CC Resolution 13256 - Accepting CCC Building M Roof Replacement Project No. 24-SS and File Notice of Completion •
RESOLUTION NO. 13256
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
ACCEPTING THE CAMPBELL COMMUNITY CENTER (CCC) - BUILDING M ROOF
REPLACEMENT PROJECT NO. 24-SS AND DIRECTING THE PUBLIC WORKS
DIRECTOR OR DESIGNEE TO FILE THE NOTICE OF COMPLETION
WHEREAS, in recent years, many of the roofs across the Campbell Community Center's
buildings and walkways have required frequent, costly repairs due to damage from
weather-related events and/or prolonged exposure to the elements; and
WHEREAS, the roof of Building M — installed over 30 years ago as an essential
component of the Center's largest facility— had reached the point of deterioration where
routine maintenance and repairs were no longer effective; and
WHEREAS, in June 2023, the Campbell Community Center (CCC) — Building M Roof
Replacement Project (CIP No. 24-SS) was approved upon the adoption of the City's
annual CIP budget for FY 2024, with $400,000 allocated to the project for its
implementation during that fiscal year; and
WHEREAS, in January 2024, the City Council adopted Resolution No. 13099, approving
the project's plans and specifications and authorizing staff to solicit bids from qualified
contractors and subsequently award a service contract up to $300,000, with a 20%
construction contingency amount of$60,000; and
WHEREAS, when the bid submission period ended on February 26, 2024, the City had
received eight proposals, all of which had exceeded the $300,000 contract amount_
previously approved by the City Council; and
WHEREAS, staff discovered that the bid outcomes reflected a sudden surge in the market
that occurred during the latter half of 2023 which resulted in high inflation rates and
significant cost increases for various roofing-related materials; and
WHEREAS, in response, staff identified a more cost-effective application method and
materials as alternatives to those specified in the original bid specifications, with approval
needed from City Council to reject the bids and rebid the project with said revisions; and
WHEREAS, on April 2, 2024, the City Council adopted Resolution No. 13138, authorizing
the rejection of the bids received for the Building M Project, approving the revised project
specifications and their rebid by staff, and authorizing the subsequent award of a service
contract to the lowest responsive bidder, in an amount not to exceed $350,000, with a
14% contingency ($50,000) for any unforeseen services required during the project's
implementation; and
WHEREAS, following staff's review of the proposals received from the rebid, the City
awarded a service contract to Clean Roofing, in the amount of$381,026, for the material
and labor services to complete the Building M Roof Replacement Project; and
WHEREAS, the project's approved CIP budget of$400,000 provided sufficient funding to
award the contract and move forward with construction as planned for FY 2024; and
WHEREAS, construction for the Building M Project began on August 5, 2024, and
concluded on December 2, 2024 — with all work completed in accordance with the
approved plans and specifications developed by staff, as well as the terms outlined in the
executed service contract agreement with Clean Roofing; and
WHEREAS, elements completed during construction included: removal of the existing
roofing material, removal and replacement of wood underlayment damaged by dry rot,
installation of a new hot-applied 2-ply asphalt roof for the main Building M roof and two
penthouse roofs, and installation of new wood siding for two penthouse walls; and
WHEREAS, upon its completion, the project's total costs were $396,026; and
WHEREAS, based on its CIP budget of $400,000, the balance of approximately $3,974
in unspent project funds will be returned to the City's CIP Reserve fund and can be applied
towards other future improvement projects as programmed in the City's CIP.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby accepts the work completed for the Campbell Community Center(CCC)— Building
M Roof Replacement Project (No. 24- SS) and directs the Public Works Director, or
designee, to file the Notice of Completion.
PASSED AND ADOPTED this 4th day of February, 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
ATTEST: Sergio Lopez, Mayor
G Cd'�
Andrea Sander City Clerk