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10-11-22 PC meeting minutes - signed CITY OF CAMPBELL Planning Commission Minutes 7:30 P.M. TUESDAY October 11, 2022 PLANNING COMMISSION REGULAR MEETING CITY HALL COUNCIL CHAMBERS The Planning Commission meeting on Tuesday October 11, 2022, was called to order at 7:30 p.m. in the Council Chambers of City Hall, 70 N. First Street, Campbell, CA, by Chair Ching and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chair: Stuart Ching Vice Chair: Adam Buchbinder Commissioner: Davis Fields Commissioner: Maggie Ostrowski Commissioner: Michael Krey Commissioner: Alan Zisser Commissioners Absent: Commissioner: Matt Kamkar Staff Present: Director: Rob Eastwood Associate Planner: Tracy Tam City Attorney: Bill Seligmann Admin Analyst: Ken Ramirez APPROVAL OF MINUTES Approved September 13, 2022 meeting minutes, Commissioner Ostrowski abstained as she was absent in last meeting. COMMUNICATIONS None AGENDA MODIFICATIONS OR POSTPONEMENTS None Campbell Planning Commission Meeting Minutes – October 11, 2022 Page 2 ORAL REQUESTS Chair Ching opened public comments, hearing none, public comments closed. PUBLIC HEARINGS Chair Ching asked if any of the Commissioners had any disclosures, hearing none Chair Ching read Agenda Item No. 1 into the record as follows: PUBLIC HEARINGS 1. PLN-2022-13 Public Hearing to consider the request of TDDGUS (applicant for owner), for property located at 1429 & 1445 Westmont Avenue to allow for revisions to the architectural design and changes in floor area of a previously approved Planned Development Permit for a 6-lot single-family house subdivision and to extend the approval of the previously approved tentative map. The application under consideration includes a Major Planned Development Permit Modification and an Extension of Approval. File No.: PLN-2022-13. Staff is recommending that this item be deemed Categorically Exempt from CEQA. Tentative City Council Meeting Date: November 15, 2022. Project Planner: Tracy Tam, Associate Planner Associate Planner Tracy Tam presented the staff report to recommend approval for a 6-lot single-family house subdivision and to extend the approval of the previously approved tentative map. Agent for applicant, Kelly Erardi, wanted to improve the project by revising the architectural design and floor plans to better align with buyer expectations. Also, thought it would be good to add Junior ADU’s to the design and project. Planning Commissioners had questions regarding the permitting process which requires Planning Commission recommendation and City Council approval, garbage trucks feasibility to pick up garbage bins, and clarification on the Extension of Approval. Planning Commissioners were in favor of the project as they thought the design would be more appealing to buyers. Motion: Upon motion by Commissioner Krey, seconded by Commissioner Zisser, the Planning Commission adopted resolution No. 4656 recommending that the City Council approve a Planned Development Modification Permit and Extension of Approval for tentative map (PLN- 2022-13) to allow for revisions to the architectural design and changes in floor area of a previously approved planned development permit for a six-lot single-family house subdivision and to extend the approval of the previously approved tentative map on property located at 1429 & 1445 Westmont Avenue, by the following roll call vote: AYES: Fields, Zisser, Ostrowski, Krey, Buchbinder, Ching NOES: None Campbell Planning Commission Meeting Minutes – October 11, 2022 Page 3 ABSENT: Kamkar ABSTAIN: None 2. PLN-2022-38 Public Hearing to consider the request of Torrance Delgado, SDA, Inc., for property located at 1480 West Campbell Avenue to allow a new government office and facilities (e.g. Social Security Administration) within an existing commercial building and a reduction to the required number of parking spaces. The application under consideration includes a Conditional Use Permit and Parking Modification Permit. File No.: PLN-2022-38. Staff is recommending that this item be deemed Categorically Exempt from CEQA. Planning Commission action is final unless appealed in writing to the City Clerk within 10 calendar days. Project Planner: Tracy Tam, Associate Planner Associate Planner, Tracy Tam presented the staff report to allow a new government office and facilities use (e.g. Social Security Administration) within an existing commercial building and reduction to the required number of parking spaces. Planning Commissioners asked whether the project plan adopted the City standard of parking spaces versus the Institute of Transportation Engineers (ITE) standard of parking spaces, how the consultant for the parking study was acquired, if there was going to be interior and exterior changes, and the operational plans for the hybrid staffing schedules resulting in an increase in staff working remotely. Associate Planner Tracy Tam clarified that we are using the municipal code requirements for a professional office parking requirements as there was not a separate parking standard to use specifically for government office and facilities, that Community Development Department has an agreement with the consultant directly but paid indirectly by the applicant through a pass-through fund to provide a firewall between consultants and the applicant , and that the Social Security Administration provides services in-person, by phone, and by appointment. City Attorney, Bill Seligmann, reminded Planning Commissioners that if a site visit is conducted it needs to be disclosed prior to the commencement of the public hearing. General rule is that any information that is going to be used and relied upon that is not included in the staff report, needs to be disclosed prior to the public hearing. Mark Biagiotti, President of SDA Inc, stated that current facility meets California seismic code but recognizes that Social Security Administration (SSA) may need to move out soon as the building does not meet Federal requirements. Mark Biagiotti stated that the SSA is moving towards a newer business model for SSA to have a call center model and reduce in-person visits by 50% across the next five years. Existing facility does not have a high volume of Visa applications and does not need as many technical representatives as other staff. Chair Ching closed public comment. Campbell Planning Commission Meeting Minutes – October 11, 2022 Page 4 Planning Commissioners commented that based on conditions of approval it seems like a reasonable path forward and although it is difficult to reconcile personal experiences with stats, it is important to go with “the science” but hope this is not an example in the future where they “should’ve held the line more.” Motion: Upon motion by Commissioner Buchbinder, seconded by Commissioner Ostrowski, the Planning Commission adopted resolution No. 4657 being a resolution of the Planning Commission of the City of Campbell granting approval of a conditional use permit and parking modification permit ( PLN-2022-38) to allow a government office and facilities (local, state, or federal) use within an existing building and to allow a reduction to the required number of parking spaces, for property located at 1480 West Campbell Avenue in the C-2 (General Commercial) zoning district, by the following roll call vote: AYES: Fields, Zisser, Ostrowski, Krey, Buchbinder, Ching NOES: None ABSENT: Kamkar ABSTAIN: None Chair Ching called for a 5- minute break. SPECIAL PRESENTATION 1. N/A Special presentation by Community Development Director Rob Eastwood on the Code of Conduct for Boards and Commissions. Director, Rob Eastwood, presented the Code of Conduct for Boards and Commissions and stated that the purpose of the presentation was to hear comments and provide gathered feedback to the City Council. Planning Commissioners had questions about what constitutes an outside agency and how would a board member or commissioner know what issues are in the pipeline and what would be considered in the future by the City Council. Commissioners stated concerns with implementing a policy that could intimidate potential candidates from applying to vacant positions within Boards and Commissions. Commissioners also stated that perception is part of the ethical standards and that it is important to try to use common sense to avoid issues with perception that there is no perceived conflicts of interest. City Attorney clarified in response to questions that it is perfectly fine for Commissioners to advocate for yourself before anyone but it is an issue when you are advocating on behalf of an outside entity regarding an issue that impacts a decision or action that the City would be taking. REPORT OF THE RESIDENTAL DESIGN STANDARDS SUBCOMMITTEE Commissioners Buchbinder stated that he attended a September 28 Developer’s forum and learned about the issues and impediments that would impact developers. Campbell Planning Commission Meeting Minutes – October 11, 2022 Page 5 REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR Director Eastwood reported the following: New State Legislation AB2097 prohibits any parking requirements on any type of development near any half-mile of any major transit stop. New State Legislation AB 2011 effectively states that in all commercial zones now have to allow affordable housing development by right. A handful of bills allowing more flexibility with ADU constructions. Multi-family development design standards is the new moniker of what was formally called Residential Design Standards. Planning on doing a joint City Council and Planning Commission meeting on November 1st, 2022 at 5:45pm on Multi-family development design standards. Will be scheduling two meetings with Planning Commission and City Council to discuss feedback from EIR, Public Review, and Housing and Community Development feedback process to identify the best Housing Sites for the Housing Element. Received feedback from HCD staff to prioritize developing Emergency Low Income Housing. HCD was most impressed that the City is doing their General Plan, Housing Element, and Design Standards concurrently. ADJOURNMENT The Regular Planning Commission meeting adjourned at 9:25 p.m. to the next Regular Planning Commission Meeting on Tuesday, October 25, 2022, at City Hall, Council Chambers, 70 N. First Street, Campbell, CA. SUBMITTED BY: ______________________________________ Ken Ramirez, Administrative Analyst APPROVED BY: ______________________________________ Stuart Ching, Chair ATTEST : ______________________________________ Rob Eastwood, Secretary Stuart Ching (Apr 6, 2023 19:33 PDT) 10-11-22 PC meeting minutes Final Audit Report 2023-04-10 Created:2023-04-06 By:Selina Perez Aquino (selinap@campbellca.gov) Status:Signed Transaction ID:CBJCHBCAABAA17IH1Vd16sN-xtEAydfCXSUppNMG5ASq "10-11-22 PC meeting minutes" History Document created by Selina Perez Aquino (selinap@campbellca.gov) 2023-04-06 - 8:17:21 PM GMT Document emailed to Ken Ramirez (kenr@campbellca.gov) for signature 2023-04-06 - 8:17:45 PM GMT Email viewed by Ken Ramirez (kenr@campbellca.gov) 2023-04-06 - 8:18:02 PM GMT Document e-signed by Ken Ramirez (kenr@campbellca.gov) Signature Date: 2023-04-06 - 8:18:10 PM GMT - Time Source: server Document emailed to sching19@gmail.com for signature 2023-04-06 - 8:18:11 PM GMT Email viewed by sching19@gmail.com 2023-04-07 - 2:32:36 AM GMT Signer sching19@gmail.com entered name at signing as Stuart Ching 2023-04-07 - 2:33:47 AM GMT Document e-signed by Stuart Ching (sching19@gmail.com) Signature Date: 2023-04-07 - 2:33:49 AM GMT - Time Source: server Document emailed to Rob Eastwood (robe@campbellca.gov) for signature 2023-04-07 - 2:33:50 AM GMT Email viewed by Rob Eastwood (robe@campbellca.gov) 2023-04-10 - 10:24:09 PM GMT Document e-signed by Rob Eastwood (robe@campbellca.gov) Signature Date: 2023-04-10 - 10:24:19 PM GMT - Time Source: server Agreement completed. 2023-04-10 - 10:24:19 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted.