02-26-2020 HPB Packet
Historic Preservation Board
REGULAR MEETING AGENDA
Wednesday, February 26, 2020 | 5:00 PM
City Council Chambers, City Hall, 70 N First St., Campbell, California
CALL TO ORDER / ROLL CALL
AGENDA MODIFICATIONS OR POSTPONEMENTS
APPROVAL OF MINUTES
1. Approval of Minutes of December 16, 2019 (Voice Vote)
➢ Meeting Minutes, 12/16/2019
2. Approval of Minutes of January 22, 2020 (Voice Vote)
➢ Meeting Minutes, 1/22/2020
3. Approval of Minutes of January 29, 2020 (Voice Vote)
➢ Meeting Minutes, 1/29/2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for individuals wishing to address the Board on matters
of community interest that are not listed on the agenda. In the interest of time, the Chair may
limit speakers to three minutes. Please be aware that State law prohibits the Board from acting
on non-agendized items, however, the Chair may refer matters to staff for follow-up.
BOARD/STAFF ANNOUNCEMENTS
4. Attendance for 2020 CPF California Preservation Conference.
The Board will discuss attendance of up to two Board Members to the 2020 CPF
California Preservation Conference, which will be held May 17-20 in Sacramento.
PUBLIC HEARINGS
NEW BUSINESS
5. Mills Act ad hoc Subcommittee Report
The Subcommittee will provide a monthly update of its activities to the Board.
OLD BUSINESS
STUDY SESSION
Historic Preservation Board Agenda for February 26, 2020 Pg. 2
ADJOURNMENT
Adjourn to the next regularly scheduled Historic Preservation Board meeting of March 25,
2020, at 5:00 PM, in the City Hall Council Chambers, 70 North First Street, Campbell, California.
Americans with Disabilities Act (ADA)
In compliance with the Americans with Disabilities Act, listening assistance devices are available
for meetings held in the Council Chambers. If you require accommodation to participate in the
meeting, please contact Corinne Shinn at the Community Development Department, at
corinnes@campbellca.gov or (408) 866-2140.
Historic Preservation Board
REGULAR MEETING MINUTES
Monday, December 16, 2019 | 5:00 PM
City Council Chambers, City Hall, 70 N First St., Campbell, California
CALL TO ORDER
The Historic Preservation Board meeting of December 16, 2019, was called to order at
5:00 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair
Foulkes, and the following proceedings were had to wit.
ROLL CALL
HPB Members Present: HPB Members Absent
Michael Foulkes, Chair Yvonne Kendall, Vice Chair
Susan Blake
Laura Taylor Moore Staff Members Present:
Todd Walter Daniel Fama, Senior Planner
Corinne Shinn, Recording Secretary
APPROVAL OF MINUTES
1. Approval of HPB Minutes of September 25, 2019
Motion: Upon motion of Board Member Walter, seconded by Board Member
Moore, the Historic Preservation Board minutes of the meeting of
September 25, 2019, were approved as submitted. (5-0)
ORAL COMMUNICATIONS (ITEMS NOT AGENDIZED)
None
BOARD/STAFF ANNOUNCEMENTS, UPDATES AND REQUESTS
Planner Daniel Fama informed the Historic Preservation Board that their former HPB
Liaison, Senior Planner Cindy McCormick, has recently resigned.
Member Blake reported that in December “This Place Matters” will be posted. Thanks to
Letysia Moresco, Campbell’s Communications and Public Engagement Coordinator, it
has been expanded to NextDoor. She suggested that it wo uld be good to mention the
availability of the HPB App on NextDoor as well.
Member Walter asked if there have been any additional historic plaques placed.
Historic Preservation Board Minutes for December 16, 2019 Page 2
Member Blake replied no. She added that she has not applied for grant funds and needs
suggestions about properties that would merit having one. Perhaps it could be
incorporated with the Civic Improvement Commission’s Beautification Project.
Member Moore reported that she volunteered and spent 10 days serving tea at the holiday
events at the Ainsley House Carriage House. They did very well and made money to
support the work of the Ainsley House and Historic Museum.
Member Blake commended the efforts of the Museum in terms of their programs for kids.
Their program is designed and presented to third graders and she said she is pleased at
the outreach efforts by the Museum to reach Campbell kids. This gives them a sense of
their community.
PUBLIC HEARINGS
None
NEW BUSINESS
None
OLD BUSINESS
None
STUDY SESSION
1. Mills Act Program
Chair Foulkes gave a brief overview as follows:
• Admitted that this Board is not at a place to do a deep dive into expanding the Mills
Act Program at this time.
• Suggested that the best option is for HPB to talk about where we should go.
• Added that Council wants HPB to ensure that the Mills Act Program is running well
and that we have sufficient accountability that the tax savings are being used
appropriately on the historic structure.
• Stated that having the ability to grant a Mills Act Contract to an owner of a historic
property is such an asset for this community.
• Stated that we need to be more thoughtful about determining worthy recipients of a
Mills Act Contract. Perhaps there is a better way to achieve that.
• Pointed out that current the Mills Act Contracts have no expiration date. They last
forever at this time. Perhaps it may behoove us to establish term limits in the future.
Planner Daniel Fama advised that an intern has been selected who will be tasked with
conducting with research on the existing Mills Act Program and contracts.
Member Walter asked if this intern is a student.
Historic Preservation Board Minutes for December 16, 2019 Page 3
Planner Daniel Fama replied yes. He is in the Masters Program at San Jose State getting
his Masters in Urban and Regional Planning. He added that the focus of the conversation
about Mills Act is to reflect all comments.
Member Walters asked where they should start.
Chair Foulkes:
• Suggested that the first issue can be accountability.
• Said that there is the need for more oversight to make sure the money is being spent
as it is intended, which is the restoration of a historic property.
• Added that there may need for more flexibility in the awarding of these contracts.
Perhaps some form of recyclability after the owner of a home using a Mills Act Contract
has completed all appropriate and compliant repairs.
• Pointed out that right now the contact just stays in place. That seems fairly inequitable
to have the contract continue in perpetuity.
• Suggested that the HPB should work on a proposal to take to Council with its
recommendations to improve the program. Perhaps to seek more or smaller monetary
amounts assigned to a historic property.
• Reminded that there are homes in this community that could benefit from a Mills Act
Contract.
Member Walters reminded that currently the Mills Act updates are submitted to the
County. The City cannot get copies of the submitted information from the County directly
per legal limitations.
Planner Daniel Fama:
• Said that the program should be set up so that the City can independently received
annual reports from the Mills Act Contract property owners. This provision must be
codified via the Ordinance in order to apply that provision retroactively to the current
holders.
• Added that it is important to ensure that these owners are doing what they are
supposed to be doing with their tax savings in regards to ongoing preservation of their
respective historic homes.
Member Moore asked if the reporting is currently annual.
Planner Daniel Fama replied yes.
Member Moore agreed that HPB needs to write the provision to provide the City with
annual reports into the contract.
Member Blake:
• Said that she sent a list to Chair Foulkes and asked what the HPB members can do
in regard to overseeing the existing properties with a Mills Act Contract.
• Suggested having Planning staff visit each site each year and/or require these owners
to report to the Community Development Director with receipts and written description
of the scope of work accomplished with those expenditures.
Historic Preservation Board Minutes for December 16, 2019 Page 4
Member Moore said that it is likely Planning would be aware of what has been done by
tracking building permits issued.
Planner Daniel Fama said that he doesn’t routinely follow these properties but it’s possible
to “tag” properties that have a Mills Contract.
Member Blake:
• Stated that the HPB should review and update the application form with added set
criteria for qualifying to get a contract.
• Said that term limits could be redefined to allow for more flexibility and opportunity for
inclusion of other properties.
• Suggested researching what other cities do.
• Reported that she personally did some research that included State, Santa Clara
County, Town of Los Gatos, City of Santa Clara and San Luis Obispo and has some
data to share on how cities provide oversight and inspects for proof of work in a yearly
report.
• Supported the concept of term limits and creation of a list of criteria on what qualifies
as applicable repairs to a historic structure.
• Admitted that she is not sure about a 10-year limitation.
• Said that a State staffer suggested Campbell look at what any other city with a strong
Mills Act Program is doing.
• Reported that she spoke with a Senior Planner at the City of Santa Clara. They have
no set criteria and make no site visits. They do perform periodic checks on building
permits and if there are any code violations on a Mills property. City of Santa Clara
doesn’t require reports on work currently in progress. Santa Clara in 2017/18 had 121
Mills Act contracts. Of those properties only seven (7) might be out of compliance
regarding upkeep and maintenance. The Santa Clara Mills contracts run with the title
on the home. According to this planner, they could limit their Mills contracts to 10 -
years only.
Member Walter asked if the contracts can be cancelled.
Member Moore asked if anyone has done a 10-year limit for Mills Act contracts.
Member Blake:
• Said she didn’t get an answer to whether another jurisdiction has used a 10-year time
limit.
• Continued with her report from Santa Clara County. She learned from them that there
are 92 cities in the State with a Mills Act Program and provided that list to her.
• Reported that she spoke with the State Office of Historic Preservation who told her
that no two programs are alike. They can’t recommend one as the model. She has
offered to come to Campbell to meet with staff if desired. As to the proposed 10-year
limit or whether an existing contract can be modified she would suggest we speak with
our Council and/or City Attorney.
Member Walter said that this State staffer would be a good resource. He thanked
Member Blake for her research and outreach.
Historic Preservation Board Minutes for December 16, 2019 Page 5
Member Blake:
• Continued her report saying that Saratoga did not respond to her inquiries and Los
Gatos doesn’t have a Mills Act Program. San Luis Obispo didn’t respond either.
Member Moore:
• Said that the important question is “what is our goal?” What are we trying t o do? Are
we trying to reduce the number of Mills Act Contracts or get more of them assigned?
Member Blake said the Board is looking to review its Mills Act Program and develop a
better level of accountability. The new Intern will carefully evaluate the seven contracts
we currently have. This step is a big deal all by itself.
Member Walter asked what it is that Council wants to see.
Planner Daniel Fama replied, “Accountability.”
Member Blake said another Mills Act submittal was submitted and stalled due to the
existing concerns about the Program itself.
Planner Daniel Fama:
• Said that moving forward eligibility criteria needs to be developed. Once developed,
we will forward it on to Council for formal approval and adoption.
• Stated that there is concern about fiscal impact and important to have Council approve
the criteria to give it legitimacy.
• Pointed out that on the existing list of acceptable projects on the current list include
crazy stuff on it including skylights. Skylights?
Member Walter said that replacement skylights might be supportable but adding new
skylights would be less so.
Member Foulkes:
• Said that a lot of the interior work may be questionable.
• Questioned whether HPB might want to focus on exteriors rather than interiors.
• Stated that floors are less important than are windows and the exterior elevations of
a historic structure as seen from the public right-of-way.
• Said the question is, “What is important? Nice to have versus must do?”
Member Moore said that the goal is the preservation of historic homes as much as can
be done with resources available.
Planner Daniel Fama:
• Said the distinction may be between the goals of simple preservation versus
restoration.
• Added that is a policy questions as to who gets more priority.
• Concluded that currently there is no codified criteria.
Member Walter:
• Said that the emphasis is on exteriors although we still look at interiors.
Historic Preservation Board Minutes for December 16, 2019 Page 6
• Suggested we need both balance and flexibility. A Mills Act Contract can be a “carrot”
used to entice a property owner of a historic structure to retain and maintain their home
rather than sell it and move on.
Member Moore said she wants these homes maintained.
Member Walter pointed out that many of the historic homes have old plumbing, electrical
and other features including foundations that need work.
Member Blake added that there is likely the need for modern energy-efficient heating in
many historic homes.
Member Walter:
• Reiterated that eligibility criteria will help us decide what we should cha nge in the
future. He pointed out that despite having Mills Act Contracts available for eight years,
we have just seven Mills Act Contracts currently in place.
• Reminded that we are not comparing between a large number of potential Mills Act
sites.
Chair Foulkes:
• Said that there is not a lot of information currently on the website.
• Added that the application fee for a Mills Act Contract seems high at $2,000.
• Stated that there may be more interest if this program is better understood and help
homeowners figure out the value to them.
Member Walter:
• Suggested developing some examples demonstrating home values versus property
taxes and then incorporate the savings that come with a Mills Act Contract.
Planner Daniel Fama said that should be possible. A Mills Act Contract is likely to be
more advantageous to new property owners versus longer -standing owners who enjoy
the benefits of Proposition 13.
Member Walter pointed out that staff resources would be strained if they are required to
perform annual site visits to Mills properties.
Member Blake suggested a yearly report be submitted to the Community Development
Director that provides some sort of accountability.
Member Walter suggested/questioned whether HPB members could do the annual site
assessments.
Planner Daniel Fama said the HPB is working to create structures for the Mills Program
to do these things – report and/or site visits – each year.
Member Moore said she’d like to see HPB members do these inspections.
Member Blake said she has done site visits before.
Historic Preservation Board Minutes for December 16, 2019 Page 7
Member Moore asked how City of Santa Clara got up to more than one -hundred Mills Act
Contracts. We’re not even getting inquiries.
Member Blake replied that Santa Clara has a lot of historic properties and resources.
Member Walter expressed support for establishing duration term-limits for Mills Act
Contracts. They should not last forever. He would support a limit of between five and 10
years in duration.
Member Moore asked why consider a limit for the duration of a Mills Act Contract.
Chair Foulkes:
• Said that if a property owner is received a rather large tax break, say $30,000 that
may take care of a lot of one-time things/projects such as floors, windows, etc.
• Added that if they no longer really need that br eak to retain the historic structure why
should they continue to receive “cheap taxes” just because you have an old well -
maintained house.
• Stated he prefers to see these tax breaks used to provide restoration to historic homes
that are in decay.
Member Moore:
• Said that those owners could already have applied. Some never will.
• Added that the Board has had no issue with holding back crowds of property owners
wanting this tax break. Rather we need to draw these people in to the program.
• Stated that it’s not about money but rather preserving historic homes.
• Reminded that there is a very limited inventory of “potentials” in Campbell.
Chair Foulkes:
• Said he was surprised that HPB was supportive of the last submittal.
• Reiterated the need for better criteria.
• Added that it is a relative thing. It’s not currently clear in the existing documents what
the intent is for this program.
Planner Daniel Fama:
• Agreed that it is quite concerning that such a fundamental point wasn’t done yet for
these existing contracts.
• Stated that a more thorough process approved by Council will help.
• Added that he’s not sure what appetite there might be for consideration of the
termination of some Mills Contracts early.
Member Blake said it is important to look at the agreement again.
Member Moore said she doesn’t like the spirit of that.
Member Walter said that we are just looking at those properties and making sure an
appropriate accountability is being followed so we can better assess how they are doing.
There must be “teeth” to the need for accountability within the contract.
Historic Preservation Board Minutes for December 16, 2019 Page 8
Member Blake pointed out that there are “Breach of Agreement ” remedies included
requiring a public hearing per Government Code. However, the existing application is not
real clear.
Member Walter asked when we will change that contract.
Member Blake questioned why. She suggested reviewing and deciding on a case -by-
case basis.
Chair Foulkes said that those holders who are duly submitting their required annual
paperwork are probably okay. If there a re no filings provided within a prescribed period,
those contracts may need reconsideration.
Member Walter said after a current reassessment of the Mills Act Program, it may turn
out that the majority are doing well. With that we may all be a whole lot more comfortable
with this program.
Chair Foulkes agreed that if holders are doing the right thing(s) that there is no problem.
If they are not, their contracts may need to be reconsidered.
Planner Daniel Fama pointed out that the newer ones have no t been reporting annually
to staff.
Member Moore asked why staff does not ask them for the reporting.
Planner Daniel Fama replied that it is their responsibility to submit their reports. It’s their
contract. It’s not his responsibility to chase that information down.
Member Walter asked if the Board can assist with that outreach to the holders. Perhaps
by preparing letters to send to these owners soliciting the required documentation be
property submitted annually.
Planner Daniel Fama said that the program restructuring should help improve these
processes.
Member Walter said it will likely take about six months to get this revision to Council.
Member Moore said it will help to have the new intern although she doesn’t want to rely
solely on the intern.
Planner Daniel Fama said if HPB wants to do inspections there’s no reason they cannot.
Member Walter suggested establishing a Mills Act Subcommittee.
Planner Daniel Fama said he would add that to the January meeting agenda.
Member Walter reminded that Member Kendall, as a holder of a Mills Act Contract, will
not be able to participate on the discussions and work on updating the Program.
Historic Preservation Board Minutes for December 16, 2019 Page 9
Planner Daniel Fama said that is correct.
Member Walter suggested putting that item either at the top or bot tom of any future HPB
meeting agenda so she could participate in everything else and leave when this topic
must be discussed.
Member Blake pointed out that as Member Kendall is currently the Vice -Chair, if she’s
Chair in 2020, she will have to recuse and depart. It could be difficult.
Chair Foulkes suggested trying to determine how long this project might take.
Member Walter added that it is not likely the issue will be discussed at every HPB monthly
meeting. We can have separate study sessions and/or discuss this issue apart from
regular meetings. Suggested a discussion in January and then table to March.
Member Moore suggested sending the letters to the existing holders in January as
discussed earlier.
Planner Daniel Fama stated that this letter can come from staff.
Member Walter told Planner Daniel Fama that if he needs any help the Board is willing to
provide it.
Member Blake agreed saying that this is a working board that is available to help out as
needed.
Planner Daniel Fama said that he wants this update to be done right. However, he
currently has a lot of heavy items on his plate. Hopefully a replacement planner will be in
place soon.
Member Blake stated, “Ask for help! We will help you!”
ADJOURNMENT
Adjourned at 6 p.m. to the next Historic Preservation Board meeting scheduled for
January 22, 2020, at 5:00 PM, in the City Hall Council Chambers, 70 North First Street,
Campbell, California.
PREPARED BY: ______________________________________
Corinne Shinn, Recording Secretary
APPROVED BY: ______________________________________
Michael Foulkes, Chair
ATTEST: ______________________________________
Daniel Fama, HPB Staff Liaison
Historic Preservation Board
REGULAR MEETING MINUTES
Wednesday, January 22, 2020 | 5:00 PM
City Council Chambers, City Hall, 70 N First St., Campbell, California
CALL TO ORDER
The Historic Preservation Board meeting of January 22, 2020, was called to order at 5:00
p.m., in the Council Chambers, 70 North First Street, Campbell, California by Acting Chair
Kendall, and the following proceedings were had to wit.
ROLL CALL
HPB Members Present: HPB Members Absent
Yvonne Kendall, Vice Chair Michael Foulkes, Chair
Susan Blake Todd Walter
Laura Taylor Moore
Staff Members Present:
Daniel Fama, Senior Planner
Corinne Shinn, Recording Secretary
APPROVAL OF MINUTES
1. Approval of Minutes of December 16, 2019.
As there was not a quorum available at this meeting to adopt the draft minutes of the HPB
meeting of December 16, 2019, they will be continued to the next meeting when a quorum
is in attendance.
2.
ORAL COMMUNICATIONS (ITEMS NOT AGENDIZED)
None
BOARD/STAFF ANNOUNCEMENTS, UPDATES AND REQUESTS
2. Certified Local Government (CLG) Annual Report – Resumes Required
Planner Daniel Fama:
• Advised that he would need to secure updated resumes from each HPB member for
inclusion with the annual CLG Report that will be submitted.
Historic Preservation Board Minutes for January 22, 2020 Page 2
• Reported that the owner of The Courtyard will be painting the rear building (old house)
and has placed paint samples on the building in case the HPB would like to see them.
PUBLIC HEARINGS
None
NEW BUSINESS
3. Election of the 2020 HPB Chair and Vice Chair
Member Blake suggested continuing with the current leadership until after the Mills Act
update has been completed.
Motion: Upon motion of Member Blake, seconded by Member Moore, the
selection of new leadership for the Historic Preservation Board
will remain as is until the work on updating the Mills Act
program has been completed. (3-0-2; Members Foulkes and
Walter were absent)
4. Mills Act ad hoc Subcommittee Formation and Appointment
Planner Daniel Fama:
• Reported that at the last meeting the HPB decided to form a Mills Act ad hoc
Subcommittee.
• Added that it is proposed that this special committee be dissolved once its purpose
has been accomplished.
• Advised that since this is a subcommittee without a quorum of the Board,
subcommittee meeting noticing is not required.
• Said that he had prepared a resolution for the HPB to adopt establishing the Mills Act
ad hoc Subcommittee.
• Stated that the ad hoc Subcommittee would provide monthly reports to the HPB.
• Announced the recent hire of an intern, who will start on Monday, Ja nuary 27, 2020.
He is a graduate student at San Jose State University and will work eight -hour days
on Mondays and Wednesdays and will work with the ad hoc Subcommittee.
Acting Chair Kendall:
• Suggested that there be no Mills Act ad hoc Subcommittee formed.
• Recounted that per her previous experience serving on the Planning Commission and
including its subcommittee, SARC (Site and Architectural Review Committee), she
finds that after SARC had reviewed an item and provided the PC with an overview of
its review, the PC was less intense in its own deliberations and heavily relying on the
report and recommendations made by SARC.
• Added that since HPB is already a small Board, the work of an even smaller
subcommittee could be more biased.
Member Blake reminded that the Mills Act ad hoc Subcommittee would be providing
reports at each regular HPB meeting.
Historic Preservation Board Minutes for January 22, 2020 Page 3
Acting Chair Kendall:
• Stated that SARC’s impression of a project is respected by the PC so it limits a follow
up discussion at PC meetings.
• Concluded that the PC simply supports the SARC recommendations.
Member Moore:
• Admitted that she is confused.
• Pointed out that the goals for the Mills Act ad hoc Subcommittee are very focused.
• Stated that there needs to be additional attention paid to th e Mills Act that can be
better served with the appointment of this proposed Mills Act ad hoc Subcommittee.
Member Blake:
• Reminded that the staff supporting HPB is stressed with workload and the HPB has
volunteered to help.
• Assured that there will be a variety of opinions even though we are a very small group.
• Stated that the Mills Act is a complex issue based on State law.
Acting Chair Kendall:
• Stated that both Members Moore and Blake have provided valid arguments to support
the appointment of a Mills Act ad hoc Subcommittee.
• Concluded that their points made sense.
Member Moore pointed out that follow up and progress on updating the Mills Act Program
can be done more immediately with the additional time put in by the Mills Act ad hoc
Subcommittee.
Planner Daniel Fama said that the Mills Act ad hoc Subcommittee would provide more
flexibility to get work done. They will check in monthly with the HPB. The entire HPB will
forward its final recommendations on to Council.
Acting Chair Kendall asked staff what action should now be taken.
Planner Daniel Fam said that a motion and second to adopt the resolution establishing a
Mills Act ad hoc Subcommittee should be made and voted upon. The next action would
be to select the two HPB members to serve on the Mills Act ad hoc Subcommittee.
Member Blake:
• Said that it seems awkward to make these appointments with two Members absent
from this meeting.
• Asked staff if the Mills Act ad hoc Subcommittee could draft a letter of outreach to the
current seven Mills Act Contract property owners.
Planner Daniel Fama suggested that perhaps another HPB meeting could be set in the
next week or so to plan out what will be done before empaneling the Mills Act ad hoc
Subcommittee.
Acting Chair Kendal pointed out that Member Walter has architectural expertise. The rest
of the HPB Members own historic homes.
Historic Preservation Board Minutes for January 22, 2020 Page 4
Motion: Upon motion of Member Blake, seconded by Member Moore, the
Historic Preservation Board adopted a resolution establishing
the Mills Act ad hoc Subcommittee. (3-0-2; Members Foulkes
and Walter were absent)
Acting Chair Kendall asked who present was interested in serving on the Subcommittee.
Member Blake said she was willing to serve.
Member Moore stated that she would like to be on it. She added that since Chair Foulkes
would continue to serve as HPB Chair until the completio n of the Mills Act update, he
would likely prefer not to be appointed to this Subcommittee.
Acting Chair Kendall said that given their longevity serving on HPB and the fact they both
live in historic homes; she has no objection to both Members Blake and Moore being
appointed.
Member Blake said that she’d like to ask Member Walter prior to officially appointing this
Subcommittee.
Acting Chair Kendall suggested that perhaps he could serve as the expert.
Planner Daniel Fama cautioned that a Subcommittee for the HPB cannot consist of a
majority of the HPB. He suggested continuing the actual selection to the next meeting.
Member Blake suggested the scheduling of a Special Meeting with all five HPB members
in attendance in the next week or so.
Acting Chair Kendall advised that Mayor Landry has scheduled a meeting on January
29th for all Chairs of Boards and Commissions.
Planner Daniel Fama recommended the making of a motion to continue this appointment
to a Special Meeting. He added that he would conduct a Doodle Poll to find a meeting
date where all five members are available to attend.
Motion: Upon motion of Member Moore, seconded by Member Blake, the
selection of the HPB members to serve on the Mills Act ad hoc
Subcommittee will be CONTINUED in order to schedule near-future
Special HPB Meeting when all HPB can be present and participate. (3-
0-2; Members Foulkes and Walter were absent)
5. 2020 HPB Meeting schedule
Planner Fama:
• Said that it makes sense for the HPB to plan its meetings around holidays during 2020.
• Advised that his recommendation is for the cancellation of the November meeting due
to its proximity to the Thanksgiving Holiday.
• Suggested that the December meeting be held earlier on December 9 th, due to the
proximity of the normal meeting date to the Christmas Holiday.
Historic Preservation Board Minutes for January 22, 2020 Page 5
Member Blake said she appreciates Planner Daniel Fama’s work with the HPB.
Motion: Upon motion of Member Blake, seconded by Member Moore, the HPB
adopted a resolution setting the HPB meeting dates for 2020 . (3-0-2;
Members Foulkes and Walter were absent)
OLD BUSINESS
None
ADJOURNMENT
Adjourned at 5:28 p.m. to the next Regular Historic Preservation Board meeting
scheduled for February 26, 2020, at 5:00 PM, in the City Hall Council Chambers, 70
North First Street, Campbell, California.
PREPARED BY: ______________________________________
Corinne Shinn, Recording Secretary
APPROVED BY: ______________________________________
Yvonne Kendall, Acting Chair
ATTEST: ______________________________________
Daniel Fama, HPB Staff Liaison
RESOLUTION NO. 2020-01
BEING A RESOLUTION OF THE HISTORIC PRESERVATION
BOARD OF THE CITY OF CAMPBELL APPROVING THE 2020
BOARD MEETING SCHEDULE.
WHEREAS, pursuant to Campbell Municipal Code Section 21.33.030 (Reviewing
authority), the reviewing authority for matters of historic preservation shall be the Historic
Preservation Board ("Board"), the Planning Commission, and the City Council; and
WHEREAS, the Board shall hold public hearings and meetings as necessary to conform to
the requirements of the Campbell Municipal Code; and
WHEREAS, pursuant to Board Resolution No. 2017-02, adopted on June 28, 2017, the
Board shall meet every fourth Wednesday at 5:00 PM; and
WHEREAS, the November and December Board meetings conflict with nationally
recognized holidays; and
WHEREAS, the Board desires to cancel the November meeting and reschedule the
December meeting; and
NOW, THEREFORE, BE IT RESOLVED THAT THE HISTORIC PRESERVATION BOARD
hereby adopts the 2020 Board Meeting Schedule (Exhibit A).
PASSED AND ADOPTED this 22nd day of January, 2020, by the following roll call vote:
AYES: Board Members: Kendall, Blake, and Moore
NOES: Board Members:
ABSENT: Board Members: Foulkes, and Walter
ABSTAIN: Board Members:
APPROVED:
Yvonne Kendall, Acting Chair
ATTEST:
Daniel Fama, Secretary
EXHIBIT A
HISTORIC PRESERVATION BOARD
2020 MEETING SCHEDULE
• January 22, 2020
• February 26, 2020
• March 25, 2020
• April 22, 2020
• May 27, 2020
• June 24, 2020
• July 22, 2020
• August 26, 2020
• September 23, 2020
• October 28, 2020
• November 25, 2020 – Canceled
• December 9, 2020 – Rescheduled
RESOLUTION NO. 2020-02
BEING A RESOLUTION OF THE HISTORIC PRESERVATION
BOARD OF THE CITY OF CAMPBELL FORMING A MILLS ACT
AD HOC SUBCOMMITTEE.
WHEREAS, pursuant to Campbell Municipal Code Section 21.33.030 (Reviewing
authority), the reviewing authority for matters of historic preservation shall be the Historic
Preservation Board ("Board"), the Planning Commission, and the City Council; and
WHEREAS, at its meeting of October 4, 2011, the City Council adopted Resolution No.
11334 establishing a Mills Act program to foster the preservation and rehabilitation of the
City’s historic properties; and
WHEREAS, at its meeting of December 4, 2018, the City Council provided direction to City
staff regarding review and update of the Mills Act Program; and
WHEREAS, the Board desires to expand and strengthen the existing Mills Act Program by
implementing the Council’s direction in an expedient manner; and
WHEREAS, the Board believes creation of an ad hoc subcommittee to assist City staff in
the conducting a review of the Mills Act Program would further implement the Council’s
direction;
NOW, THEREFORE, BE IT RESOLVED THAT THE HISTORIC PRESERVATION BOARD
hereby forms the Mills Act ad hoc Subcommittee, which shall abide by the following:
• The Mills Act ad hoc Subcommittee shall consist of two (2) members of the Board,
appointed by majority vote of the Board.
• The Mills Act ad hoc Subcommittee may be reconstituted or terminated at any time by
majority vote of the Board.
• The Mills Act ad hoc Subcommittee may develop a work plan and schedule, conduct
research on Mills Act programs, review and audit City records pertaining to approved
Mills Act contracts, conduct site inspections on behalf of the City, hold meetings on City
property, coordinate with City staff as necessary to conduct its work, prepare
recommendations for consideration by the Board, and take other actions as may be
necessary carry out its role.
• The Mills Act ad hoc Subcommittee shall provide a verbal report of its activities to the
Board during each regularly scheduled meeting.
• The Mills Act ad hoc Subcommittee’s records shall be provided to City staff on an
ongoing and regular basis and shall be considered City property.
• The Mills Act ad hoc Subcommittee shall not have a continuing subject matter
jurisdiction. Once completion of the review and update to the Mills Act Program has
been completed, the Mills Act ad hoc Subcommittee shall be considered dissolved.
Historic Preservation Board Resolution No. 2020-02 Page 2 of 2
Formation of the Mills Act ad hoc Subcommittee
PASSED AND ADOPTED this 22nd day of January, 2020, by the following roll call vote:
AYES: Board Members: Kendall, Blake, and Moore
NOES: Board Members:
ABSENT: Board Members: Foulkes, and Walter
ABSTAIN: Board Members:
APPROVED:
Yvonne Kendall, Acting Chair
ATTEST:
Daniel Fama, Secretary
Historic Preservation Board
SPECIAL MEETING MINUTES
Wednesday, January 29, 2020 | 5:00 PM
City Council Chambers, City Hall, 70 N First St., Campbell, California
CALL TO ORDER
The Special Historic Preservation Board meeting of January 29, 2020, was called to order
at 5:00 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair
Foulkes, and the following proceedings were had to wit.
ROLL CALL
HPB Members Present: HPB Members Absent
Michael Foulkes, Chair None
Yvonne Kendall, Vice Chair
Susan Blake
Laura Taylor Moore
Todd Walter
Staff Members Present:
Daniel Fama, Senior Planner
Corinne Shinn, Recording Secretary
Michael Shwe, Planning Intern
CALL TO ORDER / ROLL CALL
NEW BUSINESS
1. Mills Act ad hoc Subcommittee Appointment
Planner Daniel Fama:
• Reported that at the last meeting held on January 22, 2020, the HPB adopted a
resolution to form a Mills Act ad hoc Subcommittee.
• Added that the HPB decided to continue the selection of appoin tees to the Mills Act
ad hoc Subcommittee to a meeting where all five HPB members could be present.
• Reminded that two members are needed for this Mills Act ad hoc Subcommittee.
Member Blake acknowledged the presence this evening of the new Intern.
Planner Daniel Fama:
• Introduced Planning Intern Michael Shwe who joined the staff this week.
Historic Preservation Board Minutes for January 29, 2020 (Special Meeting) Page 2
Member Blake:
• Referenced the HPB Minutes from December 16, 2019.
• Reminded that the goals of the Mills Act Update include updating the application
materials; consideration of exterior, structural or safety improvements; and improving
the accountability of the holders of a Mills Act Contract.
• Added that staff had advised the HPB that it would be possible to “tag” those properties
that have Mills Act Contracts so that staff is advised if permits are being sought on
their historic home.
• Said that another goal is to research other communities in consideration of 10 -year
Mills Act Contracts rather than ongoing.
Member Walters said it is his understanding that tonight the Board is simply going to
select the members of this Subcommittee.
Member Blake agreed and added that the Subcommittee would be able to use the
December 16, 2019 HPB minutes to proceed.
Chair Foulkes asked if the Subcommittee would be able to work together with the Intern.
Planner Daniel Fama:
• Said that at the first Subcommittee meeting, we can focus on the scope and prioritize
the goals.
• Added that monthly reports will be provided to the HPB on progress made since the
last HPB meeting was held if Subcommittee meetings have occurred.
Member Blake reminded the Board of the offer from the State Office of Historic
Preservation to assist us and come to Campbell to meet.
Member Kendall said that at the last meeting on January 22 nd, the three Board members
in attendance discussed who might be appropriate for appointment to this Subcommittee.
While they had a quorum of the Board, they decided to wait until all members could be
present and participate in the selection.
Member Walters asked who was interested.
Member Kendall replied both Members Blake and Moore were interested in serving on
this Subcommittee.
Member Blake told Member Walters that his technical expertise could be useful on this
Subcommittee. She asked if he was willing to do so.
Member Walters replied yes.
Member Moore said she was okay if the appointees were Members Blake and Walters.
Motion: Upon motion of Member Kendall, seconded by Member Walters,
the Historic Preservation Board appointed Members Blake and
Walters to serve as the Mills Act ad hoc Subcommittee . (5-0)
Historic Preservation Board Minutes for January 29, 2020 (Special Meeting) Page 3
Planner Daniel Fama said that the newly appointed Subcommittee will meet
independently with him and Intern Michael Shwe and that staff would coordinate the first
meeting.
Member Walters asked if the Subcommittee should advise Planner Daniel Fama
whenever they have a meeting.
Planner Daniel Fama suggested just a quick email to make him aware would suffice.
Member Kendall asked if the intent is moving forward with new contracts rather than
impacting existing.
Member Walters:
• Said that existing contracts would be considered.
• Reminded that it is possible to cancel a contract.
• Added that most certainly the update would impact any new contracts moving forward
• Concluded it would ultimately be up to the City Council.
Member Kendall asked if she still needs to recuse.
Planner Daniel Fama said that is a good question that he will clarify with the City Attorney.
Chair Foulkes said that the pie is large now.
Member Blake said that Intern Michael Shwe would be focusing on evaluating the existing
contracts.
Planner Daniel Fama said that the Council direction to the Community Development
Director to reach out to the owner of 73 S. First Street to ask them to reapply. That one
would be the last one through the gate before we move forward with any others
Chair Foulkes advised the HPB that Mayor Landry is conducting a meeting with the Chairs
of the Boards and Commissions this evening (January 29th) at 7 p.m.
ADJOURNMENT
Adjourned at 5:28 p.m. to the next Regular Historic Preservation Board meeting
scheduled for February 26, 2020, at 5:00 PM, in the City Hall Council Chambers, 70
North First Street, Campbell, California.
PREPARED BY: ______________________________________
Corinne Shinn, Recording Secretary
APPROVED BY: ______________________________________
Michael Foulkes, Chair
ATTEST: ______________________________________
Daniel Fama, HPB Staff Liaison