Loading...
PC Min - 05/26/2015CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. TUESDAY MAY 26, 2015 CITY HALL COUNCIL CHAMBERS The Planning Commission meeting of May 26, 2015, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair Finch and the following proceedings were had, to wit: ROLL CALL Commissioners Present Commissioners Absent: Staff Present: APPROVAL OF MINUTES Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: None Community Development Director: Planning Manager: Senior Planner: Associate Planner: Associate Planner: City Attorney: Recording Secretary: Pamela Finch Cynthia L. Dodd Ron Bonhagen Yvonne Kendall Philip C. Reynolds, Jr. Michael L. Rich Donald C. Young Paul Kermoyan Aki Honda Snelling Cindy McCormick Daniel Fama Stephen Rose William Seligmann Corinne Shinn Motion: Upon motion by Commissioner Reynolds, seconded by Commissioner Young, the Planning Commission minutes of the meeting of May 12, 2015, were approved as submitted. (6-0-0-1; Vice Chair Dodd abstained) Campbell Planning Commission Minutes for May 26, 2015 Page 2 COMMUNICATIONS None AGENDA MODIFICATIONS OR POSTPONEMENTS None ORAL REQUESTS Chair Finch took a moment to welcome Garrett Dickson and his father who are in the audience this evening. Garrett is amiddle-school student who is observing this meeting in order to earn a Scout merit badge. C[~N4FNT There were no consent items. *~* PUBLIC HEARINGS Commissioner Reynolds advised that he would need to recuse himself from Agenda Item 1 due to a professional conflict of interest. He left the dais and chambers. Chair Finch read Agenda Item No. 1 into the record as follows: 1. PLN2013-132 Public Hearing to consider the application of Ashley Woods Woods, A. for a Conditional Use Permit (PLN2013-132) to allow the establishment of a new roof mounted telecommunications facility, extended parapet wall, ground mounted generator and supporting equipment on property located at 1600 W. Campbell Avenue in the C-1 (Neighborhood Commercial) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Planning Commission action final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Stephen Rose, Associate Planner Mr. Stephen Rose, Associate Planner, presented the staff report. Commissioner Kendall presented the Site and Architectural Review Committee report as follows: • SARC reviewed this project on May 12, 2015, and was supportive with no recommended changes. Chair Finch opened the Public Hearing for Agenda Item No. 1. Campbell Planning Commission Minutes for May 26, 2015 Page 3 Chair Finch closed the Public Hearing for Agenda Item 1. Motion: Upon motion of Commissioner Kendall, seconded by Commissioner Dodd, the Planning Commission adopted Resolution No. 4210 approving a Conditional Use Permit (PLN2013-132) to allow the establishment of a new roof mounted telecommunications facility, extended parapet wall, ground mounted generator and supporting equipment on property located at 1600 W. Campbell Avenue, subject to the conditions of approval, by the following roll call vote: AYES: Bonhagen, Dodd, Finch, Kendall, Rich and Young NOES: None ABSENT: None ABSTAIN: Reynolds Chair Finch advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. Commissioner Reynolds returned to the chambers and dais after the conclusion of Agenda Item No. 1. *** Chair Finch read Agenda Item No. 2 into the record as follows: 2. CIP2016-2020 Public Hearing to consider the City of Campbell's 2016-2020 Staff Capital Improvement Plan for citywide projects for consistency with the City's General Plan. Staff is recommending that the project be deemed exempt under CEQA. Tentative City Council Meeting Date: June 4, 2015. Project Planner.' Aki Honda Snelling, Planning Manager Ms. Aki Honda Snelling, Planning Manager, presented the staff report. Chair Finch asked if there were questions for staff. Commissioner Kendall asked if there was going to be any discussion of the items on a one-by-one basis. Planning Manager Aki Honda Snelling said it was not necessary to go over the items one at a time but any specific item that raises questions can certainly be discussed. Commissioner Kendall questioned the public facilities buildings proposed for the Police Department annex replacement. She questioned whether that inclusion could be re- evaluated in the future if the Civic Center Master Plan moves forward. Director Paul Kermoyan: Campbell Planning Commission Minutes for May 26, 2015 Page 4 • Advised that the Council wants that item to go through sooner rather than later. • Reported that these existing buildings in use have afive-year life span. Added to that there are issues of accessibility as well as containment within the holding cell. • Said that there is some urgency for this item. Commissioner Rich: • Said he has no issue with any of the projects included and finds them to be basic projects. • Stated that it would be helpful in the future to have previous year information as well. • Asked staff how these CIP project priorities are established. Director Paul Kermoyan: • Recounted how every year the Executive Team meets and talks about needs. As a group, CIP potential projects developed are then prioritized. This process occurs over about three to four meetings before the CIP proposal list is finalized. • Said that one of the main factors is how much money is available for the CIP and what are the most important and/or pressing projects. • Said that once the draft list is ready, it is reviewed by the City Council. • Explained that the Planning Commission reviews the proposed projects included in a City's proposed CIP to find that all included projects are consistent with the General Plan. This finding is required by State law. Commissioner Rich pointed out that some of the projects are grant dependent and said that one never knows if or when a grant is obtained. Director Paul Kermoyan agreed that a project depending on grant funding could not be started until the grant process is completed and grant funds secured. He added that most grant-dependent projects fall under the purview of the City's Public Works Department. Commissioner Young said that he is comfortable finding consistency with the General Plan using the goals and policies provided by staff. Commissioner Dodd said that some projects are specific while others are not. For example, the bicycle-pedestrian traffic safety project is basic and non-specific. Planning Manager Aki Honda Snelling said that the General Plan's goals are larger picture ideas and the strategies are more specific on what should be done to achieve the goal(s). Commissioner Dodd asked staff if there are plans to secure more funding for the Hacienda Green Streets Project. Director Paul Kermoyan said that the Hacienda project was previously funded. The same goes for the DAAP (Dell Avenue Area Plan). White you no longer see those included on this newest CIP, those two items are already funded. Campbell Planning Commission Minutes for May 26, 2015 Page 5 Chair Finch pointed to a discrepancy in the dollar amount indicated for the Police Annex replacement buildings. On the chart it is listed at $200,000 while on the individual project sheet it reflects a higher amount of $275,000. Planning Manager Aki Honda Snelling said that the higher amount is the correct one. Chair Finch pointed out that there are no staff costs included in the "Hard Court Resurfacing" project. Is that work done by an outside agency? Director Paul Kermoyan said that something such as that would typically go out to bid. Chair Finch asked about sidewalk replacement. Director Paul Kermoyan said that this represents a program shift. The property owner is ultimately responsible for sidewalk repair. If a property owner wants concrete, s/he pays. If they can live with asphalt, the City will do it. Over time it begins to look rather patchy so it was decided that the time has come for the City to find funds to do concrete repairs rather than asphalt. Chair Finch asked who would be responsible for these repairs in the future. Director Paul Kermoyan said he did not know the answer as those improvements are overseen by the Public Works Department. Chair Finch opened the Public Hearing for Agenda Item No. 2. Chair Finch closed the Public Hearing for Agenda Item No. 2. Commissioner Kendall: • Said that she has read through the proposed CIP and finds that those projects included appear to be in alignment with the City's General Plan. She has no concerns. • Added that it is important to support the Police Department, parks and open spaces. • Pointed out that there is some funding now in the CIP for pedestrians and bicycle safety on our City's streets. Before that item was funded, it had to start with somebody's dream. • Concluded that the projects included are well aligned with what the City is looking for. Motion: Upon motion of Commissioner Reynolds, seconded by Commissioner Kendall, the Planning Commission took minute action to find the City's proposed Capital Improvement Plan 2016- 2020 consistent with the City's General Plan and to forward a recommendation that the City Council adopt said Capital Improvement Plan 2016-2020 and also found the CIP to be Exempt Campbell Planning Commission Minutes for May 26, 2015 Page 6 from CEQA as it does not represent a specific project, by the following roll call vote: AYES: Bonhagen, Dodd, Finch, Kendall, Reynolds, Rich and Young NOES: None ABSENT: None ABSTAIN: None Chair Finch advised that item would be considered by the City Council at a June meeting, for final action. *** REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR Director Paul Kermoyan added the following update(s) to his written report: • Corrected an error in his written report. Council denied the request for authorization to proceed with a proposed General Plan Land Use change for property located at Smith/San Tomas Aquino Road on a 4-1 vote. There were no other changes. ADJOURNMENT The Planning Commission meeting adjourned at 8:00 p.m. immediately to a Study Session (with three items) and subsequently to the next Regular Planning Commission Meeting of June 9, 2015^ _ SUBMITTED BY: ne~hinn, Recording Secretary i i R ~-, APPROVED BY: ~ ~ ~ ~ U~ am Finch Chair ATTEST: ~' Pau er yan, Secretary