HomeMy WebLinkAboutCC Resolution 13344 - Approving Plans, Authorizing Soliciation of bids, Awarding and Approving Contract - Project 24-VVRESOLUTION NO. 13344
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING THE PLANS AND SPECIFICATIONS, AUTHORIZING
SOLICITATION OF BIDS, AWARDING AND APPROVING CONTRACT, AND
OTHER ASSOCIATED ACTIONS FOR THE CAMPBELL CITY HALL — ADA
COUNTER IMPROVEMENTS (PROJECT 24-VV)
WHEREAS, since Campbell City Hall was constructed in the early 1970s, the City
has implemented and funded several projects through its Capital Improvement
Plan (CIP) to sustain the building's essential operations and address its structural
and mechanical needs; and
WHEREAS, in July 2023, local Assemblymember Marc Berman (D-Menlo Park)
secured $500,000 in funding for the City of Campbell through the state's 2023-
2024 budget for City Hall improvements to ensure compliance with the latest
Americans with Disabilities Act (ADA) standards; and
WHEREAS, in June 2024, the City Hall Public Counters and Accessibility
Enhancements (Project No. 24-W) was approved as a CIP project — with
$220,000 in American Rescue Plan Act (ARPA) funds allocated to the project in
the CIPR for implementation during FY 2024/25; and
WHEREAS, on November 6, 2024, the City Council adopted Resolution No.
13222, approving and authorizing the execution of a grant agreement with the
California Natural Resources Agency, to accept $500,000 in state grant funding
intended for the project's construction costs; and
WHEREAS, on November 12, 2024, the City issued a Request for Proposals
(RFP) for the City Hall Accessibility project to the following design firms: Studio G
Architects, Anderson Brule Architects, Group 4 Architecture, and ELS Architecture
and Urban Design; and
WHEREAS, on December 18, 2024, the City executed an agreement with ELS
Architecture and Urban Design to provide the necessary design, services to
implement accessibility upgrades to renovate specific locations within City Hall.
WHEREAS, The design team took a holistic approach to achieve a cohesive
design that addresses ADA deficiencies and staff needs while minimizing major
changes and cost for all areas identified.
WHEREAS, the final plans and specifications for the Campbell City Hall --ADA
Counter Improvements (Project 24-VV) is now complete; and
WHEREAS, Staff is seeking Council approval of the plans and specifications for
the full project and authorization to bid the project into two phases to utilize the
available funding to complete Phase 1 and proceed with Phase 2 when additional
funding becomes available; and
WHEREAS, the estimate for Phase 1 is $480,000 plus a 10% contingency of
$48,000 for a total amount of $528,000. Staff is pursuing another grant opportunity
for ADA improvements to fund Phase 2 later in 2026 (approximately $270,000 plus
10% contingency).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby 1) approves the plans and specifications for the Campbell
City Hall - ADA Counter Improvements (Project No. 24-VV); 2) authorizes the
solicitation of bids; 3) awards and approves the subsequent construction contracts
to the lowest, responsive bidder for Phase 1 in an amount not to exceed $480,000,
plus a 10% contingency of $48,000 and Phase 2 in an amount not to exceed
$270,000, plus a 10% contingency of $27,000 (pending funding availability); 4)
authorizes the City Manager to execute said contracts as specified in Campbell
Municipal Code Section 3.20.100; 5) authorizes the City Engineer to negotiate and
execute contract change orders up to and within the allocated construction
contingency; and 6) authorizes the Public Works Director to reject bids and rebid
the project, should bids received have unamenable irregularities.
PASSED AND ADOPTED this 4th day of November, 2025 by the following roll call
vote:
AYES: Councilmembers: Bybee, Hines, Furtado, Lopez
NOES: Councilmembers: None
ABSENT: Councilmembers: Scozzola
APP
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Sergio Lope , ayor
ATTEST:
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Andrea Sa ers, City Clerk