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HomeMy WebLinkAboutCatholic Charities 08/01/25MEMORANDUM To: And }<risten From: iana Subject: Social Service Sul 0� CA,11A City of Campbell City Manager's Office CH SRO rant Program Agreement ®ate: September 17, 2025 Please find attached the Social (Service Subgrant Program Agreement between the City of Campbell and Catholic Charities effective August 1, 2025. :j SOCIAL SERVICE SUBGRANT PROGRAM SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF CAMPBELL AND CATHOLIC RITIES OF SANTA CLARA COUNTY THIS SOCIAL SERVICE SUBGRANT PROGRAM AGREEMENT ("Agreement") is entered into as of August 1, 2025 (the "Effective Date") by and between the CITY OF CAMPBELL, a California munic6al corporation ( "City") and Catholic Charities of Santa Clara County ("Subrecipient"). RECITALS A. WHEREAS the City's Civic Improvement Commission ("CIC") is responsible for making recommendations to thel City Council on allocating funding under the City's Social Service Subgrant Program (;"Program") to qualified non-profit agencies that provide social service programs to members- of the community; and B. WHEREAS the CIC's recommendations follow a competitive application process whereby the CIC reviews Program applications, holds public hearings, and votes on funding recommendations to be made to the City Council; and C. WHEREAS the City Council, in turn, reviews the CIC's recommendations and votes whether to approve the recommended Program funding allocations; and D. WHEREAS the CIC ( has recommended and the City Council has approved the issuance of grant funds to Subrecipient; and E. WHEREAS Subrecipient desires to use these grant funds to perform duties and render services which are deter i ined by the CIC to fulfill a critical need that is not already being provided by the City through an existing program or service. NOW, THEREFORE, the parties) hereto agree as follows: 1.0 TERM OF AGREEMENT This Agreement shall commenceon the Effective Date and continue in force and effect until June 30, 2026. 2.0 SUBRECIPIENT OBLIGATIONS 2.1 Representation and Warranties Subrecipient hereby represents and warrants to the City as follows: a. Subrecipie 1 t is a nonprofit organization or public agency; b. Subrecipient shall use the aforementioned grant funds towards services established in the Subrecipient's CITY OF CAMPBELL -1- 3.0 4.0 5.0 6.0 SOCIAL ("Applicati by referen 2.2 Compliance with Subrecipient shall perform the ordinances, resolutions, statutes or local governmental agency ha DISBURSEMENT OF FUNDS SERVICES SUBGRANT APPLICATION FORM i") attached hereto as Exhibit A and incorporated herein Law :rvices established in Exhibit A in accordance with all rules, and regulations of the City and any Federal, State, ,ing jurisdiction in effect at the time service is rendered. 3.1 Amount of Funds The amount of funds to be provided toSubrecipient, as determined by recommendation of the CIC and adoption of the City Council, shall be EIGHT THOUSAND DOLLARS ($8,000.00) 3.2 Method of Payment- Funds Unless otherwise specified in writing, Subrecipient shall receive funds in the form of a check at the beginning of the fiscal year. PERFORMANCE SCHEDULE 4.1 Schedule of P Subrecipient shall commence Exhibit A. COORDINATION OF WORK 5.1 Subcontracting Neither this Agreement nor any hypothecated or encumbered vc creditors or otherwise, without th release the Subrecipient or any express consent of City. 6.1 Documentation a. Records tc The SubrE services b include bu (1) Re b. Retention mance ding the services within the time periods established in r Assignment nterest herein may be transferred, assigned, conveyed, untarily or by operation of law, whether for the benefit of prior written approval of City. No approved transfer shall irety of Subrecipient of any liability hereunder without the S nd Record -Keeping be Maintained :ipient shall maintain all records that are pertinent to the be provided under this Agreement. Such records shall not be limited to: ►rds providing a full description of each activity undertaken. -2- The Subrecipient shall retain all records pertinent to expenditures incurred under this Agreement for a period of two (2) years after the termination of all activities funded under this Agreement. 6.2 Client Data The Subrecipient shall maintain client data for services provided. Such data shall include, but not be limited to, geographic area served, target population, total number of unduplicated clients, and clients located in the city of Campbell. Such information shall be made available to the City upon City's request. 7.0 ENFORCEMENT OF CONTRACT 7.1 Applicable Law This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California and the United States, as applicable. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Santa Clara, State of California, the United States District Court' for the Northern District of California, or any other appropriate court in Santa Clara County, and Subrecipient covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.0 CITY OFFICERS AND EMPLOYEES 8.1 Relationship to City The Subrecipient (and its employees, agents and representatives), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Subrecipient meets specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof. Subrecipient shall assume all of the rights, obligations and liabilities applicable to it as an independent entity hereunder. 8.2 Indemnify and Hold Harmless Subrecipient agrees to indemnify., defend, and hold the City, its councilmembers, officials, officers, directors, employees, representatives, volunteers, and agents harmless from and against any and all liability, claims, losses, damages, demands, suits, actions, causes of actions, judgments, or costs and expenses (including attorney's fees) arising out of, or alleged to arise out of the acts or omissions of Subrecipient, its employees, agents, subcontractors, or vendors in any way related to the obligations or in the performance of the services under this Agreement, including but not limited to the violation of any Federal, State, or municipal law or ordinance, except where caused by the sole negligence or willful misconduct of the City. This provision shall expressly apply to, but is not limited to any and all liability, claims, losses, damages, suits, actions, causes of actions for bodily injury, personal injury, property damage, or infringement of any property rights, including but not limited to intellectual property rights. This provision is intended to fully allocate all risk -3- between the parties for liability to third parties; and Subrecipient shall have no rights against City for indemnity, contribution, or defense as to any matter covered by this provision. The defense and indemnity provisions obligations of this Agreement shall not in any way be limited by the insurance obligations contained in this Agreement. 8.3 Indemnify and Hold Harmless Unless specifically waived or modified in writing by the City, Subrecipient shall maintain a Commercial General Liability insurance policy with limits of no less than $1,000,000 for the duration of this Agreement and two years following its termination. Any deductibles or self -insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Subrecipient, products and completed operations of the Subrecipient, premises owned, occupied or used by the Subrecipient, or automobiles owned, leased, hired or borrowed by the Subrecipient. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage. Subrecipient's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Subrecipient's insurance and shall not contribute with it. Unless specifically waived or modified in writing by the City, Subrecipient shall also maintain at all times, a policy of Workers' Compensation and Employer Liability coverage with limits as required by the Labor Code of the State of California and Employer's Liability. The Worker's Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Subrecipient and its employees. The policies of insurance required pursuant to this Section 8.3 are to be issued by an issuer who is authorized to transact business in the State of California, unless otherwise approved in writing by the City. Subrecipient shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before the services covered by the grant funding commence. The provisions set forth in this Section 8.3 shall survive the termination of this Agreement; and approval of any insurance coverage does not, in any way, relieve Subrecipient of its IME indemnity obligations. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent, by prepaid first-class mail at the address noted below. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. To the City: City of Campbell 70 N. First Street, Campbell, CA 95008 Attn:City Manager's Office To the Subrecipient: Catholic Charities of Santa Clara County 2625 Zanker Road San Jose, CA 95134 Attn: Chief Executive Officer 9.2 Interpretation The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Severability In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement that are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.4 Corporate Authority The persons executing this Agreement on behalf of the parties hereby warrant that such party is (1) duly organized and existing, (ii) duly authorized to execute and deliver this Agreement on behalf of said party, (iii) formally bound to the provisions of this Agreement, and, (iv) that this Agreement does not violate any provision of any other agreement to which said party is bound. -5- CITY OF CAMPBELL Bria venthal, ity Manager Approved as to Form: �WZX �rl Wiyji ft Seti a - , t ttorney SUBRECIPIENT By. (Z�`; ll " Title: Don Taylor, Chief Executive Officer of CA4"iA r U r 0 0 yF �� pkCHARQ. CITY OF CAMPBELL Exhibit "A" SOCIAL SERVICES SUBGRANT APPLICATION FORM FY 2025/26 and FY 2026/27 Applications Due: Monday, March 17, 2025 by 5:00 p.m. E-Mail Submission: cmoffice(a)-campbellca.gov Mailed to: 70 N. First Street, Campbell, CA 95008 Postmarked by due date NAME OF ORGANIZATION: Catholic Charities of Santa Clara County PROGRAM ADDRESS: 2625 Zanker Road San Jose, CA 95134 PHONE: ( 408 ) 944-0567 (LTCOP Office E-MAIL: Shea Heller -Antrim, Public Grants Director, santrim@ccscc.org WEBSITE: ccscc.org PROGRAM TITLE: Long -Term Care Ombudsman Program (LTCOP) PROGRAM MANAGER: Linda Dominguez, Iominguez@ccscc.org SUMMARY STATEMENT OF PROPOSED SERVICE OR PROJECT: Catholic Charities of Santa Clara County provides the only ombudsman services in Santa Clara County for frail and vulnerable long-term care facility residents, with a focus on low-income elderly individuals. Our Long -Term Care Ombudsman Program (LTCOP) promotes the interest, well-being and rights of such residents who often do not have a voice. Ombudsmen protect and help improve the quality of care and life for our senior and disabled populations, functioning as advocates for all residents living in LTC facilities in the County. GEOGRAPHIC AREA TO BE SERVED: City of Campbell TARGET POPULATION: Residents of Long -Term Care Facilities in Campbell Renewal Request [X ] New Request [ ] REQUESTED: CITY OF CAMPBELL: FY 25/26: $ 10,000 FY 26/27: $10,000 ALL OTHERS: $ 816,939 $ 845,590 TIME FRAME OF PROGRAM: July 1, 2025 — June 30, 2027 COMMUNITY NEED: 1. Describe the community need or problem to b program or service, and how, an''d by whom it data from such sources as published surveys, reports, (include data source used). If possible, or need for the City of Campbell. Catholic Charities of Santa Clara County County for frail and vulnerable long-term individuals. Our Long -Term Care Ombud rights of long-term care facility residents improve the quality of care and life for ou more than 13,000 residents living in LTC Ombudsmen work to resolve problems a change to improve the quality of life for tt Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 2 e addressed by the proposed project, was identified. Provide substantiating census data, and needs assessment relate this issue to a specific problem CCSCC) provides the only Ombudsman services in Santa Clara are (LTC) facility residents, with a focus on low-income elderly man Program (LTCOP) promotes the interest, well-being, and 'ho often do not have a voice. LTC Ombudsmen protect and help senior and disabled populations, functioning as advocates for the acilities that serve low-income residents in the County. Our LTC d complaints of individual residents and to bring about systemic target population. Campbell's 18 LTC facilities are home to more than 547 vulnerable senior and disabled residents. CCSCC's LTCOP serves residents of Campbell and their families through regular contact with facilities. The need for our services will increase with the projected growth in the area's older adult population. Unlike other populations, Santa Clara County's `aging population will continue to increase at unprecedented rates ... a 30.4% increase in the 65 and older population is projected between 2026 and 2036, representing 21.4% of the total population," according to data provided by Santa Clara County. 2. List any other private or government agencies which are now, or will be addressing the need or problem described above. How do these services meet the need of the target population defined above? Explain how your service or project supplements, or compliments the services of these agencies without duplicating or overlapping them. CCSCC's LTCOP is the only program of i and enforcement systems to foster trust rely on the Ombudsmen to represent thei available to elderly residents of LTC facili No other agency has the legal authority fc work is dedicated to resident -centered ad LTC Ombudsmen play a vital role in enhE disabled individuals. The program collabc agencies and local community -based org duplicate LTCOP services. 3. List: Total Unduplicated Clients City of Campbell Clients Actual FY 2023/24 291 395 s kind in Santa Clara County. It operates independently of providers nong residents and other consumers, allowing them to confidently interests. Federal and state laws require Ombudsmen to be es, ensuring that the care provided meets minimum standards. r daily facility access and confidential resident interactions. Our rocacy, shaping the program's services to prioritize their needs. icing the quality of care and life for the most frail seniors and ates with various entities focused on the elderly, including public Inizations; however, these partnerships complement rather than Projected FY 2024/25 300 412 Proposed FY 2025/26 300 425 Proposed FY 2026/27 300 450 fln: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 3 PROGRAM INFORMATION: 4. Describe the service, program or project to be provided to the Campbell community. Imagine being a frail adult on hospice, dependent on the health services of a Skilled Nursing Facility and being notified that Medicare will no longer cover the cost of your care and you must leave. Where would you go, who could you turn to? Our clients are at -risk and often underserved. They are elderly, often vulnerable and frail, and have physical or mental impairments that prevent them from living independently. LTC Ombudsmen assist the growing population of frail elderly individuals by addressing concerns, advocating for their rights, and ensuring they receive the care they need to age with dignity and respect. Consistent Ombudsmen visits to LTC facilities ehsure residents are well cared for, and that connections are developed with facility staff so they understand the Ombudsmen's role as advocates. The LTCOP ensures that the most basic needs of seniors and disabled adults are met by advocating on their behalf to the facilities in which they reside. Examples, like the one above, demonstrate the essential nature and importance of an advocate who can inform LTC residents about their rights. Each resident has the right to shape their own LTC experience; our team works to ensure residents know their rights in order to do so. We provide services with respect for human dignity and the individuality of the resident unrestricted by considerations of age, social or economic status, personal characteristic or lifestyle. Through this grant, our Ombudsmen will help Campbell residents living in LTC facilities to address the root cause of individual and systemic problems and also fundamentally change the way people and systems work. Through regular visits to these facilities, the LTC Ombudsmen will identify, receive, investigate, and resolve complaints, including violations of personal rights and allegations of elder abuse for all LTC residents in Campbell. They will also provide information and referrals as needed to residents, their families, and facility staff. a) List eligibility criteria for program services (residency, age, etc.): All residents of licensed LTC facilities in the City of Campbell are eligible for LTCOP services. b) If fees are required or requested, describe amount, how levied and use of revenue. All services are free and confidential. 5. What are the objectives of your service, program or project? How will your program meet these objectives? Objectives and outcomes are listed below. The Program Manager ensures the LTCOP is on track in terms of progress toward objectives through regular review of the data. OBJECTIVE 1: Program Ombudsmen will make contact with 18 City of Campbell long term care facilities to observe and monitor conditions of care. A minimum of 80 unannounced visits/contacts per year will be conducted, serving 300 City of Campbell residents. OUTCOME 1: Build rapport with LTC residents through regular contact, ensuring they feel comfortable in reporting service issues and complaints. OBJECTIVE 2: Identify, investigate, and impartially resolve at least 25 complaints made by or on behalf of residents of Campbell LTC facilities. OUTCOME 2: The LTCOP will provide residents with a method by which their complaints can be heard and resolved. Issues regarding residents' rights, unmet needs, allegations of abuse, and complaints are handled and resolved effectively while maintaining resident and complainant confidentiality. 6. Please indicate if the proposed service is a new activity, an expansion of an, existing program or a proposal for current service levels. This is a proposal for continuing/maintaining the current levels of service. Vn: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 4 7. What measurable benefits will result if this proposal is granted? In particular, please describe results, products, etc. The care facilities in which residents live have their own priorities and constraints. The balance of power is tilted towards the provider, and one of the functions of the LTC Ombudsman is to correct this. The program will demonstrate and maintain an ongoing, visibility to residents through 80 unannounced site visits to or contacts with Campbell LTC facilities. During contacts, Ombudsmen will serve at least 300 unduplicated residents annually. The cumulative effect of regular contact at unannounced times throughout a year raises the level of staff accountability to care for all of the residents. Ultimately, the goal of such visits is the improvement of the quality of care and life in each facility as well as building a sense of rapport with residents and staff so that they feel comfortable interacting with us. LTC Ombudsmen will help residents and their families and friends understand and exercise the rights they are guaranteed by law, both at the federal and state level. We will identify, receive, investigate, and impartially resolve at least 25 complaints from or on behalf of LTC residents annually. 8. If your organization received funding in FY 2023/24 and FY 2024/25, please quantify the measurable benefits provided. CCSCC did receive funding these fiscal years. The measurable benefits provided include: During 23-24, the LTCOP completed 65 site visits, made contact with 291 residents and worked to resolve 21 complaints concerning their care. During 24-25 to date, the LTCOP has completed 60 site visits, made contact with 297 unduplicated residents and worked to resolve 25 complaints concerning their care. 9. How would your client group meet the needs you defined, if your program or project did not exist? Because CCSCC's LTCOP is the only such program in Santa Clara County, the need would not be met without the program's regular ongoing contact with facilities and unimpeded, confidential access to LTC residents. Without the presence of Ombudsmen, these residents would be limited to the infrequent presence of regulatory and enforcement agencies. f/n: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 5 10. How will you measure effectiveness of your program and how will you use this information in making management decisions (i.e., address issues such as unit costs, volunteer involvement, qualitative and quantitative evaluation, etc.)? As advocates, Ombudsmen are accountable to LTC facility residents, and their effectiveness relies heavily on maintaining regular contact with their assigned facilities. Therefore, the effectiveness of the Ombudsman system is measured by its responsiveness to residents' needs. Program records are analyzed to measure the strength of our presence at facilities and availability to residents and other concerned parties. Ombudsmen are required to submit a Monthly Activity Summary Report documenting number of facility visits and/or contacts, unduplicated resident contacts, and hours. Ideally, the Ombudsman approaches a complaint from the resident's perspective, with the resident's satisfaction the foremost goal in resolving the complaint. Ombudsmen submit Case/Complaint Investigation Forms for each complaint opened, investigated, and the disposition/resolution identified. The Program Manager oversees daily operations, including the monitoring of facility coverage and complaint investigation by the Ombudsmen. This documentation is reviewed and analyzed in relation to measurable objectives. The Program Manager reviews objectives and activity plans quarterly to allocate Ombudsmen and resources' effectively, maximizing the program's ability to serve individual residents. The Program is monitored by other local municipalities as well as Sourcewise (Area Agency on Aging), CCSCC, and the Office of the State Long Term Care Ombudsman. This measurement methodology determines how well we are meeting our goals and whether we are effective in our advocacy. FUNDING INFORMATION: 11. If your program has provided services in the past, what funding sources have been utilized? Funding sources utilized for the overall LTCOP', in the past include City of Campbell, City of Cupertino, City of Milpitas, City of Mountain View, City of Palo Alto, City of Santa Clara, Santa Clara County (Urban County Program), City of Saratoga, City of Sunnyvale; Sourcewise; foundation funding; and individual donations. i i 12. How do you specifically foresee City funds coordinating with your other funding sources to complete your total budget? City funds leverage and coordinate effectively with our other funding sources for the LTCOP. CCSCC is submitting funding requests to seven other cities for funds in support of the LTCOP this year and has support from a total of eight cities and Santa Clara County for this program. These funds, along with federal funding via Sourcewise, foundation funds, and individual donations, complete our budget. To ensure sustainability, CCSCC continues to explore and apply for other grants that fund LTCOP programs. f/n: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 6 13. If your organization is not requesting funds from sources other than the City. of Campbell, please explain. N/A 14. What is your alternative funding plan if City funds either are not awarded or are provided at a reduced level? If this funding request is not approved, the LTCOP would only be able to respond to telephone complaints received by our local office or the 800 Crisis Line based in Sacramento. Field Ombudsman positions would be reduced, impacting regular site contacts and timely response to complaints. If funds are provided at a reduced amount, we would need to proportionately reduce the program's measurable objectives. 15. How often are financial records audited and by whom? CCSCC has an independent financial audit each fiscal year that results in an auditor's report on compliance with requirements that could have a direct material effect on each major program and on internal control over compliance. This audit is conducted in accordance with OMB Circular Al33. The audit for the most recent fiscal year was completed by Baker Tilly. Programmatic and contract audits are also conducted periodically by Sourcewise, the program's largest funding partner, as well as CCSCC's internal Compliance and Quality Assurance team. These audits may also address use of funds in accordance with grant award/agreement. 16. Is your organization: • INCORPORATED YES [X] NO [ ] • NON-PROFIT YES [X] NO [ ] • TAX EXEMPT YES [X] NO [ 17. In order to receive City funds, your organization must execute a grant agreement with the City. A sample grant agreement is attached to this application. Please confirm that you have reviewed and agree with the terms and conditions of the sample agreement below. Vn: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 7 We have reviewed the sample grant agreement and agree with the terms and conditions. YES [X] No [ ] ORGANIZATIONAL INFORMATION: 18. Organizational Chart: (Attach) See attachment. 9 f/n: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 8 19. Budget Data: BUDGET DATA Round to nearest dollar ` ACTUAL 2023/24 CURRENT YEAR BUDGET 2024/25 PROPOSED BUDGET M5/26 PROPOSED BUDGET 2026/27 659,722 765,889 826,939 855,590 SOURCES OF INCOME A. City of Campbell $ 6,500 $ 6,500 $10,000 $10,000 Other Cities 60,470 70,650 100,650 100,650 Count State 175,388 259,282 269,653 280,438 Federal 407,364 429,457 446,635 464,501 United Way Fees and Services Fundraising, Donations 10,000 Reserve/Contingency Fund All Other List Below TOTAL INCOME $ 659,722 $ 765.889 $ 826,93s 1 $ 855,590 EXPENSES B. Salaries $412,816 $479,829 $499,022 $518,983 Employee Benefits 107,113 122,474 149,707 155,695 Sub -Total $ 519,929 $ 602,303 $ 648,729 $ 674,678 Insurance (Property & Liability) $ 5,541 $ 7,455 $ 7,753 $ 8,063 Communications (Telephone, Etc. 4,748 19,553 20,335 20,335 Consultant Services Office Supplies 2,830 6,519 3,536 3,536 Office & Equipment Rental 778 2,233 2,322 2,322 Equipment Maintenance Utilities Travel and Conferences 2,906 3,022 3,022 Contracts Transportation 21,220 10,471 10,890 10,890 Other Supplies: Food and Program Supplies 3,753 5,128 5,100 5,100 Other Supplies: AWARDS 6,341 9,213 9,582 9,582 Other Supplies: Occupancy 20,834 19,553 20,335 20,335 Other Supplies: IT+Communications 15,855 19,925 19,925 19,925 Indirect Administrative Costs 57,893 60,630 75,153 77,779 Sub -Total $ 139,793 $163.586 $ 177,953 $ 180,889 Capital Outlay - Buildings/Construction $ $ $ $ Capital Outlay - Equipment Sub -Total $ $ $ $ TOTAL EXPENSES $659,722 $765,889 $826,682 $855.567 EMPLOYEES C. Number Full Time Paid Employees 6 6 16 16 Number Part Time Paid Employees 3 (1.5 FTE) 2 (1 FTE) 1 2 (1 FTE) 12 1 FTE Equivalent Full Time Volunteers 0.5 10.5 10.5 10.5 f/n: J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 y Social Service Subgrant Application FY 2025/26 and FY 2026/27 Page 9 We, the Board of Directors of , do hereby resolve that on 20 the Board reviewed this application and furthermore, the Board in a proper motion and vote, approved this application for submission. To the best of our knowledge, all information presented herein is correct and complete. Dated: 20 Agency Name: Catholic Charities of Santa Clara County By: (See attached Board Resolution) President of the Board, on behalf of the Board of Directors named above This application and the information contained herein are true and correct and complete to the best of my knowledge. & 6' 3/17/2025 Executive Director Date f/w J/Civic Improvement Commission Sub -grant Application FY 25-26 thru FY 26-27 111) Catholic Charities j of Santa Clara County CHIEF EXECUTIVE OFFICER Gregory R. Kepferle CHAIRMAN Bishop Oscar Cantu BOARD OF DIRECTORS President Paul Sanchirico Vice President James Otieno Secretary Lisa Kloppenberg Paul Baker Susan Bishop Wendy Brennan Hyoung Chon Bill Evans Laura Garcia Barbara Gomez-Aguinaga Ron Gonzales Yen Hoang Do James Koch Liz Mireles John Oosterhouse Rich Ramko Bill Roth Dr. Judith S6nchez, M.D. Vincent Sunzeri Michelle Vonderhaar Patrick Waite Ex Off icio Most Reverend Oscar Cantu Fr. Andres Ligot Deacon Eric Simontis Gregory R. Kepferle RESOLUTION RESOLVED, that any of the following officers and employees of the Corporation of a Director of the Corporation, to wit: Don Taylor Chief Executive Officer be, and hereby is authorized to sign contracts on behalf of by the Corporation, including, but not limited to CDBG contracts, grant applications that require the Chief Executive Officer's signature for submission, other contracts, leases and general business and financial matters reasonable necessary for conducting the usual affairs of the agency, and consistent with the approved annual business plan or budget, and that does not represent substantial change in strategic direction. No authority conferred shall conflict with'any authority conferred by the By -Laws of this Corporation. FURTHER RESOLVED, that any party to such contract to whom a copy of this resolution shall be delivered, may rely upon this resolution until such time as written notice of any change, amendment or cancellation thereof shall have been received by such party. DATE: s APPROVED:i�- 'Lisa Klopp bW rg, S etary Corporate Board of Catholic Charities Ref: S:IADMINICEO1Exec Assistant\Board of DirectorslResolutionslDon Taylor Resolution.doc 11l7/2024 Catholic Charities Bishop Oscar Cantu Chairman ®, f Santa Clara County Board of Directors Jenny Ho Chief Financial Officer Kavita Vora Controller Open Chief Program and Strategy Officer Jennifer Long Director of Compliance & CIA Don Taylor Chief Executive Officer Susan Lucas Taylor Chief Development Officer Eila Latif Division Director Economic Development Services Debbie Hao Will Bailey Candace Chen Director Director Division Director Budget and Finance Information Technology Refugee Foster Care Elizabeth Cardoso Director Facilities, Safety & Security Jenny Chu Director Learning & Evaluation Fred Buzo Director Advocacy & Community Carmina Valdivia Senior Director Children, Youth & Familv Division I Mark Mikl Executive Director Charities Housing Development Corp. I -----------I Joan Dohina Chief Human Resources Officer James McCaskill Senior Director Community Advocacy John Perales Senior Director Family Centered Community Partnerships Dr. Munisha Vohra Senior Director Behavioral Health Mira Parwiz Senior Director Behavioral Health Eouitv & Access Catholic Charities of Santa Clara County STAFF ORGANIZATIONAL CHART Don Taylor Chief Executive Officer Jenny Ho Chief Financial Officer Open Chief Operations Susan Lucas Taylor Chief Development Joan Dohina Chief Human Resources Officer Officer Officer James McCaskill Milton Cadena Linda Dominguez Volunteers Kavita Vora Senior Director Program Director Program Manager Field Ombudsman Controller Community Advocacy Older Adult Services Long -Term Care & FamilySupports Ombudsman Program Marilyn Fagan Data Entry, LTCOP Debbie Hao Jennifer Long Yaquan Rebecca Patricia Mullen Director Director of Wang Field Ombudsman Budget and Finance Bud g Compliance & QA P Field Ombudsman Louise Leprohon Data Entry, LTCOP Tyra Thai Jenny Chu Dale Anne Grey Ryan Melville Tania Aguilera Program Financial Director Field Ombudsman Field Ombudsman Field Ombudsman Analyst Learning & Evaluation