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2-28-23 Special Joint meeting minutes - signedCITY OF CAMPBELL Planning Commission Minutes 6:00 P.M. TUESDAY February 28, 2023 PLANNING COMMISSION SPECIAL JOINT MEETING CITY HALL COUNCIL CHAMBERS The Planning Commission and Historic Preservation Board special joint Study Session meeting on Tuesday February 28, 2023, was called to order at 6:00 p.m. in the Council Chambers of City Hall, 70 N. First Street, Campbell, CA, by Chair Ching and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chair: Adam Buchbinder Vice Chair: Alan Zisser Commissioner: Matt Kamkar Commissioner: Michael Krey Commissioner: Maggie Ostrowski Commissioner: Davis Fields Commissioner: Stuart Ching Commissioners Absent: None Board Members Present: Chair: Todd Walter Vice Chair: Susan Blake Board Member: Mike Foulkes Board Member: Laura Moore Board Member: Rob Corteway Board Members Absent: None Staff Present: Director: Rob Eastwood City Attorney: Bill Seligmann Senior Planner: Daniel Fama Admin Analyst: Ken Ramirez Campbell Planning Commission Meeting Minutes – February 28, 2023 Page 2 PUBLIC COMMENT Chair Buchbinder opened for public comment Hearing none, Chair Buchbinder closed public comment. Chair Buchbinder read Agenda Item No. 1 into the record as follows: STUDY SESSION 1.PLN-2022-117 Study Session to review Historic Preservation Board recommendations onthe Historic Preservation Ordinance Update (CDD FY23 Work Plan), inclusive of (1) Creation of Penalty Provisions to Discourage Unpermitted Alterations and Demolitions of Historic Structures, (2) Clarification of Permitting Requirements for Historic Properties, and (3) Establishment of a New Mills Act Program. Project Planner: Daniel Fama, Senior Planner. Senior Planner Fama presented report on the Historic Preservation Ordinance Update where the following Historic Preservation Board recommendations were noted; Penalties: Forced Reconstruction/Restoration, Monetary Penalties, Development Limitation Permitting: Multi-tier approach where an advisory body and decision-making body would review permits based on permit tiers. Mills Act: Eligibility, Number of Contracts, Contract duration, and Qualifying improvements. Senior Planner informed Planning Commission that the April 4, 2023 City Council meeting would confirm direction and authorization preparation of formal ordinance. Historic Preservation Board members commented on the extent of the Mills Act subcommittee’s research; the strong desire from public members to apply for the Mills Act program; the extensive benefits of being in the program, the contract amount limitations; staffing limitations if program were to be expanded. Planning Commission inquired about how contract application limit was decided. Recommended increasing Mills Act program applications. In favor of streamlining program. Historic Preservation Board Members and Planning Commissioners discussed the significant penalties to the properties. Planning Commission asked about the penalty enforcement mechanism and where funds gathered fees would go. Historic Preservation Board members emphasized the penalties were intended to serve as an incentive for people to preserve the properties so that they remain on the Historic Resource Inventory list and possibly add more home to the HRI list. If fees were to be collected, they would go into a special fund where City Council would decide how to best make use of funds. Campbell Planning Commission Meeting Minutes – February 28, 2023 Page 3 Planning Commissioners asked about public outreach and what has been done to inform owners about the benefits of the Mills Acts. Also, all HRI property owners have been notified of all meetings. Historic Preservation Board members stated that outreach included connecting with realtor agencies but would like to continue doing outreach again. Planning Commission appreciated the efforts of the Historic Preservation Board and recommended putting something on the titles of the homes so that homeowners know that they own a historic property. Noted that, like the Bolt and Brace program, outreach can be difficult but the benefits of the program are important and helpful. Believe the importance of the fees are intended to be incentive but noted that some people may not be able to keep up with the maintenance of having an older home. Also, recommended looking at other qualifying expenses outside of structural integrity, like electrical issues, but acknowledged the Historic Preservation Board’s focus of the exterior of structures and their attempt to incorporate flexibility within the program. ADJOURNMENT The Special joint Study Session Planning Commission and Historic Preservation Board meeting adjourned at 8:00p.m. to the next Regular Planning Commission Meeting on Tuesday, February 28, 2023, at City Hall, Council Chambers, 70 N. First Street, Campbell, CA. SUBMITTED BY: ______________________________________ Ken Ramirez, Administrative Analyst APPROVED BY: ______________________________________ Adam Buchbinder, Chair ATTEST: ______________________________________ Rob Eastwood, Secretary 2-28-23 Special Joint meeting minutes Final Audit Report 2023-04-17 Created:2023-04-07 By:Selina Perez Aquino (selinap@campbellca.gov) Status:Signed Transaction ID:CBJCHBCAABAA9JXcCHDctM0c8_KD7IfyjJiwzNYUZm3p "2-28-23 Special Joint meeting minutes" History Document created by Selina Perez Aquino (selinap@campbellca.gov) 2023-04-07 - 4:08:06 PM GMT Document emailed to Ken Ramirez (kenr@campbellca.gov) for signature 2023-04-07 - 4:08:27 PM GMT Document e-signed by Ken Ramirez (kenr@campbellca.gov) Signature Date: 2023-04-10 - 11:55:38 PM GMT - Time Source: server Document emailed to abuchbinder@google.com for signature 2023-04-10 - 11:55:39 PM GMT Email viewed by abuchbinder@google.com 2023-04-17 - 4:42:48 PM GMT Signer abuchbinder@google.com entered name at signing as Adam Buchbinder 2023-04-17 - 4:45:40 PM GMT Document e-signed by Adam Buchbinder (abuchbinder@google.com) Signature Date: 2023-04-17 - 4:45:42 PM GMT - Time Source: server Document emailed to Rob Eastwood (robe@campbellca.gov) for signature 2023-04-17 - 4:45:43 PM GMT Email viewed by Rob Eastwood (robe@campbellca.gov) 2023-04-17 - 6:59:54 PM GMT Document e-signed by Rob Eastwood (robe@campbellca.gov) Signature Date: 2023-04-17 - 7:00:03 PM GMT - Time Source: server Agreement completed. 2023-04-17 - 7:00:03 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted.