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PC Min 01/09/1996CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. TUESDAY JANUARY 9, 1996 CITY HALL COUNCIL CHAMBERS The Planning Commission meeting of January 9, 1996, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chairman Lindstrom, and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Commissioners Absent: Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: None Mel Lindstrom Susan A. Kearns I. Alne Brad Jones Dennis Lowe Jane Meyer-Kennedy Staff Present: Community Development Director: Senior Planner: Associate Planner: Planner I: Planning Assistant: Central Fire District: City Attorney: Reporting Secretary: Steve Piasecki Darryl M. Jones Tim J. Haley Aki Honda Kristi Ashburn Dirk Mattern William Seligmann Corinne A. Shinn APPROVAL OF MINUTES Motion: On motion of Commissioner Jones, seconded by Commissioner Lowe, the Planning Commission minutes of December 12, 1995, were approved. (6-0) Planning Commission Minutes of January 9, 1996 Page 2 COMMUNICATIONS Chairman Lindstrom presented 1995 Chairwoman Meyer-Kennedy with a commemorative plaque. Meyer-Kennedy thanked her fellow Commissioners for their support during her year as Chairwoman of the Planning Commission. AGENDA MODIFICATIONS OR POSTPONEMENTS There were no modifications or postponements. ORAL REQUESTS: There were no oral requests. PUBLIC HEARING Chairman Lindstrom read Agenda Item No. 1 into the record. 1. S 95-13 Continued Public Hearing to consider the application of Mr. Wesley Fieldhouse, on behalf of Staples, Inc., for a Site and Architectural Approval to allow modification to an existing building located at 500 E. Hamilton Avenue in a C-2-S (General Commercial) Zoning District. Ms. Aki Honda, Planner I, presented the staff report as follows: · Applicant is seeking to place a 20,000 square foot Staples Superstore at the southwest corner of Hamilton and Salmar Avenues. · This application was continued from the Planning Commission meeting of December 12, 1995. Both the General Plan and Zoning for this site are Commercial and the proposed use is consistent. · Current plans call for the relocation of the loading door from the rear of the building to the Hamilton Avenue frontage. The columns will be made of stucco. · Delivery trucks will enter the site from Hamilton and exit onto Salmar. * The City's Traffic Engineer has estimated that this new use will add 29 new vehicle trips per hour to the area which caused the requirement for traffic impact mitigation measures. · Parking required for this use is 100. The site provides 108. · The Site and Architectural Review Committee recommended support. · Staff recommends that the Commission grant a Mitigated Negative Declaration and adopt a Resolution approving this project. Commissioner Alne sought to clarify the delivery hours which would be restricted from 6 a.m. until the store closes each day. No delivery trucks would be allowed during operational hours. Commissioner Lowe asked if signs were being included. Planning Commission Minutes of January 9, 1996 Page 3 Ms. Aki Honda responded that the applicant does have signage. Commissioner Lowe asked if the signs were within Code. Ms. Aki Honda replied that the requested signs were allowed under the City's Sign Ordinance. Commissioner Alne presented the Site and Architectural Review Committee report as follows: · SARC was concerned about truck deliveries and the impact on Hamilton. Additionally, they were concerned about the impact of unloading trucks as the unloading ramp was in the middle of the customer walkway from the street to the store entrance. Chairman Lindstrom opened the Public Hearing for Agenda Item No. 1. Mr. Carl Robertson, Representative, Staples, Inc. · Agrees with the majority of the Conditions of Approval except Condition No. 24 as it pertains to delivery hours. · Advised that they were widening two driveways and eliminating one driveway. · Asked if the Commission would modify the delivery hours to allow deliveries until 7 a.m. · Also sought clarification as to whether these delivery restrictions applied to UPS and small vehicle deliveries from store to store. Commissioner Lowe asked Mr. Robertson how many deliveries Staples has per week. Mr. Carl Robertson responded that they have approximately four times per week. Would small vans be allowed to deliver from store to store? Commissioner Alne asked if the City has ever made a distinction between the type of vehicles making deliveries. City Attorney William Seligmann advised that the issue of delivery restrictions has never been an issue in the past. If the Commission has a concern, they can limit the size of the vehicle. Commissioner Lowe asked if the intent was to limit tractor trailers. Mr. Steve Piasecki, Community Development Director, responded that that was the concern. Planning Commission Minutes of lanuary 9, 1996 Page 4 Mr. Carl Robertson advised that most pedestrians/customers would be entering their store from the parking area rather than from the Hamilton frontage. Asked for an extension in the allowable delivery hours to 7 a.m. instead of 6 a.m. Mr. Steve Piasecki, Community Development Director, advised that staff had no objection to this extended delivery time. Mr. Carl Robertson advised that they try not to deliver during busy traffic hours. Commissioner Alne advised that SARC had two concerns. First, the traffic on Hamilton Avenue and second, the loading ramp is located in the walkway which would be used by customers when accessing the site from Hamilton Avenue. Commissioner Meyer-Kennedy expressed concerns about the semi-trucks already backing up traffic on Salmar Avenue as they try to enter driveways. Mr. Carl Robertson asked when Salmar would be widened. Mr. Steve Piasecki replied that the work would be done as soon as possible, but most likely not for one to two years. Mr. Carl Robertson asked if the Commission would consider restricting delivery trucks from 7 p.m. through 7 a.m. Commissioner Alne stated that he thought this was risky. Commissioner Lowe expressed his belief that this was a reasonable restriction. Mr. Carl Robertson advised that liability was great and Staples does all that it can to operate safely, including the handling of delivery vehicles and unloading. Chairman Lindstrom advised that he felt there was no justification to change the delivery hours from the recommended after store closing through 7 a.m. Commissioner Meyer-Kennedy sought clarification. Delivery would be allowed from 9 p.m. through 6 a.m. (When store is closed) and disallowed from 6 a.m. to 9 p.m. (When store is open). Commissioner Lowe asked whether this restriction would cost Staples in overtime expense. Mr. Carl Robertson said no. Chairman Lindstrom closed the Public Hearing for Agenda Item No. 1. Planning Commission Minutes of January 9, 1996 Page 5 MOTION: On motion of Commissioner Alne, seconded by Commissioner Meyer-Kennedy, the Planning Commission moved to adopt Resolution 3014, granting a Site and Architectural Approval to allow the modification to an existing building located at 500 E. Hamilton Avenue in a C-2-S (General Commercial) Zoning District, with an adjustment to Condition No. 24(a) to read "not to include light, 2-axle", by the following roll-call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Jones, Kearns, Lindstrom, Lowe, Meyer-Kennedy None None None This approval is effective in 10 days, unless appealed in writing to the City Clerk. Chairman Lindstrom read Agenda Item No. 2 into the record. 2. UP 95-24 Public Hearing to consider the application of Mr. Alex Lesetar for approval of a Conditional Use Permit to allow the establishment of a tanning salon on property located at 1810 W. Campbell Avenue in a C-1-S (Neighborhood Commercial) Zoning District. Ms. Aki Honda, Planner I, presented the staff report as follows: Site is located on the west end of the Kirkwood Plaza Shopping Center. · Zoning and General Plan designation for the site is Commercial and the proposed use is consistent. · Applicant is seeking approval for a 10-bed tanning salon with two employees per shift. · Hours of operation are 8 a.m. to 11 p.m., Monday through Friday, and from 9 a.m. to 6 p.m. on Saturday and Sunday. · Parking is shared and adequate. · Staff finds the use to be compatible and recommends approval. Chairman Lindstrom opened the Public Hearing for Agenda Item No. 2. There were no parties interested in addressing Agenda Item No. 2. Chairman Lindstrom closed the Public Hearing for Agenda Item No. 2 Planning Commission Minutes of January 9, 1996 Page 6 MOTION: On motion of Commissioner Meyer-Kennedy,, seconded by Commissioner Kearns,, the Planning Commission moved to adopt Resolution 3015, approving a Conditional Use Permit to allow the establishment of a tanning salon on property located at 1810 W. Campbell Avenue, by the following roll-call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Jones, Kearns, Lindstrom, Lowe, Meyer-Kennedy None None None This approval is effective in 10 days unless appealed in writing to the City Clerk. Chairman Lindstrom read Agenda Item No. 3 into the record. 3. S 95-14 Public Hearing to consider the application of the Campbell Redevelopment Agency for a Site and Architectural Approval (S 95-14) to allow the construction of a 5,400 square foot industrial building on property located at 555 McGlincey Lane in a M-1-S (Light Industrial) Zoning District. Mr. Darryl M. Jones, Senior Planner, presented the staff report as follows: · This site is one of five properties purchased by the City as part of the Winchester Drive-In site. · This site will be sold by the City to a private party for development with an approved development plan. · Project includes a 5,400 square foot building. One thousand square feet will be used for office space and 4,400 square feet will be industrial/storage space. · The Zoning is consistent with use. · Proposed landscaping exceeds requirements. · Access to the site is via an easement which goes from McGlincey Lane to the Drive-In site. · Staff recommends approval. Commissioner Lowe sought clarification that the City itself did not plan to build this project. Mr. Darryl Jones replied that he was correct. Commissioner Alne presented the Site and Architectural Review Committee report as follows: · SARC found no deficiencies in design or purpose, recommends approval. Planning Commission Minutes of January 9, 1996 Page 7 Chairman Lindstrom opened the Public Hearing for Agenda Item No. 3. Mr. Kirk Heinrichs, Redevelopment Agency. · Announced his availability to answer any questions. · Advised that this application was a means to get entitlement to build this project in order to sell site with an approved plan. Mr. Jim Morelan, Architect. · This project site is shaped like an arrowhead. · It was difficult to come up with a design but this proposed design is a useable one. · This proiect will serve as a plus for the entrance area of the Drive-In properties. · The ex~ra landscaping proposed will enhance the area. Chairman Lindstrom closed the Public Hearing for Agenda Item No. 3. MOTION: On motion of Commissioner Meyer-Kennedy, seconded by Commissioner Kearns, the Planning Commission moved to adopt Resolution 3017, granting a Site and Architectural Approval to allow the construction of a 5,400 square foot industrial building on property located at 555 McGlincey in a M-1-S (Light Industrial) Zoning District, by the following roll-call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Jones, Kearns, Lindstrom, Lowe, Meyer-Kennedy None None None This approval is effective in 10 days, unless appealed in writing to the City Clerk. MISCELLANEOUS Chairman Lindstrom read Agenda Item No. 4 into the record. 4. SA 95-42 Hearing to consider the request of Mr. Gary Gervase for approval of a Sign Application to allow for an additional freestanding sign at the Delta Queen car wash located at 981 E. Hamilton Avenue in a C-2-S (General Commercial) Zoning District. Planning Commission Minutes of January 9, 1996 Page 8 Ms. Kristi Ashburn, Planning Assistant, presented the staff report as follows: · Applicant is seeking approval for an additional freestanding sign. · There are currently two signs on site. One is a 30 square foot sign for the Delta Queen, located at the south end of the property. The second is a 13 square foot sign listing gasoline product prices. · Applicant proposes to add approximately 15 square feet to the gasoline price sign to incorporate the identification of Chevron as the provider of the gasoline product. This will make the second sign 28 square feet. · The Sign Ordinance allows one freestanding sign. · SARC considered this application at its meeting of December 29th and was supportive. They recommended that the base of the sign match the existing material on site, a cobblestone. Commissioner Alne advised that service stations are required to show prices. Does this count against the Sign Ordinance. Ms. Kristi Ashburn replied that it did not. Mr. Dennis Quigley, Sign Maker's Representative. · Sign in place will be removed and replaced with the new proposed sign. Mr. Frank Dorsa, Property Owner, Delta Car Wash. · Advised that he had not been before the Planning Commission in 24 years. · Stated the they will be using authentic San Francisco cobblestone to match the existing material. Commissioner Alne presented the Site and Architectural Review Committee report as follows: · Chevron is a small portion of the site and has decreed that they need sign identification. MOTION: On motion of Commissioner Lowe, seconded by Commissioner Kearns, the Planning Commission approved SA 95-42, allowing the additional freestanding sign at the Delta Queen car wash, located at 981 E. Hamilton Avenue. (6-0) This approval is effective in 10 days, unless appealed in writing to the City Clerk. 5. Discussion of Central Fire District Requirements for Development Projects. Planning Commission Minutes of January 9, 1996 Page 9 Mr. Steve Piasecki reminded the Commission: · In December a concern was raised about a Condition of Approval which required the completion of a passable all-weather roadway prior to the commencement of construction for a small residential development. · Dirk Mattern is here from Central Fire to clarify their requirements. Mr. Dirk Mattern, Deputy Chief, Fire Prevention Division, Central Fire District, addressed the commission as follows: · The requirements are outlined in the Uniform Fire Code. For the last 15 years, this requirement has been in place to have the finished all-weather road for new development sites. Commissioner Alne asked Mr. Mattern whether Central Fire would only put out fires in buildings located on a finished road. Mr. Dirk Mattern responded that they will put out all fires. Commissioner Alne asked if there were any steps that the City/Planning Department could enact that would advise applicants of this requirement early in the process. Mr. Dirk Mattern continued: · The requirement is to complete the roadway to the first lift (layer) of asphalt. · If a project is under construction in the winter months, this requirement is most important. · If a project is under construction in the summer months, Central Fire may accept the roadway being compacted base rock. Commissioner Alne asked that applicant's be told exactly what is required. Commissioner Jones advised that this Central Fire District requirement is a rule just as all other Ordinances outline requirements. City Attorney William Seligmann added that it is up to the discretion of the Fire Chief to make exceptions to the Ordinance. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR The written report of Mr. Steve Piasecki, Community Development Director was accepted as presented with the following additions: · Advised that Council has authorized staff to proceed with the Harrison/Central Zone Changes. Planning Commission Minutes of January 9, 1996 Page 10 Informed the Commission that to date there have been no applicants for appointment to the Planning Commission. The deadline has been extended to January 26, 1996. Reminded the Commissioners of the Advisory Commissioner Workshops on January 18 and 30th. A light meal will be served at 6:30 p.m. and the program will begin at 7 p.m. Staff is working on the Land Use Element Update. Chairman Lindstrom advised that since there was but one item on the January 23rd agenda and suggested continuing that item to the first meeting in February. Additionally, he suggested continuing the January 12th SARC meeting also. Mr. Darryl Jones: · Advised Chairman Lindstrom and the Commission that staff would need to verify with the applicant to see whether they have any pressing issue that would make this continuance a problem. He will get back to them. · So far there have been no applicants for the Architectural Advisor or Landscape Advisor positions. Staff will be recommending at the next meeting that Jeff Bowlsby and Susan Landry be reappointed to the respective positions for another year. ADJOURNMENT The Planning Commission meeting adjourned at 8:45 p.m. to the next Planning Commission meeting of January 23, 1996, at 7:30 p.m., in the Council Chambers, City Hall, 70 North First Street, Campbell, California. SUBMITTED BY: ~/~~ Corinne A. Shinn, Recording Secretary APPROVED BY: /*J~~~ M, e~/~o(~irman ATTEST: _ ,~(~/,,~-'~ ~,-~,,~ ~ ~tev(~ l-'lasecK1, ~ecretary