board and Commission will be of interest to other groups. • Concluded that it is big issues that may overlap the roles of several Boards and Commissions that should be shared. Vice Chair Roseberry pointed out that the Planning Commission is one of the bigger entities as far as activity. Chair Resnikoff: • Said that he would be attending these meetings in the future. He had asked Vice Chair Roseberry to attend this first one as he already had committed to attend the Dell Avenue Area Plan meeting being held that same evening. • Asked Vice Chair Roseberry if there was any specific call for action. Vice Chair Roseberry said no. This was an introductory meeting. He said that the comments from tonight's discussion would be taken back to the next Mayor's Roundtable. Chair Resnikoff said that updates would be agendized on future Planning agendas. He added that it doesn't take a lot of time to keep on top of the actions of other Boards and Commissions. Their minutes tend to be much shorter than Planning minutes. Campbell Planning Commission Minutes for February 11, 2014 Page 5 REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR Director Paul Kermoyan added the following updates to his written report: • Gave the final reminder of the Planners Academy to be held in March. • Advised that the third Citizen's Advisory Committee (CAC) meeting was held on January 29th as part of the Dell Avenue Area Plan (DAAP) process. At this CAC meeting the heart of the plan was discussed. That included the vision statement and draft development standards. The draft is far from complete. Feedback was provided regarding intensity, heights and parking standards. One member felt that the parking standards should be reduced. However, one nearby business (Barracuda;) has insufficient parking and is currently drafting a Parking Management Plan that incorporates solutions such as shuttles. • Announced that the Boswell's Conditional Use Permit approved by the Planning Commission at its last meeting has been appealed. • Added that just this morning staff was advised that Boswell's has abandoned this project and will look for a new location. • Concluded that the appeal would still proceed to Council as there is a current entitlement that runs with the property. ADJOURNMENT The Planning Commission meeting adjourned at 7:49 p.m. immediately to a Study Session and subsequently to the next Regular Planning Commission Meeting of February 25, 2014. r SUBMITTED BY: Cori e ~ ecording Secretary APPROVED B`r': ,i'~'--e ~~' Paul R~e~nikoff Chair i~ ATTEST: ~~~ ~~~ ~ ~ - _ -y'- Paul er oyan, Secretary