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CC Resolution 13319 - Agreement with Sorinex Exercise EquipmentRESOLUTION NO. 13319 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: APPROVING A PURCHASE AGREEMENT WITH SORINEX EXERCISE EQUIPMENT, INC., IN THE AMOUNT OF $163,000 FOR THE PROCUREMENT OF EXERCISE EQUIPMENT AS PROGRAMMED IN THE CIP FOR THE MEASURE O — POLICE FF&E PROJECT (CIP NO. 22-JJ). WHEREAS, the Measure O — Police FF&E project (No. 22-JJ), was created to reflect the City's allocation of $1.5 million in state grant funds that would be used for the purchase and installation of fixed furniture and equipment (FF&E) for the new Police Operations Building; and WHEREAS, the new 28,000 square -foot facility will feature a variety of office, storage, and operational spaces designed to support the department's extensive administrative and emergency services; and WHEREAS, regarding the procurement of FF&E, staff has identified an efficient purchasing method involving the City's membership with multiple purchasing cooperatives that allows the City to dispense with its formal bidding procedures as authorized under Campbell Municipal Code (CMC) Section 3.20.030, subsections (6); and WHEREAS, in February 2025, staff begin conversations with different pre -qualified exercise equipment vendors regarding the opportunity to submit proposals if interested in submitting competitive pricing to provide layout design services, equipment and installation services for the new Police Operations Facility; and WHEREAS, after evaluating the proposed product, scope of services and pricing, including the competitive pre -negotiated contract pricing from different cooperatives Sorinex Exercise Equipment, Inc. was selected as the preferred vendor based on those evaluations, their overall proposed costs ($163,000 total), and ability to meet the operational needs of the Police Department; and WHEREAS, for the procurement of the exercise equipment, staff proposes to leverage its membership with TIPS thereby allowing the City to dispense with its formal bidding procedures as authorized under Campbell Municipal Code (CMC) Section 3.20.030, subsection (6); and WHEREAS, staff requests that the City Council approve a purchase agreement with Sorinex Exercise Equipment, Inc., in an amount not to exceed $163,000, for the procurement of exercise equipment as programmed in the CIP for the Measure O — Police FF&E project (No. 22-JJ); and WHEREAS, staff requests that the City Council authorize the City Manager to execute said purchase agreement as specified in Campbell Municipal Code Section 3.20.100-1 and WHEREAS, this action will result in a total fiscal impact of approximately $163,000 in FY 2026, with sufficient funds available to cover these costs as reflected in the $1.5 million allocation in the City's CIP to the Measure O — Police FF&E project (No. 22-JJ). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby authorizes: 1) City Council approval of a purchase agreement with Sorinex Exercise Equipment, Inc., in the amount of $163,000, for the procurement of Furniture, Fixtures, and Equipment (FF&E) specifically exercise equipment as programmed in the CIP for the Measure O - Police FF&E project (CIP No. 22-JJ); 2) staff to dispense with the City's formal bidding procedures as specified in the exemption of Campbell Municipal Code (CMC) Section 3.20.030, subsections (6) which authorizes the City's procurement of these services through its membership with multiple purchasing cooperatives and their contract with Sorinex Exercise Equipment, Inc.; 3) the City Manager to execute the said purchase agreement as specified in Campbell Municipal Code Section 3.20.100. BE IT FURTHER RESOLVED, the remaining balance of approximately $78,655 in Police FF&E funds will be reserved for the future purchase and installation of additional FF&E during phase 2 of the Police Operation Building construction. Phase 2 includes the planned renovations to the existing Police Department space on the first floor of City Hall that requires FF&E for an Evidence Clerk Office, a conference room and two first aid rooms. If necessary, staff will return to the City Council for approval and authorization to proceed with those purchases at that time. PASSED AND ADOPTED this 1 st day of July, 2025, by the following roll call vote: AYES: Councilmembers: Bybee, Hines, Scozzola, Furtado, Lopez NOES: Councilmembers: None ABSENT: Councilmembers: None ATTEST: /1 Andrea Sanders, City Clerk APPR 7 Sergio , ESTIMATE PAGE ESTIMATE DATE 1 52102 06/10/25 Sorinex Exercise Equipment, Inc. 193 Litton Drive Lexington SC 29073 803-978-2253 SOLD TO SHIP TO TOTAL ESTIMATE L.d111IJUC11 C U11L U UCIJd1 L111C11L 70 N 1st St Campbell CA 95008 iwhite@campbellca.gov bell Foace ve 70 N 1st St Campbell CA 95008 iwhite@campbellca.gov $ 162,987.99 PURCHASE ORDER NO. TERMS SHIPPING METHOD '*A minimum ofa50%deposit is required for all this estimate" orders unlesso otherwise nosed in Due Upon Receipt **'Finance charges of 1.5 % per month will be applied to late payments'** CONTACT EXP. DATE SALESPERSON *'*All sales may be subject to sales/use tax fui the state in which the products are shipped*.. Ian White 07/10/Z5 Steve Martin *'*All credit cards are subject to anon -refundable 3%prucessing fee*'* ITEM NO DESCRIPTION QTY UNIT PRICE EXTENSION P06966 Base Camp Apex Rack (1 Lat Pull, 1 Cable Column) 2 $ 9,799.00 $ 19,598.00 Package includes: -Low profile half rack -Indexing chin bar (vert mount) -25" XL series square bars x 4 -41" XL series square bars x 4 -Single handle functional cable column x 1 -Lat pull / low row machine -Sandwich style j-hooks x 1 pair (new) -Full arch with custom laser cut logo -Single bar storage (vert mount) -Sliding band pins x 2 -Urethane plate storage/utility pins x 6 -Formed and bent storage hooks x 4 ***Replace 25" with 41" Bars*** P03506 Base Camp High Bridge - 6' 1 $ 239.00 $ 239.00 ***TRX Bridge Ears*** P11308 Base Camp Jammer Arms V2 - Adjustable (Pair) 2 $ 1,299.00 $ 2,598.00 P12572 NP4 Sorinex 0-90 Bench 3 $ 1,199.00 $ 3,597.00 P00049 Adjustable Decline Sit Up Bench 1 $ 1,049.00 $ 1,049.00 P00256 Fat Bench Press Pad 1 $ 500.00 $ 500.00 --Tar Cloth --16" wide, 4' long, 3" thick ***One NP4 Bench to have Fat Pad*** P01501 Sorinex Performance Bar Bright Zinc - 20kg 2 $ 389.00 $ 778.00 -US Made -28.5 mm shaft with 190k tensile strength and 175k yield SUBTOTAL DISCOUNT TAX ESTIMATED FREIGHT $ 162,987.99 $ 149,998.99 $ 7,499.95 20,488.95 QUOTATION 52102 TOTAL ORDER VALUE ESTIMATE PAGE ESTIMATE DATE 2 52102 06/10/25 Sorinex Exercise Equipment, Inc. 193 Litton Drive Lexington SC 29073 803-978-2253 ITEM NOI DESCRIPTION I QTYI UNIT PRICEI EXTENSION strength -Light knurling, no center knurling, olympic & powerlifting marks -Dual oil-lite bronze bushings in each sleeve -Dual snap ring ends in each sleeve P00648 Spring Collars (Olympic 2" Pair) 2 $ 13.00 $ 26.00 P04037 Sorinex Prime Black Rubber Bumper Plate - 45lbs - Custom Printer 16 $ 189.00 $ 3,024.00 Plate diameter of 450mm/17.7 inches (IWF Standard) Collar Diameter 50.4mm/1.98 inches Weight Tolerance within 0.3% of claimed weight Solid Rubber with a Durometer of 88-92 Zinc Coated Steel Hubs Four year warranty covers defects in workmanship under normal use 45 Lb - 2.09 Inches P04038 Sorinex Prime Black Rubber Bumper Plate - 25lbs - Custom Printer 12 $ 129.00 $ 1,548.00 Plate diameter of 450mm/17.7 inches (IWF Standard) Collar Diameter 50.4mm/1.98 inches Weight Tolerance within 0.3% of claimed weight Solid Rubber with a Durometer of 88-92 Zinc Coated Steel Hubs Four year warranty covers defects in workmanship under normal use 25 Lb - 1.38 Inches P05022 Sorinex OS Black Econ Rubber Bumper Plate - 10lbs - Custom Print 16 $ 56.00 $ 896.00 P05034 Sorinex Urethane Change Plate 5lbs 8 $ 28.00 $ 224.00 P05035 Sorinex Urethane Change Plate 2.5lbs 8 $ 14.00 $ 112.00 P01008 Iron Bear Side (4-tier height) 3 $ 479.00 $ 1,437.00 P01137 Iron Bear Side (3-tier height) 1 $ 359.00 $ 359.00 P00391 Iron Bear Dumbbell Tier (5 Pair Total Storage) 5 $ 449.00 $ 2,245.00 P00393 Iron Bear Kettlebell Tier 2 $ 489.00 $ 978.00 P07778 XL Series 5' Upright 1 $ 120.00 $ 120.00 P009SS Corner Storage Shelf for Iron Bear 4 $ 400.00 $ 1,600.00 P00230 Dynamax Standard Medicine Ball - 41b 1 $ 100.00 $ 100.00 P00232 Dynamax Standard Medicine Ball - 81b 1 $ 110.00 $ 110.00 P00224 Dynamax Standard Medicine Ball - 101b 1 $ 115.00 $ 115.00 P00225 Dynamax Standard Medicine Ball - 121b 1 $ 120.00 $ 120.00 P00227 Dynamax Standard Medicine Ball - 161b 1 $ 132.00 $ 132.00 P00229 Dynamax Standard Medicine Ball - 201b 1 $ 145.00 $ 145.00 P12088 Assault Bike ProX 2 $ 899.00 $ 1,798.00 SUBTOTAL DISCOUNT TAX ESTIMATED FREIGHT $ 162,987.99 $ 149,998.99 $ 7,499.95 20,488.95 QUOTATION 52102 TOTAL ORDER VALUE ESTIMATE PAGE I ESTIMATE DATE 3 52102 06/10/25 Sorinex Exercise Equipment, Inc. 193 Litton Drive Lexington SC 29073 803-978-2253 (ITEM NOI DESCRIPTION ! QTYJ UNIT PRICE EXTENSION P00166 Concept II Rower (Model D) w/ PM5 (Black) 2 $ 990.00 $ 1,980.00 P10345 Assault Runner Pro 1 $ 2,999.00 $ 2,999.00 P13031 STEPR-P Pro 27" Connected Console 1 $ 7,999.99 $ 7,999.99 P13229 FreeMotion t22.9 REFLEX Treadmill 1 $ 11,999.00 $ 11,999.00 P00024 45 Degree Leg Press 1 $ 6,499.00 $ 6,499.00 P11801 Sorinex Back Attack 1 $ 4,999.00 $ 4,999.00 P02072 Sorinex FrankenHyper Glute Ham -Hyper 1 $ 3,599.00 $ 3,599.00 *2 -1" Laser Cut Wrenches Included for Assembly* ***START OF OUTSIDE AREA*** P06698 MegaBridge - Up to 17'6" w/ Logo 2 $ 6,600.00 $ 13,200.00 ***Flying Chins included in mega bridge pricing*** P01421 XL Series Long Flying Chin Bar 2 $ 242.00 $ 484,00 P01409 XL Series 8' Upright 8 $ 150.00 $ 1,200.00 P01410 XL Series 10' Upright 8 $ 198.00 $ 1,584.00 P01618 XL Series Half Rack Add On 4 $ 1,429.00 $ 5,716.00 -XL series 8' upright x 2 -XL series single chin bar x 1 -XL series J-hooks x 1 pair -XL series single square bar (21") x 2 -XL series single square bar (21" - 3 tab) x 2 P01409 XL Series 8' Upright 8 P01417 XL Series Single Square Bar 21" 16 P00656 Square Style J-Cup (Left) for Base Camp & XL Series 4 P01162 Square Style J-Cup (Right) for Base Camp & XL Series 4 P01362 XL Series Single Chin Bar 4 P01190 Half Safety Bars for Base Camp & XL Series (Pair) 4 P01413 XL Series Double Chin Bar 4 $ 110.00 $ 440.00 P05437 XL Series Abbreviated Arch w/ Bolt On Batwing 4 $ 406.00 $ 1,624.00 P09908 XL Series Abbreviated Arch (Horiz Gusset) 4 P03840 Bolt -on Batwing Chin Bar 4 P00259 Sorinex Flat Utility Bench 4 $ 285.00 $ 1,140,00 P01501 Sorinex Performance Bar Bright Zinc - 20kg 4 $ 389.00 $ 1,556.00 -US Made -28.5 mm shaft with 190k tensile strength and 175k yield strength -Light knurling, no center knurling, olympic & powerlifting marks -Dual oil-lite bronze bushings in each sleeve -Dual snap ring ends in each sleeve P00648 Spring Collars (Olympic 2" Pair) 4 $ 13.00 $ 52.00 SUBTOTAL DISCOUNT TAX ESTIMATED FREIGHT $ 162,987.99 $ 149,998.99 $ 7,499.95 20,488.95 QUOTATION 52102 TOTAL ORDER VALUI E I I Sorinex Exercise Equipment, Inc. 193 Litton Drive Lexington SC 29073 803-978-2253 ESTIMATE PAGE ESTIMATE DATE 4 52102 06/10/25 ITEM NO DESCRIPTION QTY UNIT PRICE EXTENSION P07164 Sorinex Recon Lite Bumper 451b 24 $ 76.00 $ 1,824.00 -Manufactutred in USA - Stainless steel inserted sleeve P07166 Sorinex Recon Lite Bumper 251b Manufactutred in USA Stainless steel inserted sleeve P07168 Sorinex Recon Lite Bumper 101b Manufactutred in USA Stainless steel inserted sleeve P05034 Sorinex Urethane Change Plate 51bs P05035 Sorinex Urethane Change Plate 2.5lbs P06638 Custom Storage Locker (Outdoor Treated/Lockable) w/ custom logo and storage shelves P07653 Sorinex outdoor treatment (undercoating) *Price depends on amount of equipment *This will not stop our equipment from showing signs of rust over time *This will only increase protection and lengthen the time before rust will appear *The insides of our tube are not 100% coated *Our equipment is not designed to get wet or salty tropical outdoor environments *Our hardware is not designed to be outdoors 24 $ 42.00 16 $ 17.00 4 $ 28.00 4 $ 14.00 2 $ 8,799.00 1 $ 7,600.00 $ 1,008.00 $ 272.00 $ 112.00 $ 56.00 $ 17,598.00 $ 7,600.00 P03893 Professional Installation 1 $ 11,010.00 $ 11,010.00 -Professional Set -Up, Tuning, Calibration, and Inspection of listed equipment NOTICE REMARKS It is the customer's responsibility to ensure that the room layout and exercise equipment FTL 2 Trucks selected meets the safety requirements of the facility. Exercise equipment and fitness training are potentially dangerous and may lead to severe injury or even death. This equipment must be used by competent and responsible persons TIPS CONTRACT #24010401 or under the guidance and supervision of competent persons. 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