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CC Resolution 13196 - National Association of Women Law Enforcement Executives NAWLEE Agreement RESOLUTION NO. 13196 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING THE DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING MICRO GRANT IN THE AMOUNT OF $174,977, APPROVING A BUDGET ADJUSTMENT TO RECOGNIZE THE GRANT REVENUE AND CORRESPONDING GRANT RELATED EXPENDITURES, APPROVING THE AGREEMENT WITH THE NATIONAL ASSOCIATION OF WOMEN LAW ENFORCEMENT EXECUTIVES AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A 1-YEAR AGREEMENT WITH THE NATIONAL ASSOCIATION OF WOMEN LAW ENFORCEMENT EXECUTIVES FOR CONSULTING AND RECRUITMENT SERVICES NOT TO EXCEED $174,977 FOR FISCAL YEAR 2024-25 AND DISPENSING WITH THE FORMAL BIDDING REQUIREMENTS PUSUANT TO CODE SECTION 3.20.030(4) WHEREAS, the City of Campbell Police Department has focused the last year and a half on efforts to improve recruitment efforts; and WHEREAS,the Campbell Police Department has desires to develop marketing strategies to target diverse applicant pools; and WHEREAS, the Campbell Police Department applied for and was awarded a DOJ COPS micro grant in the sum of $174,977 for the purposes of completing a proposed recruitment project with the National Association of Women Law Enforcement Executives; and WHEREAS, the National Association of Women Law Enforcement Executives is a non-profit organization sponsored and administered directly by law enforcement practitioners; and WHEREAS, the National Association of Women Law Enforcement Executives mission is to serve and further the interests of women executives and those who aspire to be executives in law enforcement; and WHEREAS, National Association of Women Law Enforcement Executives staff has specialty training, experience, and is competent in the necessary areas to assist the City in successfully accomplishing the project as proposed to the DOJ. NOW THEREFORE BE IT RESOLVED, that the City Council accepts the Department of Justice Office of Community Oriented Policing micro grant in the amount of$174,977, approves a budget adjustment to recognize the grant revenue and corresponding grant related expenditures, approves the agreement with the National Association of Women Law Enforcement Executives and authorizes the City Manager to enter into a 1-year agreement with the National Association of Women Law Enforcement Executives for consulting and recruitment services in a total amount not-to-exceed $174,977 for Fiscal Year 2024-25 and dispenses with the formal bidding requirements pursuant to Campbell Municipal Code Section 3.20.030(4). AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry NOES: Councilmembers: None ABSENT: Councilmembers: None APPROVED: �Gf,OnAY1 Susan M. Landry, Mayor ATT ST: 44/idiP Andrea Sand , City Clerk $``.: JA Department of Justice (DOJ) tz,X�`',,NT Office of Community Oriented Policing Services(COPS Office) Washington,D.C. 20531 F i Name and Address of Recipient: CITY OF CAMPBELL 70 N 1ST ST UPPER !City, State and Zip: CAMPBELL, CA 95008 1 !Recipient UEI: J632Y14ENJQ9 ;Project Title: FY23 City of Campbell, CA Award Number: 15JCOPS-23-GG-01999-PPSE Microgrant 'Solicitation Title: FY23 Microgrants-Community Policing Development Solicitation Federal Award Amount: $174,977.00Federal Award Date 11/2/23 ,Awarding Agency: Office of Community Oriented Policing Services i !Funding Instrument Type: Grant Opportunity Category: D Assistance Listing: 116.710- Public Safety Partnership and Community Policing Grants 'Project Period Start Date: 10/1/23 ;Project Period End Date: 9/30/24 'Budget Period Start Date: 10/1/23 liBudget Period End Date. 9/30/24 Project Description: The CPD will use FY23 microgrant funding to work with NAWLEE to hold a workshop on recruitment, hiring, and retention that will include mentoring and wellness. Mentoring programs are proven to help with retaining officers, !increasing the number of candidates seeking and gaining promotion, and enhancing morale. These outcomes can help the officer maintain their mental health and wellness during their career. Page: 1 of 19 - Award Letter 'November 2, 2023 !Dear GARY BERG, 'On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented Policing Services (the COPS Office) has approved the application submitted by CITY OF CAMPBELL for an award 'under the funding opportunity entitled 2023 FY23 Microgrants -Community Policing Development Solicitation. The approved award amount is $174,977. !Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before 'accepting your award. The Award Instrument includes the Award Offer(Award Information, Project Information, !Financial Information, and Award Conditions)and Award Acceptance. For COPS Office and OVW funding the Award !Offer also includes any Other Award Documents. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but !also compliance with assurances and certifications that relate to conduct during the period of performance for the ;award. These requirements encompass financial, administrative, and programmatic matters, as well as other important ;matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the ;assurances and certifications, and the application as approved by the COPS Office, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts iof the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and !certification, within 45 days from the award date. 'To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process. `Congratulations, and we look forward to working with you. HUGH CLEMENTS COPS Director Office for Civil Rights Notice for All Recipients i 'The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been !delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of !Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in ;discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and 'Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial ;assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, !disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender !identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these ;civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/ IExplore/LegalOverview/CivilRightsRequirements.htm. !Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, !entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. Page: 2 of 19 !These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal-opportunity standards. Ilf you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice land Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional ;obligations that may apply in connection with the awards: (1)complying with the regulation relating to Equal !Employment Opportunity Programs (EEOPs); and (2)submitting findings of discrimination to OCR. For additional ;information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§42.204(c), .205(c)(5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination ;responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name CITY OF CAMPBELL UEI J632Y14ENJQ9 ORI Number • 'Street 1 170 N 1ST ST UPPER Street 2 1 'City State/U.S. Territory CAMPBELL California 'Zip/Postal Code Country '95008 United States County/Parish Province Award Details Federal Award Date Award Type 11/2/23 Initial Award Number Supplement Number 15JCOPS-23-GG-01999-PPSE 00 !Federal Award Amount Funding Instrument Type 1$174,977.00 Grant Page: 3 of 19 Assistance Listing Assistance Listings Program Title Number 16.710 Public Safety Partnership and Community Policing Grants Statutory Authority The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq [X] jl have read and understand the information presented in this section of the Federal Award Instrument. Project Information ;This award is offered subject to the conditions or limitations set forth in the Award Information, Project ?Information, Financial Information, and Award Conditions. !Solicitation Title Awarding Agency COPS i2023 FY23 Microgrants -Community Policing 1Development Solicitation Application Number GRANT13869792 Grant Manager Name CAMISHA AMAKER Phone Number 202-514-0497 E-mail Address lCamisha.Amaker©usdoj.gov ;Project Title FY23 City of Campbell, CA Microgrant `Performance Period Start ;Date Performance Period End Date j 10/01/2023 09/30/2024 { .BBudget Period Start Date Budget Period End Date 110/01/2023 09/30/2024 (Project Description !The CPD will use FY23 microgrant funding to work with NAWLEE to hold a workshop on recruitment, hiring, and retention that will include mentoring and wellness. Mentoring programs are proven to help with retaining officers, increasing the number of candidates seeking and gaining promotion, and enhancing morale. These outcomes can help !the officer maintain their mental health and wellness during their career. E[X] I have read and understand the information presented in this section of the Federal Award Instrument. Page: 4 of 19 ;Financial Information (This award is offered subject to the conditions or limitations set forth in the Award Information, Project 'Information, Financial Information, and Award Conditions. A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were ;programmatically approved based on the final proposed detailed budget and budget narratives submitted by your 'agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below. ;Budget Clearance Date: 8/28/23 5:41 PM Comments No items Budget Category Proposed Change Approved Percentages Budget Budget Sworn Officer Positions: $0 $0 $0 Civilian or Non-Sworn Personnel: $0 $0 $0 Travel: $10,182 $0 $10,182 Equipment: $0 $0 $0 Supplies: $0 $0 $0 SubAwards: $0 $0 $0 Procurement Contracts: $98,045 $0 $98,045 Other Costs: $66,750 $0 $66,750 Total Direct Costs: $174,977 $0 $174,977 Indirect Costs: $0 $0 $0 Total Project Costs: $174,977 $0 $174,977 Federal Funds: $174,977 $0 $174,977 100.00% Match Amount: $0 $0 $0 0.00% Program Income: $0 $0 $0 0.00% Page: 5 of 19 Budget Category Sworn Officer Civilian Personnel Travel Equipment Supplies SubAwards Procurement Contracts Other Costs Indirect Costs 1[X] it have read and understand the information presented in this section of the Federal Award Instrument. Other Award Documents [x] I have read and understand the information presented in this section of the Federal Award Instrument. No other award documents have been added. M _ lAward Conditions !This award is offered subject to the conditions or limitations set forth in the Award Information, Project ;Information, Financial Information, and Award Conditions. 11 { [Reporting Subawards and Executive Compensation `The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170—Award !Term: 1. Reporting Subawards and Executive Compensation fa. Reporting of first-tier subawards. ;Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that ;equals or exceeds $30,000 in Federal funds for a subaward to a non-Federal entity or Federal agency (see definitions in paragraph e. of this award term). !2. Where and when to report. Page: 6 of 19 The non-Federal entity or Federal agency must report each obligating action described in paragraph a.l. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting total compensation of recipient executives for non-Federal entities. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated !executives for the preceding completed fiscal year, if— The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 1CFR 170.320; {ii. in the preceding fiscal year, you received- 1(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and 'Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and 1(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and !Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first- `tier non-Federal entity subrecipient under this award, you shall report the names and total compensation of each of the 1subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards)and, (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of I the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. lof this award term: Page: 7 of 19 ;i. To the recipient. By the end of the month following the month during which you make the subaward. For example, if a subaward is 'obligated on any date during the month of October of a given year(i.e., between October 1 and 31), you must report ,any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. !If, in the previous tax year, you had gross income, from all sources, under$300,000, you are exempt from the 'requirements to report: ;i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. le. Definitions. For purposes of this award term: I 1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f). 12. Non-Federal entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; ;iii.A domestic or foreign nonprofit organization; and, iv. A domestic or foreign for-profit organization 13. Executive means officers, managing partners, or any other employees in management positions. 4. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. f i The term does not include your procurement of property and services needed to carry out the project or program (for !further explanation, see 2 CFR 200.331). jiii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 5. Subrecipient means a non-Federal entity or Federal agency that: i. Receives a subaward from you (the recipient) under this award; and Is accountable to you for the use of the Federal funds provided by the subaward. 6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)). 12 !Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that ;receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an ;internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. Consolidated Appropriations Act, 2023, Public Law 117-328, Division E, Title VII, Section 742. Page: 8 of 19 ,3 E E 'Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements land COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the requirements lin 2 C.F.R. § 175.15(b)—Award Term: I. Trafficking in persons. 'a. Provisions applicable to a recipient that is a private entity. 1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; 1ii. Procure a commercial sex act during the period of time that the award is in effect; or H. Use forced labor in the performance of the award or subawards under the award. .2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient ;that is a private entity— ji. Is determined to have violated a prohibition in paragraph a.1 of this award term; or Has an employee who is determined by the agency official authorized to terminate the award to have violated a !prohibition in paragraph a.1 of this award term through conduct that is either- 1A. Associated with performance under this award; or !B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and 'Suspension (Nonprocurement),"as implemented by DOJ at 2 C.F.R. Part 2867. !b. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity— ! 1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or <2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an !applicable prohibition in paragraph a.1 of this award term through conduct that is either— Associated with performance under this award; or Ili. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an !organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and !Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867. c. Provisions applicable to any recipient. !1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. j2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: li. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended 22 U.S.C. 7104(g), land ii. Is in addition to all other remedies for noncompliance that are available to us under this award. 13. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. id. Definitions. For purposes of this award term: `1. "Employee" means either: i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under !this award; or Another person engaged in the performance of the project or program under this award and not compensated by you !including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind !contribution toward cost sharing or matching requirements. `2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of !subjection to involuntary servitude, peonage, debt bondage, or slavery. 3. "Private entity": i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are !defined in 2 CFR 175.25. Includes: !A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other !than one included in the definition of Indian tribe at 2 CFR 175.25(b). B. A for-profit organization. 14. "Severe forms of trafficking in persons,""commercial sex act," and "coercion" have the meanings given at section 1103 of the TVPA, as amended (22 U.S.C. 7102). I4 Page: 9 of 19 !Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other !source, funding for the same item or service also funded under this award. F I !Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for 'the following reasons: 1(1) When the recipient fails to comply with the terms and conditions of a Federal award. i(2)When an award no longer effectuates the program goals or agency priorities, to the extent such termination is :authorized by law. 1(3)When the recipient agrees to the termination and termination conditions. (4)When the recipient provides the COPS Office written notification requesting termination including the reasons, !effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the !remaining portion will not accomplish the purposes of the award. 1(5) Pursuant to any other termination provisions included in the award. i2. C.F.R. § 200.340. '6 Award Owner's Manual: The recipient agrees to comply with the terms and conditions in the applicable 2023 COPS !Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et lseq.)as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost .Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 12800.101; 48 C.F.R. Part 31 (FAR Part 31)as applicable (Contract Cost Principles and Procedures); the Cooperative ;Agreement as applicable; representations made in the application; and all other applicable program requirements, Maws, orders, regulations, or circulars. !Failure to comply with one or more award requirements may result in remedial action including, but not limited to, withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate. !Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be !applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its !entirety, such provision will be severed from this award. !7 E Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized !Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the ;award on behalf of the recipient entity and, in so doing, accept(or adopt)all material requirements throughout the !period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to ;the role of Authorized Representative during the period of performance under the award without first ensuring that the !individual has the requisite legal authority. 8 Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The ;COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. ;Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process ;coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site !visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and !audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for !information pertaining to your award. This includes all financial records, such as general accounting ledgers and all !supporting documents. All information pertinent to the implementation of the award is subject to agency review :throughout the life of the award, during the close-out process and for three-years after the submission of the final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337. t 19 ;Contract Provision:All contracts made by the award recipients under the federal award must contain the provisions Page: 10 of 19 !required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under 'Federal Awards. Please see appendices in the Award Owner's Manual for a full text of the contract provisions. ho Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its application. 11 !Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass-through entity, as ;applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112. 112 !Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is !debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide Nonprocurement Debarment and Suspension)and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and Suspension). 13 ;Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland !Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (I-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration !Reform and Control Act of 1986 (IRCA), Public Law 99-603. '14 IEnhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract(including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in the predominant native language of the workforce)of the rights and remedies provided in 41 U.S.C. §4712. Please see appendices in the Award Owner's Manual for a full text of the statute. 15 Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28 C.F.R. Part 42 subpart E. !16 !False Statements: False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law. 131 U.S.C. § 3729-3733. 17 Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition— a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102); b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c)of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the !Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Page: 11 of 19 !!Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the !Violence Against Women Act(34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence !Against Women, also may apply to an award made otherwise; Ic. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§42.105 and 42.204. 'The Applicant also understands that(in addition to any applicable program-specific regulations and to applicable !federal regulations that pertain to civil rights and nondiscrimination)the federal regulations applicable to the award (if ;any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the 1DOJ "Part 200 Uniform Requirements")and 28 C.F.R. Parts 22 (confidentiality- research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection). 118 !Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or pass-through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over$500,000 must also report certain `civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for (Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200,Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 1200.339. 2 C.F.R. § 200.113. �19 Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible for submitting semi-annual programmatic performance reports that describe project activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 -200.329. The performance report is used to track your agency's progress toward implementing community policing strategies and to collect data to gauge the effectiveness of increasing your agency's community !policing capacity through COPS Office funding. The Federal Financial Report is used to track the expenditures of the !recipient's award funds on a cumulative basis throughout the life of the award. 20 !Recipient Integrity and Performance Matters: For awards over$500,000, the recipient agrees to comply with the !following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200—Award Term and Condition for Recipient 'Integrity and Performance Matters: IA. Reporting of Matters Related to Recipient Integrity and Performance 11. General Reporting Requirement IIf the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal !awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System !for Award Management (SAM)that is made available in the designated integrity and performance system (currently the !Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 1872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report ;Submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the !Federal Government; !b. Reached its final disposition during the most recent five-year period; and ic. Is one of the following: Page: 12 of 19 `(1)A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2)A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, !reimbursement, restitution, or damages of$5,000 or more; 1(3)An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding !of fault and liability and your payment of either a monetary fine or penalty of$5,000 or more or reimbursement, !restitution, or damages in excess of$100,000; or 1(4)Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or(3) of this award term and condition; E(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and 1(iii)The requirement in this award term and condition to disclose information about the proceeding does not conflict ;with applicable laws and regulations. 3. Reporting Procedures !Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under !assistance awards that you received if you already provided the information through SAM because you were required Ito do so under Federal procurement contracts that you were awarded. 14. Reporting Frequency !During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you !must report proceedings information through SAM for the most recent five year period, either to report new information !about any proceeding(s)that you have not reported previously or affirm that there is no new information to report. !Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater ;than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions IFor purposes of this award term and condition: a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability(e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board !of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes !proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. lb. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by !any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a !plea of nolo contendere. !c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— , !(1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and '(2)The value of all expected funding increments under a Federal award and options, even if not yet exercised. 21 !System for Award Management(SAM)and Universal Identifier Requirements: The recipient agrees to comply with the !following requirements of 2 C.F.R. Part 25, Appendix A to Part 25—Award Term: jl. System for Award Management and Universal Identifier Requirements IA. Requirement for System for Award Management I Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current !information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance within the !last three years, if applicable, until you submit the final financial report required under this Federal award or receive the f Page: 13 of 19 !final payment, whichever is later. This requires that you review and update the information at least annually after the !initial registration, and more frequently if required by changes in your information or another Federal award term. B. Requirement for Unique Entity Identifier ?If you are authorized to make subawards under this Federal award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a Isubaward from you until the entity has provided its Unique Entity Identifier to you. E 2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you. `Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier. IC. Definitions ;For purposes of this term: 1. System for Award Management(SAM) means the Federal repository into which a recipient must provide information !required for the conduct of business as a recipient.Additional information about registration procedures may be found !at the SAM Internet site (currently at https://www.sam.gov). 12. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities. 13. Entity includes non-Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes of `this part: €a. A foreign organization; lb. A foreign public entity; 'c.A domestic for-profit organization; and Id. A Federal agency. 14. Subaward has the meaning given in 2 CFR 200.1. { 15. Subrecipient has the meaning given in 2 CFR 200.1. i 1 122 [Additional High-Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that !may be imposed during the award performance period if the awarding agency determines that the recipient is a high- risk recipient. 2 C.F.R. § 200.208. [ i 23 !Allowable Costs: The funding under this award is for the payment of approved costs for program-specific purposes. !The allowable costs approved for your agency's award are limited to those listed in your agency's award package. In !accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or management fee. Your agency may not :use award funds for any costs not identified as allowable in the award package. 1 124 ! E :Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent !practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is !Made in All of America by All of America's Workers, January 25, 2021. 25 ;Extensions: Recipients may request an extension of the award period to receive additional time to implement their !award program. Such extensions do not provide additional funding. Only those recipients that can provide a ;reasonable justification for delays will be granted no-cost extensions. Extension requests must be received prior to the Page: 14 of 19 lend date of the award. 2 C.F.R. §§ 200.308(e)(2) and 200.309. 126 ;Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was developed, or for !which ownership was acquired, under this award in accordance with 2 C.F.R. § 200.315(b). The COPS Office reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work, in whole or in ;part(including create derivative works), for Federal Government purposes, and to authorize others to do so. The COPS Office also reserves the right, at its discretion, not to publish deliverables and other materials developed under this award as a U.S. Department of Justice resource. ;Products and deliverables developed with award funds and published as a U.S. Department of Justice resource will ;contain the following copyright notice: I ' "This resource was developed under a federal award and may be subject to copyright. The U.S. Department of Justice 'reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use the work for Federal Government purposes and to authorize others to do so. This resource may be freely distributed and used for 'noncommercial and educational purposes only." 27 ,Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The 'recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b). 128 !Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of Justice's !common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure of Federal funds to ;perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R. Part 22 regarding the 'safeguarding of individually identifiable information collected from research participants. 29 !Requirement to report actual or imminent breach of personally identifiable information (PII). The recipient(and any subrecipient at any tier) must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, 'stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 'C.F.R. 200.1)within the scope of a COPS Office grant-funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement Ito report actual or imminent breach of PII to the recipient's COPS Office Program Manager no later than 24 hours after !an occurrence of an actual breach, or the detection of an imminent breach. 30 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it, land its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any covered telecommunication and video surveillance services or equipment as described in 2 CFR§200.216. Covered services and equipment include telecommunications or video surveillance services or equipment produced or provided by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered telecommunications or video surveillance services or equipment are unallowable. 2. C.F.R. § § 200.216 &471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal (Year 2019, Public Law 115-232. 31 Modifications: Award modifications are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308(f). Page: 15 of 19 !For federal awards in excess of$250,000, any modification request involving the reallocation of funding between 'budget categories that exceed or are expected to exceed 10 percent (10)/0)of the total approved budget requires prior [written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the ;scope of the project requires prior written approval by the COPS Office. I � 132 ;The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys, !interview protocols, and other information collections to the COPS Office for submission to the Office of Management land Budget(OMB)for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all [information collections that request personally identifiable information must be reviewed by the COPS Office to ensure {compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several !!months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a. [33 f Public Release Information: The recipient agrees to submit one copy of all reports and proposed publications resulting !from this award ninety (90) days prior to public release. Any publications (written, curricula, visual, sound, or websites) jor computer programs, whether or not published at government expense, shall contain the following statement: ["This project was supported, in whole or in part, by federal award number[YYYY-XX-XXXX] awarded to [Entity] by the ;U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those lof the author(s) or contributor(s)and do not necessarily represent the official position or policies of the U.S. 'Department of Justice. References to specific individuals, agencies, companies, products, or services should not be 'considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references fare illustrations to supplement discussion of the issues. 'The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites .I ;are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity." ,34 ;Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of ;items)or service in excess of$250,000 and who plan to seek approval for use of a noncompetitive procurement 'process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending, !or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2). 35 'Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement, land not supplant, state, local, or Bureau of Indian Affairs (BIA)funds that are already committed or otherwise would ;have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In ;other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state, ;local, or BIA funds that would have been dedicated to the COPS Office-funded item(s) in the absence of the COPS 'Office award. 34 U.S.C. § 10384(a). 36 Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain (or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law !enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. ;Consolidated Appropriations Act, 2023, Public Law 117-328, Division B, Title V, Section 527. 137 ;Training Guiding Principles:Any training or training materials developed or delivered with award funding provided by ;the Office of Community Oriented Policing Services is to adhere to the following guiding principles— €1. Trainings must comply with applicable law. Page: 16 of 19 'In developing and conducting training under the award, recipients (and any subrecipients)shall not violate the !Constitution or any federal law, including any law prohibiting discrimination. 12. The content of trainings and training materials must be accurate, appropriately tailored, and focused. :The content of training programs must be accurate, useful to those being trained, and well matched to the program's stated objectives. Training materials used or distributed at trainings must be accurate, relevant, and consistent with ;these guiding principles. 13. Trainers must be well?qualified in the subject area and skilled in presenting it. !Trainers must possess the subject?matter knowledge and the subject.specific training experience necessary to meet ;the objectives of the training. In selecting or retaining a trainer, recipients (or subrecipients) should consider such ;factors as the trainer's resume and written materials, interviews with the trainer, observation of other trainings !conducted by the trainer, feedback from other entities with which the trainer has worked, training participant feedback land evaluations, and the general reputation of the trainer. 4. Trainers must demonstrate the highest standards of professionalism. !Trainers must comport themselves with professionalism. While trainings will necessarily entail varying teaching styles, !techniques, and degrees of formality, as appropriate to the particular training goal, professionalism demands that !trainers instruct in the manner that best communicates the subject matter while conveying respect for all. 38 Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475. [X] I have read and understand the information presented in this section of the Federal Award Instrument. Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- I !A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this {declaration and certification on behalf of the applicant. !B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant,to the best of my knowledge and (belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and !conditions of, and all supporting materials submitted in connection with, this award, including any assurances and !certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, !or at the time of the application submission and any materials that accompany this acceptance and certification); and 1(2) I have the legal authority to accept this award on behalf of the applicant. 1 ! IC. Accept this award on behalf of the applicant. :D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand !that, in taking (or not taking)any action pursuant to this declaration and certification, DOJ will rely upon this declaration land certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent !information or statement in this declaration and certification (or concealment or omission of a material fact as to either) !may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 110271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the ;federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise. .Agency Approval Page: 17 of 19 !Title of Approving Official Name of Approving Official Signed Date And Time !COPS Director HUGH CLEMENTS 9/11/23 1:55 PM {Authorized Representative Declaration and Certification (Law Enforcement Executive/Program Official) Entity Acceptance !Title of Authorized Entity Official ,Chief of Police Name of Authorized Entity Official !GARY BERG Signed Date And Time 111/6/2023 5:51 PM Declaration and Certification (Government Executive/Financial Official) ;Entity Acceptance Title of Authorized Entity Official ;City Manager 'Name of Authorized Entity Official Brian Loventhal Signed Date And Time 11/28/2023 7:31 PM Page: 18 of 19 City of Campbell Request for Budget Adjustments Department/Program Division Date Request No. Police Department 601-Admin August 20,2024 BA-2 Budget to be Reduced Fund/Program Account Number Description Amount Budget to be Increased Fund/Program Account Number Description Amount REVENUES 101.605 4523 COPS Recruitment Grant Revenue-Federal Grant 174,977 EXPENDITURES 101.601 7430 COPS Recruitment Grant Expenditures-Staff Development 164,795 101.601 7437 COPS Recruitment Grant Expenditures-Professional Services 10,182 REASON FOR REQUEST-BE SPECIFIC: For the acceptance of the COPS Recruitment Grant($174,977) Will Fuentes Gary Berg Brian Loventhal Finance Director Police Chief City, Manager CITY OF CAMPBELL CONSULTANT SERVICES AGREEMENT This Agreement is entered into at Campbell, California on the 21st day of August , 2024, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and National Association of Women Law Enforcement Executives (hereinafter referred to as "Consultant"). WHEREAS, City desires to obtain consulting services for the purpose of digital marketing and recruiting for the Police Department; and WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said digital marketing and recruitment; NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows: 1. DUTIES OF CONSULTANT 1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence. 1.2 Consultant's project manager will meet with the City's project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement. 1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project's objectives. 1.4 In performance of this Agreement by Consultant,time will be of the essence. 1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant's reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God. 1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant's profession working on similar projects under similar circumstances. 1.7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement. -1- 1.8 In the course of the performance of this Agreement, Consultant shall act in the City's best interest as it relates to the project. 1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations. 1.10 The designated project manager for Consultant shall be Communications and Public Engagement Coordinator Letysia Moresco. The Consultant's project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City's project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant. 1.11 The Consultant(and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof. Subcontractors shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with ABS, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees against any claim or liability, including attorneys' fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant's supervision or control was misclassified. 1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City)to accommodate the changes in work. 2. DUTIES OF CITY 2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement. Consultant shall be entitled to reasonably rely on accuracy and completeness of such information, provided that Consultant shall make any additional investigation reasonably necessary to confirm such information and provide City prompt written notice of any known or discovered defects in such data and information. -2- 2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf. 2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible. 3. COMPENSATION 3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $174,977, as follows: a. Once each month, Consultant shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work, and shall list labor hours by personnel classification. Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City's right to object. b. Direct costs are those outside costs incurred on or directly for the project and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges. 3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant's duties, City may approve payment for said costs if authorized in writing by the City in advance. 3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant's services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City. Consultant shall obtain prior written approval for a revised fee schedule from the City before exceeding such fee schedule. Only City's authorized representative(s) is authorized to approve changes to this Agreement on behalf of City. 3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A. -3- 3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur, the provisions of this section apply. 4. SUBCONSULTANTS 4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City. 4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants. 4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing. 4.4 If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract. 5. OWNERSHIP OF DOCUMENTS AND MATERIALS All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement(whether in printed or electronic format) ("project-related documents and materials") shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. Any project-related documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that -4- are in Consultant's possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder,prevent, or otherwise impact the City's right to promptly receive and use such documents and materials which are the sole and exclusive property of the City. 6. TERMINATION 6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than 30 calendar days prior to an effective termination date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City. 6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. 6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant's failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement. No other compensation will be payable for anticipated profit on unperformed services. 7. AUDIT AND INSPECTION Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study. 8. EQUAL EMPLOYMENT OPPORTUNITY Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, military or veteran status, or -5- any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations. 9. INSURANCE AND INDEMNIFICATION 9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the City, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein.Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional's proportionate percentage of fault, except: a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and b. Where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense. With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the City) and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from and against any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including attorneys' fees and costs (collectively, "Losses") including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in whole or in part, Consultant's performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein. In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City. -6- The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are,intended to fully allocate the parties' risk of liability to third-parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matters covered by the provisions of this section. Consultant's responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law. 9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement: A. Types of Coverage The policies shall afford the following types of coverage: 1. Commercial General Liability; 2. Automotive; 3. Workers' Compensation and Employer Liability; and 4. Professional Liability and/or Errors and Omissions B. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and 2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and 3. For Workers' Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and 4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City. C. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for -7- bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident. The Worker's Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees. 4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City's own insurance or self-insurance shall be called upon to protect it as a named insured. D. Deductible and Self-Insured Retention Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self-insured retention provision shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or the City. E. Other Insurance Provisions The policies are to contain, or be endorsed to contain,the following provisions: 1. General Liability and Automobile Liability Coverage: a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader -8- than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage. b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employer's Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City. 3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non- payment of premium. F. Suspension or Cancellation If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement. G. Subcontractors Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors' work. Subcontractors are to be bound to contractor and to City in the same -9- manner and to the same extent as the Consultant is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any sub-subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City. H. Acceptability of Insurers Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City. I. Verification of Coverage Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences. J. Special Risks/Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant. 10. MISCELLANEOUS 10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant. 10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other. 10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement. 10.4 Neither party's waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant. 10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, -10- promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant. 10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant. 10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California. 10.8 All changes or amendments to this Agreement must be in writing and approved by all parties. 10.9 The initial contract term shall commence upon execution of the contract by the City and shall be for a 1-year period, unless terminated sooner in accordance with the contract. Any extension of the Agreement shall be mutually agreed upon in writing and shall require an amendment to the Agreement signed by both parties. 10.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City's interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement. 10.11 City is a public agency subject to the disclosure requirements of the California Public Records Act("CPRA"). If Consultant's proprietary information is contained in documents or information submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information "Confidential and Proprietary," and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney's fees) that may result from denial by City of a CPRA request for information arising -11- from any representation, or any action (or inaction), by the Consultant. 10.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule and Consultant compensation based on City's sole discretion. 10.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements 10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement. 10.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement. 10.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California. 10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a parry's signature shall be accepted and valid as an original. -12- 11. NOTICES Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses: CITY: City of Campbell Attention: Amy Olay 70 North First Street Campbell, CA 95008 CONSULTANT: Attention: [SIGNATURES ON FOLLOWING PAGE] -13- Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby: CONSULTANT CITY OF CAMPBELL By Title Executive Director Title Assistant City Manager Approved as to Form WiGG1'gni,Se4w,q/n City Attorney Exhibit A - Scope of Services K:\Contracts-Standard Consultant Services -14- EXHIBIT A COPS Grant NAWLEE Scope of Work 1. Review the unique attributes of the department and the community that emphasize why someone should seek employment at the police department and conduct a scan of CPD outreach to see how these can be enhanced to continue to expand and diversify the candidate pool. This will be done by using surveys, and/or interviews. 2. Work with CPD to analyze job descriptions and policies and practice to determine what job requirements match the evidence-based results from the Research to Reality project completed with NAWLEE and its partner RTI and draw on the ASPIRE Career Pathway Project to determine what practices would apply to CPD 3. Develop a recruitment advertising effort for CPD to include print and electronic media. This will include advertising and tracking. 4. Hold a workshop that provides information on mentoring, 30x30, and developing a women's association or network to ensure diversity. 5. Launch a platform that connects the advertisements to a CRM including an email and text follow-up campaign proven effective in recruitment. 6. Creation of a centralized candidate database for department tracking. 7. Prescreening applicants (integrated credit bureau report, advanced social media screening, and National Decertification Index (NDI) search). 8. Creation of a robust reporting process on key metrics. 9. Creation of a Case Study for use by CPD at COPS-supported meetings or industry conferences. -15- Consultant Contract Final Audit Report 2024-08-26 Created: 2024-08-21 By: Crystle Magami(cmagami@campbellca.gov) Status: Signed Transaction ID: CBJCHBCAABAA_2-_9gz02g87A9D8ZR7o1KmC2gxNRr20 "NAWLEE Consultant Contract" History t Document created by Crystle Magami (cmagami@campbellca.gov) 2024-08-21 -10:40:37 PM GMT C , Document emailed to Kym Craven (executivedirector@nawlee.org) for signature 2024-08-21 -10:40:42 PM GMT t Email viewed by Kym Craven (executivedirector@nawlee.org) 2024-08-21 -11:06:03 PM GMT Lro. Document e-signed by Kym Craven (executivedirector@nawlee.org) Signature Date:2024-08-21 -11:06:40 PM GMT-Time Source:server Document emailed to William Seligmann (bills@campbellca.gov)for signature 2024-08-21 -11:06:53 PM GMT n Email viewed by William Seligmann (bills@campbellca.gov) 2024-08-23-11:24:49 PM GMT Cr0, Document e-signed by William Seligmann (bills@campbellca.gov) Signature Date:2024-08-23-11:26:36 PM GMT-Time Source:server L":"4, Document emailed to Angelique Gaeta (angeliqueg@campbellca.gov) for signature 2024-08-23-11:26:37 PM GMT Li Email viewed by Angelique Gaeta (angeliqueg@campbellca.gov) 2024-08-26-5:59:08 PM GMT Document e-signed byAngelique Gaeta an eli ue cam bellca. ov Q 9 ( 9 q 9@ P 9 ) Signature Date:2024-08-26-6:02:39 PM GMT-Time Source:server-Signature captured from device with phone number XXXXXXX1949 • Agreement completed. 2024-08-26-6:02:39 PM GMT Adobe Acrobat Sign