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HomeMy WebLinkAboutCC Resolution 26-13369 - Proposed Modifications to the City Council Policy Section 21RESOLUTION NO. 26-13369 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING MODIFICATIONS TO CITY COUNCIL POLICY SECTION 12 WHEREAS, City Council Policy Section 21 currently titled Ainsley House Garden Rental Policy establishes rules and regulations governing the use and rental of the Ainsley House Garden; and WHEREAS, on November 18, 2025, the City Council approved modifications to City Council Policy Section 10, Miscellaneous, which included relocating information related to the Campbell Historical Museum and Ainsley House to City Council Policy Section 21, with direction for staff to return at a later date with further revisions; and WHEREAS, following the approval of the changes to City Council Policy Section 10, additional language was incorporated into City Council Policy Section 21 regarding the statement of purpose, facility descriptions, and use and occupancy; and WHEREAS, these updates provided an opportunity to reformat City Council Policy Section 21 to be more inclusive of all facilities associated with the Campbell Museums and to ensure that rental policies accurately reflect current practices; and WHEREAS, the proposed modifications include, but are not limited to, renaming the policy to Campbell Museums Facilities Use and Rental Policy, updating facility descriptions, including the Carriage House in the rental policy, clarifying general conditions, updating reservation and payment processes, revising decoration and alcohol rules, clarifying insurance and vendor requirements, and adding "day -of' event rules; and WHEREAS, the proposed modifications modernize City Council Policy Section 21 by improving clarity, organization, and consistency with current operational practices, while providing clearer guidance to the public and supporting effective management of City facilities; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby approves the proposed revisions to City Council Policy Section 21 and adopts the updated policy titled Campbell Museums Facilities Use and Rental Policy. PASSED AND ADOPTED this 17th day of February, 2026 by the following roll call vote: AYES: Councilmembers: Lopez, Hines, Bybee, Furtado NOES: Councilmembers: None ABSENT: Councilmembers: Scozzola OVED: Daniel E. Furtado, a or ATTEST: Andrea S ders, City .Clerk SECTION 21 CAMPBELL MUSEUMS FACILITIES USE & RENTAL POLICY A. STATEMENT OF PURPOSE The Campbell Historical Museum, Ainsley House, and Carriage House are owned and operated by the City of Campbell as a public trust institution, having as its purpose the collection, preservation, documentation, protection, exhibition, education, and interpretation of objects and artifacts of cultural and historic value or significance relative to Campbell and its sphere of influence. B. BACKGROUND The Ainsley House was the family home of local fruit canning pioneer John C. Ainsley and his wife Alcinda. . The house sat on the corner of Hamilton Avenue and Bascom Avenue until it was donated to the City of Campbell in 1989 and moved to its present location in November of 1990. The City of Campbell made the home into a historic house museum, furnished with most of the Ainsley family's original furnishings. It is open for public and private tours and hosts a rotating exhibit on the Ainsley Family, House, and Work in the Sleeping Porch Room. The Museum's primary mission is to preserve and protect the historic building and contents for the pleasure of current and future generations. The Ainsley House itself is a registered historical landmark and is not available for rental uses of any kind. Events are welcome, however, in the Ainsley House Garden. The Ainsley House Garden, located behind the house, is a unique and beautiful community facility available for public use for social gatherings, weddings and other events as long as the historical integrity of the site is respected and preserved. Public use is allowed in the enclosed garden area only. The garden will accommodate up to 200 people. As there are no alternate indoor facilities available, the Garden is only rentable during fair weather months (May through October). The Carriage House is located adjacent to the Ainsley House and serves as a permanent exhibit space, video orientation area and gift shop. The space can be rented year round and can accommodate up to 40 people. C. FACILITY DESCRIPTIONS The Museum facilities are comprised of historic and surrounding garden areas. Since the historic structures are considered collection objects, their use, preservation and conservation must be consistent with policies governing the Museum's collections. Page 1 A. FACILITIES 1. The Ainsley House The Ainsley House is a designated Historic Landmark under the Historic Preservation Ordinance of the City of Campbell and on the National Register of Historic Places. Constructed in 1925-26 in a Tudor Revival style period, the 5000 square -foot building includes an attic, basement, porte-cochere and detached Carriage House. The Ainsley House features original furniture purchased by the Ainsley family in 1925. When original furnishings were unavailable, museum staff supplemented the interiors with period -appropriate pieces that have since been , added to the museum's collection. The rooms are interpreted in the 1925-1937 time period and the facility is utilized as a historic house museum with tours for the public given by trained docents. The Basement of the Ainsley House has a large climate controlled Museum Artifact collection storage area, a staff storage room, and large storage ' room designated for use by the Campbell Museum Foundation. , 2. Carriage House/Exhibit Area The detached 2,000 square -foot Carriage House houses a rotating exhibit gallery, the video orientation space, a permanent historical exhibit, and a museum gift shop managed by the Campbell Museum Foundation. The Carriage House operates as a multipurpose space: visitor center, gift shop, education site, special event space, and meeting space. The. second floor is used as a bridal changing room when facilities are rented for a wedding or as a private meeting room. 3. Campbell Historical Museum Located in the former city firehouse, a designated Historic Landmark under the Historic Preservation Ordinance of the City of Campbell and a designated California Registered Point of Historical Interest. The Campbell Historical Museum contains collection storage space, staff offices, and a large exhibit gallery featuring rotating historical exhibits and a two-story Firehose tower. In addition to public tours, the Museum operates an on -site field trip program for 2nd and 3rd grade classes from schools across the Santa Clara Valley. The program runs Monday through Friday mornings during the school year, and the museum also hosts special events as needed. 4. Ainsley House Garden An open, park -like 'setting surrounds the Ainsley House/Carriage House and Campbell Museum, comprising 3,000 square feet of space adjacent to the City of Campbell Civic Center and Library Plaza. The Ainsley Garden is available for private rentals on a limited basis. Page 2 5. Campbell Historical Museum Garden The Campbell Historical Museum's xeriscape garden spans 2,000 square feet and features drought -tolerant plants, a dry riverbed, and pathways for visitors to explore. A bench is also available for public use. B. OCCUPANCY Maximum occupancy within the structures at any given time for any purpose is limited to the following: Ainsley House-- 1st Floor: 75 maximum 2"d Floor: 25 maximum Basement: Storage Area Only Attic: Storage only Carriage House-- 1st Floor: 40 maximum 2"d Floor: 8 maximum Ainsley Garden-- Garden 200 maximum D. AINSLEY HOUSE GARDEN AND CARRIAGE HOUSE RENTAL POLICY A. GENERAL CONDITIONS 1. The interior of the Ainsley House is not available for rent at any time, access is prohibited during all rental events. 2. Beverages of any kind are not allowed inside the Ainsley House under any conditions. 3. When renting the Ainsley House Garden, the permittee has rights to access to the restroom and Bridal Changing Room inside the adjacent Carriage House. No Kitchen facilities are available. 4. Any event taking place in front of the Ainsley House requires advance notice and a secured permit through the Recreation and Community Services Department as well as written approval from the Museum Event Coordinator. Please be aware the site does not have electrical power and privacy cannot be ensured. 5. There are no useable restrooms in the Ainsley House itself. There is one ADA accessible restroom located in the rear of the Carriage House. Additional public restrooms are located in the lobby of City Hall. 6. The Museum/City does not provide tables, chairs or any other equipment for the Ainsley House Gardens. The permittee is responsible to determine their needs and provide or rent required equipment. The permittee is also responsible for setting up and taking down such equipment. Museum's Event Attendants are responsible to assist with interpreting the rules and protecting the Page 3 use of the site. They are not expected to perform set-ups and take- downs. 7. We do not allow tents over 200 square feet or canopies over 400 square feet in size. 8. The Ainsley House is a historic house museum, we do not allow people to sit on, touch, or use objects inside the Ainsley House. 9. All Wedding rehearsals take place on the Friday before the reserved event, unless there is a conflicting event. All rehearsals take place after 4pm and the Ainsley House Museum has closed. 10. The Ainsley House shares a parking lot with the Campbell Library. The lot is accessed off of Harrison Ave. Guests may leave cars in the parking lot overnight. 11. There are no kitchen facilities available. A private patio area on the east side of the Carriage House is provided for caterers to prep food.- The permittee is allowed use of the courtyard patio area surrounding the palm tree between the Garden and Carriage House, but all activities must be kept within the confines of the enclosed garden and this patio area. Events are not allowed to block off or obstruct the walkway from Grant Street to the courtyard patio. 12. Food and beverages are not allowed inside the Ainsley House at any time. 13. Card Games, Games of Chance, Raffles and Lotteries are governed by the California Department of Justice. Non-profit organizations desiring to conduct a fundraiser using controlled games (Casino Nights or other gambling events) as a funding mechanism are subject to the limitations of the law as outlined in Chapter 5 of Division 8 of the CA Business and Professions Code (see Section 1, Article 17 commencing with Section 19985). Web Reference: https://le_ inq fo.legislature.ca.gov/faces/codes displayText.shtml?law Code=BPC&division=8.&title=&part=&chapter=5.&article=17 14. MAXIMUM OCCUPANCY: Maximum occupancy of the Garden at any given time for any purpose is 200 persons and maximum occupancy of the Carriage House at any given time for any purpose is 40 persons. 15. HOURS OF USE: Facilities are available for events between the hours of 8:OOam and 10:OOpm. All uses must conclude no later than 10:OOpm and must be cleaned up and all persons off the premises no later than 11:00pm. No overnight uses are allowed. If an event is scheduled during normal Museum operating hours, public access to the House and the Carriage House will continue in accordance with the Museum's published operation hours. Vendors hired by the permittee are not allowed to disturb Museum volunteers or guests. A Museum Event Coordinator or Attendant will be the site contact. 16. DATES OF USE: The Ainsley Garden is an outdoor facility and as such is available for rental only during the fair weather months of May through October. Special accommodation may be made for Page 4 other dates only with the approval of the Museum Supervisor and Recreation & Community Services Director. There are no adjacent indoor facilities available to accommodate such events in the event of inclement weather. Per the Fire Code, canopies and ,tents are not allowed in the Garden. 17. Commercial uses are allowed at the discretion of the Museum Supervisor and/or the Recreation & Community Services Director and may require the attendance of an on -site staff person to supervise use for the protection of the facility and City's best interests, and are subject to actual out-of-pocket City expenses. (See fee schedule — Exhibit B) B. RESERVATIONS 1. APPLICATIONS a. Applications are sent via email or picked up in person from the Museum office. To receive an application, interested parties must email the Museum Event Coordinator. b. Reservations shall be accepted on a first -come, first -served basis. c. Reservations shall not be considered confirmed until the permittee has made payment and is in possession of an approved Ainsley Garden Facility Use Permit. d. Calendar dates will not be "held" without payment and completed application. e. Reservation must indicate the intended time of the event and include all required set-up and clean-up time. The permittee will be charged for the entire time they or their vendors are on .site. All clean-up must be completed, rented equipment must be secured in the designated area and all persons must be off the premises by the designated ending time. If persons shall remain on -site after the designated ending time, additional facility use time/fees will be charged at the standard hourly rate. f. Additions or reductions in reservation times can be made if the event schedule allows, up to ten (10) days in advance of scheduled use with prior approval of Museum staff. No changes may be made less than (10) days in advance of scheduled use. Fees for additional rental time will be due upon approval of extension of the event. See Exhibit B for current hourly rates. 2. RESERVATION PAYMENT a. A reservation is secured once the Museum Event Coordinator receives the application, an account on the City of Campbell's Civic Rec reservation system is created an initial reservation fees are paid. b. Applicants will be sent an email link on Civic Rec reservation system for payment via credit card. Page 5 c. Fees due at the time of application (see Exhibit A for current schedule of fees and charges) in order to secure the desired date for an event: i. Security deposit to hold the date and ensure proper clean- up/repairs; ii. 50% of applicable rental fees. d. Cleaning Fee e. Once the security deposit and 50% of rental fees are paid, a day use permit for the Ainsley Garden will be issued and sent via email. f. Payment via Cash or Check is possible. Checks should be made payable to City of Campbell. g. The remaining rental balance is due 30 days prior to event. Any payments made less than 30 days in advance must be credit card payment or cash. 3. CANCELLATIONS/REFUNDS: a. In the event that cancellation of a confirmed reservation is necessary, it is the permittee's responsibility to provide immediate WRITTEN (fax or e-mail acceptable) notification of such intent to cancel use. Receipt of such written notice shall provide staff with the authority to cancel the event and schedule another event for that day. b. REFUNDS for cancellation of a confirmed use may be provided according to the following conditions: c. 100% of the Security Deposit and cleaning fee shall be forfeited for all cancellations; however a deposit may be, transferred to a future booking as available and allowable if the event is being postponed. d. Cancellations received more than four (4) months in advance of a scheduled use will receive a refund of 75% of the amount paid. e. Cancellations received 4 months in advance of scheduled use date will receive a refund of 50%.of the amount paid. f. Cancellations received 3 months in advance will receive a refund of 25% of the fees paid. g. Cancellations received less than 2 months in advance of the event date will receive NO REFUND at all. The City of Campbell reserves the right to cancel any use of facilities upon two weeks written notice, exercised only in emergency situations or when deemed necessary for the safety and best interests of the City of Campbell and all concerned. In such cases, a full refund of all fees and deposits paid will be provided. Page 6 C. DECORATIONS 1. Any proposed decorating or covering of, or changes to the structures or grounds shall be discussed at the time of application. Where allowed, the permittee shall be responsible for putting up any decorations and for all other special preparations necessary for the function. Permittee shall also be responsible for the removal of all decorations, special preparations and all of permittee's personal property, owned or rented or be subject to forfeit a portion or all of security deposit. In addition, the following rules apply: 2. No decorations can be affixed to the structure of the House with the exception of the .columns on the Porte Cochere. Decorations may not be hung from light fixtures. 3. Decorations may be attached to the Garden Arbor using nylon straps, tape, push pins, floral wire or string. No staples, nails or screws are allowed. 4. All decorations must be flameproof or fire retardant. Candles are allowed on outdoor tables only and must be in a container taller than the candle and weighted down to ensure they will not tip over. 5. No confetti, birdseed, wild rice, silk flower petals or other material may be thrown on the grounds. 6. No staking or extended coverage of the Ainsley House garden turf, as this can cause permanent damage to the lawn and irrigation system. 7. All decorations must be removed at the conclusion of the event. 8. Any plants, trees, shrubs or other live greenery must be in waterproof containers and must be carefully placed so as not to damage pavement, floors, turf, or block fire exits. The Event Attendant can advise of an acceptable location for such items. 9. No foreign substances may be applied to walks, decks or patios. 10. No runners or staked decorations or staked umbrellas are allowed on turf. 11. Relocation or rearrangement of furnishings or equipment owned by the City or Museum Foundation is not permitted. 12. Permittee is responsible for providing and setting up all tables, chairs, equipment, supplies, allowable food, decorations, and other equipment necessary for the event being scheduled. D. ALCOHOLIC BEVERAGES 1. Alcoholic beverages are permitted in the enclosed Garden area and on the east patio in front of the Carriage House (around the palm tree) only. Alcohol is not allowed in front of the Ainsley House, in the public park (Orchard City Green) or in the parking lot. 2. Absolutely no hard liquor is allowed. Only beer, wine and .champagne may be distributed, served, or consumed at any event. a. Permitted Beverages include: Beer (bottled, canned, or draft); Wine (red, white, rose, sparkling); and Champagne. Page 7 b. Prohibited Beverages include: Hard liquor or spirits (i.e. vodka, rum, gin, etc) and Premixed or canned cocktails and spirit - based beverages (Cutwater, High noon, White Claw, Truly, etc) c. Any unapproved alcoholic beverages may be removed from the premises at the discretion of the Event Attendant and may result in immediate cancellation of facility use and forfeiture of all fees paid. 3. Requests for serving alcoholic beverages in other areas for special occasions may be considered by the Recreation & Community Services Director or his/her designee if such use is deemed to not cause a conflict with the established Museum Policy and other public uses of the area. 4. Alcohol is not allowed at events held in the honor of a minor. 5. A group or an organization wishing to sell alcoholic beverages at their function must first obtain approval from the Campbell Police Department; and upon approval will be required to obtain, at their own expense, the appropriate permits and licenses from the State Alcoholic Beverage Control Board. When alcoholic beverages are sold, a 24-hour liquor license must be obtained by the sponsoring organization. This license may be obtained at the: Alcoholic Beverage Commission Santa Clara County District Office 100 Paseo de San Antonio #119 San Jose, CA 95113 Telephone: (408)277-1200 Evidence of this license must be on file in the Museum Office at least ten (10) days prior to the event/function. 6. Failure to comply with required licenses, permits or certificates may result in the voidance/cancellation of scheduled facility use and loss of all fees paid. E. PHOTOGRAPHY No renderings or photography, including black -and -white, color, slide transparencies, motion picture and/or video for publication, is allowed in any portion of the interior of the Ainsley House/Carriage House or Campbell Historical Museum without the express written permission in advance and in conformance with the Campbell Historical Museum's Statement of Purpose and Museum Policy. The Museum reserves the right to refuse permission to photograph if the intended use is not in the best interest of protecting and conserving collection objects and/or structures per established Museum policy. 2. Wedding photographs can be taken in the front and back of the Ainsley House. Interior photography is limited inside the house to a few rooms: the living room, the staircase, foyer and study. Any additional rooms desired MUST be pre -approved in writing by the Event Coordinator. Page 8 F. LIABILITY INSURANCE 1. The applicant shall be responsible for any and all damage to the premises, equipment or property during the time of occupancy. If after an activity additional janitorial maintenance is required (in excess of normal cleaning services/time), the applicant will be charged accordingly. 2. The applicant is responsible for all actions; behavior and damages caused by his/her guests, attendees, vendors, caterers and any other contractors performing work for the permittee. 3. All applicants requesting use of the facility for events will be required to provide the City with an original copy of a Certificate of Insurance providing public liability and property damage insurance in an amount not less than $1,000,000 per occurrence, and naming the City of Campbell as additional insured. It must state that the insurance may not be cancelled or reduced without 15 days prior written notice to the Certificate Holder (City of Campbell, 70- N. First Street, Campbell, CA 95008). The certificate must be submitted to the Museum Office at least thirty (30) days prior to the event. 4. The City of Campbell is not responsible for accidents, injury, illness, or loss of group or individual property. 5. The City of Campbell does not accept liability for any party rental equipment that may be placed on left on Museum property, nor do we sign for rental deliveries. G. CLEANING AND DAMAGES 1. All uses of the structures or grounds are subject to a refundable security deposit, payable at the time the reservation is made. 2. The deposit shall be held until the Museum Specialist / Event Coordinator has reviewed the completed event. 3. If there was no damage to the facility, event started and concluded within scheduled time, and clean-up was satisfactorily completed, the deposit will be refunded to the original credit card payment. 4. Satisfactory clean-up of the facility includes the following: a. Removal of all decorations, including tablecloths, balloons, streamers, signs, etc; b. Removal of all trash and refuse; c. Removal of tables, chairs and all other equipment; and d. No damage to the lawn, garden, house or premises. e. Any cost for repairs, equipment replacement, additional staff time required to clean up after use, and/or any repairs required to the lawn, sprinklers, garden, house or premises will be deducted from the security deposit. If fees due shall exceed which exceed the deposit will be billed to permittee. 5. Permittees are responsible for any and all damages caused by their guests or vendors. Page 9 H. STAFF SUPERVISION . The City of Campbell will provide trained staff to be on duty throughout a scheduled use. Event Attendant is responsible to interpret the rules and regulations regarding facility use and to protect the premises. Attendant shall offer assistance during the use, including opening and closing the facility at designated time, explaining normal procedures, answering questions, supervising use, and handling emergencies. Any dangerous, unlawful or unruly behavior will be reported to permittee, who will be held responsible for corrections. If at any time staff feels an event or use is out of control, the Campbell Police Department will be called in to respond to the situation. If any charges shall ensue for such a call, Permittee shall be responsible for any and all charges. I. CATERING AND VENDOR RESTRICTIONS 1. The Ainsley House does not provide any party rentals, food, decorations, or sound equipment.' 2. The Ainsley House has a preferred vendor list. The list is posted on the Museum website and/or can be sent via email or picked up at the museum office. a. The Museum Event coordinator may approve outside vendors not on preferred list only after an in -person site meeting. 3. A City staff person must be present at any time a vendor is on site. This time must be scheduled and paid for in rental fees. 4. The Museum's Event Attendant has the ultimate authority for site use. 5. Food prep area is limited to the east side of the Carriage house patio. No other area is accessible or to be used for food prep or storage. 6. Barbecue or cooking equipment can only be used in the dirt parking lot area on the east side of the Carriage House or with prior approval, in the library parking lots closes to the Ainsley House. All barbecues shall be portable trailered units. No coals or other debris shall be dumped on -site. Grease mats must be used. 7. If a bar is planned, it may be set up under the magnolia tree or on cement walkway but NOT on the grass. 8. The Museum Event Coordinator will send out a request for all vendor's contact information thirty (30) days prior to the scheduled event. If a Vendor is provided who has not been approved by the Museum Event Coordinator, the Museum has the right to request an in -person meeting or a change of vendors. 9. All garbage must be removed from site including contents of waste receptacles located on the site. A dumpster is located adjacent to the Carriage House on the east side in the gravel parking lot. 10. Care must be taken not to drip liquid; especially garbage bag contents, across cement areas when cleaning up — this will result in a monetary deduction from the permittee's damage deposit. 11. Caterer are responsible to bring their own tables and prep equipment, warmers, dish bins and cleaning materials. Chafing dishes may be rinsed, but no food debris shall be dumped on -site. Page 10 s 12. Electrical outlet by food prep area can be used for only 1 (one) coffee pot. Two pots will blow afuse. Use outlets by arbor, under redwood tree or base of the two pillars by French doors. 13. Any placement of items on the grass that may result in damage to lawn can cause you to incur damage expense — this refers to umbrellas or other heavy items set up before the stated rental time. 14. DO NOT STAKE ANYTHING INTO THE GRASS: UMBRELLAS MUST HAVE A FLAT BASE. 15. The permittee has paid for a specific amount of time for use of the gardens which includes caterer's set up and take -down. Please coordinate ceremony and receptions times and catering set-up needs with the permittee so that the appropriate time may be allowed for. J. DAY OF RULES & POLICIES 1. Due to the historical importance of the Ainsley House, the number of people allowed in the Ainsley House at one time for photos will be limited to fourteen (14). 2. The inside of the Ainsley House may be used as a ceremony staging area for the procession and recession with only the Foyers used. 3. Rental equipment can be delivered on the day of the event. Or with prior approval for weekend events, rentals can be dropped off on a Friday between 9am and 4pm and must be picked up on the Monday following between 9am and 12pm. Rental equipment must be stored on the west patio. The City of Campbell does not take responsibility for rentals left on site and Museum staff does not sign for deliveries. 4. All children on site for an event must be supervised around the Ainsley House property. There are fragile artifacts inside the Ainsley House and sensitive plants in the garden. The Museum staff is not responsible for supervising children. 5. Propane heaters may be used for evening events. The heaters may not be place under the garden string lights or close to any structure. 6. Additional exterior lighting will help illuminate your event. No light poles may be staked into the ground. 7. Amplified music is permitted up to 10pm and at a noise level up to 75 decibels. The sound level will be monitored with a decibel reader by Museum Event staff to ensure consideration for our neighbors. A DJ or sound operator may be asked to reduce the noise. If the request is not followed, the Event staff will notify the Campbell Police Department, and the event will be closed down. We do not allow music that encourages guest to shout expletives. 8. Please be aware that the Ainsley Garden events take place on a natural turf surface. Although we work to maintain the lawn's appearance and condition, weather may occasionally result in damp or soft ground. Additionally, during hot summer months, regular use may lead to some dry or brown patches in the turf. Page 11 9. Any persons violating rules and regulations or constituting a public nuisance will be required to leave the facility/premises immediately when asked. 10. The misuse of the facility, failure to conform to facility regulations or any other federal, state, or local law, rule, regulation or ordinance will be sufficient reason for immediate termination of permit. No refund will be granted in such cases. 11. Only facilities designated on application may be used. 12. Museum staff or any other duly authorized representative on duty shall have the right to enter facility at any time during any and all uses. 13. Permits/reservations cannot be transferred, assigned, or sublet. 14. The Museum Specialist / Event Coordinator or his/her designee shall regulate or prohibit any such activity or use which in his/her judgment is determined to. be of a hazardous nature, or is potentially dangerous or damaging to property or is not in the best interest of the citizens of the City of Campbell. 15. The City of Campbell reserves the right to amend fees and charges as deemed necessary. Previously approved reservations will not be affected by new rates. 16. Firearms, weapons and open flames are prohibited pursuant to Municipal Code Chapter 13.04 17. Staffing: The City of Campbell will provide an Event Coordinator and/or Event Attendant to be on duty and to offer assistance. Their job duties consist of: a. Attend rehearsals and help coordinate ceremony if necessary. b. Oversee site set-up by event vendors, make certain that vendors are following site policy guidelines. c. Manage timing of event — alert caterer, renter or other necessary parties to begin clean up. d. Oversee site clean-up, direct caterer to useable dumpster, determine if clean-up is done thoroughly. e. Direct event guest to useable restrooms. f. Unlock Bridal Changing room, on -site restroom, City Hall Restrooms, and Ainsley House when necessary. g. Manage wedding party in Ainsley House for bridal party walk through.to garden and for inside'photography use. h. Monitor DJ/music noise level. i. Keep outside wedding crashers from attending the event. j. Troubleshoot any problem that might arise. k. Any dangerous, unlawful or unruly behavior will be reported to you. You will be held responsible for corrections. If the staff feels an event or use is out of control, they will take the necessary corrective action. Permittee will not be reimbursed if an event is shut down due to dangerous, unlawful or unruly behavior. Page 12 EXHIBIT A City of Campbell Ainsley House Garden Rental Waiver Event Name: Event Date: I have received a copy of the Campbell Historical Museum Policy on Rental of the Ainsley House Gardens and. I agree that I understand and will abide by all of the rental policies, procedures and regulations. I assume responsibility for following the policies applicable to the use of the facility, and for the behavior and actions of my guests and vendors/contractors. I do not hold the City of Campbell responsible for accidents, injury, illness or loss of group or individual property. Renter Witness Date of Signature Date of Signature Page 13 City of Campbeli RECREATION & . MUNITY SERVICES FEES - Ground's Description Security Deposit Additanml Rental Hours JSatj Addit;onal Rental Hours fFrij5unj. Cleaning Fee Campbell Residents will be given a 1+0% discount on all event rental rate.. Description Fridays, and Sund:;s. Saturdays, Description Other Rentnis Fund RmIzIng Groups :nd Commercial Filming FJon-Comrnerci;.l Photography 3. Tour Fees-Ainsley House Description Adults Senior tbutn 17 17] Children (Under7) P4lembesrs Holid'-e sG,nl (LIJIS-12120j: Adults seniors Youth C. Group Tours- Ainsley House Description Gran s (10 or More' Adults- Seniors Youth 17 -17j Children (Under7) EXHIBIT B $5D0 $300 per hour $275 per hour S1513 perevent A hours fr hours 9 hours 10 hours $1,0w, $1,620 $2,160 52r700 $1.20 $1,SDO $2,400 S3,000 $10 =6 Free Free $12 a1D 4� _z 6 t5 Free Page 14 City of Campbell RECREATION & COMMUNITY SERVICES FEES D. Carriage House Description Room Rental Rate Docent Led Tour Up to 13 People Up to 30 People open ainsley douse walk -Through t1-hour minjam-M) E. admission r-ees - tiistoricaB museum Description Adults Seniors Youth (7 -171 Children (Under7) wiembers "Cnnihinpdtir67gl=u9inclavrarscica/Hictnrir lmrrcmim L School Program Histosi al museum & incl y House Description P. nimurn for Classes of up to zo students Emb, Additlonalstudent Chaperones $5.J4 $75 per hour S23 per hour $50per hour $30 per hour Museun1Tiicket combined Ticket" $5 Sit° $5 Si2 $5 SIG Free Free Free Free r Page 15 City of Campbell RECREATION & COMMUNITY SERVICES FEES G. Museum Staff Research - Research of archival records and photographs: description Personal use Digital Wages: New Scan Image of Existing Scans Scanning and Printing on Photo Paper Commercial Use_ For one-time use. Fees are perlmage. use in a Wok - For -Profit Entity Non -Profit Organization Editorial use (magazine or non-scirotarfyaoarrnal}: For -Profit Entity Non -Profit Organ€=ation 5chdlarly Publication .srtiAng [non-editisrial, boot cows, f-Ver J brochure { art work in a place of business, etc). For -Profit Entity Non-Prollt Organization Mdeofp,e,'Eilr VDVDD Far -Profit Entity Non -Profit Grganeatfon Exhibition_ For -Profit Entity Mon -Profit Organization Internet) Websrte. For -Profit Entity Non -Profit Organization J,IO.n-PubJYC RecaT& A-t lF.4A) f4Octedrequests $20 per image $10 per image Not pro -aged. $150 per image $35 per image $75 per image $25 per image SIG per image $150 per image $33 per image $150 per image $35 per image. $14O per image $23 per image $100 per image. $25 per image Page 16