CC Resolution 13286 - Purchase Agreement with PeopleSpace Measure O - Police FF&E Project (CIP No. 22-JJ) RESOLUTION NO. 13286
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL:
APPROVING A PURCHASE AGREEMENT WITH PEOPLESPACE IN THE AMOUNT
OF $865,000 FOR THE PROCUREMENT OF FURNITURE, FIXTURES, AND
EQUIPMENT (FF&E) AS PROGRAMMED IN THE CIP FOR THE MEASURE O -
-POLICE FF&E PROJECT (CIP NO. 22-JJ) AND A 20% CONTINGENCY AMOUNT OF
$173,000, FOR POTENTIAL SERVICE MODIFICATIONS AND THEIR ASSOCIATED
COSTS
WHEREAS, the Measure 0 — Police FF&E project (No. 22-JJ), was created to reflect the
City's allocation of $1.5 million in state grant funds that would be used for the future
purchase and installation of fixed furniture and equipment (FF&E) for the new Police
Operations Building; and
WHEREAS, the new 28,000 square-foot facility will feature a variety of office, storage,
and operational spaces designed to support the department's extensive administrative
and emergency services; and
WHEREAS, regarding the procurement of FF&E, staff has identified an efficient
purchasing method involving the City's membership with multiple purchasing
cooperatives that allows the City to dispense with its formal bidding procedures as
authorized under Campbell Municipal Code (CMC) Section 3.20.030, subsection (6); and
WHEREAS, procurement would be managed by LPA, the design consulting firm for the
Measure 0 — PD project; and
WHEREAS, in September 2024, pre-qualified FF&E vendors were notified of the
opportunity to submit proposals indicating an interest in participating in a competitive
pricing exercise organized by LPA, of which three proposals were received; and
WHEREAS, after evaluating the proposed product and pricing matrices, including the
competitive pre-negotiated contract pricing from different cooperatives such as the State
of California, CMAS, OMNIA, TIPS, etc., PeopleSpace was selected as the preferred
vendor based on those evaluations, their overall proposed costs ($865,000 total), and
ability to meet PD's operational needs; and
WHEREAS, staff requests that the City Council approve a purchase agreement with
PeopleSpace, in an amount not to exceed $865,000, for the procurement of fixtures,
furniture, and equipment as programmed in the CIP for the Measure 0 — Police FF&E
project (No. 22-JJ), and a 20% contingency amount of $173,000 for potential service
modifications, tariff cost impacts, supply chain disruptions and their associated costs,
including authorization for the Public Works Director to negotiate and execute contract
change orders up to and within this allocated contingency amount; and
WHEREAS, staff requests that the City Council authorize the City Manager to execute
said purchase agreement as specified in Campbell Municipal Code Section 3.20.100; and
WHEREAS,this action will result in a total fiscal impact of approximately$1,038,0000 in FY
2025, with sufficient funds available to cover these costs as reflected in the $1.5 million
allocation in the City's CIP to the Measure 0 — Police FF&E project (No. 22-JJ).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby authorizes: 1) the approval of a purchase agreement with PeopleSpace, in the
amount of $865,000, for the procurement of furniture, fixtures, and equipment as
programmed in the CIP for the Measure 0 — Police FF&E project (No. 22-JJ); 2) staff to
dispense with the City's formal bidding procedures as specified in the exemption of
Campbell Municipal Code (CMC) Section 3.20.030, subsection (6), which authorizes the
City's procurement of these services through its membership with multiple purchasing
cooperatives and their contract with PeopleSpace; 3) an additional 20% contingency
amount of$173,000 for potential service modifications, tariff cost impacts, supply change
disruptions, and their associated costs; 4) the Public Works Director to negotiate and
execute contract change orders up to and within the allocated contingency amount; and
5) the City Manager to execute said purchase agreement as specified in Campbell
Municipal Code Section 3.20.100.
BE IT FURTHER RESOLVED, the remaining balance of approximately $241,655 in
Police FF&E funds will be reserved for the future purchase and installation of additional
FF&E during later phases of the PD project's construction. If necessary, staff will return
to the City Council for approval and authorization to proceed with those purchases at that
time.
PASSED AND ADOPTED this 6th day of May, 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado
NOES: Councilmembers: None
ABSENT: Councilmembers: Lopez
APPROVED:
ATTEST: Dan Furtado, Vice Mayor
rAnCh a h
Andrea San rs, City Clerk