HomeMy WebLinkAboutCC Resolution 26-13424 - Approval of Plans and Specifications, Authorization to Solicit Bids..RESOLUTION NO. 26-13424
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING THE PLANS AND SPECIFICATIONS, AUTHORIZING
SOLICITATION OF BIDS, AWARDING AND APPROVING CONTRACT, AND
OTHER ASSOCIATED ACTIONS FOR
THE CAMPBELL ADULT CENTER RELOCATION AND RENOVATION
PROJECT (25-LL)
WHEREAS, on June 18, 2024, the City Council approved the 2025-2029 Five -
Year Capital Improvement Plan (CIP) which included the Campbell Community
Center E Wing Renovation and Relocation of the Campbell Adult Center Project
(25-LL); and
WHEREAS, on November 20, 2024, staff issued a Request for Proposal (RFP) for
the architectural and schematic design for the project; and
WHEREAS, on January 10, 2025, the City Clerk received six proposals, with the
evaluation panel consisting of three staff reviewed the proposals and interviewed
the top three proposers; and
WHEREAS, at the conclusion of the evaluation process, Studio G Architects was
found to be the most qualified for the work; and
WHEREAS, City Council approved a contract with Studio G Architects for the
architectural and schematic design of the project on March 4, 2025, in the amount
of $283,818; and
WHEREAS, the design team took a holistic approach to achieve a cohesive design
that addresses ADA deficiencies and staff needs; and
WHEREAS, the final plans and specifications for the project are now complete;
and
WHEREAS, the final engineer's estimate for the construction is estimated at
$2,260,000 plus a 10% construction contingency of $226,000, the construction
contract total estimate is $2,486,000; and
WHEREAS, the total estimated project cost is $2,769,818 and currently
$2,424,495 has been budgeted, which creates a shortfall of $345,323; and
WHEREAS, Staff recommends a budget adjustment to appropriate $345,323 from
the Parkland Dedication Fund to cover the funding shortfall.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby 1) approve the plans and specifications for the Campbell
Community Center E Wing Renovation and Relocation of the Campbell Adult
Center (No. 25-LL); 2) authorize the solicitation of bids; 3) award and approve the
subsequent construction contract to the lowest, responsive bidder in an amount
not to exceed $2,260,000, plus a 10% contingency of $226,000; 4) authorize the
City Manager to execute said contract as specified in Campbell Municipal Code
Section 3.20.100; 5) authorize the Finance Director to perform associated budget
adjustment; 6) authorize the Public Works Director to negotiate and execute
contract change orders up to and within the allocated construction contingency;
and 7) authorize the Public Works Director to reject bids and rebid the project,
should bids received have unamenable irregularities.
PASSED AND ADOPTED this 3rd day of August, 2026 by the following roll call
vote:
AYES: Councilmembers: Lopez, Hines, Scozzola, Bybee, Furtado
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
11'�A Ito
Daniel E. Furtado, ayor
ATTEST:
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Andrea S ers, City Clerk
City of Campbell
Request for Budget Adjustments
Department/Program
Division
Date Request No.
25-LL - Adult Center Relocation and
Recreation / Public Works
Renovation Project
August 3, 2026 BA-1
Budget to be Reduced
Fund/Program Account Number
Description
Amount
Budget to be Increased
Fund/Program Account Number
Description
Amount
REVENUES
435.990 6999
Transfer In - from Park Dedication Fund
345,323.00
EXPENDITURES
295.990 9999
Transfer Out - to CIP Fund
345,323.00
435.25LL 7883
Improvements - Adult Center Relocation and Renovation Project (25-LL 345,323.00
REASON FOR REQUEST - BE SPECIFIC:
To appropriate an additional $345,323 from the Parkland Dedication Fund to the Adult Center Relocation and Renovation Project
(25-LL) to cover the project's funding shortfall.
Will Fuentes
Natasha Bissell
Brian Loventhal
Finance Director
Recreation and Community Svcs Director
City Manager