CC Resolution 13257 - Purchase Order with Russ Bassett Measure O - Police FF&E Project (No. 22-JJ) RESOLUTION NO. 13257
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1) AUTHORIZING
THE EXECUTION OF A PURCHASE ORDER WITH RUSS BASSETT, IN THE AMOUNT OF
$200,314, FOR THE PROCUREMENT OF DISPATCH CONSOLE STATIONS AS
PROGRAMMED IN THE CIP FOR THE MEASURE O — POLICE FF&E PROJECT (NO. 22-JJ);
2) STAFF TO DISPENSE WITH THE CITY'S FORMAL BIDDING PROCEDURES AS
SPECIFIED IN THE EXEMPTIONS OF CAMPBELL MUNICIPAL CODE (CMC) SECTION
3.20.030, SUBSECTIONS (6) AND (7), AUTHORIZING THE CITY'S PROCUREMENT OF
THESE SERVICES THROUGH ITS MEMBERSHIP WITH HGACBUY (A COOPERATIVE
PURCHASING FIRM) AND THEIR CONTRACT WITH RUSS BASSETT; 3) AUTHORIZING AN
ADDITIONAL 10% CONTINGENCY AMOUNT OF $20,031 FOR POTENTIAL SERVICE
MODIFICATIONS AND THEIR ASSOCIATED COSTS; 4) AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDERS UP TO AND
WITHIN THE ALLOCATED CONTINGENCY AMOUNT; AND 5) AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID PURCHASE AGREEMENT AS SPECIFIED IN CAMPBELL
MUNICIPAL CODE SECTION 3.20.100.1)
WHEREAS, the Measure 0 — Police FF&E project (No. 22-JJ), was created to reflect the City's
allocation of $1.5 million in state grant funds that would be used for the future purchase and
installation of fixed furniture and equipment (FF&E) for the new Police Operations Building; and
WHEREAS, the new facility will feature a 911 dispatch area with four workstations and a dedicated
space for the department's Integrated Network for Operations and Response and Monitoring
(INFORM) Center—with both areas to be staffed 24/7 by emergency personnel; and
WHEREAS, given the continuous operations of these spaces, it is critical to provide ergonomic
workstations that support staff's operational needs while minimizing the risk of injuries associated
with prolonged periods of sitting or standing; and
WHEREAS, the first stage of this FF&E project will include the procurement of specialized
workstations customized for these areas of the building; and
WHEREAS, by December 2024, construction of the PD building had reached the stage where FF&E
procurement for the dispatch and INFORM areas could begin, prompting staff to request product
information and pricing from Russ Bassett—the manufacturer of the workstations currently used by
PD's dispatch personnel; and
WHEREAS, Russ Bassett has been a leader in the design and manufacturing of workstations for
police communication centers — offering ergonomic and comfort-focused solutions to enhance
operational efficiency across various working conditions; and
WHEREAS, staff has identified an efficient purchasing method through the City's membership with
HGACBuy, a nationwide cooperative purchasing organization, and their service contract with Russ
Bassett, which allows the City to bypass its formal bidding procedures as authorized under Campbell
Municipal Code (CMC) Section 3.20.030, subsections (6) and (7); and
WHEREAS, staff collaborated with PD personnel to select and customize the workstations for the
dispatch and INFORM areas, subsequently forwarding those selections to Russ Bassett, who
prepared and submitted a formal proposal with the specifications and cost breakdowns applicable
to each area; and
WHEREAS, based on those figures, the total proposed costs for their combined services is
$200,314; and
WHEREAS, staff requests that the City Council authorize the execution of a purchase order with
Russ Bassett, in an amount not to exceed $200,314, for the procurement of specialized dispatch
console stations as programmed in the CIP for the Measure 0 — Police FF&E project (No. 22-JJ),
with a 10% contingency amount of $20,031 for potential service modifications and authorize the
Public Works Director to negotiate and execute contract change orders up to and within this
allocated contingency amount; and
WHEREAS, to facilitate the procurement process, staff requests City Council's authorization to
dispense with the City's formal bidding procedures as specified in Campbell Municipal Code (CMC)
Section 3.20.030, subsections (6) and (7), for the purchase of these services through the City's
membership with HGACBuy, and their contract with Russ Bassett; and
•
WHEREAS, staff requests that the City Council authorize the City Manager to execute said
purchase agreement as specified in Campbell Municipal Code Section 3.20.100; and
WHEREAS, this action will result in a fiscal impact of approximately $220,345 in FY 2025, with
sufficient funds available to cover these costs as reflected in the $1.,5 million allocation in the City's
CIP to the Measure 0 — Police FF&E project (No. 22-JJ).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby
authorizes: 1) the execution of a purchase order with Russ Bassett, in the amount of$200,314, for
the procurement of Dispatch Console Stations as programmed in the CIP for the Measure O— Police
FF&E project (No. 22-JJ); 2) staff to dispense with the City's formal bidding procedures as specified
in the exemptions of Campbell Municipal Code (CMC) Section 3.20.030, subsections (6) and (7),
which authorizes the City's procurement of these services through its membership with HGACBuy
(a Cooperative Purchasing Firm) and their contract with Russ Bassett; 3) an additional 10%
contingency amount of$20,031 for potential service modifications and their associated costs; 4) the
Public Works Director to negotiate and execute contract change orders up to and within the
allocated contingency amount; and 5) the City Manager to execute said purchase agreement as
specified in Campbell Municipal Code Section 3.20.100..
BE IT FURTHER RESOLVED, the remaining balance of approximately $1.2 million in Police FF&E
funds will be reserved for the future purchase and installation of additional FF&E during later phases
of the PD project's construction. If necessary, staff will return to the City Council for approval and
authorization to proceed with those purchases at that time.
PASSED AND ADOPTED this 4th day of February, 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED.
ATTEST: Sergi opez, Mayor
Andrea Sand , City Clerk
FURNITUREDESIGN&COSTPROPOSAL
8189 Byron Road Whittier, CA 90606 | Tel 562.945.2445 / Fax 562.698.8972 | info@russbassett.com
172.50155.25629.64345.00269.10503.76343.29491.64508.89952.20362.25362.25586.50
6,132.391,090.201,382.32
15,485.34
29,772.52
EXTENDED
www.russbassett.com
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Russ Bassett Corporation
57.5051.7544.8541.98
209.88345.00363.40114.43163.88169.63317.40345.58362.25362.25586.50
5,161.782,044.13
8189 Byron Road Whittier, CA 90606
Tel: 800.350.2445 Fax: 562.698.8972
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Ava Rabago8189 Byron RdWhittier, CA 90606(562) 505-4719arabago@russbassett.com
HGACBuy PRICE
AREA 1 TOTAL:
EMAIL:
PHONE:90.0078.0073.00
100.00365.00600.00632.00199.00285.00295.00552.00601.00630.00630.00
ADDRESS:
8,977.003,555.001,020.00
SALES EXECUTIVE:
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
3
Option:
DESCRIPTIONFrame Mount Data Termination BracketFrame Mount Junction Box BracketFrame Mount SPD - Power Strip, 15A, 6 OutletEnd Cap, SS, Style A, No Acrylic, LHInside Access Panel, 24WVista
SS Base, Linear, 72", Laminate DoorVista DX Top, Linear, 72", 36D, Comfort Edge, DashboardFlex Mobile Pedestal, 20D x 15W, Box/File, Lam, No LockUSB-A 3.0 Keystone - Coupler (Includes
15' Extension)Cup Holder, Under Surface, RotatingDash Plate, Device Charging, USB A-CDash Plate, 110V Power ReceptacleDimmable LED Task Light - Double Arm, Slatwall MountFully Articulating
Monitor Arm - Weight Range 13.5-44 lbsMonitor Mount, Slatwall, Pole MountMonitor Mount, Slatwall, Pole MountMonitor Mount, 1-Over-1, Slatwall, Pole Mount
C
1/17/20254/17/2025
PN-10639-01
Campbell RTIC CenterCampbell Police DepartmentAndrea Atkinson100 N 1st StreetCampbell, CA 95008408 866-2101aatkinson@campbellca.gov
Quotation
PART NUMBERVS-ACC-FR-DTBVS-ACC-FR-JBOX-BRKTVS-ACC-FR-SPD-15-06VS-EC-SS-A-NA-LHVS-IAP-24VS-SSL-072-LDOVS-TP-DXL-072-36-WN-DBFPM-2015-BF-L-NDAC-CO-USBDAC-CUPHLDR-US-RDAC-DASH-CHRG-ACDAC-DASH-PWRDAC-LED
-DA-SWDAC-MA-01-SW-75E-HDDAC-MM-01-SW-PMDAC-MM-01-SW-PMDAC-MM-11-SW-PM
FAX:
11111111111111111
EMAIL:
PHONE:
ADDRESS:
1
CONTACT:
REVISION:
CUSTOMER:
PROJECT #:
QUOTE DATE:
3331633333334111
12
QTY
PROJECT NAME:
AREA:
EXPIRATION DATE:
10425
-
-
2,791.181,850.008,450.00
29,772.52
EXTENDED
42,863.70
www.russbassett.com
$ $
$ $ $ $ $
Russ Bassett Corporation
8189 Byron Road Whittier, CA 90606
Tel: 800.350.2445 Fax: 562.698.8972
Total Due
Product Total:
HGACBuy PRICE
Delivery Services:
Sales/Use Tax (9.375%):
Russ Bassett Installation Services Includes Prevailing Wage:
et 30 Days
: N
50% Due: Net 30 Days
25% Due
25% Due: Net 30 Days*
3
Option:
DESCRIPTION
C
PN-10639-01
Campbell RTIC Center
Quotation
PART NUMBER
1
REVISION:
PROJECT #:
MILESTONE PAYMENT SCHEDULERBC milestone payment term schedule for this project are as follows:1.SUBMITTAL OF ORDER TO RBC2.ORDER SHIPMENT3.SUBSTANTIAL COMPLETION OF THE PROJECT*10% retainage
can be held back if there are minor punch list items delaying final completion.
HGACBuy Contract #: EC07-23 (911 Equipment & Emergency Notification Software and Services).Prices shown herein are Net (discount applied) unless otherwise noted. Effective Dates 8/1/2023
- 6/30/25.
QTY
PROJECT NAME:
SALES AGREEMENT
PROJECT / ORDER DETAILS
BUYER:Campbell Police Department
PROJECT NAME:Campbell Dispatch
PROJECT NUMBER:PN-10639-01 Option 3 Rev C
BUYER PURCHASE ORDER NO:_____________________
Thank you for your order! To make sure both parties agreeon theirindividual
responsibilities, we have prepared the following “Sales Agreement” to cover items
relating to your order.
1.GENERAL
The terms outlined herein represent the complete agreement between the seller, Russ Bassett
Corp. (“RBC”) andCampbell Police Department(“BUYER”). This Sales Agreement supersedes any
ther prior conversations, understandings, and agreements, written or verbal
o.
2.SCOPE OF WORK
RBC agrees to provide product,(specifically built-to-order for this project),delivery, and
installationas detailed in the attached drawings, renderings,and quotation / proposal,
collectively referred to as “Attachment A”.
3.INVESTMENT
BUYERshall pay RBC$42,863.70inU.S. currency in return for the products and servicesoutlined in
Attachment A, perthe milestone payment schedulebelow.
4.MILESTONE PAYMENT SCHEDULE
RBCmilestonepayment termschedulefor this project are as follows:
MILESTONEPROGRESS PAYMENT INVOICED
1.SUBMITTAL OF ORDER TO RBC25% Due: Net 30Days
2.ORDER SHIPMENT50% Due: Net 30 Days
3.SUBSTANTIAL COMPLETION OF THE PROJECT25% Due: Net 30Days*
*10% retainagecan be held back if there are minor punch list items delaying final completion.
5.BONDS
No bonds are included as part of this order.
6.TAXES
BUYERshall be responsible for all sales and use taxesbeyond what is collected on this order.
7.FINAL ORDER APPROVAL
Receipt of BUYER’s purchase order, signed copy of this Sales Agreement, and receipt of 25%
milestonepayment#1constitutes final approval of all attachments and conveys to RBC clear
approval and authority to move forward with manufacturingto meet yourfirmdelivery
requirements.
8.SCHEDULE
Sales Agreement (Campbell Police Department PN-10639-01 Opt 3Rev C ) Page 1of 5
SALES AGREEMENT
RBCshallcoordinate with BUYER’s Designated Contact to establish a firm shipment and delivery
scheduleto meet BUYER’s desired installation requirements. This schedule will then be published
and made part of this Agreement.
9.CHANGES
Any REQUEST for changes to the design, scope of work or schedule shall be made in writing. RBC
will notify BUYER if it is possible to accommodate the requested changeand, if so,what costs and
schedule impacts would apply. No change will be made without sign-off of the updated quote
and drawing by BUYER and prepayment of additional costs. Once a confirmed orderis within 4
WEEKS of the scheduled ship date, it is NOT AVAILABLE FOR CHANGES.
10.DELAYS
If BUYER is unable to take delivery per the agreed upon schedule, RBC will, as a courtesy,
warehouse the product at no charge for up to 30 days. After 45days, 100% of the Product Total
will be invoiced, lessanyprior progress paymentsalready received. At that time STORAGE FEES
OF 1%PER MONTH, of the product total will applyand be billed monthly. Freight and Installation
fees will be billed at time of shipment and due upon substantial completionof the installation.A
10% retainage may be held back to cover resolution of any outstanding punch list items.
11.SHIPPING
Freight and delivery charges includeinside delivery and removalof packaging debris.If damage
occurred during shipping, RBCwouldrush a replacement itemto the installation site and remove
the damaged itemat no cost to BUYER. If BUYERmodifies the schedule, requests additional
shipments, expedited shipments, or off-site storage beyond the original scopeof work, any
resulting additional costs shall be the soleresponsibility of BUYER.
12.SITE CONDITIONS
To ensurea successful installation, the delivery and installation site must be 100% ready. This
includes clean and free access to allow delivery, movement, staging and installation of the
product as agreed at the time of order, including elevator access if not a “ground floor”
installation.All flooring, walls, painting, carpeting, ceiling,andelectrical work should be complete
prior tothe arrival ofthe RBCproduct. BUYERshall appoint an on-site representative that will be
available to RBC’s installation team for security, site safety and product placement coordination.
Unless otherwise arranged, RBCis not responsible for professional architectural, electrical,
mechanical,structural orfloor loading analysis. These services may beavailableon a fee basis
upon request.
13.INSTALLATION
RBCinstallations are performed by RBCauthorized, factory trained, non-union furniture installers
during normal, uninterrupted, business hours. Overtime, evening, weekend,and holiday work is
available at anadditional charge. The installation charge includes the placement, installation,
clean-up and training on the use, service and maintenance of the products supplied. Any existing
materials subject to relocation by RBCthat were not included in the original scope of workmay
be subject to additional charges. RBCassumes that the site is prepared to allow RBCinstallers to
receive the product and complete the installation in a single installation activityunless it is already
quoted otherwise under the scope of work. If multiple site visits are required at the request of
BUYER, RBCwill provide a revised quotation for any resulting additional costs.
14.ACCEPTANCE
Sales Agreement (Campbell Police Department PN-10639-01 Opt 3Rev C ) Page 2of 5
SALES AGREEMENT
To ensure BUYER’s complete satisfaction, BUYERshall have a representative join anRBC
representative for a walk through after final installation. At this time, RBC will turn over the product
to BUYER, provide a product demonstration and training session outlining its proper use and
maintenance. BUYERwill be requested to sign-off on the installationorcreatea“punch list” ofall
incomplete or unsatisfactory items. All“non punch list” items will be considered complete and
accepted. Once all agreed punch list items are corrected, BUYERshall sign-offon the project and
will be invited to comment on the Installation Survey form.
15.CANCELLATION / RETURNS
As stated above, orders are BUILT TO ORDERand therefore, once started, it is not subject to
cancellation or return. Any requests for consideration of cancellation must be submitted in writing
and approved by an officer of RBC. Requests received and approved within two weeks of receipt
of order will be accommodated at no charge.
If the request is received after two weeks,it will be subject to a cancellation charge. The
cancellation charge will be between25% and 100% of the contract amount depending on how
far the order has progressed through the system.RBC will deliver a Cancellation Quote with
supporting documentation. If BUYER decides to proceed with the cancellation, BUYER agrees to
pay RBC within 30 days of cancellation invoice.
16.WARRANTY
RBC warrants, to the original BUYER, that all products will be free from defects in material and
workmanship for 10 full years.
In mission critical, 24/7/365 environments, quickly resolving a product issue is of top priority for both
the BUYERand RBC. Prompt execution of this warranty requires cooperation. With guidance from
RBC, BUYERagrees to perform basic troubleshooting tasks to determine the nature of the defect
and to self-correct before on-site assistance can be provided.
For simple replacements, the part will be quickly shipped directly to BUYER. If the problem requires
on-site assistance, RBC will come out during normal work hours to resolve the issue. If the defect is
found to have resulted from circumstances outside of the warranty coverage, and/or BUYER
imposes conditions or restrictions that increases the service cost,BUYERagrees to reimburse RBC
for any resulting additional expense. BUYERalso agrees to properly dispose of the old parts and
packing material. The fewcircumstances where this warranty against defects would not apply
include normal wear and tear, damage, misuse, modifications, consumable items, or product
shipped outside the U.S.
Repairs, substitute products or replacements, of equal or higher value, used to resolve a warranty
claim will in no way extend the warranty period applied to the original product. Product repair or
replacement is BUYER’s exclusive remedy for all product defects covered under this non-
transferable warranty. RBCmakes no other express or implied warranties onany product except
as stated above and makes no warranty of RBCproduct fitness except for use as standard console
furniture.
17.LIABILITY
RBCshall not be liable for damages in any form or any other claim arising out of strikes, floods, fire,
accidents, or any other causes beyond RBC’scontrol.RBCshall not be liable foranyliquidated,
consequential,or incurred damages, nor penalties of any kind for delays in the completion of
work.Acceptance of final payment under this agreement shall be conclusive evidence that RBC
Sales Agreement (Campbell Police Department PN-10639-01 Opt 3Rev C ) Page 3of 5
SALES AGREEMENT
has performed all its obligations under this agreement and shall release RBC from allclaims by
BUYER.
18.NON-DISCLOSURE
All engineering, drawings, specifications, or other written materials provided shall represent an RBC
investment and shall remain the property of RBC. Such items are submitted with the understanding
and agreement that the information will not be disclosed to any third party without the written
consent of RBC.
19.FORCE MAJEURE
In the event that either party is prevented from performing or is unable to perform any of its
obligations under this Agreement (other than a payment obligation) due to any act of God, acts
or decrees of governmental or military bodies, fire, casualty, flood, earthquake, war, strike, lockout,
epidemic, destruction of production facilities, riot, civil unrest, insurrection, materials unavailability,
or any other cause beyond the reasonable control of the party invoking this section (collectively,
a “Force Majeure”), and if such party shall have used its commercially reasonable efforts to
mitigate its effects, such party shall give prompt written notice to the other party, its performance
shall be excused, and the time for the performance shall be extended forthe period of delay or
inability to perform due to such occurrences. Regardless of the excuse of Force Majeure, if such
party is not able to perform within ninety (90) days after such event, the other party may terminate
the Agreement.
20.NOTICES
All notices, requests, demands, and other communications given under this agreement shall be in
writing and shall be deemed to have been duly given if delivered personally, via e-mail with
receipt confirmed, or sent by Federal Express (or other overnight courier).
For BUYERsend to: For Seller send to:
Andrea Atkinson Daniel Nonaka
Controller
Campbell Police Department Russ Bassett Corp.
100 N 1st Street 8189 Byron Road
Campbell, CA 95008 Whittier, CA 90606
aatkinson@campbellca.gov dnonaka@russbassett.com
SIGNATURE PAGE
Sales Agreement (Campbell Police Department PN-10639-01 Opt 3Rev C ) Page 4of 5
SALES AGREEMENT
Please sign and return this page to RBCwith your order.
PROJECT / ORDER DETAILS
BUYER:Campbell Police Department
PROJECT:Campbell Dispatch
PROJECT NUMBER:PN-10639-01 Option 3 Rev C
BUYER ORDER NO:_____________________
ATTACHMENTS PART OF THIS AGREEMENT
RBC Proposal Package (Attachment A)
Buyer Purchase Order or Letter of Intent (Provided by Buyer)
APPROVAL OF AGREEMENT
Upon signature below by designated BUYER, this Sales Agreement,and all attachments for
the purchase of product and related services is immediately in effect.
SIGNATURE
BUYER
Andrea Atkinson Support Services Manager
Name (printed): ________________________________________ Title: _______________________
Campbell Police Department
Company: __________________________________________________________________________
70 N. First Street
Address: ____________________________________________________________________________
Campbell CA 95008
City: ____________________________________ State: __________________ Zip: _______________
408-866-2729 aatkinson@campbellca.gov
Phone: _______________________________ Email: _______________________________________
02/13/2025
Signature: __________________________________________________ Date: __________________
Sales Agreement (Campbell Police Department PN-10639-01 Opt 3Rev C ) Page 5of 5
-
-
--
Russ Bassett warrants, to the original
What’s covered?
Buyer, that will be free from
defects in material and workmanship
What’s included?
for full years.
In mission critical, 24/7/365 environments, quickly resolving a product issue is of top priority
for both the Buyer and Russ Bassett.
Prompt execution of this warranty requires cooperation. With guidance from Russ Bassett,
Buyer agrees to perform basic troubleshooting tasks to determine the nature of the defect
and to self-correct before on-site assistance can be provided.
For simple replacements, the part will be quickly shipped directly to Buyer. If the problem
requires on-site assistance, Russ Bassett will come out during normal work hours to resolve
the issue. If the defect is found to have resulted from circumstances outside of the warranty
coverage, and/or Buyer imposes conditions or restrictions that increases the service cost,
Buyer agrees to reimburse Russ Bassett for any resulting additional expense. Buyer also
agrees to properly dispose of the old parts and packing material.
The few circumstances where this warranty against defects would not apply include normal
the U.S.
Repairs, substitute products or replacements, of equal or higher value, used to resolve a
warranty claim will in no way extend the applicable warranty period applied to the original
product. Product repair or replacement is Buyer’s exclusive remedy for all product defects
covered under this non-transferable warranty. Russ Bassett makes no other express or implied
warranties to any product except as stated above and makes no warranty of Russ Bassett