CC Resolution 13253 - Pruneyard Creek Trail Extension (23-LL) RESOLUTION NO. 13253
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING SOLICITATION OF
BIDS, AWARDING AND APPROVING CONTRACT, AND OTHER ASSOCIATED
ACTIONS FOR THE PRUNEYARD CREEK TRAIL EXTENSION (23-LL)
WHEREAS, on October 18, 2016, the City Council adopted Resolution No. 12068
approving a Master Use Permit for the Pruneyard Shopping Center and Offices. The
resolution included a Condition of Approval requiring the provision of creating a bicycle
pathway as a trail extension from the Los Gatos Creek Trail to Campbell Avenue via
Caltrans right-of-way east of State Route 17; and
WHEREAS, the pathway would provide a safe, continuous connection from the existing
Los Gatos Creek trail spur adjacent to the Pruneyard Shopping Center parking garage to
the north side of East Campbell Avenue next to the "Portals"; and
WHEREAS, the Pruneyard attempted to work with Caltrans tb design and construct a
bicycle pathway within Caltrans right-of-way on numerous attempts but was unsuccessful;
and
WHEREAS, on February 16, 2021, a Fund Transfer Agreement was executed between
the City and the Pruneyard whereby the City would take over the design and construction
of the bicycle path project as Caltrans is typically accustomed to working with other public
agencies; and
WHEREAS, in return, the Pruneyard contributed $250,000 to the project based on very
preliminary cost estimates for construction at the time and not having complete
information about Caltrans' requirements; and
WHEREAS, the project was subsequently added to the City's Capital Improvement
Program (CIP) as Pruneyard Creek Trail Extension, Project 23-LL (Project); and
WHEREAS, on June 5, 2023, staff was successful in getting Caltrans support for the
project; and
WHEREAS, on July 24, 2023, HMH Engineers was contracted to provide design services
and to process an encroachment permit through Caltrans; and
WHEREAS, on January 19, 2024, Caltrans issued an approved encroachment permit to
construct the Project on Caltrans right-of-way for public use, and on June 12, 2024,
Caltrans finalized the Maintenance Agreement, memorializing the City's responsibility to
maintain the new trail connection; and
WHEREAS, during the design process, the Project was presented to the Campbell
Bicycle and Pedestrian Advisory Committee and to the Campbell Parks and Recreation
Commission in March and April of 2024, respectively, receiving support from both
committees; and
WHEREAS, the Project will connect directly to the existing pathway on the Pruneyard's
property along the western side of the Pruneyard parking garage; and
WHEREAS, a separate Public Access Easement Agreement was negotiated with the
Pruneyard to ensure that this existing portion of the pathway remains available to the
public and cannot be closed by the Pruneyard at some future date; and
WHEREAS, with the public easement over the existing pathway, the City has agreed to
take over maintenance of the pathway; and
WHEREAS, a separate (Construction) License Agreement was negotiated to allow
temporary permission to work within small areas of the Pruneyard's private property as
needed during construction; and
WHEREAS, staff recommends a budget adjustment increasing the project budget by
$454,150 for a total Project budget of $704,150, as follows: allocate $39,600 of
Transportation Fund for Clean Air (TFCA) grant funds; allocate $61,847 of Transportation
Development Act (TDA) Article 3 grant funds; and allocate $352,703 of Parkland
Dedication funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby 1) approve the Plans and Specifications for the Pruneyard Creek Trail Extension
(23-LL); 2) authorize the solicitation of bids; 3) award and approve the subsequent
construction contract to the lowest, responsive bidder, in an amount not to exceed
$510,000, plus a 10% contingency of$51,000; 4) authorize the City Manager to execute
said contract as specified in Campbell Municipal Code Section 3.20.100; 5) authorize the
City Engineer to negotiate and execute contract change orders up to and within the
allocated construction contingency; 6) authorize the Public Works Director to reject bids
and rebid the project, should bids received have unamenable irregularities; 7) authorize
the Finance Director to perform associated budget adjustments; 8) approve the
Maintenance Agreement with Caltrans and authorize the City Manager to execute said
agreement; 9) approve the Trail Easement Agreement with the Pruneyard and authorize
the City Manager to execute said agreement; and 10) approve the Construction License
Agreement with the Pruneyard and authorize the City Manager to execute said
agreement.
PASSED AND ADOPTED this 13th day of January 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPRO E ,
Sergio Lopez, Mayor
ATTES :
diva 7c;i4ceae
Andrea Sande'City Clerk
Ci' ,of'Cam Abell"
1
s,k`g5^t,p,
"•�J,i ia . w " t � ' snt;s., - ., y -•c4r,�w-;;r:;,�r;,�+<<q.,,, �ti.,,rv,;"- "' ,. .. .�.,• yQq!�,^ •„w,r/.kr~:;Lk�%,Vtn.G.`.Re uesforBud etAditme - ".-. . ," . x. ,y : .,. , 3k' , '0',,f°Cr e „ t.i".:: �
t.f x n
r Dat@+'"..,gi :`::` . RB.,,U'e'k
t^ O`:;z{x,", .:, rr, qSNu'Department/progr8m ., aD1v1 oI ,'''k" .,", , W a
nYh„" 3
.4
22
Public'Works` . ''23-_ -'Pr't ae and Creek, --,.- `Extens on. 0 BA=1'S.,
,
1"k
Bud�ef.tfite Reduced�� „'"
Mind/program- Account-Number. ._ , r�Description
•
°
'
a,,4 w.S�°. g▪
'^q-�; " i„„ :*I p2, a: bs '�2, x^s;. ,. . ,,,..:f.�� „Amount,,', �
x e°'y r �} rW`I,i nx�a'
yhn , ry r r �;✓K""Skrr q ` l▪ „ • n�?_ ,,,.. ;va", -
•N
f {'+r+
i'
�f, Tn�4 i,') E• 4 n>k u "a S N", „: �je ; R,r"„ ";M4' :ut g4Wt : , pf
; ,"", ''-fi£t"r p ,�xY"m -� -y1`'.`' "'.'e`l;. x+e- ,5" , p '�_,+. '4rJ. ,I, u<iao .;ie. l^�" F - .• w.. r "Ay , 4;
-r .et: ,r -
tiw„
"
' � � .'°x.,°=p Yx„pd3 y• 4� n,»0i^a ;-�:t ;7 ,^ .�"d`�-^,ns, ri�, r , � I 5A m„{ ".a,,,;:," ,. 4
'4 .;'rvd'''1"A,p:.i�;,, S,y,v,r .a .? ,,q:"v. _,T , "" . " '''' i !^ " .. q,"�!,».;''r,,i,i,�i,P',",ry,1,n ,x b`,'t .i C y . i
",g
q
r
e„ @'i
^ti'tt'=
i�"p r-f ayre„wG';r,Fx',yf rs,..,Ata
tp�... ,,. _'- ,tlt,v . }wi�",.lRa 'x X'i. n ' " ` , , u. .: ' yma,r, � ,p v .d^,r., i^,-,-,..., ,,:'- .• .-,
,t.-;„ram-▪ .,,", , "`� &,'-. --x; ri .,:„*,,' e'• �'^
- enr;. . � s. ; ,„;^ Biidit�to."beInereased , - , ,"„ ,,, • W i'
'Fund/Proram: ,AccountNumiier ;.r'. `'b�a�=�'�:�''uDescri ition , , =�Airiouat°A��,�„�"'`;'="'`r,
i,, . ',
s,1;�`Y:� ",i� ,4"'li, - ,rd q�,Wtx,1.#f=,x w P•. . xY., x y.o .,,,�i;�y,"YR�'A
,f" "--4.,rl +.,;,i ' : xry",' '^1„F"ink*' ,'.. ,i
.,{,:;J,SM .,!iY`b,b',5">x"IFlF, ,v,t . {`'`W�,
REVENUE,. .•: o,,,;.,y",,,,:,,„a.,�,",i,,„,.,y.,r,.,,
212:515 '.^,:' ;4565°p„4�°';,=' ,Transportation Fund^for�:Clean,°A r(TFCA)Grant " '.;39,600
216.535:-, 4525"Lr;;,,4;,;': Trans ortationDevelopment Acts TDA)ArticIe-3,Grant,; - ,,,61,847„
'.�#.r.„`4• .. ,., „-n i,,r'^, b , t :�„b,:°:�y ".,"}'i,%�,�'lv•i �u,',yx�.,t,y+;;..s', 4
435.99Q 6999:.. ..� Ca 'talYTransfer In, - e gip,$'Ji1, -a ," 4541�0,',
4d" - .r5' - •7 ,i. Wei. ..tP;„, w; u,,, v�',':+""�:,,'ayp.�a;a''"a,-r�"'e:�i*,,,�,,��,;ja��,
•1,,'h ,4: r : . „�Lt'+-',T.''"'A,* { :r'",""aa' �:',''4';1, ;' ,.,,, "-" ,,y„ "^,,„4,,,,":.N,,.r„ay
p,yi �,1` ;"4•. +,„,,,', �-. , y ;fir r°a`;*
°y �1,,, qi.
t.,
9
t�xr..
:
{51
�^� > X` ` ' " ,
�-� t „"EXPENDITURES. a v '',.ij +i pr r , " ti .r} ' iP t.i d' .� p:, �'ti+Ce -454'°1S0435.23hL 74,s .,,-,.,; 7883' " �" :, - , :. : . :� 39 0ImProvexiritsOtlierTlian-'Building:—Constr eon,Costs
� 0' • �9 999� C "it Trnsfer.Jutry,-'',�, A.ti" ��, %„-"u, ,��';',.�. .•„ �,, ;'212:99 � �{ r a aa " , '` ° , i �6 8 ?- - ' f - ro . s .xa , In . 4,;2169 0 ' aN;aa 99 ,: a tahTranser�Uut „ =,x . F
" � 3:'sy- � � : � �i295990. �>h� 99 9CaPtal Transferu f:J,r•
Ott
ink'+,''i.,
,t
t
-"1,W
„a, n,,i,r„ t -, ' t'
"'s
T'= p IFI
REASON POOR R'E'UES `SE`S EC C.
•'>�;r"; wars:,, .;?('.:• , „� �„"
"=fs
%mu
;
^d.
',, "
e �E tension 23=>1'iJ ro eets'The increase°'s�funiled-ti
To,�appropriafe��an"additional`$454;150aowari3sale'Priueyard°Cre kTrail x, ( u)FP", 1- y�,'�
� a 84 and'parkland.Dedication,Foadsr 3 2-'703� °�,.4'.'s`°TFCA"grait.funds($39;600);TDA"Article:3��"Gr nt��Fnrids(�61y r7); (� ):::�;°�" ���w'��:�r:',���: ,,,
• i yj,,x,
i•. rNMu
r2'
4'iY
,R.
n i�
J:
.�.; nD
Y'�G„ 1'ax
v,T°, ., , "A",i
„1^t
N,.rv, ',"5.L
a2�ti,
i *i4^w�u
al9 p
▪ i
M
'
1�
t-p"' -b p'?M;-"" d it ',. r;• a ,ua.'f " 4 a F: h' 3 '"C h4�'n s
, e
r.,�, .,. _ <._ ,";6i!44P ,,U,-n,,,-,
^i„x,,. F:�n,, _ :,Kei w:•,Ihn 4„ ,. ::Yrrx
ei,��hi r ,w'Yt i:'i,,
i{4l,i
art^ wit
6>r����'�;r' ri"'n� "°v�'nthaL�,;�,
�,.��`�,mks="-,;' WillFuentes.� , ��';�. �Y,, `i'oi(ii Capurso , ,,,,,,,•�,: B a Teo a ,�., ,�
FinancejDirector' Public"Works:Director,'.: Ci iVlana'er,":;.-, ;,,,3,", Yr