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PC Min 08/10/2004 CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. TUESDAY AUGUST 10, 2004 CITY HALL COUNCIL CHAMBERS The Planning Commission meeting of August 10,2004, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair Doorley and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: George Doorley Elizabeth Gibbons Bob Alderete Tom Francois Joseph D. Hernandez Bob Roseberry Commissioners Absent: Commissioner: Michael Rocha Staff Present: Community Development Director: Senior Planner: Planner I: City Attorney Recording Secretary: Sharon Fierro Geoff I. Bradley Stephanie Willsey William Seligmann Corinne A. Shinn APPROVAL OF MINUTES Motion: On motion of Commissioner Francois, seconded by Commissioner Roseberry, the Planning Commission minutes of July 27, 2004, were approved with a correction to page 9. (5-0-1-1; Commissioner Rocha was absent and Commissioner Alderete abstained) COMMUNICATIONS There were no communications items. AGENDA MODIFICATIONS OR POSTPONEMENTS Director Sharon Fierro advised that Agenda Item No.2 is proposed for continuance to August 24, 2004. Planning Commission Minutes of August 10, 2004 Page 2 ORAL REQUESTS There were no oral requests. *** PUBLIC HEARING Chair Doorley read Agenda Item No. 1 into the record. 1. PLN2004-82 Petit, J. Continued Public Hearing (from the Planning Commission meeting of July 27,2004) to consider the application of Ms. Julie Petit, on behalf of Equity Office Properties for a Master Sign Plan and Sign Exception (PLN2004-82) for the Prune Y ard Shopping Center on property owned by Equity Office Properties located at 1875 S. Bascom Avenue in a C-2-S (General Commercial) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Planning Commission decision final, unless appealed in writing to the City Clerk within 10 days. Project Planner: Stephanie Willsey, Planner I Ms. Stephanie Willsey, Planner I, presented the staff report as follows: · Advised that the applicant is seeking approval of a new Master Sign Plan and Sign Exception, which includes modifications to the existing main and secondary monument signs, modifications to the existing directional signs and replacement of most tenant signs. · Informed that the Planning Commission approved the last sign program for the Prune Yard in 1996. Since that since that time, some of the major tenants have obtained Sign Exceptions. · Explained that the current proposal includes three types of individual tenant signs, Flagship Tenant roof-mounted signs, Small Tenant roof-mounted signs and beam-mounted signs. Typically signs are wall mounted but the architecture of the Prune Yard does not offer sufficient area to accommodate signage. Several of the existing signs have been damaged by passing trucks due to their lowered placement. · Stated that each of the tenant signs would be replaced to meet this Sign Plan by 2005 except for the Major Tenant signs that were previously approved by the Planning Commission. The new signs would be internally lit channel letters. Each tenant will have one sign except for Le Boulanger and Lisa's Tea Treasures, which would have two signs each due to their corner placement. · Recommended that the Planning Commission adopt a Resolution approving this Master Sign Plan and Sign Exception subject to the findings and conditions of approval. Commissioner Hernandez asked staff for the rationale behind the 2005 completion date as opposed to sooner. Planner Stephanie Willsey replied that an earlier deadline would result in a hardship for some of the smaller businesses that must pay for their own signs. Commissioner Hernandez sought clarification that the tenants rather than Equity Offices would pay for these signs. Planning Commission Minutes of August 10, 2004 Page 3 Planner Stephanie Willsey replied yes. Commissioner Hernandez asked why not all signs are required to be in conformance with this plan. He questioned whether it was not required or a cost issue. Planner Stephanie Willsey replied that the signs not required to be changed obtained individual Planning Commission approval. Some of the signs requiring updating were glaringly out of compliance. Commissioner Gibbons presented the Site and Architectural Review Committee Permit report as follows: · SARC reviewed this proposal twice. · Reported that the issue of signs gets a lot of attention. · Advised that this Master Sign Plan and Exception is complex and not minor. · Expressed appreciation to all parties for the efforts that went into developing this plan. · Said that SARC is supportive but was concerned about the potential for an over concentration of roof-mounted signs, which could equal a cluttered appearance. · Reminded that typically roof-mounted signs are not permitted. In this case the roof- mounted signs are to be located under a ridge of the roof and not on the roof itself. This was decided after a lengthy discussion. · Said that the applicant was asked to provide additional information on the roof-mounted signs and did so. · Reminded that some of the existing signs had been damaged due to their lowered placement. Commissioner Roseberry reiterated that typically roofline signs are discouraged. Commissioner Gibbons: · Continued her SARC report by stating that a number of discussions have been held and this request encompasses a range of signs with a lot to be discussed. · Reported that the applicant provided the information requested by SARC. · Added that SARC is requiring that there be a minimum 10- foot distance between each roof-mounted sign. · Said that this is a challenging presentation and that Planner Stephanie Willsey did an excellent job with her staff report. Chair Doorley asked why the monument signs require added height. Planner Stephanie Willsey replied that the height is needed to accommodate the proposed logo cap feature. Chair Doorley opened the Public Hearing for Agenda Item No I. Chair Doorley closed the Public Hearing for Agenda Item No.1. Planning Commission Minutes of August 10, 2004 Page 4 Motion: Upon motion of Commissioner Gibbons, seconded by Francois, the Planning Commission Adopted Resolution No. 3579 approving a Master Sign Plan and Sign Exception (PLN2004-82) for the Prune Yard Shopping Center on property owned by Equity Office Properties located at 1875 S. Bascom Avenue and found this project to be Categorically Exempt under CEQA, by the following roll call vote: AYES: Alderete, Doorley, Francois, Gibbons, Hernandez, and Roseberry None Rocha None NOES: ABSENT: ABSTAIN: Chair Doorley advised that this action is final unless appealed in writing to the City Clerk within 10 days. *** Chair Doorley read Agenda Item No.2 into the record. 2. PLN2004-65 A-Elyacy, N. Public Hearing to consider the application of Mr. Nasir A-Elyacy for a Site and Architectural Review Permit (PLN2004-65) for a new single- family residence on property owned by Mr. Nasir A.-Elyacy located at 475 Waldo Road in an R-1-10 (Single Family Residential) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Planning Commission decision final, unless appealed in writing to the City Clerk within 10 days. Project Planner: Tim J Haley, Associate Planner. Director Sharon Fierro presented the following update: . Advised that staff is recommending that the Commission continue consideration of this item to the next meeting on August 24, 2004. . Reported that staff believes that the revised elevations provided by the applicant substantially complies with the requests made by SARC. This item would go before SARC for a second time immediately preceding the next PC meeting on August 24th. Chair Doorley opened the Public Hearing for Agenda Item No 2. Motion: Upon motion of Commissioner Francois, seconded by Commissioner Roseberry, the Planning Commission continued consideration of a Site and Architectural Review Permit for a new single-family residence on property located at 475 Waldo Road to the next Planning Commission meeting to be held on August 24,2004. (6-0-1; Commission Rocha was absent) *** REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR The written report of Ms. Sharon Fierro, Community Development Director, was accepted as presented with the following additions: Planning Commission Minutes of August 10, 2004 Page 5 · Advised that at its last meeting Council authorized the placement of costs for abating weeds onto the tax rolls. There are just three properties impacted this year. · Stated that the next Planning agenda consists of two items. · Discussed Commission interest in conducting some Study Sessions to provide the Commissioners with additional training in subjects of interest. She asked how many Commissioners would be interested in such Study Sessions and suggested that individual Commissioners report back to her to identify areas of interest. She said that appropriate speakers would be secured. · Reminded that she had forwarded a web link via email message to the League of California Cities Commissioners Handbook. · Reported that some cities have Study Sessions to determine issues of interest while others have Study Sessions prior to Planning Commission meetings approximately once a month. · Informed that she is participating on a Water Collaborative that is developing best practices to protect water quality in this County. Commissioner Gibbons: · Said that holding training Study Sessions is a great idea. · Suggested that discussions on the Environmental and Energy Conservation section of the General Plan would be a valuable topic to discuss. · Said that well versed speakers on the issue of green building, their benefits and how the community can support it would be beneficial. · Stated that she would be happy to organize such a session and that she knows of qualified presenters. Director Sharon Fierro thanked Commissioner Gibbons for her offer to assist with coordinating this presentation. Agreed that these sessions would result in an additional commitment of time by the Commissioners. Reminded that the Commission has held such Study Sessions on a project basis in the past. Commissioner Hernandez asked Director Sharon Fierro whether there are any recurring themes or patterns that have developed. Director Sharon Fierro replied that traffic calming issues, policies and procedures is one. She agreed that themes could be identified. Chair Doorley said that the issue of traffic is a given. Said that he could support anything that could further educate the Commission on traffic issues. Commissioner Gibbons asked staff for an update on the Kohl's project. Director Sharon Fierro reported that Breuner's has filed for Chapter 11, which is liquidation rather than reorganization. This has stalled the project a little. She stated that the project could go forward with a different retail use. ADJOURNMENT The Planning Commission meeting adjourned at 7:57 p.m. to the next Regular Planning Commission Meeting of August 24, 2004. Planning Commission Minutes of August 10, 2004 Page 6 SUBMITTED BY: ~~ Corinne A. Shinn, Recording Secretary ATTEST: Æ~~~~Lœry APPROVED BY: