CC Resolution 13324 - Accepting the City facilities roof replacement projectRESOLUTION NO. 13324
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
ACCEPTING THE CITY FACILITIES ROOF REPLACEMENT PROJECT — FY 2024
NO. 24-TT; DIRECTING THE PUBLIC WORKS DIRECTOR OR DESIGNEE TO FILE
THE NOTICE OF COMPLETION; AND AUTHORIZING THE FINANCE DIRECTOR TO
RETAIN THE REMAINING PROJECT BALANCE UNDER CIP NO. 24-TT FOR
UPCOMING ROOFING PROJECTS IN FY 2026
WHEREAS, in June 2023, the City Facilities Roof Replacement project (CIP No. 24-TT)
was approved upon the adoption of the City's annual CIP budget for FY 2023-24, with
funding allocated annually for its implementation over a five-year CIP budget schedule,
beginning in FY 2024 and concluding in FY 2028; and
WHEREAS, with $375,000 in funds allocated to the project's CIP budget for FY 2024,
staff identified Campbell Community Center Buildings D and H as the priority locations
for the project's second year of implementation; and
WHEREAS, on September 17, 2024, the City Council adopted Resolution No. 13028,
approving the plans and specifications for the project and authorizing staff to solicit bids
(proposals) from qualified contractors, along with the subsequent award of a service
contract up to $335,000 and a 12% construction contingency amount of $40,000 for any
unforeseen expenses during its construction; and
WHEREAS, on November 12, 2024, upon evaluating those proposals received, the City
awarded a service contract to Best Contractors in the amount of $356,670 for the material
and labor services to complete the roof replacement project at the Campbell Community
Center Buildings D and H; and
WHEREAS, construction for the project began on April 9, 2025, and concluded on June
1, 2025 — with all work completed in accordance with the approved plans and
specifications developed by staff for each project location, as well as the terms outlined
in the executed service contract agreement with Best Contractors; and
WHEREAS, elements completed during construction included: removal of the existing
roofing material, removal and replacement of wood underlayment damaged by dry rot,
and the installation of'a new hot -applied 2-ply asphalt roof and associated materials; and
WHEREAS, upon its completion, the project's total costs were $364,371; and
WHEREAS, based on its CIP budget of $375,000, the balance of approximately $10,629
in unspent project funds will be retained and used for the FY 2026 City Facilities Roof
Replacement Project; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell
hereby accepts the work completed for the City Facilities Roof Replacement Project — FY
2024 (No. 24-TT); directs the Public Works Director, or designee, to file the Notice of
Completion; and authorizes the Finance Director to retain the remaining project balance
under CIP No. 24-TT for upcoming roofing projects in FY 2026.
PASSED AND ADOPTED this 4th day of August 2025, by the following roll call vote:
AYES: Councilmembers: Bybee, Hines, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: Scozzola
ATTEST:
V'476k 0 rmitto
Andrea San rs, City Clerk
APPROVED:
Sergio Lbpez, Mayor
Recording Requested by
and when recorded, mail to:
City of Campbell
City Clerk's Office
70 North First Street, City Flail —Upper Level
Campbell, CA 95008
(408)866-2150
�V C.4 , CITE'' OF CAMPBELL
NOTICE OF COMPLETION AND ACCEPTANCE
OF PUBLIC WORKS CONTRACT
(C.C.C.3093)
This document is for the benefit of the City of Campbell. Request for the Recordation without fee is made in accordance
with Section 6103 of the Government Code of the State of California.
Contractor's Name: Best Contracting Services, Inc.
Contract Date:l 1/12/2024
Surety: Arch Insurance Company
Final Contract
Amount: $356,670
Job Title: City Facilities Roof Replacement Project
Location: Campbell Community Center Buildings D & H
Scope of Work: Remove and replace existing roofing material and installed a new Hot Applied 2—Ply Asphalt Roof at both
locations
Owner: City of Campbell, City Hall, 70 North Street, Campbell, CA 95008
This work was accepted by me on 6/2/2025, on behalf of the City of Campbell. I certify under penalty of perjury that the
foregoing is true and correct. (C.C.P. 2015.5)
Executed on (S :I . ];crate),
at Campbell, California
Ron Taormina, Public Works Superintendent
Department of Public Works
City of Campbell
Revised 1/23/17