CC Resolution 13291 - Fourth Amendment with LPA, Inc. - Measure O Police Operations Building Project (CIP No. 23-RR)RESOLUTION NO. 13291
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1)
APPROVING A FOURTH AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH LPA, INC., IN AN AMOUNT NOT TO EXCEED $304,416, FOR
ADDITIONAL DESIGN AND ADMINISTRATIVE SUPPORT SERVICES DURING
CONSTRUCTION OF THE MEASURE O — POLICE OPERATIONS BUILDING
PROJECT (NO. 23-RR); 2) AUTHORIZING A 20% CONTINGENCY AMOUNT OF
$60,883 FOR POTENTIAL SERVICE MODIFICATIONS AND THEIR ASSOCIATED
COSTS; 3) AUTHORIZING THE PUBLIC WORKS DIRECTOR TO NEGOTIATE AND
EXECUTE SERVICE ORDERS UP TO AND WITHIN THE ALLOCATED
CONTINGENCY AMOUNT; 4) AUTHORIZING THE CITY MANAGER TO EXECUTE
THE FOURTH AMENDMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE
SECTION 3.20.100; AND 5) AUTHORIZING THE FINANCE DIRECTOR TO
PERFORM A BUDGET ADJUSTMENT FOR THE APPROPRIATION OF FUNDS TO
COVER THE ADDITIONAL SERVICES AND ASSOCIATED COSTS
WHEREAS, On May 19, 2020, the City Council adopted Resolution No. 12588,
authorizing the City Manager to execute a consultant services agreement with LPA, Inc
to provide design services for the construction of the Measure O - Police Operations
Building Project (CIP No. 23-RR); and
WHEREAS, since then, additional amendments to LPA's consultant services agreement
have been executed in October 2021 ($1,470,000), March 2023 ($47,730), and April 2023
($45,010), to provide additional design services related to the preparation of documents,
addressing plan check comments, and implementation of corrections/revisions; and
WHEREAS, between their original agreement amount of $980,835, and three subsequent
amendments totaling $1,562,740, LPA has been authorized up to a maximum of
$2,543,575 in contracted services, and
WHEREAS, as of April 2025, LPA has invoiced the City a total of $2,433,848, leaving an
available balance of approximately $109,727 to support an estimated three months of
services for furniture design, project management, and construction administration; and
WHEREAS, staff has also identified an eight -month discrepancy between LPA's original
construction timeline and the project's updated (current) schedule; and
WHEREAS, to maintain continuity of services through the project's anticipated completion
in April 2026—and to accommodate potential service modifications resulting from recent
tariffs and supply chain disruptions —a fourth amendment is necessary to ensure
uninterrupted service delivery and continued progress on the PD project; and
WHEREAS, in response to the City's request, LPA has submitted a cost proposal in the
total amount of $304,416 for additional design services, including plan revisions and
extended contract administration support; and
WHEREAS, staff requests that the City Council adopt a resolution approving a fourth
amendment to the consultant services agreement with LPA, Inc., in an amount not to
exceed $304,416, for additional design and construction administrative support services,
and authorize a 20% contingency amount of $60,883, for potential service modifications
and associated costs resulting from adjustments to the original construction schedule,
and tariffs and supply chain disruptions, and authorization for the Public Works Director
to negotiate and execute service orders up to and within the allocated contingency
amount-, and
WHEREAS, upon approval, staff also requests that the City Council authorize the City
Manager to execute the fourth amendment as specified in Campbell Municipal Code
Section 3.20.100; and
WHEREAS, this action will result in a total fiscal impact of $365,299, sufficient funding is
available to cover these costs as reflected in the balance of approximately $2.2 million in
unallocated Measure 0 funds currently programmed in the City's CIP; and
WHEREAS, staff requests that the City Council authorize the Finance Director to perform
a budget adjustment for the appropriation of funds into the Measure 0 — Shared Costs
account (CIP No. 21 -MM) to cover these additional services and associated costs, as well
as any service orders executed up to and within the allocated contingency amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby 1) approves a fourth amendment to the consultant services agreement with LPA,
Inc., in an amount not to exceed $304,416, for additional design and administrative
support services during construction of the Measure 0 — Police Operations Building
Project (CIP No. 23-RR); 2) authorizes a 20% contingency amount of $60,883 for
potential service modifications and their associated costs; 3) authorizes the Public Works
Director to negotiate and execute service orders up to and within the allocated
contingency amount; 4) authorizes the City Manager to execute the fourth amendment as
specified in Campbell Municipal Code Section 3.20.100; and 5) authorizes the Finance
Director to perform a budget adjustment for the appropriation of funds to cover the
additional services and associated costs.
PASSED AND ADOPTED this 20th day of May, 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado, Lopez
NOES: Councilmembers- None
ABSENT- Councilmembers: None
ATTEST:
"U rarhvl""
Andrea Seders, City Clerk
APPRg
Sergi�rUbpez, Mayor
City of Campbell
Request for Budget Adjustments
Department/Program
Division
Date
Request No.
Public Works
21 -MM - Measure 0 Shared Costs
May 20,2025
BA-24
Budget to he Reducg4
Fund/Program
Account N-u-mFe—r
Description
Amount
Bgft,et to be Increased
Fund/Pr9gram-
Account Number
--Description-
,Amount
REVENUE
EXPENDITURES
448.21MM,
7430
Professional Services (LPA, Inc.)
$ 365,299
REASON FOR REQUEST - BE SPECIFIC:
To appropriate an additional $365,299 into the Measure 0 Shared Cost Project (21-MM) for the fourth amendment to the
consulting services agreement with LPA, Inc for additional design and contract administration support services during
construction of the Police Operations Building.
Will Fuentes
Amy Olay
Brian Loventhal
Finance Director
Interim Public Works Director
City Manager