CC Resolution 13185 - Authorizing the Execution of Purchase Order with Ford Credit Municipal Finance for Three Police Vehicles RESOLUTION NO. 13185
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1) AUTHORIZING
THE EXECUTION OF A PURCHASE ORDER WITH FORD CREDIT MUNICIPAL FINANCE, IN
THE AMOUNT OF $67,131, FOR THE PROCUREMENT OF THREE (3) POLICE VEHICLES
FROM FOLSOM LAKE FORD, BY WAY OF THE CALIFORNIA E-PROCUREMENT STATEWIDE
CONTRACT, AND AS PROGRAMMED IN THE APPROVED PUBLIC WORKS VEHICLE AND
EQUIPMENT MAINTENANCE OPERATING BUDGET FOR FY 25; AND 2) APPROVING THE
ISSUANCE OF SUBSEQUENT PURCHASE ORDERS FOR FOUR (4) ADDITIONAL YEARS, IN
THE TOTAL AMOUNT OF $335,655, FOR THEIR ASSOCIATED FINANCING COSTS OVER A
FIVE-YEAR TERM.
WHEREAS, the City's Police Department has a fleet of fourteen marked patrol vehicles, and four un-
marked police vehicles, all of which are maintained by the Public Works Department — Fleet
Maintenance Section; and
WHEREAS, despite adhering to regular maintenance schedules, many Police vehicles experience
increasing costs for fuel, maintenance, and repairs as they age, while their trade-in or surplus values
decrease over time; and
WHEREAS, to mitigate these increasing costs and create more stability in the yearly budget, staff
has researched options to standardize the procurement process for the City's fleet inventory; and
WHEREAS, in June 2021, staff identified a timely and efficient funding mechanism to facilitate the
City's procurement of Police vehicles through use of the California e-Procurement Statewide
Contract, which allows the City to procure goods and services from pre-qualified vendors and
dispense with its standard bidding procedures as authorized under Campbell Municipal Code
Sections 3.20.050 and 3.20.070; and
WHEREAS, from the State's list of approved vendors, staff has selected Folsom Lake Ford as the
preferred vendor for fulfilling the vehicle and equipment requirements of the City's Police fleet; and
WHEREAS, through the State contract, Folsom Lake Ford will apply discounts to the bottom-line
manufacturing prices of the vehicles and offer the City the flexibility to choose its preferred payment
method for the associated costs upon delivery; and
WHEREAS, staff is recommending the use of the Ford Credit Municipal Finance (FCMF) program,
designed to help public agencies replace older, less efficient vehicles in their respective fleets
through fixed annual payment plans, and interest rates locked in at the time of vehicle delivery; and
WHEREAS, with recent supply chain delays, staff has placed orders for the City's Police Fleet up to
six months in advance to allow for extended lead times and prevent critical service disruptions; and
WHEREAS, in May 2024, staff placed an order with Folsom Lake Ford to replace two of the City's
police vehicles that had met their respective year and mileage replacement criteria; and
WHEREAS, shortly after, staff ordered an additional marked vehicle, to increase the City's marked
fleet inventory to fifteen vehicles and align the City's replacement schedule with FCMF's five-year
financing terms; and
WHEREAS, based on the individual price quotes received from Folsom Lake Ford, and the proposed
financing plan from Ford Credit Municipal Finance, the City would pay a fixed annual amount of
$67,131 for all three vehicles over a five-year term; and
WHEREAS, with $80,000 allocated for police vehicle expenses in the approved FY 25 Public Works
Vehicle and Equipment Maintenance Operating Budget, the proposed financing plan is the more
cost-effective option compared to their combined outright purchase value of$285,557; and
WHEREAS, staff is requesting City Council's authorization to execute a purchase order with Ford
Credit Municipal Finance, in the amount of$67,131, to procure three (3) police vehicles from Folsom
Lake Ford by way of the California E-Procurement Statewide Contract, and as programmed in the
approved Public Works Vehicle and Equipment Maintenance Operating Budget for FY 25; and
WHEREAS, staff is also requesting City Council's approval to issue subsequent purchase orders for
four (4) additional years, in the total amount of $335,655, to cover their associated financing costs
over that five-year term; and
WHEREAS, sufficient funds are available in the approved Public Works Vehicle and Equipment
Maintenance Operating Budget to address these financing costs in FY 25; and
WHEREAS, staff anticipates that the revenue received from the sale of the two Police vehicles being
replaced will partially offset the City's first-year financing costs by approximately $30,000; and
WHEREAS, with a five-year financing term and fixed annual payment of$67,131, staff will program
this amount into the City's Operating Budget each fiscal year, over the next four (4) years, to ensure
sufficient funds are available for the City's annual financing costs through that five-year term.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1)
authorizes the execution of a purchase order with Ford Credit Municipal Finance, in the amount of
$67,131, for the procurement of three (3) police vehicles from Folsom Lake Ford, by way of the
California E-Procurement Statewide Contract, and as programmed in the approved Public Works
Vehicle and Equipment Maintenance Operating Budget for FY 25, and 2) approves the issuance of
subsequent purchase orders for four (4) additional years, in the total amount of $335,655, for their
associated financing costs over a five-year term.
PASSED AND ADOPTED this 16th day of July, 2024, by the following roll call vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Q..tzorn
Susan M. Landry, ayor
ATTEST:
.
Andrea Sanders, i Clerk
"° 1 FORD CREDIT
1 American Road,MD 7500
Dearborn,Michigan 48126
1-800-241-4199.press 1
Financing Quote # 103700
May 7,2024
Municipality:City of Campbell
Dealer:Folsom Lake Ford
Ford Credit Municipal Finance is pleased to provide the following quote for your consideration.
Expiration Date.7/6/2024
.. a Desc iption.b �:, Un`it'Price
2025 Ford Explorer w/equipment $98,669.22
2025 Ford Explorer wiequipment $95,236.75
2025 Ford Explorer wiequipment $91,651.49
Totall,Asset Cost $285,557.46
Underwriting Fee $545.00
Amount Financed „ $286,102.46
Number,of Payrtrsrtis 5
Payment Timing Annual
Rate 8.69%
Payment Amount $67,130.46
This quote was prepared assuming the lease qualifies for Federal Income Tax Status for Ford Credit Company LLC under Section
103 of the IRS Code and is not a commitment by Ford Credit Municipal Finance. Financing is subject to credit review.
Thank you for the opportunity to provide this quote. If you have any questions,need additional options,or would like to proceed with
the application process,please contact by using the information below.
Sincerely,
Emma Reid
Emma Reid
Marketing Coordinator
1-800-241-4199,press 1
Ford Motor Credit Company t"FMCC")is providing the information contained in this document for discussion purposes only in connection with a proposed arm's
length commercial teasing transaction between you and FMCC.FMCC is acting for its own interest and has financial and other interests that differ from yours.FMCC
is not acting as a municipal advisor or ftnanciai advisor to you,and has no fiduciary duty to you.The information provided in this document is not intended to ho and
should not be construed as"advice"within the meaning of Section 158 of the Securities Exchange Act of 1934 and the municipal advisor rules of the SEC.FMCC is
not recommending that you take an action and you should discuss any actions with your own advisors as you deem appropriate.
PRICE QUOTATION
FOLSOM LAKE FORD
12755 FOLSOM BLVD.
FOLSOM, CA 95630
(916) 351-4202 - Direct Date: 5/7/2024
To: Captain Ian White Campbell Police Department/ K9 Patrol Vehicle
From: Mark A. Paoli / Fleet Director/-Folsom Lake Ford
Subject: Pricing for 2025 Ford Interceptor (State of California Contract 41-22-23-14C)
$51,839.00 - Bid Price (2025 Ford Police Interceptor Utility AWD 3.3L V6 Hybrid)
29,559.69 - LEI K9 Upflt per Quote Number 45616
1,675.00 - LAPD Paint Scheme (CAL)
1,551 .00 - Rear Spoiler Traffic Warning LED Lights (96T)
930.00 - Front Headlamp Lighting Solution (66A) - Includes Pre-Wiring (60A)
662.00 - Ultimate Wiring Package (67U)
640.00 - Spot Lamps - Dual Unity LED (51S)
601 .00 - Rear Quarter Glass Side Marker LED Lights (63L)
601 .00 - Front Warning Auxiliary LED Lights (21 L)
446.00 - TailLamp Lighting Solution (66B)
414.00 - Rear Auxiliary Liftgate Lights (43A)
352.00 - Side Marker LED - Sideview Mirrors (63B)
352.00 - Underbody Deflector Plate (76D)
94.00 - Glass - Solar Tint 2nd Row Door Glass Only (92R)
52.00 - Keyed Alike - Key Code 1284X (59B)
0.00 - 1/4 Size Picture In Picture Rearview Camera Display (87M)
S89,768.69 - Selling Price (Agate Black 'w/Four White Doors and White Root)
85.00 - Documentation Fee
$89,853.69 - Subtotal
8,423.78 - Sales Tax (9.375%) Subject to Change
350.00 - Delivery to Campbell, CA
33.00 - DMV Electronic Filing Fee
8.75 - California Tire Fee
$98,669.22 - Total Price (EACH) F.O.B. Campbell, CA
Payment Terms: $500.00 Discount Per Vehicle for Payment Within 20 Days /Net 30
Included: Ballistic Door Panels (Level III+), BUS (Blind Spot Monitoring with Cross
Traffic Alert), Dark Car Feature, Ford Pro Upfit Integration Feature, Ford Telematics
(Includes Complimentary Two-Year Subseription), Front License Plate Bracket, Noise
Suppression. Police Engine Idle Feature. Police Perimeter Alert, Police Pursuit Mode.
Power Passenger Scat (4-Way). Red/White Dome Lamp In Cargo Area, Rear Auxiliary
Air Conditioning, Rear View Camera with Washer (Displayed In 8" Center Stack
Screen) Includes On-Demand Feature, Remote Keyless Entry with Four Keys and FOBs,
Reverse Sensing, SYNC (Bluetooth), Trailer Hitch (Class III - Includes Wiring). Upfitter
Switches(4) Mounted on Steering Wheel and 5yr/100k/Oded Powertrain Warranty.
PRICE QUOTATION
FOLSOM LAKE FORD
12755 FOLSOM BLVD.
FOLSOM, CA 95630
(916) 351-4202 - Direct Date: 5/7/2024
To: Captain Ian White / Campbell Police Department /Patrol Vehicle
From: Mark A. Paoli /Fleet Director/ Folsom Lake Ford
Subject: Pricing for 2025 Ford.Interceptor (State of California Contract 41-22-23-14C)
$51.839.00 - Bid Price (2025 Ford Police Interceptor Utility AWD / 3.3L V6 Hybrid)
26,421.43 - LEHR Patrol Uptit Per Quote Number 45617
1,675.00 - LAPD Paint Scheme (CAL)
•
1,551 .00 - Rear Spoiler Traffic Warning LED Lights (96T).
930.00 - Front Headlamp Lighting Solution (66A) - Includes Pre-Wiring (60A)
662.00 - Ultimate Wiring Package(.67U)
640.00 - Spot Lamps - Dual Unity LED (51 S)
601 .00 - Rear Quarter Glass Side Marker LED Lights (63L)
601.00 - Front Warning Auxiliary LED Lights (2 IL)
446.00 - Tail Lamp Lighting Solution (66B)
414.00 - Rear Auxiliary Liftgate Lights (43A)
352.00 - Side Marker LED - Sideview Mirrors (63B)
352.00 - Underbody Deflector Plate (76D)
94.00 - Glass - Solar Tint 2.nd Row Door Glass Only (92R)
52.00 - Keyed Alike - Key Code 1284X (59B)
0.00 - 114 Size Picture in Picture - Rearview Camera Display (87M)
$86,630.43 - Selling Price (Agate Black w/Four White Doors and White Roo°
85.00 - Documentation Fee
$86,715.43 - Subtotal
8.129.57 - Sales Tax (9.375%) Subject to Change
350.00 - Delivery to Campbell. CA
33.00 - DMV Electronic Filing Fee
8.75 - California Tire Fee
$95,236.75 - Total Price (EACH) F.O.B. Campbell, CA
Payment. Terms: $500.00 Discount Per Vehicle for Payment Within 20 Days /Net 30
Included: Ballistic Door Panels (Level II.I±), BLI.S (Blind Spot Monitoring with Cross
Traffic Alert), Dark Car Feature, Ford Pro Upfit Integration Feature, Ford Telematics
(Includes Complimentary Two-Year Subscription), Front License Plate Bracket, Noise
Suppression, Police Engine Idle Feature, Police Perimeter Alert, Police Pursuit Mode,
Power Passenger Seat (4-Way), .Red/White Dome Lamp in Cargo Area, Rear Auxiliary
Air Conditioning, Rear View Camera with Washer (Displayed In 8" Center Stack
Screen) Includes On-Demand Feature, Remote Keyless Entry with Four Keys and FOBs,
Reverse Sensing, SYNC (Bluetooth), Trailer Hitch (Class TII - Includes Wiring), Uptitter
Switches(4) Mounted on Steering Wheel and 5yr/100k/Oded Powertrain Warranty.
PRICE QUOTATION
FOLSOM LAKE FORD
12755 FOLSOM BLVD.
FOLSOM, CA 95630
(916) 351-4202 - Direct Date: 5/7/2024
To: Captain Ian White / Campbell Police Department/ Supervisor Vehicle
From: Mark A. Paoli / Fleet Director /Folsom Lake Ford
Subject: Pricing for 2025 Ford Interceptor (State of California Contract #1-22-2 3-14C)
$51,839.00 - Bid Price (2025 Ford Police Interceptor Utility AWD 13.3L V6 Hybrid)
23,143.48 - LEHR Supervisor Llpfit per Quote Number 4-5618
1,675.00 - LAPD Paint Scheme (CAL)
1,551 .00 - Rear Spoiler Traffic Warning LED Lights (96T)
930.00 - Front Headlamp Lighting Solution (66A) - Includes Pre-Wiring (60A)
662.00 - Ultimate Wiring Package (67U)
640.00 - Spot Lamps - Dual Unity LED (51 S)
601 .00 - Rear Quarter Glass Side Marker LED Lights (63L)
601.00 - Front Warning Auxiliary LED Lights (2 I L)
446.00 - Tail Lamp Lighting Solution (66B)
414.00 - Rear Auxiliary Liftgate Lights (43A)
352.00 - Side Marker LED - Sideview Mirrors:(63B)
352.00 - Underbody Deflector Plate (76D)
94.00 - Glass - Solar Tint 2nd Row Door Glass Only (92R)
52.00 - Keyed Alike - Key Code 1284X(59B)
0.00 - 1/4 Size Picture In Picture - Rearview Camera Display (87M)
$83,352.48 - Selling Price (Agate Black w/Four White Doors and White Root)
85.00 - Documentation Fee
$83,437.48 - Subtotal
7,822.26 - Sales Tax (9.375%) Subject to Change
350.00 - Delivery to Campbell, CA
33.00 - DMV Electronic Filing Fee
8.75 - California Tire Fee
$9 I,651.49 - Total Price (EACH) F.O.B. Campbell, CA
Payment Terms: $500.00 Discount Per Vehicle for Payment Within 20 Days I Net 30
Included: Ballistic Door Panels (Level III+), BUS (Blind Spot Monitoring with Cross
Traffic Alert), Dark. Car Feature, Ford Pro Upfit Integration Feature. Ford Telematics
(Includes Complimentary Two-Year Subscription), Front License Plate Bracket, Noise
Suppression. Police Engine Idle Feature, Police Perimeter Alert, Police Pursuit Mode,
Power Passenger Seat (4-Way), Red/White Dome Lamp In Cargo Area, Rear Auxiliary
Air Conditioning, Rear View Camera with Washer (Displayed In 8" Center Stack
Screen) Includes On-Demand Feature, Remote Keyless Entry with Four Keys and FOBs,
Reverse Sensing. SYNC (Bluetooth), 'Trailer Hitch (Class III - Includes Wiring), Upfitter
Switches(4) Mounted on Steering Wheel and Tyr/100k/Oded Powertrain Warranty.