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PC Min - 01/26/2016CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. The Planning Commission meeting of January 26, 2016, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair Dodd and the following proceedings were had, to wit: JANUARY 26, 2016 CITY HALL COUNCIL CHAMBERS TUESDAY ROLL CALL Commissioners Present: Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: Cynthia L. Dodd Yvonne Kendall Ron Bonhagen Pamela Finch Philip C. Reynolds, Jr. Donald C. Young Commissioners Absent Staff Present: APPROVAL OF MINUTES Commissioner: Community Development Director: Associate Planner: Associate Planner: City Attorney: Michael L. Rich Paul Kermoyan Daniel Fama Stephen Rose William Seligmann Motion: Upon motion by Commissioner Finch, seconded by Commissioner Young, the Planning Commission minutes of the meeting of January 12, 2016, were approved as submitted. (6-0-1; Commissioner Rich was absent) Campbell Plannning Commission Minutes for January 26, 2016 Page 2 COMMUNICATIONS Two items were distributed for Agenda Item No. 1 (1377 York) including a memo from Planner Stephen Rose and an 11 x 17 set of project plans. AGENDA MODIFICATIONS OR POSTPONEMENTS None ORAL REQUESTS None CONSENT There were no consent items. PUBLIC HEARINGS *** Chair Dodd read Agenda Item No. 1 into the record as follows: 1. PLN2015-351 Public Hearing to consider the application of Nallely M. Garcia for a Site and Architectural Review Permit (PLN2015- 351) to allow a 493 square foot addition and major remodel of an existing single family residence on property located at 1377 York Avenue in the R-1-9 (Single-Family Residential) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Planning Commission decision final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Stephen Rose, Associate Planner Mr. Stephen Rose, Associate Planner, presented the staff report. Chair Dodd asked if there were questions of staff. There were none. Chair Dodd opE~ned the Public Hearing for Agenda Item No. 1. Chair Dodd closed the Public Hearing for Agenda Item No. 1. Commissioner Finch stated that she likes the revised plans and finds this to represent a wonderful modification to this residence. It is a great project. Commissioner Reynolds said that he prefers the original design. He found it to be a reasonable height difference but it appears the applicant has chosen to use the revised design as recornmended by SARC. Campbell Planning Commission Minutes for January 26, 2016 Page 3 Motion: Upon motion of Commissioner Reynolds, seconded by Commissioner Finch, the Planning Commission adopted Resolution No. 4270 approving a Site and Architectural Review Permit (PLN2015-351) to allow a 493 square foot addition and major remodel of an existing single family residence on property located at 1377 York Avenue, subject to the conditions of approval as modified: • Remove Condition 3 • Modify Condition 1 to reference plans stamped 1/26/16 and the associated color/material board, by the following roll call vote: AYES: Bonhagen, Dodd, Finch, Kendall, Reynolds and Young NOES: None ABSENT: Rich ABSTAIN: None Chair Dodd advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. *** Chair Dodd read Agenda Item No. 2 into the record as follows: 2. PLN2015-303 Public Hearing to consider the application of Dr. Jeremy Ueno for a Conditional Use Permit (PLN2015-303) to allow the establishment of a medical office use (center for periodontics & dental implants) within an existing commercial building and allow the construction of a new entry canopy and accessible path of travel on property located at 2160 S. Bascom Avenue in the C-2 (General Commercial) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Planning Commission decision final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Stephen Rose, Associate Planner Mr. Stephen Rose, Associate Planner, presented the staff report. Chair Dodd asked for the SARC Report. Commissioner Kendall presented the Site and Architectural Review Committee report as follows: • SARC reviewed this project at its meeting of January 12, 2016, and had a few recommendations. • Said that one recommendation was the elimination of the proposed canopy awning along the S. Bascom frontage and the retention of the existing landscaping instead. Campbell Planning Commission Minutes for January 26, 2016 Page 4 The other ~nras to evaluate the use of paint/stucco to better obscure a utility access door from view. Chair Dodd asked if there were questions of staff. There were none. Chair Dodd opE~ned the Public Hearing for Agenda Item No. 2. Chair Dodd closed the Public Hearing for Agenda Item No. 2. Commissioner Finch reported that her office is located next door to this building and she is excited i:o see it utilized to help create some vibrancy there. She said she was in favor as it stands. Motion: Upon motion of Commissioner Kendall, seconded by Commissioner Finch, the Planning Commission adopted Resolution No. 4271 approving a Conditional Use Permit (PLN2015-303) to allow the establishment of a medical office use (center for periodontics & dental implants) within an existing commercial building on property located at 2160 S. Bascom Avenue, subject to the conditions of approval as modified, by the following roll call vote: AYES: Bonhagen, Dodd, Finch, Kendall, Reynolds and Young NOES: None ABSENT: Rich ABSTAIN: None Chair Dodd advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. *** Chair Dodd read Agenda Item No. 3 into the record as follows: Campbell Planning Commission Minutes for January 26, 2016 Page 5 3. PLN2015-248 Public Hearing to consider the application of Elizabeth Asadi for a Conditional Use Permit with Site and Architectural Review (PLN2015-248) to allow construction of an approximately 4,000 square-foot classroom building and an increase in student capacity from 120 to 150 children for an existing private Pre-K-8 school (Carden Day School) with ancillary daycare services, a Parking Modification Permit (PLN2015-361) to allow a shared parking arrangement, and a Tree Removal Permit (PLN2015-332) to allow removal of a Black Walnut tree on property located at 1980 Hamilton Avenue in the P-F (Public Facilities) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Planning Commission decision final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Daniel Fama, Associate Planner Mr. Daniel Farria, Associate Planner, presented the staff report Chair Dodd asF;ed for the SARC Report. Commissioner Kendall provided the Site and Architectural Review Committee report as follows: • Advised that-SARC reviewed this proposal at its meeting on January 12, 2016, and was supportive as presented. • Added that SARC had urged the applicant to directly contact the two adjacent residential neighbors about these plans due to the proximity of the proposed new classroom t-uilding to their properties. Chair Dodd asked if there were questions of staff. There were none Chair Dodd opE;ned the Public Hearing for Agenda Item No. 3. Ted McGill, Resident on Phantom Avenue: • Provided information about the impacts of traffic along this area. • Referenced difficulties in making right turns east onto Hamilton because of cars that are parked along Hamilton and blocking visibility of traffic. • Added that making left turns onto this school site can be difficult due to existing traffic patterns. • Suggested having "Keep Clear" painted on the roadway so traffic won't block access to the driveway when stacked due to the traffic light. • Said another possibility might be to have a median installed in the middle of the street to allow cars to wait for traffic to clear without blocking a lane of through traffic. Campbell Planning Commission Minutes for January 26, 2016 Page 6 • Suggested having about a 10-foot distance of curb painted red along Hamilton to prevent vehicles from parking in that area and to help improve views of approaching traffic to allow safe exiting from Phantom onto Hamilton. • Raised the suggestion for "flasher" lighting that indicates the speed limit of 35 miles per hour and perhaps a pedestrian crosswalk. Chair Dodd asN;ed Director Kermoyan to address these suggestions. Director Paul Kermoyan: • Said that if the Commission renders an affirmative decision this evening, they can choose to include a condition requiring the Public Works Director to look into these issues raised by Mr. McGill. • Reiterated the suggestions of Mr. McGill for ways to facilitate left turns from Hamilton onto the school site by painting "Keep Clear" signage on the street and painting a :>ection of the curb red along Hamilton Avenue at Phantom to prohibit parking there that currently blocks visibility of traffic when exiting onto Hamilton from Phantom. • Stated that this condition would simply ask the Public Works Director to "consider" these suggestions and not to impose them. City Attorney William Seligmann cautioned that in order to condition such improvements the Planning Commission would have to make findings that there are impacts of the project that must be mitigated. Planner Daniel Fama: • Advised that the Traffic Impact Analysis (TIA) includes a Traffic Intrusion on Residential Environment (TIRE) report. • Explained tlhat this report found an additional 22 trips from north of the school's driveway and 4 additional trips from the south of the school's driveway. • Added that there would have to be an additional 79 trips before it is considered to be a "significant" increase. Chair Dodd asked if the impacts of parking on the street are associated with the school. Planner Daniel Fama said probably not. This is a school where the parents are simply dropping off their children and leaving. Director Paul Kermoyan said that since there will be additional students if approved, he thinks it makes sense to defer to the Public Works Director to decide what improvements, if any, are needed as a result of this proposed expanded use. He said that they may be easy fixes to implement. Elizabeth Asadii, Applicant and Director, Carden Day School: • Thanked thE; Commission for all the work, time and effort given to allowing them to get to this point. Campbell Planining Commission Minutes for January 26, 2016 Page 7 • Advised that they are now ready to move forward and meet the established deadlines. • Added that Planner Daniel Fama's help is most appreciated. • Admitted treat she too would love to see red painted curbs. That would be a wonderful addition to help improve public, driver and pedestrian safety. • Reported that she had followed through with SARC's recommendation for direct outreach to the two residential property owners most impacted by this application due to the proximity of their homes to this proposed new classroom building. She was able to speak with one directly and correspond with the other via email. • Advised that neither of the two neighbors had any concerns whatsoever and were enthusiastically approving of the building and school. One offered to attend this evening if necessary for support. • Concluded that she was available for any questions. Chair Dodd closed the Public Hearing for Agenda Item No. 3. Commissioner Reynolds: • Stated he would be supporting this request. • Thanked M:s. Asadi for her diligence and commitment to this school. Expanding a school is a good sign. • Said that this is a good project for the community and offers a path to success and growth . • Thanked staff for working hard on this. • Said that a good project is before the Commission tonight. • Said that he would like to see Public Works consider the suggestions made by Mr. McGill tonight. They seem like reasonable requests and changes that could be affordable. They seem like reasonable requests and changes that could be affordable. Commissioner Bonhagen said he supports the project as well but is concerned about the proposed condition. Director Paul Kermoyan: • Clarified that his recommendation is to place a condition of approval that asks the Public Worl<s Director to look into the issues raised this evening by Mr. McGill including his suggestions for "Keep Clear" signage and the painted red curb along a 10-foot long portion of Hamilton. • Added that if Public Works feels these changes are warranted then they would determine ~nrhen to go forward with them. Commissioner Bonhagen pointed out that traffic has nothing to do with the school so he is concerned about imposing such a condition on this school. Commissioner Finch reminded that the condition is to "consider" those suggestions. This will not hold up the school's forward progress at all. Public Works will undertake implementing them if they deem it necessary. Campbell Planning Commission Minutes for January 26, 2016 Page 8 Director Paul k;ermoyan said that if it is determined that anticipated added traffic with this proposed expansion will worsen the existing situation; these changes could be imposed on this use but if it is solely pre-existing conditions being addressed, probably not. Commissioner Finch said that she has faith in the Public Works Department in making that determination. Commissioner Kendall: • Agreed with Commissioner Finch. • Said that sr~e supports putting that in as a condition of approval. It is just general and not specific. Public Works is being asked to assess the existing situation to see if anythiing needs to be done. Chair Dodd asked if a general recommendation can be imposed as a condition. Director Paul k;ermoyan said if there is a demonstrated increase in traffic tied to this Use Permit than the cost of these changes could be borne by this applicant. If not, they would not be. Motion: Upon motion of Commissioner Finch, seconded by Commissioner Kendall, the Planning Commission took the following actions: • Adopted Resolution No. 4272 approving a Conditional Use Permit with Site and Architectural Review (PLN2015-248) to allow construction of an approximately 4,000 square-foot classroom building and an increase in student capacity from 120 to 150 children for an existing private Pre-K-8 school (Carden Day School) with ancillary daycare services, a Parking Modification Permit (PLN2015-361) to allow a shared parking arrangement on property located at 1980 Hamilton Avenue, subject to the conditions of approval as amended: o Add a condition requiring that the applicant coordinate with the Public Works Department to review potential off- site improvements, including, but not limited to red- curbing, lane markings (e.g., "keep clear") and flashing speed signs, that may be necessary to minimize traffic impacts related to the School, as determined by the Public Works Director; and • Adopted Resolution No. 4273 granting a Tree Removal Permit (PLN2015-332) to allow removal of a Black Walnut tree on property located at 1980 Hamilton Avenue, subject to the conditions of approval by the following roll call vote: AYES: Bonhagen, Dodd, Finch, Kendall, Reynolds and Young NOES: None ABSENT: Rich ABSTAIN: None Campbell Planning Commission Minutes for January 26, 2016 Page 9 Chair Dodd advised that this action is final unless appealed in writing to the City Clerk within 10 calendar days. *** REPORT OF T'HE COMMUNITY DEVELOPMENT DIRECTOR Director Paul K.ermoyan provided the following additions to the written report: • Reminded that the Commissioners' iPads are in. • Asked that each Commissioner contact the City's IT Manager to schedule training and set up. • Advised that the Commissioner will continue to receive delivered project plans in 11 x 17 paper i~ormat. • Reminded 11hat the 2016 Commissioners Academy will occur in March and any Commissioner wishing to attend should notify Corinne. • Reported that the courses seem to be really appropriate and useful. • Said that in the past two members could go but this year he can send up to four. ADJOURNMENT The Planning Commission meeting adjourned at 8:20 p.m. to Planning Commission Meeting of Feb 016. SUBMITTED BY: Corinne Shin ecor(¢irrg, Secretary ~ ~ ~ ~,. \ ~~ APPROVED B r': ~ . - ; /~ _, `~.__~4~ ATTEST: n, Secretary the next Regular