RE_ Account Transfer & Invoice RequestFrom:Ana Rios
To:Stephen Rose; Corinne Shinn
Subject:RE: Account Transfer & Invoice Request
Date:Monday, July 20, 2020 9:04:46 AM
Attachments:image004.png
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The transfer has not been made, but will be done this month. You can go ahead and draw from it, you don’t
have to wait.
Ana
Ø Ø Ø *As of Tuesday, March 17, 2020 all non-essential City services will be closed untilfurther notice. Please visit www.campbellca.gov/COVID-19 for information on adjusted servicesand updates on our current response. × × ×
From: Stephen Rose <stephenr@campbellca.gov>
Sent: Friday, July 17, 2020 8:51 AM
To: Corinne Shinn <CorinneS@campbellca.gov>; Ana Rios <anar@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
I’m referring to the invoice from 6/2/2020 in the amount of $4,999.85. The first email (below) essentially sets
for two steps. We did Step 1, but not Step 2.
Step 1 – Transferring $12,544 from the planning fees taken into a new refundable deposit.
Step 2 – Once a $12,544 refundable deposit account is established, I want to draw from it $4,999.95 to pay
Mark Sandoval for his work.
Stephen Rose, LEED Green Associate
Senior Planner
City of Campbell | Planning Division 70 N. First Street | Campbell, CA 95008
www.campbellca.gov | 408.866.2142
stephenr@campbellca.gov
From: Corinne Shinn <CorinneS@campbellca.gov>
Sent: Friday, July 17, 2020 8:35 AM
To: Stephen Rose <stephenr@campbellca.gov>; Ana Rios <anar@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
Importance: High
Stephen:
If you’re talking about the $1,200 invoice to M Sandoval Arc;hitects, Inc., I processed that check request on
4/15/2020 and have the file copy at my desk.
I assume Ana probably has the original refundable deposit request set aside until the money transfer could be
accomplished.
Corinne Shinn
Executive Assistant
City of Campbell | Community Development Department70 N. First Street | Campbell, CA 95008
www.cityofcampbell.com | 408.866.2140
From: Stephen Rose <stephenr@campbellca.gov>
Sent: Friday, July 17, 2020 8:17 AM
To: Ana Rios <anar@campbellca.gov>
Cc: Corinne Shinn <CorinneS@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
Hi Ana,
Attached is a copy of the invoice from Mark Sandoval that still needs to be paid out (last page of pdf) – it looks
like we transferred the funds to make them available (step 1) , but missed the second part (step 2).
Can you let me know what paperwork you need for us to process? I no longer have a receipt of the balance so
not sure our typical invoice processing will work?
Best,
Stephen Rose, LEED Green Associate
Senior Planner
City of Campbell | Planning Division 70 N. First Street | Campbell, CA 95008
www.campbellca.gov | 408.866.2142
stephenr@campbellca.gov
From: Ana Rios <anar@campbellca.gov>
Sent: Monday, June 29, 2020 9:58 AM
To: Stephen Rose <stephenr@campbellca.gov>
Cc: Corinne Shinn <CorinneS@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
Stephen,
It won’t be posted until the journal entry is done, but you can go ahead and use the funds.
Ana
Ø Ø Ø *As of Tuesday, March 17, 2020 all non-essential City services will be closed until
further notice. Please visit www.campbellca.gov/COVID-19 for information on adjusted servicesand updates on our current response. × × ×
From: Stephen Rose <stephenr@campbellca.gov>
Sent: Monday, June 29, 2020 9:05 AM
To: Ana Rios <anar@campbellca.gov>
Cc: Corinne Shinn <CorinneS@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
Hi Ana,
Was this payment completed? Anything else you need from us at this time?
I’d like to release a report to our applicant, but want to make sure payment is cleared up first.
Best,
Stephen Rose, LEED Green Associate
Senior Planner
City of Campbell | Planning Division
70 N. First Street | Campbell, CA 95008
www.campbellca.gov | 408.866.2142
stephenr@campbellca.gov
From: Stephen Rose
Sent: Monday, June 22, 2020 8:53 AM
To: Ana Rios <anar@campbellca.gov>
Cc: Corinne Shinn <CorinneS@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
Hi Ana,
This amount is to be transferred into a refundable deposit so it will be available in the new fiscal year; but yes,
I understand it will impact our fees.
Thanks,
Stephen Rose, LEED Green Associate
Senior Planner
City of Campbell | Planning Division
70 N. First Street | Campbell, CA 95008
www.campbellca.gov | 408.866.2142
stephenr@campbellca.gov
From: Ana Rios <anar@campbellca.gov>
Sent: Monday, June 22, 2020 8:42 AM
To: Stephen Rose <stephenr@campbellca.gov>
Cc: Corinne Shinn <CorinneS@campbellca.gov>
Subject: RE: Account Transfer & Invoice Request
Normally it’s no problem, however, this money was received in FY2019 and if I do the transfer, it will affect
your FY2020 fees. I just want to make you aware that revenues do not transfer to the new fiscal years, it
zeros out July 1st.
Ana
Ø Ø Ø *As of Tuesday, March 17, 2020 all non-essential City services will be closed untilfurther notice. Please visit www.campbellca.gov/COVID-19 for information on adjusted servicesand updates on our current response. × × ×
From: Stephen Rose <stephenr@campbellca.gov>
Sent: Friday, June 19, 2020 5:05 PM
To: Ana Rios <anar@campbellca.gov>
Cc: Corinne Shinn <CorinneS@campbellca.gov>
Subject: Account Transfer & Invoice Request
Hi Ana,
This is a two part request so Corinne suggested I start with you to know which paperwork would be required
before filing the request.
Step 1 - I would like to transfer $12,544 from the planning fees taken into this account ($32,251.00) into a
new refundable deposit.
This line item:
This amount:
Step 2 – Once a $12,544 refundable deposit account is established, I want to draw from it $4,999.95 to pay
Mark Sandoval for his work.
Hope this is clear, let me and Corinne know what paperwork will be required to complete the request.
Best regards,
Stephen Rose, LEED Green Associate
Senior Planner
City of Campbell | Planning Division
70 N. First Street | Campbell, CA 95008 www.campbellca.gov | 408.866.2142
stephenr@campbellca.gov