CC Resolution 13308 - Contract with Housing Group LLC (dba Housinginc) as Provider of BMRRESOLUTION NO. 13308
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAMPBELL APPROVING A CONTRACT SERVICE AGREEMENT TO
HOUSING GROUP LLC. (dba HOUSINGINC) AS THE SELECTED SERVICE
PROVIDER OF BELOW MARKET RATE (BMR) PROGRAM
ADMINISTRATION FROM THE RELEASED REQUEST FOR PROPOSALS
(RFP) FOR A THREE YEAR TERM IN AN AMOUNT NOT TO EXCEED
$370,908 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT.
WHEREAS, the adopted General Plan and Housing Element have committed to ensure
that new residential development in Campbell integrates units affordable to very low-, low-
, and moderate -income households through its inclusionary housing ordinance; and
WHEREAS, the City seeks the special services in Below Market Rate (BMR) Housing
Program administration from persons specially trained, experienced, and competent to
perform the special services required to administer the City's BMR program; and
WHEREAS, the City's existing service provider of BMR Housing Program Administration
Services was able to provide services through FY 2025 and a service provider was
needed for FY 2026, and
WHEREAS, the City's procurement requirements, Chapter 3.20 of the Municipal Code,
requires an open bidding procurement process to be conducted for contracts over
$100,000-1 and
WHEREAS, the City circulated an RFP from March 21, 2025, to April 11, 2025, to select
a service provider for Below Market Rate Housing Program Administration Services and
received three (3) proposals; and
WHEREAS, the purchasing procedures outlined in the City's Municipal Code (CMC)
Section 3.20.050 state that purchases and contract for `supplies, services, and equipment
of estimated fair market value greater than one -hundred thousand dollars' shall be made
according to specified bidding procedures;
WHEREAS, the estimated amount for the procured services will be more than one -
hundred thousand dollars;
WHEREAS, staff reviewed the proposals finding that Housing Group LLC (dba
HousinglNC) was the most responsive offeror, meeting the selection criteria, given their
extensive experience providing BMR housing program administration services; their
project understanding, approach, and workplan; the qualifications of the proposed team;
their proposal being below the preferred $175,000 annual budget;
WHEREAS, Housing Group LLC (dba HousinglNC) is the selected service provider for
Below Market Rate Housing Administration Services from the released Request for
Proposals (RFP); and
WHEREAS, $370,908 will be encumbered during the three-year contract term from IFY
2026 through IFY 2028; and
WHEREAS, the City Council has reviewed and accepted the draft Contract Service
Agreement which outlines the scope of services and expected deliverables from the
service provider during the three-year contract term where below market rate housing
program administration services will be provided for the benefit of the community; and
WHEREAS, the City Council authorizes a total amount not to exceed $370,908 for a
period of three years.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby authorizes approves a contract service agreement to Housing Group LLC (dba
HousingINC) as the selected service provider of Below Market Rate Housing Program
Administration Services from the released Request for Proposals (RFP) for a three year
term in an amount not to exceed $370,908 and authorizes the City Manager to execute
the agreement.
PASSED AND ADOPTED this 17th day of June, 2025, by the following roll call vote:
AYES: Councilmembers- Bybee, Hines, Scozzola, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
APPROVED -
Sergio Lopez, Mayor
ATTEST -
Andrea SoOders, City Clerk