CC Resolution 13257 - Purchase Order with Russ Bassett Measure O - Police FF&E Project (No. 22-JJ) RESOLUTION NO. 13257
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1) AUTHORIZING
THE EXECUTION OF A PURCHASE ORDER WITH RUSS BASSETT, IN THE AMOUNT OF
$200,314, FOR THE PROCUREMENT OF DISPATCH CONSOLE STATIONS AS
PROGRAMMED IN THE CIP FOR THE MEASURE O — POLICE FF&E PROJECT (NO. 22-JJ);
2) STAFF TO DISPENSE WITH THE CITY'S FORMAL BIDDING PROCEDURES AS
SPECIFIED IN THE EXEMPTIONS OF CAMPBELL MUNICIPAL CODE (CMC) SECTION
3.20.030, SUBSECTIONS (6) AND (7), AUTHORIZING THE CITY'S PROCUREMENT OF
THESE SERVICES THROUGH ITS MEMBERSHIP WITH HGACBUY (A COOPERATIVE
PURCHASING FIRM) AND THEIR CONTRACT WITH RUSS BASSETT; 3) AUTHORIZING AN
ADDITIONAL 10% CONTINGENCY AMOUNT OF $20,031 FOR POTENTIAL SERVICE
MODIFICATIONS AND THEIR ASSOCIATED COSTS; 4) AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDERS UP TO AND
WITHIN THE ALLOCATED CONTINGENCY AMOUNT; AND 5) AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID PURCHASE AGREEMENT AS SPECIFIED IN CAMPBELL
MUNICIPAL CODE SECTION 3.20.100.1)
WHEREAS, the Measure 0 — Police FF&E project (No. 22-JJ), was created to reflect the City's
allocation of $1.5 million in state grant funds that would be used for the future purchase and
installation of fixed furniture and equipment (FF&E) for the new Police Operations Building; and
WHEREAS, the new facility will feature a 911 dispatch area with four workstations and a dedicated
space for the department's Integrated Network for Operations and Response and Monitoring
(INFORM) Center—with both areas to be staffed 24/7 by emergency personnel; and
WHEREAS, given the continuous operations of these spaces, it is critical to provide ergonomic
workstations that support staff's operational needs while minimizing the risk of injuries associated
with prolonged periods of sitting or standing; and
WHEREAS, the first stage of this FF&E project will include the procurement of specialized
workstations customized for these areas of the building; and
WHEREAS, by December 2024, construction of the PD building had reached the stage where FF&E
procurement for the dispatch and INFORM areas could begin, prompting staff to request product
information and pricing from Russ Bassett—the manufacturer of the workstations currently used by
PD's dispatch personnel; and
WHEREAS, Russ Bassett has been a leader in the design and manufacturing of workstations for
police communication centers — offering ergonomic and comfort-focused solutions to enhance
operational efficiency across various working conditions; and
WHEREAS, staff has identified an efficient purchasing method through the City's membership with
HGACBuy, a nationwide cooperative purchasing organization, and their service contract with Russ
Bassett, which allows the City to bypass its formal bidding procedures as authorized under Campbell
Municipal Code (CMC) Section 3.20.030, subsections (6) and (7); and
WHEREAS, staff collaborated with PD personnel to select and customize the workstations for the
dispatch and INFORM areas, subsequently forwarding those selections to Russ Bassett, who
prepared and submitted a formal proposal with the specifications and cost breakdowns applicable
to each area; and
WHEREAS, based on those figures, the total proposed costs for their combined services is
$200,314; and
WHEREAS, staff requests that the City Council authorize the execution of a purchase order with
Russ Bassett, in an amount not to exceed $200,314, for the procurement of specialized dispatch
console stations as programmed in the CIP for the Measure 0 — Police FF&E project (No. 22-JJ),
with a 10% contingency amount of $20,031 for potential service modifications and authorize the
Public Works Director to negotiate and execute contract change orders up to and within this
allocated contingency amount; and
WHEREAS, to facilitate the procurement process, staff requests City Council's authorization to
dispense with the City's formal bidding procedures as specified in Campbell Municipal Code (CMC)
Section 3.20.030, subsections (6) and (7), for the purchase of these services through the City's
membership with HGACBuy, and their contract with Russ Bassett; and
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WHEREAS, staff requests that the City Council authorize the City Manager to execute said
purchase agreement as specified in Campbell Municipal Code Section 3.20.100; and
WHEREAS, this action will result in a fiscal impact of approximately $220,345 in FY 2025, with
sufficient funds available to cover these costs as reflected in the $1.,5 million allocation in the City's
CIP to the Measure 0 — Police FF&E project (No. 22-JJ).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby
authorizes: 1) the execution of a purchase order with Russ Bassett, in the amount of$200,314, for
the procurement of Dispatch Console Stations as programmed in the CIP for the Measure O— Police
FF&E project (No. 22-JJ); 2) staff to dispense with the City's formal bidding procedures as specified
in the exemptions of Campbell Municipal Code (CMC) Section 3.20.030, subsections (6) and (7),
which authorizes the City's procurement of these services through its membership with HGACBuy
(a Cooperative Purchasing Firm) and their contract with Russ Bassett; 3) an additional 10%
contingency amount of$20,031 for potential service modifications and their associated costs; 4) the
Public Works Director to negotiate and execute contract change orders up to and within the
allocated contingency amount; and 5) the City Manager to execute said purchase agreement as
specified in Campbell Municipal Code Section 3.20.100..
BE IT FURTHER RESOLVED, the remaining balance of approximately $1.2 million in Police FF&E
funds will be reserved for the future purchase and installation of additional FF&E during later phases
of the PD project's construction. If necessary, staff will return to the City Council for approval and
authorization to proceed with those purchases at that time.
PASSED AND ADOPTED this 4th day of February, 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED.
ATTEST: Sergi opez, Mayor
Andrea Sand , City Clerk