CC Resolution 13167 - Heritage Theatre General Fund Policy RESOLUTION NO. 13167
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ELIMINATING
THE $200,000 GENERAL FUND SUBSIDY LIMIT FOR THE HERITAGE THEATRE
OPERATION EFFECTIVE.FISCAL YEAR 2025
WHEREAS, The City anticipated an annual subsidy of $250,000 upon the reopening of
the Heritage Theatre and had set aside funds to address the offset of revenues to
expenditures; and
WHEREAS, the reserve fund for operations was fully expended in FY09; and
WHEREAS, strategies to address the annual shortfall were approved by City Council in
2010 to provide $100,000 in general fund subsidy annually; and
WHEREAS, in 2015 it was determined that additional strategies were needed to address
the difference in revenues to expenditures and the general fund subsidy was increased
to $200,000; and
WHEREAS, the revision of the policy in 2015 also allowed for the use of the preservation
and enhancement fund to help offset any additional funds need above the $200,000; and
WHEREAS, the arts industry has been slow to recover post-pandemic; and
WHEREAS, it is anticipated that the revenue collected for the preservation fund will
continue to be used towards operations and additional funds will be withdrawn from the
account to meet the general fund limit; and
WHEREAS, the preservation and enhancement fund is a valuable tool to allow the
replacement of equipment in a timely manner; and
WHEREAS, the equipment schedule illustrates $350,000 in equipment needs over the
next several years and the P&E fund balance is currently $233,382; and
WHEREAS, the Heritage Theater is a valuable community asset and is part of the
Recreation and Community Services Department; and
WHEREAS, shifting the focus to a more holistic approach for the entire department
ensures that all recreational and cultural assets are supported and have flexibility; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of Campbell eliminates the
general fund subsidy limit of$200,000 for the Heritage Theatre effective FY25.
PASSED AND ADOPTED this 4th day of June, 2024 by the following roll call vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
Susan M. Landry, ayor
ATTEST:
tylmIteo oireeta ,
Andrea Sa ders, City Clerk
HERITAGE THEATRE .
EQUIPMENT LIFE EXPECTANCY SCHEDULE
Anticipated Estimated
Date of Expected Life ? Date of Replacement �� ' �
' ' or Frequency >° Replaced' Funding Source �
Installation Service or Cost
HT Operating Equipment ,of Service . Replacement„ `(2009$s) .,
Upgrade Sound System Feb-2004 10-15 yrs 2014-2019 $100,000 HT P& E Fund
Carpet Replacement-Lobby&
Auditorium July 2018 10-15 yrs 2028 $65K HT P&E Fund
Cyclorama &Drapes-Fire
Retardent must be applied every 5/12/11 10 yrs 2022E $6,000 HT P&E Fund
10 years
Cyclorama -Replacement June-2014 8 yrs 2022 $8,000 HT P&E Fund
Commercial Refrigerator in G Roar 2017 10 yrs 2027 $3,000 HT P& E Fund
Elevator-Hydraulic System Feb-2004 20 yrs 2024 HT P&E Fund
Emergency Lighting Battery Back- 9/12/11 7 yrs 2018 GF: Bldg. Mtce item
up Replacement(24 batteries)
HVAC System in Box Office Jan-2024 10 years 2034 $5,000 GF: Bldg. Mtce item
HVAC System in Auditorium-
Replacement(chiller,air handler Feb-2004 20-25 yrs 2021 2041 $75,000 HT P&E Fund
&boiler)
Upgrade Lighting System Feb-2004 15-20 yrs 2019-2024 $50,000 HT P& E Fund
Paint-Inside&Out Feb- 2004 12-15 yrs 2017 $45,000 HT P&E Fund
Rigging replacement(ropes&pulleys: Feb-2004 15 yrs 2019 HT P&E Fund
Roof Coating (3 roofs) Sept-2019 10 yrs 2029 $25,000 HT P&E Fund
Roof Repacement(Tile) Feb-2004 75 yrs 2079 $80,000 HT P&E Fund
Seat Coverings(810) Replaced Feb- 2004 20 yrs 2024 $40,000 HT P& E Fund
Sound Web#1 Feb- 2004 10 yrs 2014 $3,000 HT P&E Fund
Sound Web#2 2012 10 yrs 2022 $3,000 HT P&E Fund
Sound.Web#3 2014 10 yrs 2024. $3,000 HT P&E Fund
Stage Curtain- Repair/Replacemer Feb-2004 30 yrs 2034 $50,000 HT P&E Fund
Stage Floor Replacement June-2014 20 plus yrs 2034 $12,000 HT P& E Fund
Video Projection System Jan -2010 20 yrs 2019 $30,000 HT P&E Fund
Washer&Dryer Feb-2004 15 yrs 2019, $2,500 HT P&E Fund
Water Heater 2014 10 yrs 2024 $1,200 GF: Bldg. Mtce item
Window Covering Replacement Feb-2004 10-15 yrs 2016 $40,000 HT P& E Fund
$581,700