HomeMy WebLinkAboutCC Resolution 26-13422 - Agreement with Trio Community Meals, LLCRESOLUTION NO. 26-13422
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE CITY MANAGER TO EXECUTE SEVENTH AMENDMENT
WITH TRIO COMMUNITY MEALS, LLC TO PROVIDE CATERED MEALS FOR
THE SENIOR NUTRITION PROGRAM FOR FISCAL YEAR 2026-2027
WHEREAS, the City of Campbell recognizes the need for a nutritious meal
program for senior citizens in Campbell; and
WHEREAS, Trio Community Living, LLC is designated by the County as an
approved caterer of meals for the City/County Senior Nutrition Program for Fiscal
Year 2026-27; and
WHEREAS, the Amendment with Trio Community Living, LLC is required to clarify
the obligations of each party and to continue meal service two days per week; an
increase in the rate charged per meal from $6.34 to $6.58 per meal; and, an
extension of the term of the Agreement from July 1, 2026 through June 30, 2027.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby authorize the City Manager to execute the Amendment with
Trio Community Living, LLC to continue to provide meals for the Senior Nutrition
Program for FY 26-27.
PASSED AND ADOPTED this 3rd day of August 2026 by the following roll call
vote:
AYES: Councilmembers: Lopez, Hines, Scozzola, Bybee, Furtado
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
I )W� 4M it.,
Daniel E. Furtado, Mayor
ATT ST:
7
a f04�%
Andrea San rs, City Clerk
Additional Information for SNP FY 2026-2027 Budget Justification
Agency Name: City of Campbell
Site Location: SNP Congregate Meals
17,430
Annual Meals
A
B
C
D
Fee for Service Budget Justification*
Personnel Costs
Total Program Cost
Agency
Amount**
SCC Contract Amount
Salaries
$
90,800.00
$
90,800.00
$ -
Volunteer Hours (in -kind)
$
45,286.00
$
45,286.00
$ -
Payroll Taxes
$
1,316.00
$
1,316.00
$ -
Retirement Contribution
$
7,873.00
$
7,873.00
$ -
Health Insurance
$
241,773.00
$
24,773.00
$ -
Other Fringe Benefits
$
5,921.00
$
5,921.00
$ -
Subtotal Personnel Costs
$
175,969.00
1 $
175,969.00
$ -
Operating Expenses
Food Costs @ $6.89/meal
$
1201,147.30
$
27,370.90
$ 92,776.40
Non -Food Costs @ $0.294/meal
$
5,121.20
$
2,560.60
$ 2,560.60
In -Kind Donations (Food, non-food, rent, etc.)
$
-
$ -
Rent
$ -
Facility Usage Costs (Utilities, property insurance, etc.)
$
7,200.00
$ 7,200.00
Office Supplies (paper, printing postage, software)
$ -
Staff Mileage/Transporation
$
236.00
$
118.00
$ 118.00
Equipment & Repairs
(Required to notify RD prior to purchase or repair)
$ -
Fiscal (bookeeping, audit, banking, permits fees)
$ -
Other
$
31-850.00
$
1,925.00
$ 1,925.00
Subtotal Operating Expensesi
$
136,554.50
1$
31,974.50
$ 104,580.00
INDIRECT COSTS (maximum 15% of SCC Contract Amount or federally approved indirect rate)
_T
Administrative Overhead (Indirect Costs)
$ -
Grand Total
$
312,523.50
$
207,943.50IFs
104,580.00
Unit cost (approximate)*: $ 17.93 $ 11.93 $
Food Cost per Meal: $ 6.89 $ 1.57 $
Food Cost as Percent of Unit Cost (Minimum of 25% less $.25 for SCC funding)**: 38% 13%
*Actual expenses must be reconciled to the amount of the County per meal reimbursement quarterly and at year end.
6.00
5.32
89%
AMENDMENT #7 TO THE FOOD SERVICE AGREEMENT
This Amendment is made and entered into by and between Campbell Adult Center ("Client"), and TRIO
Community Meals, LLC ("Company") (collectively "the Parties").
WHEREAS, the Parties have entered into a certain Food Service Agreement (the "Agreement"),
effective July 1, 2019;
WHEREAS, the Parties have agreed to extend the Agreement with a pricing adjustment; and
WHEREAS, the Parties now desire to amend said Agreement upon the terms and conditions stated
herein.
NOW, THEREFORE, the Parties, intending to be legally bound hereby, mutually agree as follows:
1. Term. This Agreement shall be extended for an additional year beginning July 1, 2026.
2. Payment Arrangement. In consideration for services provided to the Client, Company will charge
the Client $6.58 per bulk meal, plus applicable sales tax.
3. Change in Conditions. The financial terms set forth in this Agreement, and all other obligations
assumed by Company hereunder, are based on conditions in existence on the date Company
commences operations including, without limitation, population; labor costs; tariffs; applicable
Governmental Rules; food and supply costs; provision of equipment and utilities; state of the
Premises; and federal, state and local sales, use and excise taxes (the "Conditions"). Further, Client
acknowledges that in connection with the negotiation and execution of this Agreement, Company
has relied upon Client's representations regarding existing and future conditions (the
"Representations"). In the event of change in the Conditions, inaccuracy of the Representations,
or if Client requests any significant change in the Food Services as provided under this Agreement,
the financial terms and other obligations assumed by Company shall be renegotiated to reflect a
proportionate increase in Company's charges to the Client. Company will provide a thirty (30) day
notice of such increased charges.
4. All capitalized terms not defined herein shall have the meanings given to such terms in the
Agreement.
5. To the extent there is any inconsistency between the Agreement and this Amendment, the
provisions of this Amendment shall prevail with respect to matters expressly set forth in this
Amendment, and the Agreement shall prevail with respect to all other matters. No
representations, inducements, or agreements, oral or in writing, between the parties with
respect to such matters, unless contained in the Agreement or this Amendment, shall be of any
force or effect.
6. Except as expressly amended herein, all other terms of the Agreement are hereby ratified and
confirmed and will continue in full force and effect, and the parties hereby ratify and confirm
the terms of the Agreement, as modified by this Amendment.
7. Counterparts; Electronic Delivery. This Amendment may be signed in one or more counterparts,
each of which shall be deemed an original, and all of which shall constitute one and the same
document with the same effect as if such signatures were upon the same instrument.
Counterparts may be delivered via facsimile, electronic mail (including PDF or any electronic
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signature complying with the U.S. federal ESIGN Act of 2000, e.g., www.docusign.com), or other
transmission method, and any counterpart so delivered will be deemed to have been duly and
validly delivered and be valid and effective for all purposes. This Amendment may be executed
electronically.
This Amendment is effective as of July 1, 2026.
CLIENT: Campbell Adult Center COMPANY: TRIO Community Meals, LLC
Signature:
Name:
Title:
Date:
Signature:
Name: John Kirk
Title: President
Date:
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