CC Resolution 13249 - Consultant Services Agreement with ELS Architecture and Urban Design - City Hall Project (CIP No. 24-VV) RESOLUTION NO. 13249
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1) APPROVING A
CONSULTANT SERVICES AGREEMENT WITH ELS ARCHITECTURE AND URBAN DESIGN,
IN AN AMOUNT NOT TO EXCEED $170,300, TO PROVIDE ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES FOR THE CITY HALL PUBLIC COUNTERS AND
ACCESSIBILITY ENHANCEMENTS PROJECT (CIP NO. 24-W); 2) APPROVING AN
ADDITIONAL 10% CONTINGENCY AMOUNT OF $17,030, FOR POTENTIAL DESIGN
SERVICE MODIFICATIONS AND THEIR ASSOCIATED COSTS; 3) AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO NEGOTIATE AND EXECUTE CONTRACT CHANGE
ORDERS UP TO AND WITHIN THE ALLOCATED CONTINGENCY AMOUNT; AND 4)
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN
CAMPBELL MUNICIPAL CODE SECTION 3.20.100 (RESOLUTION/CONSENT)
WHEREAS, since Campbell City Hall was constructed in the early 1970s, the City has
implemented and funded several projects through its Capital Improvement Plan (CIP) to sustain
the building's essential operations and address its structural and mechanical needs; and
WHEREAS, in July 2023, local Assemblymember Marc Berman (D-Menlo Park) secured $500,000
in funding for the City of Campbell through the state's 2023-2024 budget for City Hall improvements
to ensure compliance with the latest Americans with Disabilities Act (ADA) standards; and
WHEREAS, in June 2024, the City Hall Public Counters and Accessibility Enhancements Project
(CIP No. 24-VV) was approved as a CIP project - with $220,000 in American Rescue Plan Act
(ARPA) funds allocated to the project in the CIPR for implementation during FY 2024/25; and
WHEREAS, on November 6, 2024, the City Council adopted Resolution No. 13222, approving and
authorizing the execution of a grant agreement with the California Natural Resources Agency, to
accept $500,000 in state grant funding intended for the project's construction costs; and
WHEREAS, following Council's approval, staff began exploring options to expedite the
procurement of a qualified design consultant—with efforts aimed to ensure the $220,000 in ARPA
funds allocated for the project's design services would be spent or committed for use (via an
executed service agreement) before the ARPA program expires on December 31, 2024; and
WHEREAS, staff identified a 2019 Request for Qualifications (RFQ) issued by the City of San Jose,
and their subsequent award of a multi-year on-call contract with qualified design firms, as a timely
approach that enables the City to expedite the Request for Proposals (RFP) evaluation process
and execute a contract within the schedule constraints of the ARPA program; and
WHEREAS, this strategy complies with the RFP requirements of Campbell Municipal Code (CMC)
Section 3.20.091 and aligns with the bidding exemptions of CMC Section 3.20.030, subsections
(4) and (6), for the procurement of specialized services as leveraged through another agency's
pre-qualification process and/or contract award; and
WHEREAS, on November 12, 2024, the City issued a Request for Proposals (RFP) for the City
Hall Accessibility project to the following design firms: Studio G Architects, Anderson Brule
Architects, Group 4 Architecture, and ELS Architecture and Urban Design; and
WHEREAS, the City received proposals from three of the four firms solicited, with staff evaluating
the proposals using the rating system described in the RFP while considering other factors such
as proposed fees and contract terms; and
WHEREAS, based on those results, ELS Architecture and Urban Design (ELS) scored the highest,
proposing a total contract amount of $170,300 with options to accelerate the project's schedule if
necessary and competitive rates consistent with industry standards for similar projects; and
WHEREAS, staff requests that the City Council approve a consultant services agreement with ELS,
in an amount not to exceed $170,300, to provide design services for the City Hall Accessibility
project, and authorize a 10% contingency of $17,030 for potential design service modifications,
with authorization for the Public Works Director to negotiate and execute contract change orders
up to and within this allocated contingency amount; and
WHEREAS, with a total of approximately $187,030 in design related costs, sufficient funds are
available to cover these expenses as reflected in the $220,000 in ARPA funds allocated to the
project in the City's approved CIP budget; and
WHEREAS, the commitment of these funds will be documented in an executed agreement per
ARPA's terms of use; and
WHEREAS, staff requests authorization the City Manager to execute said agreement as specified
in Campbell Municipal Code Section 3.20.100.
•
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby 1)
approves a consultant services agreement with ELS Architecture and Urban Design, in an amount
not to exceed $170,300, to provide architectural and engineering design services for the City Hall
Public Counters and Accessibility Enhancements project (CIP No. 24-W); 2) approves an
additional 10% contingency amount of$17,030 for potential design service modifications and their
associated costs; 3) authorizes the Public Works Director to negotiate and execute contract change
orders up to and within the allocated contingency amount; and 4) authorizes the City Manager to
execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
PASSED AND ADOPTED this 17th day of December, 2024, by the following roll call vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
,566atain
Susan M. Landry, ayor
ATT T:
e4t6
Andrea Sa -rs, City Clerk
CITY OF CAMPR1 I,I.
CONSULTANT SERVICES AGREEMENT
11
This Agreement is entered into at Campbell, California on the t �'� day of
2024, by and between the CITY OF CAMPBELL (hereinafter referred to as "City")and ELS
Architecture and Urban Design. (hereinafter referred to as "Consultant").
WHEREAS, City desires to obtain Architectural and Engineering Design Services for the City
Hall Public Counters and Accessibility Enhancements Project.
WHEREAS, Consultant represents that it has the expertise, means,and ability to perform
said Inspection Services.
NOW. THEREFORE, in consideration of each other's mutual promises, Consultant and
City agree as follows:
I. DUTIES OF CONSULTANT
1.1 Consultant agrees to perform services as set forth in Exhibit A- Scope of Services,
attached hereto and incorporated herein by reference, and which shall be interpreted together and
in harmony with this Agreement. In the event of any conflict between Exhibit A and this
Agreement, this Agreement shall govern, control, and take precedence.
1.2 Consultant's project manager will meet with the City's project coordinator prior to
commencement of the project to establish a clear understanding of the working relationships.
authorities, and management philosophy of City as it relates to this Agreement.
1.3 Consultant. working with the City, will gather available existing information
concerning the project, and shall review documents as necessary for compliance with the project's
objectives.
I In performance of this Agreement by Consultant, time will be of the essence.
1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for clelu\ caused
by activities or factors beyond Consultant's reasonable control, including delays or by reason of
strikes, work slow-downs or stoppages, or acts of God.
1.6 Consultant agrees to perform this Agreement in accordance with the highest degree
of skill and expertise exercised by members of Consultant's profession working on similar
projects under similar circumstances
1. 7 Consultant shall cooperate in good faith with City in all aspects of the
performance of this Agreement.
-1-
I.8 In the course of the performance of this Agreement, Consultant shall act in the
City's best interest as it relates to the project.
1.9 All activities of Consultant. its employees,subcontractors and/or agents will be
carried out in compliance with all applicable federal,state, and local laws and regulations.
1.10 The designated project manager for Consultant shall be David Masenten The
Consultant's project manager shall have all the necessary authority to direct technical and
professional work within the scope of the Agreement and shall serve as the principal point of
contact with the City and the City's project coordinator. The authorized principal of Consultant
executing this Agreement for the Consultant shall have authority to make decisions regarding
changes in services, termination and other matters related to the performance of this agreement
on behalf of Consultant
I .11 The Consultant (and its employees. agents,representatives,and subconsultants), in
the performance of this Agreement, shall act in an independent capacity and not as officers or
officials or employees or agents of the City. The City shall not direct the work and means for
accomplishment of the services and work to be performed hereunder. The City, however, retains
the right to require that work performed by Consultant meet specific standards consistent with
the requirements of this Agreement without regard to the manner and means of accomplishment
thereof. Subcontractors shall assume all of the rights.obligations and liabilities applicable to it as
an independent contractor hereunder. Consultant represents and warrants that it (i) is fully
experienced and properly qualified to perform the class of work and services provided for herein.
(ii) has the financial capability and shall finance its own operations required for the performance
of the work and services and (iii) is properly equipped and organized to perform the work and
services in a competent, timely and proper manner in accordance with the requirements of this
Agreement. Consultant agrees to comply with ABS,codified at Labor Code section 2750.3, and
shall indemnify, defend and hold harmless the City, its officers, officials, directors, agents'
representatives, volunteers. and employees against any claim or liability, including attorneys' fees
and costs,arising in any manner related to this Agreement that an employee. agent or others under
Consultant's supervision or control was misclassified.
1.12 This Agreement contains provisions that permit mutually acceptable changes in the
scope, character or complexity of the work if such changes become desirable or necessary as the
work progresses. Adjustments to the basis of payment and to the time for performance of the work,
if any.shall be established by a written contract amendment(approved and executed by the City)
to accommodate the changes in work.
2. DUTIES OF CITY
2. I City shall furnish to Consultant all available and pertinent data and information
requested by Consultant to facilitate the preparation of the documents called for in this
Agreement. Consultant shall be entitled to reasonably rely on accuracy and completeness of such
information, provided that Consultant shall make any additional investigation reasonably
necessary to confirm such information and provide City prompt written notice of any known or
discovered defects in such data and information.
-2-
2.2 City shall provide contract administration services. City shall notify Consultant of
required administrative procedures and shall name representatives, if any,authorized to act in its
behalf.
2.3 City shall review documents submitted by Consultant and shall render decisions
pertaining thereto as promptly as reasonably possible.
3. COMPENSATION
3.I For the full performance of the services described herein by Consultant,City agrees
to compensate Consultant for all services and direct costs associated with the performance of the
project in an amount not to exceed S187,330.00 as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for
services performed during the previous billing period. The invoice shall describe the services
rendered and the title of the item of work, and shall list labor hours by personnel classification.
Said invoice shall be based on all labor and direct expense charges made for work performed on
the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of
this Agreement. City shall pay Consultant for services rendered and approved by the City within
30 days from the date the itemized invoice is received by the City,subject to the maximum not to
exceed amount specified above and the City's right to object.
b. Direct costs are those outside costs incurred on or directly for the project and
substantiated with invoices for the charges. Direct expenses include printing, reproduction, and
delivery charges.
3.2 If Consultant incurs other costs which are not specifically covered by the terms of
this Agreement,but which are necessary for performance of Consultant's ditties,City may approve
payment for said costs if authorized in writing by the City in advance.
3.3 City may order changes in the scope or character of services in writing, including
decreasing the amount of Consultant's services. In the event that the work is decreased.Consultant
is entitled to full compensation for all services performed and expenses incurred prior to receipt of
notice of change. Under no conditions shall Consultant make any changes to the work, either as
additions or deductions. without the prior written order of the City. In the event, that the City
determines that a change to the work or services from that specified in this Agreement is required,
the contract time and/or actual costs reimbursable by the City for the project may be adjusted by
contract amendment or change order to accommodate the changed work. The maximum not to
exceed total amount specified in this Article 3 (Compensation) shall not be exceeded. unless
authorized by written contract amendment or change order, approved and executed by the City.
Consultant shall obtain prior written approval for a revised fee schedule from the City before
exceeding such fee schedule. Only City's authorized representative(s) is authorized to approve
changes to this Agreement on behalf of City.
3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any
rates that exceed the rates for set forth in the fee schedule found in Exhibit A.
-3-
3.5 Consultant agrees that the payments to Consultant specified in this Article 3
(Compensation) will constitute full and complete compensation for all obligations assumed by
Consultant under this Agreement. Where conflicts regarding compensation may occur, the
provisions of this section apply.
4 . SUBCONSULTANTS
4.1 Consultant may not subcontract any services required under this Agreement
without the prior written consent of the City.
4.2 Consultant shall be responsible to City for the performance of any and all
subconsultants who perform work under this contract, and any acts of negligence or misconduct
on their part. Consultant is solely responsible for all payments due to subconsultants.
4.3 Consultant shall require and verify that all subcontractors maintain insurance
meeting all of the requirements stated herein_ including naming the City of Campbell. its officers.
officials.directors. agents' representatives,volunteers. and employees as additional insureds. Any
modification to the insurance requirements for subcontractors must be agreed to by the City in
writing.
4.4 If at any time.the City determines any subcontractor is incompetent or unqualified.
Consultant will he notified and will be expected to immediately cancel the subcontract.
5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings,documents, papers,data, materials, photographs, negatives and other work
products prepared by the Consultant and/or its subconsultants in the performance of the services
encompassed in this Agreement (whether in printed or electronic format) ("project-related
documents and materials") shall be the property of the City and may be used on this project
without the consent of the Consultant or its subcontractors. City acknowledges that such
drawings. documents. and other items are instruments of professional services intended for use
only on the subject project. Consultant agrees that all copyrights which arise from creation of the
Project-related documents and materials pursuant to this Agreement shall be vested in the City
and waives and relinquishes all claims to copyright or other intellectual property rights in favor
of the City. Any project-related documents and materials related to this Agreement shall be
confidential, not to be used by the Consultant on other projects or disclosed to any third party,
except by agreement in writing by the City. or except as otherwise provided herein. Upon the
completion or termination of this Agreement for any reason, the City shall be entitled to receive.
and Consultant shall promptly provide to the City upon request, all finished and unfinished
project-related documents and materials. produced or gathered by or on behalf of Consultant that
-4-
are in Consultant's possession, custody or control. Consultant may retain copies of said
documents and materials for its files. In the event of termination. any dispute regarding
compensation or damages shall not hinder, prevent, or otherwise impact the City's right to
promptly receive and use such documents and materials which are the sole and exclusive property
of the City.
6, TERMINATION
6.I Notwithstanding any other provision of this Agreement, City may terminate this
Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to
Consultant not less than thirty (301 calendar days prior to an effective termination date. In the
event of such termination.Consultant shall have the right and obligation to immediately assemble
the work then in progress for the purpose of completing the work and turning over all materials
and documents to City.
6.2 In the event of such termination. Consultant shall be compensated for all work and
services performed to the point of termination in accordance with the payment provisions set forth
in Section 3.1, unless the termination is for cause,in which event Consultant need be compensated
only to the extent required by law.
6.3 Upon notice of termination by City, the Consultant will immediately act to not
incur any additional obligations, costs or expenses, except as may be reasonably necessary to
terminate its activities. All finished or unfinished work or documents procured or produced under
the Agreement will become property of the City upon the termination date. In the event of
Consultant's failure to perform pursuant to the Agreement, the City reserves the right to obtain
services elsewhere and Consultant will be liable for the difference between the prices set forth in
the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant
to this paragraph shall not relieve the Consultant of any liability to City for additional costs,
expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to
the Agreement. City may withhold any payments to Consultant for the purpose of set off until
such time as the exact amount of damages due City from Consultant is determined. After the
effective date of termination, Consultant will have no further claims against the City under the
Agreement.No other compensation will be payable for anticipated profit on unperformed services.
7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and
records relating to its performance under this Agreement for a period of three years following
acceptance of the final study.
S. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis ofrace,
religious creed, color. sex. national origin, handicap. sexual orientation, marital status. medical
condition, disability. ancestry, organizational affiliation. military or veteran status, or
any other consideration made unlawful by local, State or Federal law, of any employee of, or
applicant for employment with, such Consultant or subcontractor. City requires Consultant to
comply with all applicable Federal and State and local equal employment opportunity laws and
regulations.
9. INSURANCE AND INDEMNIFICATION
9.1 With respect to any design professional services provided by Consultant, the
Consultant agrees to indemnify, and hold harmless the City. its officers, and employees to the
fullest extent allowed by law from any and all claims,actions,causes of action,damages, liabilities
and losses, that arise out of. pertain to. or relate to the negligence. recklessness. or willful
misconduct of the Consultant, except for any claims, actions,causes of action, losses,damages or
liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not
be liable for acts of Consultant in performing services described herein. Notwithstanding anything
in this paragraph to the contrary, any defense costs charged to the design professional under this
paragraph shall not exceed the design professional's proportionate percentage of fault,except:
a. That in the event one or more defendants is unable to pay its share of defense costs
due to bankruptcy or dissolution of the business. the design professional shall meet and confer
with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation
of those costs amongst the parties; and
b. Where a project-specific general liability policy insures all project participants for
general liability exposures on a primary basis and also covers all design professionals for their
legal liability arising out of their professional services on a primary basis, then there shall be no
limitation on the design professional's duty to provide a defense and cover the City's cost of
defense.
With respect to all matters other than those covered by the foregoing paragraph. Consultant
agrees to indemnify, defend (with counsel reasonably satisfactory to the City)and hold harmless
the City, its officers, officials, directors, agents representatives. volunteers, and employees to the
fullest extent allowed by law from and against any and all claims, actions,causes of action, losses,
damages, liabilities and costs of every nature, including attorneys' fees and costs (collectively.
"Loses") including but not limited to all claims, actions, causes of action, losses, damages,
liabilities for property damage, bodily injury,or death,and all costs of defending any claim,caused
by or arising out of. or alleged to have been caused by or arise out of. in whole or in part.
Consultant's performance under this Agreement, except for any claims, actions, causes of action,
losses, damages, costs or liabilities proximately caused by the sole negligence or willful
misconduct of City. City shall not be liable for acts of Consultant in performing services described
herein.
In no event shall this section be construed to require indemnification by the Consultant to
a greater extent than permitted under the public policy of the State of California: and in the event
that this contract is subject to California Civil Code section 2782(6), the foregoing indemnity
provisions shall not apply to any liability for the active negligence of the City.
-6-
The defense and indemnity provisions obligations of this Agreement are undertaken in
addition to. and shall not in any way be limited by the insurance obligations contained in this
Agreement. The foregoing indemnity provisions are intended to fully allocate the parties'risk
of liability to third-parties: and there shall be no rights to indemnity or contribution. in law
or equity or otherwise between the parties that are not set forth in this section. Consultant
waives all rights to subrogation for any matters covered by the provisions of this section.
Consultant's responsibility for such defense and indemnity obligations as set forth in this
section shall survive the termination or completion of this Agreement for the full period of
time allowed by law.
9.2 Consultant shall maintain insurance conforming to the following specifications
to the fullest amount allowed by law for a minimum of three (3) years following the
termination or completion of this Agreement:
A. Types of Coverage
The policies shall afford the following types of coverage:
1. Commercial General Liability:
2. Automotive;
3. Workers' Compensation and Employer Liability; and
4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. For Commercial General Liability: Insurance Services Office (ISO)
CGL Form 00 01 I 1 85: and
2. For Automotive Liability: ISO CA 00 01 06 92 including symbol I(any
auto); and
3. For Workers' Compensation: insurance as required by the Labor Code
of the State of California and Employer's Liability insurance; and
4. For Professional Liability and/or Errors and Omissions: insurance
covering negligence committed by or on behalf of Consultant in
rendering services to City
-7-
C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
I. General Liability: $1,000.000 combined single limit per occurrence for
bodily, personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
2. Automobile Liability: $I,000,000 combined single limit per accident
for bodily injury and property damage.
3. Workers' Compensation and Employer's Liability: Workers'
Compensation limits as required by the Labor Code of the State of California and
Employer's Liability limits of $1,000.000 per accident The Worker's Compensation
policy must be endorsed with a waiver of subrogation in favor of the City for all work
performed by the Consultant and its employees.
4. Professional Liability and/or Errors and Omissions: $1,000.000 per
claim and $2,000,000 in the annual aggregate.
The limits of insurance required in this Agreement may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a
primary and non-contributory basis for the benefit of City (as agreed to in this
Agreement) before the City's own insurance or self-insurance shall be called upon to
protect it as a named insured.
D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by
the City, and shall not reduce the limits of liability. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retention as
respects the City. its agents, officers, attorneys, employees, officials and volunteers: or
the Consultant shall procure a bond guaranteeing payment of losses related to
investigations, claim administration, and defense expenses. Policies containing any
self-insured retention provision shall provide or be endorsed to provide that the self-
insured retention may be satisfied by either the named insured or the City.
E. Other Insurance Provisions
The policies are to contain. or be endorsed to contain. the following provisions
1. General Liability and Automobile Liability Coverage:
-8-
a. The City, its agents. officers, attorneys. employees. officials and
volunteers are to be covered as additional insureds as respects: liability arising
out of this Agreement performed by or on behalf of the Consultant, products
and completed operations of the Consultant. premises owned.occupied or used
by the Consultant, or automobiles owned, leased, hired or borrowed by the
Consultant. It is a requirement of this Agreement that any available insurance
proceeds broader than or in excess of the specified mm t mum insurance
coverage requirements and/or limits set forth in this Agreement shall be
available to the City as an additional insured. Furthermore, the requirements
for coverage and limits shall be (I) the minimum coverage limits specified in
this Agreement, or (2) the broader coverage and maximum limits of coverage
of any insurance policy or proceeds available to the named insured. whichever
is affords greater coverage.
b. The Consultant's insurance coverage shall be primary insurance
as respects the City. its agents, officers, attorneys, employees, officials and
volunteers. Any insurance or self-insurance maintained by the City, its agents.
officers. attorneys, employees, officials and volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City. its agents, officers, attorneys.
employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought except with respect to the limits
of the insurer's liability.
2. Workers' Compensation and Employer's Liability Coverage: The
insurer shall agree to waive all rights of subrogation against the City. its
agents, officers. attorneys, employees, officials, and volunteers for
losses arising from work performed by the Consultant for the City.
3. All Coverages: Any unintentional failure to comply with reporting
provisions of the policies shall not affect coverage provided to the City:
and unless otherwise approved by the City. each insurance policy
required by this clause shall be endorsed to state that coverage shall not
be canceled by either party, except after thirty (30) days prior written
notice by regular mail has been given to the City, or ten (1 0) days for
cancellation for non-- payment of premium.
-9-
F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended. voided,
cancelled or reduced in coverage during the term of this Agreement. Consultant shall
immediately notify City and replace such coverage with another policy meeting the
requirements of this Agreement.
G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of
any matter under this Agreement shall require the subcontractors to comply with the same
indemnity and insurance requirements set forth in this Agreement to the extent that they apply
to the scope of the subcontractors'work. Subcontractors are to be bound to contractor and to
City in the same manner and to the same extent as the Consultant is bound to City under this
Agreement. Subcontractors shall further agree to include these same provisions with any sub-
subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The
Consultant shall require all subcontractors to provide a valid certificate of insurance and the
required endorsements included in the Agreement prior to commencing any work, and will
provide proof of compliance to the City
H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder. the policies of
insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M.
Best Rating of A:V and who is authorized to transact business in the State of California. unless
otherwise approved by the City.
I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance
evidencing coverage required by this clause. The certificates for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are
to be on forms acceptable to the City. Where required by statue, forms approved by the insurance
Commissioner are to be submitted. All certificates are to be received and approved by the City
before work commences.
J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits. based on the nature
of the risk, prior experience. insurer. coverage. or other special circumstances and provide notice
to Consultant.
10. MISCELLANEOUS
10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of
Consultant.
-10-
10.2 Neither party may assign this Agreement, or any portion hereof, without the prior
written consent of the other.
10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop
notice rights, which Consultant may have for the performance of services pursuant to this
Agreement.
10.4 Neither party's waiver of any term, condition or covenant. or breach of any term,
condition or covenant shall be construed as the waiver of any other term, condition or covenant
or waiver of the breach of any other term, condition or covenant.
10.5 This Agreement contains the entire Agreement between City and Consultant relating
to the project and the provision of services to the project. Any prior agreements, promises.
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
Subsequent modifications to this Agreement shall be in writing and signed by both City and
Consultant.
10.6 If any term, condition or covenant of this Agreement is held by a court of competent
jurisdiction to be invalid,void,or unenforceable,the remaining provisions of this Agreement shall
be valid and binding on City and Consultant.
10.7 This Agreement shall be governed and construed in accordance with the laws of
the State of California,
10.8 All changes or amendments to this Agreement must be in writing and approved by all
parties.
10.9 The initial contract term shall commence upon execution of the contract by the City
and shall be for a one year period, unless terminated sooner in accordance with the contract. Any
extension of the Agreement shall be mutually agreed upon in writing and shall require an
amendment to the Agreement signed by both parties.
10.10 Consultant owes the City a duty of undivided loyalty in performing the work and
services under this Agreement. including, but not limited to,the obligation to refrain from having
economic interests and/or participating in activities that conflict with the City's interests in respect
to the work and/or services and project. The Consultant shall list current clients who may have a
financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does
not now have, nor shall it acquire any financial or business interest that would conflict with the
performance of services under this agreement. Consultant shall not make or participate in making
or in any way attempt to use Consultant's position to influence a governmental decision in which
Consultant knows or has reason to know Consultant has a direct or indirect financial interest other
than the compensation promised by this Agreement. Consultant will immediately advise the City
if Consultant learns of a financial interest of Consultant's during the term of this Agreement.
10.11 City is a public agency subject to the disclosure requirements of the California Public
Records Act ("CPRA"). If Consultant's proprietary information is contained in documents or
information submitted to City. and Consultant claims that such information falls within one or
_I1_
more CPRA exemptions, Consultant must clearly mark such information "Confidential and
Proprietary," and identify the specific lines containing the information. In the event of a request
for such information. City will make best efforts to provide notice to Consultant prior to such
disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to
prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate
remedy from a court of law in Santa Clara County before the City is required to respond to the
CPRA request. If Consultant fails to obtain such remedy within the time the City is required to
respond to the CPRA request, City may disclose the requested information without any liability
to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless
against any claim. action or litigation (including but not limited to all judgments, costs, and
attorney's fees) that may result from denial by City of a CPRA request for information arising
from any representation,or any action (or inaction), by the Consultant.
10.12 Neither party hereto shall be considered in default in the performance of its
obligation hereunder to the extent that the performance of any such obligation is prevented or
delayed by an act of God, natural disaster, pandemic. acts of terrorism, war, or other peril which
is beyond the reasonable control of the affected party and without the negligence of the respective
Parties. Each pal ly hereto shall give notice promptly to the other of the nature and extent of any
Force Majeure claimed to delay, hinder or prevent performance of the services under this
Agreement. Each party will. however. make all reasonable efforts to remove or eliminate such a
cause of delay or default and will, upon the cessation of the cause, diligently pursue performance
of its obligations in this Agreement. in the event either party is prevented or delayed in the
performance of its respective obligation by reason of such Force Majeure, there may be an
equitable adjustment of the schedule and Consultant compensation based on City's sole discretion.
10.13 Except as City may specify in writing. Consultant shall have no authority, express
or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have
no authority, express or implied, pursuant to this Agreement to bind City to any obligation
whatsoever.
10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any)
has/have complied with any and all federal, state,and local licensing requirements.
10.15 Each party acknowledges that it has reviewed this Agreement and that the normal
rule of construction to the effect that any ambiguities are to be resolved against the drafting party
shall nit be employed in the interpretation of this Agreement.
10.16 The signatories to this Agreement warrant and represent that each is authorized to
execute this Agreement and that their respective signatures serve to legally obligate their
respective representatives, agents, successors and assigns to comply with the provisions of this
Agreement.
I0.17 This Agreement is entered into, and to be performed in Santa Clara County.
California. and any action arising out of or related to this Agreement shall be maintained in a
court of appropriate jurisdiction in Santa Clara County.California.
-12-
10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be
deemed an original but all of which. together, shall constitute one and the same instrument. A
scanned. electronic. facsimile or other copy of a party's signature shall be accepted and valid as
an original.
11. DISPUTE RESOLUTION
11.1 In the event of any dispute between the Parties related to this Agreement or this
Project,the Parties agree to first negotiate in good faith toward a resolution with participation by
representatives of each Party holding sufficient authority to resolve the dispute. If such dispute
cannot be resolved in this manner, before any action or litigation is initiated other than as
required to secure lien rights, the dispute shall be submitted to mediation using the American
Arbitration Association or another mediator as mutually selected by the Parties. Such mediation
shall be completed within a reasonable period of time following either Party's written demand
with each Party to bear an equal share of the mediation fees and its own respective attorney and
consultant fees and costs.
12. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to
the appropriate party at one of the following addresses:
CITY: City of Campbell
Attention: Francisco Castellanos
70 North First Street
Campbell. CA 95008
CONSULTANT:
ELS Architecture and Urban Design
Attention: David Masenten
2040 Addison Street
Berkeley,CA 94704
[SIGNATURES ON FOLLOWING PAGE)
-13-
I-laving read and understood the foregoing Agreement,the undersigned parties agree to be bound
hereby.
ELS Architecture and Urban Design CityAf Campbell --`
!I ( •
David Masenten Brian Lovenihal
Title
"ride:
Principal Ciw Manager
Approved as to Form
William Sell, j arrn
, r.
City Attorney
4 ;>
•two
,�a 4 Fee 'Sroposa ''
CityHall AD .,-.,
,, ,,,,, .
..
0,' P ..1;,,,
Improvement
, ,,, ',Joke ).-.
'41- ,,
Plan ,,
, ,,,
i „, , ,
,,
,, ,, .00,4.-...0„,..•
CITY OF CAMPBELL a �`e,��
November 22, 2024 d _
10 .-,0 ,0 ....-
t® !''
gat
� s . .40
q..did
y
t ,... --,-,...... IP
_ •.., 4 t 1 10;--'-;-- - 1 • 1-.
,
Ari,Y,-.' 1.4;;"' . '„'' -.,__.- - iiii. A rt 1 till I-0** ii•
! r�•
€
-t.V'421f1.
:.44tf
` sw 1
-
•.
a
Fee Proposal
This fee proposal is provided in conjunction with the ELS
response to the City of Campbell RFP requesting design
services for accessibility upgrades to specific locations in
City Hall.The ELS team is prepared to start immediately
upon selection and looks forward to working with the
City team to refine the budget as needed to meet your
expectations of cost and scope. Please do not hesitate
to contact the ELS Principal in Charge, David Masenten
via email at dmasenten@elsarch.com or by phone at
510.734.6143.
Task A-B Task C-E Task F Task G
Design Team Programing/ Construction Bid/Permit Construction Total
Concept Documents Administration (LS)
Duration (Weeks) 3 8 4 8 23
ELS $ 43,200 $ 84,400 I $ 16,960 $ 31,600 $ 159,200
Sub Consultants
Electrical/LV- RIJA $ 1,800 $ 4,800 $ 400 $ 1,600 $ 8,600
Team Contract Base Fee Total $ 45,000 $ 89,200 $ 17,360 $ 33,200 $ 167,800
BASE SERVICES POTENTIAL ADDITIONAL SERVICES
In the table above the ELS team has included their base (EXCLUSIONS)
fees for the scope described in the main proposal.We will The following service is excluded from this proposal but
work with City staff to schedule the site visits and work to can be provided as an Additional Service:
minimize overall disruption of city services. The proposed
total fee can be charged either as a lump sum or hourly 1. Professional renderings above and beyond 3D model
depending on the City's preference.These fees do not views.
include reimbursable expenses.All ELS billing rates can be 2. Development of a LEED scorecard or preparation of
found on the next page. LEED materials.
REIMBURSABLES 3. Design for any modifications to the heating,ventilation
and air conditioning systems.
ELS requests a reimbursable fee of$2,500 for this project,
which is in addition to the fee total below. 4. Title 24 compliance documents.
5. Structural design is assumed as not needed to complete
EXCLUSIONS the scope of work. If the city decision process results
The following services are excluded from this proposal: in changes to the building's structural system, ELS can
provide engineering as an additional service.
1. Geotechnical analysis and soils report.
2. Hazardous material analysis and/or mitigation
processes.
3. Design for renovations beyond the scope in this
proposal.
4. Preparing value engineering and scope reductions to
the list of improvements and/or assessments if budget
is modified by 15%or over after notice to proceed with
Cost Estimating Phase.
City Hall ADA Improvements Plan elsarch.com I 2
RATE AND EXPENSE SCHEDULE FOR ELS
HOURLY BILLING RATES BY CLASSIFICATION MISCELLANEOUS PROVISIONS
Principals $ 225.00-300.00 Invoices will be submitted monthly and are due upon
receipt. Invoices more than 60 days overdue will be subject
Associate Principals $ 175.00-225.00 to a handling charge of 1.5 percent per month. If the Owner
Associates $ 160.00-180.00 fails to make payment when due,the Architect may,at
its option,upon seven days written notice to the Owner,
Professional Staff $ 90.00-160.00 suspend performance of services.
Technical/Support Staff $ 85.00-160.00
Architect's services may be terminated by either
Rates are subject to revision on January 1st of each year party upon seven days'written notice. In the event of
in accordance with cost of living adjustments. Individual termination that is not the fault of the Architect,the
billing rates and/or classifications may change during Architect shall be compensated for services performed
the year to reflect a change in status and/or merit salary and expenses incurred prior to termination.
adjustments.
Unless otherwise provided,the Architect and its
REIMBURSABLE EXPENSES Consultants shall have no responsibility for the discovery,
Reimbursable expenses shall be billed at cost and shall presences, handling, removal or disposal of,or exposure
include actual expenditures made in the interest of the of persons to, hazardous materials in any form at the
project,in the following categories: Project site,including but not limited to asbestos,asbestos
products, polychlorinated biphenyl (PCB),or other toxic
1. Outside consultants substances.
2. Expense of transportation and living expenses in
connection with out-of-town travel,as authorized
by the Client(international flights shall be business
class)
3. Reproduction and photography
4. Postage,shipping,and delivery
5. Fees paid for securing approval of authorities having
jurisdiction over the project
6. Professional renderings and models as requested by
the Client
City Hall ADA Improvements Plan elsarch.com I 3
elsarch.com
BERKELEY 1510.549.2929
2040 Addison Street
Berkeley,CA 94704
LOS ANGELES 1213.348.1155
950 S.Grand Avenue,Ste 400
Los Angeles,CA 90015
SACRAMENTO 1916.301.4411
800 Howe Avenue,Ste 330
Sacramento,CA 95825
els architecture+ SAN DIEGO I619.91 .0620
3131 Camino Del Rio N,Ste 1030
urban design San Diego,CA92108
f ill Of
ir
e a 4.1
• • 4 ` f Qualifications 1 ; .
.
. .
, ,
ts,
,. ..e/ 1"
,e . ,"
4ii-' -#•'- r , ,. ,,i,
•
, -.‘,.-- ,:•,..,,,,-., 1 all ADA � �
ty * S : . ove m e n V 4 I,
•
* . • i - ,,. . : ,'011,--40r- e/ir e
{ a
. '411if:;;,' .... - - r , , , . — ,f. 10 rrir ,01,0114';.':-
W ♦ N
ti
N J
tr
a ,_m2r 2024 ►
' ,. ,T, ,,, -t - . ____ 00°4 ;� „
e " 0. .
2 ,yy ' .ice � ! �
it i t,
y_, .
og. h -, �, r
_;:-,......-...„1.-7,,,....... - -'- - - t 141 ,..„
' flf_ . , ; moot,
w .
a r,
1 •
R P wli, a .Itlgi`
,,,11
ttil
bdit
'4 -1
d
d 6.,4' t
$ ti..,
} is ,' , 1 *
i
y w
Y 4 a _
{
r " c
sg .R� , .f4.' ram;. _v Joy ,ea s, ..4 _ $4 -:
1
v.,, • rt _,
5 x dam . .
I d� 1
a
TABLE OF CONTENTS .;.. .
.. A . + Cover Letter (' a
*-*..**". ** 1
,. ._
---- :,- -, -- B. + General, Qualifications , !
Y �4^ yak
� �Z 13, a �`
4 k' ate,
' C. + Key Staff
i. D. + Project Specific Approach
{
w -. and Methodology .ii l_lio__,r,,..,
- ., E . + References
;I..,,.. . .",
' (Please see separate fee proposal)i ._ . „,- i _ ea -:.FA.. r -- v..7r*,:..-4.::-.A,0.i
„,L.....i..w,...,
•�
1
s . - '.
. ' a
y
9r4 •' e,
tt y ti '" r
r ®
" -- - .. ow WI,
ti,:
x1"11 k
.•« p
V; .a.) .
4a
m. _: 0%,„ ,_
........ , .
3.,
,. ... . ,. , ,... ,
. „
, ,
.,,— . lii , 4
..
.. „.. .. ..... ..... . . .
,.
,,,..„ ,., .
..,..,:. : ,„ . . ...
_ ..,„ y-
/ , , ..,
_
- + '*-*-: I
`
}
,_ ,-,
4.
, . ` ti •
•
0 !b, `f
: 1. 1 5S E - fi .ALL I
y
s
r# ;'
`t. 3
t.,,,,,. Tr
E
.> P
Lisser Hall Historic Renovation and ADA Improvements Oakland. CA
a + cover Letter
els/
els/ architecture+
urban design
November 22,2024
Francisco Castellanos,Sr.
Project Manager
City of Campbell
rfp@campbellca.gov
SUBJECT: RFP for Campbell City Hall ADA Improvements
Dear Francisco,
Thank you for reaching out to me about these important upgrades to Campbell City Hall. I appreciate
the opportunity to continue our collaboration on municipal projects in the South Bay.We are pleased to
submit this proposal for professional architectural design services.
Visiting a city hall is a primary way to interact with local government. In Campbell,these accessibility
improvements are critical to the city's mission of serving all citizens, regardless of physical ability.
With a Certified Access Specialist(CASp)on staff, ELS is ready and eager to explore how a careful
application of accessible design principles will improve site access and optimize the administrative
functions of public counters and council chambers.We combine our CASp experience with an in-house
team overseeing preservation and rehabilitation.
At ELS,our approach to excellent service is based on 57 years of collaboration with local governments.
Our process is based on creative planning and realistic, budget-conscious problem solving. Because
good communication is essential to the success of every project,we hope to begin our work with a
period of engagement, collecting relevant input and points of concern from city staff and people who
visit the site.This early effort will help us identify future needs for a comprehensive picture of how our
work will fit within your vision, scheduling, and budget.
Our primary goal for this work is to approach the building with sensitivity so that the accessible upgrades
strike a balance between upholding the building's character-defining features and inserting necessary
upgrades invisibly or with delicate presence.Our collaborative effort will focus on optimizing circulation
through the removal of barriers and locating creative new efficiencies.We will work on an efficient
timeline that uses construction sequencing and phasing to allow the public and city staff to fulfill their
tasks with minimal obstructions and as little downtime as possible.
The design process for any community-oriented building is at its strongest when certain project
elements are reached through consensus-based decision making.This outlook is best demonstrated by
our recent municipal centers for the cities of Millbrae,San Mateo, Redwood City and Mountain View.With
your team,we hope to identify how we can best serve your staff and the citizens of Campbell.
I hope to work with you again after our successful collaboration in San Jose. I appreciate your familiarity
with ELS' practical approach to design and project delivery,and we would be honored to contribute
to the accessible renovation of this important place.We are willing to enter into a contract under the
terms and conditions of the RFP and the standard contract terms in Attachment 1.This proposal is valid
for 90 calendar days from November 22,2024. I am authorized to represent ELS and will be the point of
contact for the RFP review process. If you require any additional information, please reach out via email
at dmasenten@elsarch.com,or by phone at 510.734.6143.
Sincerely,
Davy enten,AIA,LEED AP BD+C, Principal in Charge
ELS Architecture and Urban Design
2040 Addison Street,Berkeley,CA 94704 510.549.2929
BERKELEY I LOS ANGELES I SACRAMENTO I SAN DIEGO elsarch.com
•M,
40
Via ,
..1'',::*
. r
..:i
.:'::.'47.'''''''.1
/fr. -< },�a�y'
lifer s .'�,. .°,{ 4 •r
•
j _G �..•• .,'� ¢,•em^ iy.•i`j !t f.•VY - AP!.
/`f � �«Y `c Fjsl '���lj,, ^'„r %5�� � I,1, i.'Px e � as 41 '
/.,i� [r s—• 1r���--%r"�yr+ +'�'1.r--..i. _ •t t ,�..,+(�rs •
a ,' • %r-�.��" '1 s 11-ram „£y,,r.z D i% t'tk � .' • • __
..
. . ,
i•_ kl il-'l1�0it _h. t"s ii a1 ,icei �� �'"+,r•..rT i l;
�.. >w;t t II it• f..+...,^,��A.i... ..'=�dtri s . .. aii
.
..,_. .e ..7_ ....... _ _ ..........7.,.... ...z........,:_,...:,........„.........,,..043 ,
f
,r_.
:., ���tir-.ice,... '`.. ..r—^...�",...,—, ....s ..
11a t_a na+« �'s3..+.r .ire,+=� _ . II.
..mow^ _,.. - „„ -i
' .&r'41-..:* : '.' 1 ,,,.,, ,:rti.....,:40:r"..:e:lt-
. .136111111 A11111R11i'i
s
. , i :Ril . ..:,-Ai- ..m.7.• ...,..:17.,m...=7.........r....... ..: .
,,.,,:.,,... . , s. .t...:r,....:r:,..: :.•1 ti"41,,. ::.•!.s. ="....17::L:::::::.:'... ,.
'lit .' ::. = Ova: i
4.
(
. 'r
� �1!Il�nlf,
r
, .. ,,„ , I J.. _ it , lir f , i ......
,- i 1 —•''''Nftemiriarilftm,,,...:'----- *‘-iris ' Ll ii i r....
ii ...._.-. _,.....-.7.7._...,. ....,„±.....
..
......___..........-...._ _____
...._
, „., 4
Old Administration Building Historic Renovation and ADA Improvements Fresno,CA
b + general
qualifications
els/
General Qualifications
Founded in 1967 and headquartered in Berkeley,California,
ELS Architecture and Urban Design is an award-winning
architectural practice with a 57-year tradition in design for
the public realm.Our firm is a privately held C Corporation
registered in California,governed by a board of directors
comprising five of the firm's senior design leaders.We f
have not experienced a material change in organizational
structure,ownership,or management during the past
three years.
The firm focuses on civic, municipal, historic renovation,
wellness, recreational,community,educational, ter.
adaptive reuse, urban design, retail,and mixed-use
projects. Our team of 40+ staff members provides
complete architectural services from master planning,
programming,and conceptual design through construction
administration. Our work also includes site analysis,
interior design, integrated sustainable design, LEED and ■1M`-
WELL certification,and community outreach. ELS has
been honored with nearly 200 design awards with projects equitable design,we seek to provide equal access for all
recognized by the California Parks and Recreation Society, individuals using our facilities, and we support the efforts
California Preservation Foundation,The National Trust of clients who seek to make their spaces more inclusive.
for Historic Preservation, and AIA California and local
chapters.The firm was a recipient of the prestigious AIA As a nationally recognized architecture firm, ELS brings to
California Council Firm Award and has been included in Campbell decades of award-winning invaluable expertise
the Architect 50 for many consecutive years. ELS is also with the convenience of local knowledge and resources.
regularly included in Architectural Record's Top 300 Minority-owned and certified as both a State of California
Architecture Firms. Small Business and a California Green Business,we
are committed to making a strong contribution to our
We bring nearly 60 years of experience working with community.With a Certified Access Specialist(CASp)
municipalities across California on both existing and and a WELL-accredited professional on our staff,we are
new buildings,as well as our technical understanding of committed to applying the principles of universal design
ground-up building design and construction. Our firm's and WELL-oriented building design to each of our projects,
impact extends across all nine counties of the Bay Area, all so that we can better serve the diverse needs of the Bay
where we have relevant experience with at least 25 Area's communities.
municipalities. Our portfolio includes Bay Area civic design
engagements involving cities similar to Campbell including Our interest in sustainable design and planning informs
South San Francisco, Millbrae, Half Moon Bay, Redwood our architectural solutions and ensures that sustainability
City, Menlo Park,Sunnyvale, Mountain View,San Jose, is more than merely a check mark in the process; rather,
Morgan Hill, Berkeley,Oakland, Piedmont, Newark, Dublin, it is a significant design goal that shapes our creative
Pleasanton, Brentwood, Elk Grove,and Tracy. process. ELS initiates each project with the belief that
environmentally sensitive design results in quality projects
Our design approach unites analytical strength with that bring long-term benefits.We integrate holistic thinking
creative expertise in collaboration, physical planning, into our planning process,with the understanding that
building design and sustainability efforts tailored to building,circulation,and connectivity all play a role in
their context. Most recently,we have been working with supporting one another and in long-term resilience.
municipal clients,such as the cities of Berkeley and San
Mateo,to help them update their physical facilities in Please see the following pages for relevant examples of our
ways that respond to the rapidly changing environment work with public agencies similar to yours.
for office work and sustainable operations. Projects like
these often involve major improvements to accessibility,
especially for renovation projects.As part of our
commitment to the spirit and principles of universal and
Campbell City Hall ADA Improvements elsarch.com I 6
g
44/
i h r
�.` i I"iJ: x. ; i }
■
„Mena, ealth Services Offices(Z' (. • - . "'t'
m
ti.
1GN§""' ne * {/
A �[
/
iilir � h(J , Yj
r , f i (
1 , • 4 ' I f tvii
''r r X f r.
t.
,
1.
.474.., . - ' ' ''�` .°. C -. _ i —
I, _
` 4iii
a rden P g ess
On-Call Architectural Services
CITY OF BERKELEY I BERKELEY, CA
ELS has been working with the City of Berkeley for over and public restrooms,as follows: Rose Garden Pergola&
two decades,beginning with the landmark Civic Center Accessibility Improvements($3M); Fire Station#2($900K);
renovation.Since 2013,we have been providing on-call Fire Station#6($800K);John Hinkel Park Playground and
design services on a variety of buildings,facilities,and Amphitheater($1.3M);South Berkeley Senior Center($1M);
parks under an on-call contract that includes accessibility James Kenney Community Center($2M);Willard Park
studies,facility assessments,historic rehabilitation,and full Clubhouse($6M);Live Oak Park Community Center($6M);
design services. Projects include accessibility upgrades, Mental Health Services ZNE Renovation($5.5M);San Pablo
office renovations,care and shelter facilities,fire stations, Park Restrooms($700K);Scout Hut Concept Study(cost
all-electric mechanical system updates,Zero Net Energy TBD);Telegraph-Channing Parking Garage Improvements
and seismic retrofits,envelope improvements,playgrounds, ($2.5M).
Campbell City Hall ADA Improvements elsarch.com I 7
p# �
4 V �y
t _,...,p r A�4`
•
e ,
,At, 3 .r f
ri 4. y - ; 1.,
.. iO4 4,‹ !.4 -
,,. 0-..- 4,,,A%
: ,,..:4; *.'y ti x J yr�
it. . _ 4
r San Mateo
_` - city Hall e
: ., 1 , a '
II
.. _ '
III
soorm
'a
'..*.-:
City Hall Space Planning and Office Relocation
CITY OF SAN MATEO I SAN MATEO, CA
ELS is working with the City of San Mateo on ways to reshape workforce growth over the next decade.We followed
the City Hall's interior plan so that there is enough space these meetings with a tour of the space to identify and
to move Public Works offices back into the building.The understand existing issues with storage, sound mitigation,
existing City Hall office layout has seen numerous minor layout,and adjacencies.With these concepts in mind,we
changes over time,leading to an inefficient,outdated then prepared a series of space plan options that respond
workplace. In addition,changes in post-Covid work patterns directly to how employees and the public use City Hall.
have compelled the City to explore better uses of the space Our plan also carves out new space through improved
for workers that come to the office every day. efficiencies that will benefit the Public Works Department
ELS started the design process by meeting with each when its lease in an adjacent building ends.The plan
City department to hear staff needs and anticipated includes ADA improvements.
Campbell City Hall ADA Improvements elsarch.com I 8
I. a�
pp '
a»#x p
{
.
F
J!
- k. +� ` fir- •� - ..r - .. - -
IlJ!I; _ - ¢.
I -tee T
i
Montgomery Theater Eme- Housm_ otEvon La.
_ -14"3 '4 , .1.-;. nr *-.. ate: ,.
... f:i? 'F : r . `�Gay —i- _kw.;
J • - w... `'l
• Y .6. : * wv• .M,iix•f� r pry ter, .ii.- .. 0-, •, p I• \' `�./:
. Ma l
w. v
r.. «. y,{{ .. 4 .fir f ,.� .. �:3T !r
S 3:;1'
-kf" •
�� .r:• .�`
ft
`�e '` _ r� e v •.
'y '~ter i 4 '..' } :i:sr-
% 1
7
\.
N...":":"--'
A I ' -#. P. /r
I
fr
a '
" w
F.1 , 1 �i✓Y t \ \./ode Civic,and Montgomery`hetttre
I -if
On-Call Architectural Services ` 4 .w ° - % - -
Y
CITY OF SAN JOSE I SAN JOSE, CA .
ELS has held a five-year on-call contract with the City League Stadium, and urban design test fit studies for a
of San Jose since 2019, building upon a prior 25-year confidential real estate project in downtown San Jose. ELS
relationship.The projects reflect a variety of scales,from has also designed two emergency interim housing facilities
building renovations to feasibility and urban design studies. for the city. For Evans Lane, ELS provided design-build
Our renovations for the San Jose Civic Auditorium and criteria documents. For Guadalupe Interim Housing, ELS
Montgomery Theatre included accessibility improvements, provided full design services for the 60-bed facility that
a seismic upgrade, new toilet rooms,concessions,a lounge now provides housing,shared kitchen and community
area, and new seating and theatrical systems. spaces, laundry,and counseling services.
Other projects include a site assessment and
accessible path improvements for the Police Action
Campbell City Hall ADA Improvements elsarch.com I 9
7 .
f V,/, '-,z'.-,
1, 1�l ,, j
1 11 _
111 44., _... , ..,...,.....
, ...1 / r '1' 74141.1_1i...h.
_iortipioi
41r,_.,:,
,,,..,.,,,A i .,...... . „,,,, .. . _rr
a.
11
lqw1 ' ; ,
�
* 11
;'-tar...-
_ _ } l
Uzi+ 'z T�'�'e,i' .f-: s-
, • ...
�... a�► a `S. '4 X ;+ . � .r .i`��►y e+_ . hy 41r '�ps i '.ir4 4Zi alte .ai.t.'.D� I
. -- 4 � em' � ��ti114® :
" Ay «s as -. a'. "2k.vr-
i'`As���a�s �'� iY+�1:��fsa 's a.'�r`2� ! ii„�
Malonga Casquelourd Center for the Ar
CITY OF OAKLAND I OAKLAND, CA =h ,
This cultural arts center, located in downtown Oakland, with future planning efforts.The outreach assessment
includes multiple performance spaces,classrooms, includes engagement with local arts stakeholders
recording studios,a 300-seat theater,associated control (including community members, city staff,and political
rooms,and three floors of residential units.The historic, representatives)to preserve and restore this city-
facility serves the local musical and performing arts designated historic landmark.The project includes ADA
community. improvements.
ELS is leading a feasibility study to analyze and envision
the complete renewal of this six-story,81,000 sf structure.
Documentation efforts include a 3D laser scan of the
entire building and the creation of a BIM model to assist
Campbell City Hall ADA Improvements elsarch.com I 10
Ili v
L IP
a a
P :10 -I"- , i . irt., - „,„,.,
IT
'I-7 *,/
A y ,
OOP- i
\ , -4,
oil, __
-
ej, 4..E .4
+4,1 11 +'"!
T T I--- tor,
J ' 1 d...4
,.. w a 1 t = _ ems'
wre
•
e T --.[ F lb c :: ___ ____k,. 1 _..
r a
y b..
4 � —�v
II 4
'U
t,
- t 1, \
;
Health Sciences West Assembly Space Improvements
UC SAN FRANCISCO I SAN FRANCISCO, CA
ELS rehabilitated four 175-seat theater-style lecture rooms
for the University of California,San Francisco, paying
special attention to updated standards for accessibility.
Originally constructed in 1962,the rooms are the most
used lecture spaces on the dense Parnassus Campus.
Our improvements helped the space meet contemporary
teaching requirements.The scope included acoustic and
technical upgrades, refurbished seats and new finishes.
Campbell City Hall ADA Improvements elsarch.com I 11
i
it - '
\� p
._ ,
.. .„.
_ , , -
, _
_ _____
i .„,,. . _
,. 1 ,.
, .... ,....
- • i - 1-
, , _
I, wit- •
ll-
Martin Luther King, Jr. Civic Center Renovation
CITY OF BERKELEY I BERKELEY, CA
ELS' seismic upgrade and renovation of the City of the courtyard entrance six feet above grade.All public
Berkeley's historic 1940 Farm Credit Administration areas within the building were reconfigured to meet or
building provided the city council and city departments exceed California Title 24 requirements. Energy-efficient
new light-filled,open-plan offices.The base-isolated features include operable windows, photosensors,ceiling
structure can move 30 inches in any direction. Concrete fans,exposed concrete structure for thermal mass,and
shear walls frame generous work bays,while interior glass central airshafts for natural ventilation.The building
partitions share light and views from west and east end received a Savings by Design Honor Award for integration
conference rooms.As part of our effort to improve the of energy efficiency,green materials, intelligent design, as
building's accessibility,we introduced a new ramp and well as design awards from AIA California and California
lift serving the main eastern entrance;a new exterior Preservation Foundation.
elevator also provides access from Civic Center Park to
Campbell City Hall ADA Improvements elsarch.com I 12
els/
_ ______,„ , , F
, ,_.___
_.
ti « k f
Iiiti
1
üuipin ._ 4.4
i t
14
if 11
y w wi
;_
T _► _
"sue T
T 4
r
., T
i 4
.
4
Y�
, ji ;11114 L*li 1 r , .• -,---
.
fir;p
me or>000010- --..- .°1°. •
T
E /
Old Administration Building4 om --- --- £
FRESNO CITY COLLEGE I FRESNO,CA
The Historic Administration Building, a national landmark Safety Commission,and the Fresno Historic Preservation
originally constructed in 1916, has been given new life as Commission on ways to bring the site up to contemporary
the iconic center of the Fresno City College campus.The standards for accessibility and structural soundness. This
ELS-led programming effort repurposed this 110,000-sf project received awards from the Society for College
building, unused for thirty years, into a state-of-the-art University and Planning,the Community College Facility
education facility,a 660-seat performance and teaching Association,state and local chapters of the American
auditorium,classrooms,faculty/staff offices, and shared Institute of Architects,the National Trust for Historic
community space. Preservation,and the California Preservation Foundation.
While honoring the character-defining features of each
space,ELS worked closely with DSA,the California Seismic
Campbell City Hall ADA Improvements elsarch.com I 13
\\.;4\1' - y
T •
, ' ., 41 ".:r. ..• ,
w
it_t
► ti' I
t.,
pi + C- * , ,
1 ,
ilk
1
•
1
-,. --, 0
,
"�
,., ,„ „r"-- . ,._...1
• 4
Firehouse Art Center
CITY OF PLEASANTON I PLEASANTON, CA
The City of Pleasanton's historic 1929 Firehouse One has designed with sustainable design strategies equivalent to
been completely renovated and transformed into an a LEED Silver rating.The project was recognized by the
expanded arts center featuring a state-of-the-art flexible California Park& Recreation Society with an Award of
230-seat theater,a fine arts gallery,full classrooms,a Excellence.
grand lobby and office space.A landmark for theater and
visual arts,the 17,000 sf facility creates a strong pedestrian
connection from Main Street to the expanded nearby park;
to support accessibility throughout the site and inside the
building,we worked to ensure that all circulation takes
place across a consistently level grade. The center was
Campbell City Hall ADA Improvements elsarch.com I 14
. ^r'
. \
. 1,
Emi
,.,,„,;j;,-.1,
a :W�:. Jefj•s
U
: r A 3, _, .
* -. ,( , irit .
4
r.
fel
4444 --. :
fie ' �*it iiiin.
,!
'IririlLIP Amp_ A
II „ , I v — - 7.11" i
i 4i. , : . '•• ‘..). .i
Nit {4
Wilf '"
lilt i' 't
G p
v
s
UCSF Health Sciences West Assembly Space Impro, ,ments San Francisco,CA
C + key staff
els/
Key Staff
Please see resumes on the City ofi
ampbell
following pages for more
information on abilities,qualifications,and experience of key staff. / ,
ir
d ..........
v 4:24.
w...40,
David Masenten
AIA, LEED AP BD+C
Principal in Charge
Principal
1
r 1
1
i
liii 'Ill
v IN
Angelo Razo Lauren Wynveen Jeffrey Zieba
RA AIA AIA,CASp, LEED AP
Project Architect Project Manager Accessibility Specialist
Architect Associate Principal Principal
1
CONSULTANTS
lir It
Steven R.Winkel Ray A.Juachon
FAIA, PE,CASP PE
Building Code&Accessibility Consultant Electrical Engineer
Steven R Winkel Rija
ELS Firm Diversity+JUST Organization:ELS is a minority-owned business;our ownership includes both minority and women partners as
well as management at senior levels.ELS is the very first organization in California to be named a JUST 2.0 organization by the International
Living Future Institute;the JUST label represents our commitment to social equity,transparency,and diversity in our practice.With our
diverse staff of designers.we are committed to diversity in our business practices particularly as it reflects the communities that we serve.
Campbell City Hall ADA Improvements elsarch.com I 16
els/
David Masenten, AIA, LEED AP BD+C
PRINCIPAL IN CHARGE
David is a Principal at ELS, directing the firm's Mixed-Use Practice. He manages the firm's
on-call contracts for a number of major cities including San Jose, Berkeley,and Oakland,
1100,1,
and performs ongoing work at Mills College at Northeastern University.The diversity of
• his portfolio affords David deep familiarity with renovation practices on a wide range of
existing building projects,from workplace renovations to fire station remodels, emergen-
cy housing, parking structures,and ADA improvements.
dmasenten@elsarch.com David directs ELS' Mixed-Use practice where he focuses on designing projects that focus
on pedestrian-scaled environmental placemaking. His work tends to occur at the inter-
EDUCATION section of public institutions and private developers, identifying scenarios that benefit
all parties while meeting important client goals. His masterplans have required creating
Masters in City Planning, strategies for community engagement,developing long-term economic planning sce-
Massachusetts Institute of narios,and managing lengthy and challenging approvals processes. Prior to joining ELS,
Technology David worked on historic renovations of mill complexes and municipal buildings in Boston;
BFA, BArch, Rhode Island he followed that by spending seven years designing cities in China while working in San
School of Design Francisco.
PROFESSIONAL RELEVANT PROJECTS
REGISTRATION • San Mateo City Hall Office TI I City of San Mateo I San Mateo,CA
CA Architect C 29921 • On-Call Services: Malonga Casquelourd Center for the Arts Feasibility Study I City
of Oakland I Oakland, CA
AFFILIATIONS/ • Fremont Bank Headquarters I Fremont Bank I Fremont,CA
ACHIEVEMENTS • Austin Energy Headquarters I Catellus Development Corporation I Austin,TX
Member,SPUR • On-Call Services: Rose Garden Pergola&Accessible Path Renovation I City of
Member, ICSC Berkeley I Berkeley,CA
• On-Call Services: Evans Lane Emergency Interim Housing I City of San Jose I San
Jose,CA
• On-Call Services: Floodplain Study I City of San Jose I San Jose,CA
• On-Call Services: Rue Ferrari Expansion I City of San Jose I San Jose, CA
• On-Call Services: 1300 Berryessa RV I City of San Jose I San Jose,CA
• On-Call Services: BAHIA Childcare Center Improvements I City of Berkeley
Berkeley,CA
• On-Call Services:Willard Park Clubhouse I City of Berkeley I Berkeley,CA
• On-Call Services: Fire Station #2 Remodel Project I City of Berkeley I Berkeley,CA
• On-Call Services: Fire Station #6 Remodel I City of Berkeley I Berkeley,CA
• On-Call Services: Harrison Restrooms I City of Berkeley I Berkeley,CA
• On-Call Services: Fire Department EOC I City of Berkeley I Berkeley,CA
• City of Brentwood Innovation Center I City of Brentwood I Brentwood,CA
• Park Meadows Mall and Parking Garage I Brookfield I Lone Tree,CO
• John L Carter Park Amphitheater Renovation I City of Half Moon Bay I Half Moon
Bay,CA
• On-Call Services:Art Museum Accessible Path I Northeastern Univ. I Oakland,CA
• Rossmoor Community Facilities Master Plan I Golden Rain Foundation I Walnut
Creek,CA
• Rossmoor Office Renovation I Golden Rain Foundation I Walnut Creek,CA
• DOJ Compliance studies I Mills College at Northeastern University I Oakland,CA
elsarch.com I 17
els/
..... .00 Jeff Zieba, AIA, CASp, LEED AP
ACCESSIBILITY SPECIALIST
111 Jeffrey Zieba is a Principal at ELS. Since joining the firm in 1987, he has worked on a wide
` '' variety of project types and scales encompassing all aspects of the design and production
process. Over the last twenty years,Jeff has concentrated his efforts on public assem-
bly, performing arts, and live-entertainment venues for civic, educational, non-profit,
and commercial clients.The expertise he has developed in this area has led to his in-
volvement in feasibility studies, programming,and conceptual design efforts for a wide
range of assembly/performance venues,small and large. His interest in the challenging
jzieba@elsarch.com issues surrounding accessibility in assembly venues has led him to become CASp-certi-
fied. He worked with the City of Berkeley on upgrading how people experience the city's
EDUCATION renowned Rose Garden,with attention paid to the site's accessible circulation. Jeff is cur-
University of Minnesota rently principal-in-charge on the John L. Carter Park Amphitheater project for the City of
Institute of Technology and Half Moon Bay. He also worked with the City of San Jose on the renovation of the historic
School of Architecture California Theatre. Other notable, award-winning projects include the Microsoft Theater
at L.A. Live in downtown Los Angeles and the adaptive reuse and historic renovation of
PROFESSIONAL the Oakland Fox Theater.
REGISTRATION
Jeff is an expert in CAD, BIM,and graphic software for conceptualization, modeling,
California Architect presentation,and production. He uses his skills extensively for design exploration and
License C 22404 presentation throughout all project phases. He has led the effort in the development and
California Certified Access continuing education of office CAD and BIM uses, procedures, and standards.Jeff has
Specialist(CASp) served on the Career and Technical Education Advisory Committee for the Berkeley City
College Multimedia Arts Department's Imaging Program.
AFFILIATIONS/ RELEVANT PROJECTS
ACHIEVEMENTS
Career and Technical • On-Call Services: Rose Garden Pergola&Accessible Path Renovation I City of
Education Advisory Berkeley I Berkeley, CA
Committee, Berkeley City • On-Call Services:Test Fits I City of San Jose I San Jose,CA
College Multimedia Arts • Rossmoor Community Facilities Master Plan I Golden Rain Foundation I Walnut
Department's Imaging Creek, CA
Program • Austin Energy Corporate Headquarters I Catellus I Austin,TX
• New Miwok Center for Wellness& Recreation I College of Marin I Novato,CA
• Grand Theatre Center for the Arts I City of Tracy I Tracy,CA
• Microsoft Theater at L.A. Live I AEG I Los Angeles, CA
• Oakland Fox Theater I City of Oakland I Oakland,CA
• Golden Gate Theatre I SHN I San Francisco,CA
• Santa Rosa Junior College Athletics Complex I Sonoma County Jr College District I
Santa Rosa,CA
• Piedmont Community Pool I City of Piedmont I Piedmont,CA
• Laney College Theater Modernization I Laney College I Oakland,CA
• Microsoft Theater Expansion I AEG I Atlanta,GA
• Regency Ballroom Renovation I AEG I San Francisco,CA
• John L Carter Park Amphitheater Renovation I City of Half Moon Bay I Half Moon
Bay,CA
• Potawatomi Hotel&Casino Venue Concept/Test Fit I Potawatomi Hotel I Milwaukee,WI
elsarch.com I 18
els/
Lauren Wynveen, AIA
PROJECT MANAGER
Lauren is an Associate Principal at ELS. Since joining ELS in 2013, Lauren has led project
teams on a variety of projects,including civic,educational, historic, mixed-use, plan-
ning,and retail centers,and has experience in residential building design as well. Lauren
strongly believes that good,thoughtful design can substantially improve the environment.
Lauren is an accomplished designer who considers her client first, listening carefully to
their voice and values. She then synthesizes the information quickly into plan options and
Iwynveen@eisarch.com 3D visualizations for client review and input. Lauren works at many phases of the design
process, including feasibility studies and master planning, bringing her creative talents in
EDUCATION both conceptual and technical phases to a variety of projects.
B.Arch with Highest Lauren has worked closely with city officials in San Jose, San Mateo, Dublin, Millbrae,
Distinction, UC Berkeley and Larkspur, among others.She has worked directly with city officials, consultants, and
members of the community to help craft inclusive visions for the future of California cities
PROFESSIONAL including Newark and Dublin. Dublin's preferred plan vision,which includes a new street
REGISTRATION grid and a one-acre public park designed to become the city's social heart,was adopted
CA Architect C 36356 by the City Council with unanimous support and went on to win awards from the Ameri-
can Planning Association's Northern Chapter and AIA California.
AFFILIATIONS/
ACHIEVEMENTS RELEVANT PROJECTS
TAP& Leadership • San Mateo City Hall Office TI I City of San Mateo I San Mateo,CA
Scholarship Application • Berkeley Graduate Hotel ADA Upgrades I AJ Capital Partners I Berkeley, CA
Evaluator, UC Berkeley • On-Call Services: Rue Ferrari Expansion I City of San Jose I San Jose, CA
Alumni Association,
2015-Present • On-Call Services: Emergency Interim Housing at E-Lot I City of San Jose I San Jose,
CA
Habitat Restoration, • Downtown Dublin Preferred Vision I City of Dublin I Dublin,CA
HandsOn Bay Area, • Millbrae Recreation Center I City of Millbrae I Millbrae, CA
2018-Present • Fremont Bank Headquarters I Fremont Bank I Fremont,CA
Home Tour Docent,AIA • Austin Energy Corporate Headquarters I Catellus I Austin,TX
East Bay,2013-Present • City of Brentwood Innovation Center I City of Brentwood I Brentwood,CA
Mentor,Famist • Dublin SCS Property I City of Dublin I Dublin,CA
Architecture Summer • Housing Element Assistance I City of Larkspur I Larkspur,CA
Camp,2018-2019 • Redwood City Library Makerspace I San Mateo County Libraries I Redwood City, CA
• Cal Women's Basketball Locker Room Renovation I UC Berkeley I Berkeley,CA
Home Tour Docent,
AIA San Francisco, • Canada College Kinesiology&Wellness Center I San Mateo CCD I Redwood City,CA
2015-Present • Lisser Hall I Mills College at Northeastern University I Oakland,CA
• NewPark Specific Plan I EMC Planning I Newark,CA
• Rossmoor Office Renovation I Golden Rain Foundation I Walnut Creek,CA
• Ohlone College District Facilities Master Plan I Ohlone College I Fremont,CA
• Hillsdale Shopping Center North Block I Bohannon Development Corporation I San
Mateo, CA
• Park Meadows Mall and Parking Garage I Brookfield I Lone Tree,CO
elsarch.com I 19
Angelo Razo
.�• PROJECT ARCHITECT
Angelo is an Architect at ELS. Since joining the firm in 2022, he has supported civic,
mixed-use, planning, retail, and hospitality projects. He's also worked on the design of
R single-family residences and small restaurants.
- Angelo is passionate about creating spaces that engage people. He works methodically,
- . first identifying a design challenge and then investigating potential responses through 3D
f= modeling and visualization techniques.Throughout each stage,Angelo coordinates with
arazo@eisarcn.com clients and design teams to generate a vision that is tailored to the project's needs.Ange-
lo has experience in various project phases,from generating master plans to developing
EDUCATION documentation and providing construction administration services. Recently,Angelo has
been helping to develop a master plan for emergency housing for the City of San Jose and
M.Arch, UC Berkeley; B.A. guiding construction administration for a creatively designed new parking garage for a
Arch, UC Berkeley major retail site in Colorado.
PROFESSIONAL RELEVANT PROJECTS
REGISTRATION
• On-Call Services: Downtown Senior Center I City of Oakland I Oakland,CA
CA Architect C 41257 • On-Call Services: 1300 Berryessa RV I City of Son Jose I San Jose,CA
AFFILIATIONS/ • Rossmoor Office Renovation I Golden Rain Foundation I Walnut Creek,CA
ACHIEVEMENTS • On-Call Services:Telegraph/Channing Parking Garage Elevators I City of Berkeley!
Winner,James R. Boyce Berkeley,CA
Affordable Housing • On-Call Services: Fire Station#2 Remodel Project I City of Berkeley I Berkeley, CA
Competition Studio at UC • On-Call Services: Harrison Restrooms I City of Berkeley I Berkeley,CA
Berkeley,2021 • On-Call Services: Boy Scout Hut I City of Berkeley I Berkeley,CA
• Tice Creek Fitness Center Renovation & Expansion I Golden Rain Foundation I
Walnut Creek,CA
• Park Meadows Mall and Parking Garage I Brookfield I Lone Tree,CO
• Woodlands Mall I Brookfield Properties I Woodlands,TX
• Belmont Library Makerspace I San Mateo County Libraries I Belmont,CA
• John L Carter Park Amphitheater Renovation I City of Half Moon Bay I Half Moon
Bay,CA
• Housing Element Assistance I City of Larkspur I Larkspur,CA
• Soledad Container Park I City of Soledad I Soledad,CA
• Rossmoor Community Facilities Master Plan I Golden Rain Foundation I Walnut
Creek,CA
• Crane Cove YMCA I YMCA of San Francisco I San Francisco, CA
elsarch.com I 20
RIJA
i4 �, Ray A. Juachon, PE
rip 7- • ELECTRICAL ENGINEER
Ray A. Juachon is an experienced engineer working on a diverse breadth of projects. For-
merly a partner in a leading international MEP firm, he brings engineering innovation and
practical, hands-on experience delivering integrated,energy efficient, high-performance
buildings to the built environment. With extensive experience in all delivery methods, his
primary focus is on ensuring client satisfaction and successful project delivery.
Ray has worked on a wide array of projects including civic,educational,multi-family
raya@rijainc.com residential,corporate campuses,healthcare,data centers, industrial and commercial
facilities. He has extensive experience in designing power distribution systems,lighting,
EDUCATION lighting controls, renewable energy systems,and energy storage. He thrives on providing
engineering solutions that balance clients requirements and project cost.
BS Electrical Engineering
Ray is well versed in coordination issues between the architectural,structural, mechanical
San Francisco State and construction disciplines.This enhanced coordination has been exceedingly important
University to his record of on-time and on-budget project delivery.
PROFESSIONAL RELEVANT PROJECTS
REGISTRATION
• Campbell Library Renovation I City of Campbell I Campbell,CA
California Electrical • Various UC Berkeley Tenant Improvement Projects I UC Berkeley I Berkeley,CA
Engineer License#E19586
• University Office of the President New Frankling I UCOP I Oakland,CA
AFFILIATIONS/ • UCOP OCIO AV Project I UCOP I Oakland,CA
ACHIEVEMENTS • BioRad 265 Linus Pauling I BioRad I Hercules,CA
IEEE Institute of Electrical • Oakland YMCA Basement Project I YMCA I Oakland, CA
and Electronics Engineer • The UPS Store#7098 I UPS I Oakland,CA
IES Illuminating Engineering • San Bruno Tanforan Memorial I Tanforan Assembly Center Memorial Committee I San
Society Bruno, CA
• Peet's Coffee On-Call Services,Various Tenant Improvements I Peet's Coffee I
Northern California Region
• Acme Bread Bakery&Cafe I Acme Bread I Berkeley,CA
• Santa Cruz Downtown Library I City of Santa Cruz I Santa Cruz,CA
• Branciforte Library Renovation I City of Santa Cruz I Santa Cruz,CA
• Garfield Park Library Renovation I City of Santa Cruz I Santa Cruz,CA
elsarch.com I 21
STEVEN R WINKEL
Steven R Winkel, FAIA, PE, CASP
4 BUILDING CODE AND ACCESSIBILITY CONSULTANT
{w. Steve has over 50 years of experience as an architect,engineer, landscape architect and
Certified Access Specialist. He is a recognized authority in the field of building codes, and
has co-authored several editions of Building Codes Illustrated,for Wiley. Steven served
four 4-year terms as the architect member of the California Building Standards Commis-
., sion.This commission approves the California amendments to model codes and publishes
the state building codes, including California accessibility regulations. His participation
in the national model code development process and on the Commission gives Steven a
Steve@swinkel-faia.com unique understanding of building code and accessibility requirements and interpreta-
tion. In addition,Steve was a member of the Board of Directors of the National Institute
EDUCATION of Building Sciences for 7 years. Steve served on the Board of Directors of The American
A.B. Environmental Design, Institute of Architects(AIA) and as the chair of the AIA Codes and Standards Committee.
Architecture Emphasis, Steven was the manager of The Preview Group's West Coast office for 15 years.
University of California, Drawing on his experience as an architect,civil engineer, landscape architect and access
Berkeley specialist with expertise in accessibility, project management,code analysis and quality
PROFESSIONAL assurance reviews, Steven has taught code update seminars to many architecture firms
REGISTRATION and AIA chapters. Steven has extensive experience with ELS Architecture and Urban De-
sign serving as the building code and accessibility consultant on numerous projects.
California Architect
License#C-9284 RELEVANT PROJECTS
California Civil Engineer • Mountain View City Hall I Mountain View, CA
#C-31003 • SF War Memorial Veteran's Building Access Upgrades I San Francisco, CA
• Oakland City Hall Ea Renovations I Oakland, CA
California Landscape • Berkeley Fire Department Headquarters Renovation in West Berkeley I Berkeley, CA
Architect#1680 • Berkeley City Hall (with ELS) I Berkeley, CA
California Certified Access • East Oakland Sports Center(with ELS) I Oakland, CA
Specialist#CASp-062 • Elk Grove Aquatics Center(with ELS) I Elk Grove, CA
AFFILIATIONS/ • Legends Aquatics Center(with ELS) I Berkeley, CA
ACHIEVEMENTS • Miwok Center,College of Marin (with ELS) I Kentfield, CA
American Institute of • Uytengsu Center Swimming Complex at USC(with ELS) I Los Angeles, CA
Architects; Fellow, Past • Balboa Park Pool (with ELS) I San Francisco, CA
National Board Member, • Canada College Kinesiology and Wellness Building(with ELS) I Redwood City, CA
Past AIA California
President, Past AIA East
Bay President
International Code
Council;Honorary Member
American Society Of Civil
Engineers; Member
National Fire Protection
Association; Member
elsarch.com I 22
, I ff\\ . ,-;
,.
____, , .
---'.-------f" r" ,// \.
,_' / - --:-- ' '------.7:77-,: . --------- -7
.
,.. 4 . . ' l\\
1 fr ,. -'' '
4 �.�'.tl- A tt
I - ( i
1
7"-x— c ;_ i ii
'ill
..i,e,l '
j .I e
1''��]]ff�� 1 S
IIII
G• 1
- i
!ii:, ,
o N A
. „.__.._ , L 1 -..-4,------a....--'
'-`- `7 ..` ' i' : .:,. a"• =;rain •"Renovation and ADA Improvements Fresno,CA
+ project specific
approach and
methodology
els/
Project Specific Approach and Methodology
Of all the buildings that our government institutions can recognizes the challenges often faced by clients
occupy, city halls are perhaps the most visible.These in understanding and complying with accessibility
are trusted,invaluable places,where people come to requirements in existing facilities. In such cases,we
engage elected officials, access administrative services, have assisted in discussions with regulatory agencies
voice concerns about community issues,and carry out and advocacy groups to reach a successful solution.
civic obligations. Meanwhile,city workers must be able ELS supports the City's goal of serving all potential
to perform their duties efficiently and in line with the users, removing barriers to access,and making spaces
practices of any modern workplace. Equity in access more inclusive.
helps to ensure the smooth functioning of a public site,
allowing all people to fulfill their essential needs with self- Efficient Timeline: In order to complete this project by
sufficiency and dignity. July 2025,we will undertake certain tasks concurrently
to deliver information to the City as quickly as possible.
At ELS,we specialize in the renovations of existing Reviewing existing conditions and confirmation of the
buildings,which often requires rethinking how the site is program will be conducted through a collaborative
accessed by staff and the public.We do so in ways that process as defined below.We propose accelerating
prioritize equity without compromising the function or the overall timeline by combining schematic,design
feel of the space. To get there,we launch our process development and construction documentation,allowing
with pre-design sessions in which we listen to the goals of us to move directly into construction documents after
your team, learning as much as possible about the project the concept phase.Sequencing of tasks,adaptability
vision and objectives.Amid a collaborative atmosphere, to City needs,and team-oriented communication
we work with you to understand the available budget will be critical to our effort.Through skilled project
while identifying creative solutions for meeting our cost management and team cooperation,the project will
targets. Our design team is led by David Masenten,who benefit from the collective creativity and the kind of
is experienced in working with government facilities, problem-solving that our team excels in. Please see our
renovations,and accessibility upgrades. He and his team scope of services and schedule for more information
will empower staff and stakeholders to explore in great regarding our on-time completion of this work.
detail how Campbell City Hall is experienced,from its
busiest spaces to its quieter areas. Our goal is to carry Collaborative Process:A successful planning and
forth a design that emanates directly from your goals. programming process supports dialogue between
all interested parties and pursues integrated design
We understand that,for this project to stay on time and on process through consensus-building and decision-
budget,we must consider how its funding will be deployed, making. Our team will manage a participatory and
which will require performing cost check-ins at each transparent engagement process in partnership with
phase.We will identify opportunities in which work in one the City of Campbell team and primary stakeholders,
area might lay the foundation for other changes,and at empowering staff as experts of their own experience
lower cost than if executed separately. and leading to a sense of ownership of the resulting
vision and concepts. Our process encompasses various
Regarding modular solutions,the ELS team is creative forms of inquiry, questionnaires,and discussions to
and experienced with modular solutions for ramps help our team understand project vision,workplace
and decking,as used in San Jose on our Emergency culture, program needs,and viable project outcomes.
Interim Housing projects. Our understanding of off-the-
shelf systems leads to cost-effective results that fulfill Creative Design: Preparation of programming options
programmatic and aesthetic needs while achieving equal and building improvements for the City Hall ADA
access. Our workplace clients often choose to use flexible Improvements Plan will require effective planning
partitions that allow the space to be subdivided as needed. and coordination, review of the building's existing
conditions, and identification of key opportunities and
For this improvement project,we will follow an approach constraints.The ELS team will develop concepts that
that unites these essential components: meet the stakeholders'goals for the project, creating
Accessibility& Barrier Removal: ELS brings to each engaging spaces while incorporating improvements to
project a deep commitment to the spirit and practice security,wayfinding, and accessibility in ways that are
of equitable design.As part of our office culture, we compatible with the existing architecture.
stay updated on evolving laws and design concepts Realistic Solutions/Problem-Solving:Successful
related to inclusivity and equal access.The ELS team renovation concepts require a visionary yet realistic
Campbell City Hall ADA Improvements elsarch.com I 24
and cost-effective plan that meets the City's economic building challenges,and projected facility requirements.
and physical design goals.The design for the City We will coordinate with the City of Campbell project team
Hall renovation will take an integrated approach by and City Hall facility managers and staff as necessary.We
incorporating the latest building system technologies will facilitate meetings or workshops with key stakeholders
and potentially modular systems.Any additional to solicit feedback on priorities, programming,
ramp(s)will be designed to maximize circulation while space needs, and improvements. ELS will develop an
remaining non-intrusive to other existing circulation architectural program that includes all functions and
paths. Because City Hall is anticipated to maintain design parameters of the program elements including
current operating hours for the project's duration, areas,adjacencies, circulation,wayfinding,and security.
we will develop a plan that can be phased over time, We will assist City staff with the presentation of findings to
effectively minimizing disruptions to the site's public key stakeholders. Regulatory constraints and issues will be
functions. identified and documented.
Upon selection,the ELS team is prepared and staffed for • DELIVERABLES: Meeting minutes from staff input
an ADA improvement project that will run from conceptual session with list of key opportunities and constraints.
design through construction administration.The following • 1 virtual meeting for staff input.
project scope outlines our vision for delivering the
project on time and on budget.As with all our efforts, • 1 virtual meeting for presentation to management.
we will coordinate with your team on the best ways CONCEPT PLANS
to communicate with users and deliver a project that ELS will provide two conceptual designs for interior
maximizes impact while minimizing disruption.We are improvements and modifications based on program,space
excited to work with you. needs assessment,and stakeholder input.A list of pros
and cons,along with a cost estimate,will be provided for
Detailed Scope of Services each concept.The ELS team will prepare a preliminary
code analysis in this phase to inform the design.The Code
PHASE 1 - PROGRAMMING, CONCEPTUAL analysis will be refined in the following phase. ELS will
PLAN DEVELOPMENT AND DUE work with the City and stakeholders to achieve consensus
on one preferred option. The team will study modular
DILIGENCE ACTIVITIES accessible ramp solutions to assess project suitability while
developing preliminary phasing options on how to keep
TASK A - Review of Existing Documents City Hall services available during construction.
and Conditions (1 weeks)
• DELIVERABLES:Two conceptual options including floor
KICK-OFF, DOCUMENT REVIEW,AND BASE MODEL plans, key interior elevations and cost estimate. Plans
The ELS Team will hold a project kickoff meeting with the will be provided in high-resolution electronic format fit
City of Campbell to introduce team members, review for reproduction.
roles, and establish goals for the project.The ELS team • Study of the potential use of modular solutions for
will review available documents and conduct a visit to the ramp systems.
building and site to understand and record the project's
functional,operational,and spatial needs. During this site • Preliminary assessment on how construction phasing
visit,the ELS team will verify and measure existing building can keep services available during construction.
conditions to confirm they match the existing drawings • 1 virtual meeting,with meeting minutes.
and create a base Revit model that can be used for project
design and drawings. ELS will work with the City to identify PHASE 2 - DESIGN
any further investigations needed to supplement the work.
Task C/D/E - Construction Documents
• DELIVERABLES: Building base drawings. (CD) - 8 weeks
• 1 on-site meeting included.
We believe that fulfilling all project goals while still
Task B - Programming and Concept meeting this project's required delivery date must involve
Design (2 weeks) accelerating the overall timeline;to do so,our team
proposes moving from the concept phase directly into
SPACE NEEDS ASSESSMENT AND PROGRAMMING an expanded Construction Documents phase.We will
ELS will interview stakeholders and selected staff to meet with the City to discuss the project status,goals,
identify current facility needs,deficiencies and existing scope,expectations, schedule,and budget. Construction
Campbell City Hall ADA Improvements elsarch.com I 25
Documents will include:floor plans, enlarged plans, interior PHASE 4 - CONTRACT ADMINISTRATION/
elevations,egress code diagram, details(including but CLOSE OUT
not limited to partition,signage,code,accessibility,etc.),
electrical,and low voltage. For fire alarm,we will show Task G - Construction Administration
device locations for coordination,but ultimately this Support (8 weeks)
system will be handled via the deferred submittal process pp
(as achieved by the vendor/general contractor). ELS will Once the preferred bidder has been identified,we are
evaluate the potential of using modular ramp systems to assuming 4 weeks for the General Contractor to be
meet project requirements. In addition to modular testing, approved by Council and awarded the project. Once
the team will create preliminary phasing approaches to the General Contractor receive notice to proceed,the
demonstrate how City Hall services can remain active ELS team will attend the pre-construction meeting and
during construction.A cost estimate will be included at bi-weekly construction OAC meetings.The ELS team
both 60% and 90%deliverables. Construction Document will conduct two periodic site observations, observe
packages,at 60% and 90%,will be provided to the City for construction progress, and issue site visit reports.The
Building Department permit submittal. ELS will assist City electrical engineer will perform limited site visits as
staff with presentation of the Construction Documents to needed to observe milestones or resolve issues.The ELS
key stakeholders. team will provide written responses to RFIs and review
• DELIVERABLES:60% and 90%Construction substitution requests,submittals, and shop drawings.The
Documents, complete technical specifications, ELS team will address design changes and assist the City
updated cost estimate and schedule. with preparation of design/engineering bulletins and ASIs.
We will review change orders and assist with review of
• Updated cost estimate at 50% and 90% Construction contractor pay applications, participate in a construction
Documents. punch list walk, provide the punch list,and conduct a
• Phasing study to confirm design can be constructed final walk-through.We will review contractor as-builts and
while City Hall is open. provide drawings, specifications,and project documents in
1 virtual meeting at 60%. editable format in original formats and PDF files of record
• drawings incorporating design changes.
• 1 virtual meeting at 90%.
DELIVERABLES: RFI responses,construction
PHASE 3 - PERMIT AND BIDDING observation reports,submittal review, punch
ASSISTANCE list, design record documents, project close out
documents related to the design
Task F - Building Permit Submittal, • Pre-construction meeting on site
Bidding Support & Conformed Set (4 • Two site observations with written observation notes
weeks) • Bi-weekly OAC attendance via video conference
To keep the project on schedule,we anticipate the • Conduct a punch list and establish substantial
City will issue the permit set for bid so that bidding and completion
permit review are concurrent.The ELS team will respond
to comments from the Building Department, reviewing REIMBURSABLES
agencies,and revise the drawings accordingly.A final EXPENSES(DURATION OF PROJECT)
conformed 100%CD drawing set will be provided to the The ELS team has included all expenses for the project in
City for construction.The ELS team will attend the pre- the bid.This includes travel, lodging, printing, meals and
bid conference, respond to RFIs provided by the City,and other incidentals as needed to complete the scope listed
issue drawing and specification addenda as needed. above. ELS does not mark up these expenses,allowing us
• DELIVERABLES:90% Permit Set and 100% to provide the most competitive overall cost to the City of
Construction Document/Building Permit Set,technical Campbell.
specifications.
• Pre-bid conference on-site,with meeting minutes.
• Attendance at 1 City Council meeting
Campbell City Hall ADA Improvements elsarch.com I 26
��.cqM Campbell City Hall ADA Improvements
A.
'QC PROJECT SCHEDULE(November 22,2024) e'.,5f
v =;47. ' 12024 2025 2020
0 ''•'.i.,"' p Dec Jan Fab Mar Apr May Jun Jul Aug Sip Oct Nov Doc Jan Feb Mar Apr
y ti
�' v
gkrrH AO 4
DESIGN PHASE
Project Award PRolEra
December 2024
Task A:Review of Existing Conditions
Document Existing Conditions KICKOFF
MEETING
Task B:Programing and Concept Design SITE WALK- i
Cost Estimate I Ei'
Tasks CDE:Design ul,loq PI 01,1•6 WEEKS
60%Construction Documents Eoz.CO,
Cost Estimate C067
_ _—90%Construction Documents I4Gi.co, PREFERRED CONTRACTOR—
PERMIT IDENTIFIED
Cost Estimate COST i .
City Permit Review PERMIT �S ,,,.^w u 'i L i
—- uEMInOL
�CITY CO CONTRACROVES GC
Task F.Bidding `, alo S ,■■■■
City/Contractor Contract Award ADVERnoE . . F',
CONTRACTOR NTP
Campbell CityCouncil Meeting
Task 6:CONSTRUCTION ADMINISTRATION
Construction Duration 2 Months SoNSTRUCfIeN-2 MTNV -;
Meetings and Coordination 1
Coordination Meetings INI _
Stakeholder
City Council Q ,
Pre-Application Meetings with AHJ's
Pre-Bid Conference • 1
Construction Meetings ■ ■ C
Campbell City Hall ADA Improvements elsarch.com I 27
;r '
y
t
+r
1
r
.�' :sue- -6.''" ,
1
a i±1
t
T.1.1 v..„--
t1Z10g93 flit
NM Will.
. . , , ,_,. „.........„ ....„,....-
1
i ,
. - 1 - :,
%• , . e '. z . '
.f
City of Pleasanton Firehouse Arts Center Renovation and Addition Pleasanton, CA
e + references
els/
References
Elmar Kapfer, City of Berkeley Tess Kavanagh, City of Oakland
Supervising Civil Engineer CIP Coordinator, Bureau of Design and Construction
ekapfer@cityofberkeley.info tkavanagh@oaklandca.gov
510.981.6435 510.238.6542
PROJECTS: Berkeley On-Call - Live Oak Community PROJECTS:Oakland On-Call - Malonga Casquelourd
Center, Mental Health Services,Telegraph/Channing Center for the Arts, Downtown Oakland Sr. Center
Parking Garage Oakland, CA
Berkeley, CA ELS has a rich working relationship in Oakland that has
ELS has been working with the City of Berkeley for over continued under the On-Call agreement with the City.We
two decades, beginning with the landmark Civic Center led the renovation of the Downtown Oakland Senior Center
renovation that included accessibility improvements. to help revive the aging asset for improved accessibility
Since 2013,we have been providing on-call design services and finishes.We also completed a critical first step in the
on a variety of energy efficient buildings,facilities and long-awaited renovation of the Malonga Casquelourd
parks under an on-call contract that includes facility Center in downtown.The center includes multiple
assessments,accessibility studies, historic rehabilitation, performance spaces,classrooms, recording studios,a
and full design services. Projects include accessibility 300-seat theater,associated control rooms,and three
upgrades,office renovations,care and shelter facilities, floors of residential units.The facility serves the local
fire stations,all-electric mechanical system updates,Zero musical and performing arts community. Documentation
Net Energy and seismic retrofits,envelope improvements, efforts included a 3D laser scan of the entire building
playgrounds,and public restrooms. and creation of a BIM model to assist with future planning
efforts.The outreach assessment included engagement
Chris Mastrodicasa, City of San Jose with local arts stakeholders(including community
Construction Manager,Public Works members,city staff, and political representatives)
chris.mastrodicasa@sanjoseca.gov to preserve and restore this city designated historic
408.775.5700 landmark. Project includes ADA improvements.
PROJECT: San Jose Emergency Housing
San Jose, CA Karen Fiene, FAIA, LEED AP, Northeastern Univ.
ELS has held a five-year on-call contract with the City Sr. Dir.of Facilities,Compliance&Sustainability(Retired)
of San Jose since 2019,adding to our relationship of 25 ivypainter57@gmail.com
years.The projects reflect a variety of scales,from building 510.707.1347
renovations to feasibility and urban design studies.As part PROJECT: Mills College Lisser Hall at Northeastern U
of this contract, ELS designed four emergency interim Oakland, CA
housing facilities. Evans Lane interim housing is devoted The renovated historic Lisser Hall provides state-of-the-
entirely to supporting unhoused families as they transition art academic teaching facilities for the dance,theater
to permanent homes.Our concept design and design-build and digital arts departments,with three flexible venues
criteria documentation focused on creating a sense of place available for community rentals.The building renovation
and connection amid a safe,supportive environment. During included a complete seismic retrofit and created a fully
the pandemic,our staff expedited work on the design accessible facility with a new elevator,stage lift,entry ramp
documents so that the city could provide housing as quickly and restrooms.
as possible.In addition to its housing units,the site holds a A new 2,000 sf accessible deck overlooks Leona Creek
playground,picnic area,garden,dog park,support services, and provides an outdoor gathering space for students.
communal kitchen and laundry room. For Guadalupe Located at the heart of the campus,the renovated Lisser
Interim Housing,ELS provided full design services for Hall serves as an interdisciplinary center,activating
the 60-bed facility,which supports single adults through student use by hosting a wide range of lectures, readings,
housing,shared kitchen and community spaces,laundry, performances,conferences and community events.
and counseling services.The Rue Ferrari project is an This project won a Preservation Design Award from the
expansion of an existing housing facility and the Berryessa California Preservation Foundation.
project is an RV parking facility,complete with community
and support buildings.
Campbell City Hall ADA Improvements elsarch.com I 29
elsarch.com
BERKELEY 1510.549.2929
2040 Addison Street
Berkeley,CA 94704
LOS ANGELES 1213.348.1155
950 S.Grand Avenue,Ste 400
Los Angeles,CA 90015
SACRAMENTO 1916.301.4411
800 Howe Avenue,Ste 330
Sacramento,CA 95825
els architecture+ SAN DIEGO 16 .0620
3131 Camino Delel Rio Rio N,Ste 1030
urban design San Diego,CA92108