CC Resolution 13217 - Fifth Amendment with Trio Community Meals, LLC FY 24-25 RESOLUTION NO. 13217
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIFTH
AMENDMENT WITH TRIO COMMUNITY MEALS, LLC TO PROVIDE
CATERED MEALS FOR THE SENIOR NUTRITION PROGRAM FOR FY 24-25
WHEREAS, the City of Campbell recognizes the need for a nutritious
meal program for senior citizens in Campbell; and
WHEREAS, Trio Community Living, LLC is designated by the County as
an approved caterer of meals for the City/County Senior Nutrition Program for
Fiscal Year 2024-25; and
WHEREAS, the Amendment with Trio Community Living, LLC is required
to clarify the obligations of each party and to continue meal service two days per
week; the price of meals shall remain at $6.10 per meal; and, an extension of the
term of the Agreement from July 1, 2024 through June 30, 2025.
' NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby authorize the City Manager to execute the Amendment
with Trio Community Living, LLC to continue to provide meals for the Senior
Nutrition Program for FY 24-25.
PASSED AND ADOPTED this 15th day of October 2024 by the following roll call
vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
\JIA)Qexn
H
Susan M. Landry, or
ATTEST:
CAta.414Andrea San rs, City Clerk
Additional Information for SNP FY 2024-2025 Budget Justification
Attachment B
Agency Name: City of Campbell
Site Location: Campbell .
17,360
Annual Meals
A B C D
Fee for Service Budget Justification*
Personnel Costs Total Program Cost Agency Amount** SCC Contract Amount
Salaries $ 98,570.00 $ 98,570.00 $ -
Volunteer Hours(in-kind) $ - $ - $ -
Payroll Taxes $ 2,267.00 $ 2,267.00 $ -
Retirement Contribution $ 4,377.00 $ 4,377.00 $ -
Health Insurance $ 13,396.00 $ 13,396.00 $ -
J
Other Fringe Benefits $ 3,454.00 $ 3,454.00 $ -
Subtotal Personnel Costs $ 122,064.00 $ 122,064.00 $ -
Operating Expenses
Food Costs @$6/meal $ 104,160.00 $ 11,578.50 $ 92,581.50
Non-Food Costs @$0.491/meal $ 8,521.00 $ 4,260.50 $ 4,260.50
In-Kind Donations $ - $ -
Usage $ 7,200.00 $ 7,200.00
Staff Mileage $ 236.00 $ 118.00 $ 118.00
Pre-packaged Meals $ 375.00 $ 375.00 $ -
$ -
$ -
$ -
Subtotal Operating Expenses $ 120,492.00 $ 16,332,00 $ 104,160.00
INDIRECT COSTS (maximum 15%of SCC Contract Amount or federally approved indirect rate) _
Administrative Overhead $ -
Grand Total $ 242,556.00 $ 138,396.00 $ 104,160.00
Unit cost(approximate)*: $ 13.97 S 7.97 $ 6.00
Food Cost per Meal: S 6.00 S 0.67 $ 5.33
:clod Cost as Percent of Unit Cost(Minimum of 25%less$.25 for SCC funding)": 43% 8% 89%
`Actual expenses must be reconciled to the amount of the County per meal reimbursement quarterly and at year end.
Docusign Envelope ID:1FB7AA94-546E-41D8-9528-390112274772
Signature: L EaI
Email: brianl@campbellca.gov
AMENDMENT#5 TO THE FOOD SERVICE AGREEMENT
This Amendment is made and entered into by and between Campbell Adult Center ("Client"), and TRIO
Community Meals, LLC ("Company") (collectively"the Parties").
WHEREAS, the Parties have entered into a certain Food Service Agreement (the "Agreement"),
effective July 1, 2019;
WHEREAS,the price of meals shall remain at$6.10 per meal;
WHEREAS,the Parties have agreed to extend the Agreement; and
WHEREAS,the Parties now desire to amend said Agreement upon the terms and conditions stated
herein.
NOW, THEREFORE, the Parties, intending to be legally bound hereby, mutually agree to amend
the Agreement as follows:
1. Term.This Agreement shall be extended for an additional year beginning July 1, 2024.
2. Payments Method. Payment method, per the Amendment#4 with effective date of July 1, 2023
shall be amended to include the following language:
Any change of banking information or change in the method of monies being transmitted or
received shall be documented in hard copy(printed on paper)and delivered by hand,via certified
or registered mail return receipt requested, or by overnight delivery service with a receipt of
delivery, provided that such delivery is to the parties per Notice. In the alternative,the Company,
at its discretion, may request verification by phone of any change of banking information or
change in the method of monies being transmitted or received.
3. Change in Conditions. The financial terms set forth in this Agreement, and all other obligations
assumed by Company hereunder, are based on conditions in existence on the date Company
commences operations including, without limitation, population; labor costs; applicable
Governmental Rules; food and supply costs; provision of equipment and utilities; state of the
Premises;and federal,state and local sales,use and excise taxes(the"Conditions"). Further,Client
acknowledges that in connection with the negotiation and execution of this Agreement,Company
has relied upon Client's representations regarding existing and future conditions (the
"Representations"). In the event of change in the Conditions, inaccuracy of the Representations,
or if Client requests any significant change in the Food Services as provided under this Agreement,
the financial terms and other obligations assumed by Company shall be renegotiated to reflect a
proportionate increase in Company's charges to the Client.Company will provide a thirty(30)day
notice of such increased charges.
This Amendment is effective as of July 1, 2024.All other terms and conditions of the original Agreement
(as modified from time to time)shall remain in full force and effect unless otherwise amended as provided
in the Agreement.
CLIENT:Campbell Adult Center COMPANY:TRIO Community Meals, LLC
Signature: Signature: ,—DocuSignedby
,a(.un, 64.
`-0B78206A0E0A49A...
Name: Brian Loventhal Name: John Kirk
Title: City Manager Title: President
Date: Date: 10/23/2024
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