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PC Min 09/24/1996CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. SEPTEMBER 24, 1996 CITY HALL COUNCIL CHAMBERS TUESDAY The Planning Commission meeting of September 24, 1996, was called to order at 7:35 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chairman Lindstrom, and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chair: Commissioner: Commissioner: Commissioner: Commissioner: Mel Lindstrom I. Alne Elizabeth Gibbons Brad Jones Jane Meyer-Kennedy Commissioners Absent: Vice Chair: Commissioner: Susan A. Kearns Dennis Lowe StaffPresent: Senior Planner: Associate Planner: Planner I: Planner I: Planner I: City Attorney: Reporting Secretary: Darryl M. Jones Tim J. Haley Gloria Sciara Barbara Ryan Aki Irani William Seligmann Corinne A. Shinn APPROVAL OF MINUTES Motion: On motion of Commissioner Meyer-Kennedy, seconded by Commissioner Alne, the Planning Commission minutes of September 10, 1996, were approved with two minor corrections to comments made by Commissioner Gibbons on page 6. (5-0-2; Commissioners Kearns and Lowe were absent.) COMMUNICATIONS: 1. Photos relating to Agenda Items 1, 2 & 3 were distributed. Plannin~ Commission Minutes of September 24, 1996 Pa~e 2 AGENDA MODIFICATIONS OR POSTPONEMENTS There were no modifications or postponements. ORAL REQUESTS There were no oral requests. PUBLIC HEARING Chairman Lindstrom read Agenda Item No. 1 into the record. 1. UP 96-07 Mejia, P. Continued Public Hearing to consider the application of Ms. Patty Mejia, on behalf of Sprint Spectrum, for approval of a Conditional Use Permit to allow cellular antennas and ground- mounted equipment on property located at 700 W. Hamilton Avenue in a C-2-S (General Commercial) Zoning District. Planning Commission decision final, unless appealed within 10 days to the City Clerk. Ms. Gloria Sciara, Planner I, presented the staff report as follows: · Applicant is seeking approval to place wireless antennas in the parking lot at 700 W. Hamilton Avenue. The antennas will be placed south of the building, near Gale Drive. · Site is located on the southwest comer of San Tomas Expressway and W. Hamilton Avenue. · Antennas are attached to light standards and will be 60 feet from the ground. · Staff supports this request and recommends additional screening through the installation of 36-inch box redwood trees. Commissioner Alne presented the Site and Architectural Review Committee report as follows: · SARC concurs with the applicant in finding that the planting of trees is both unnecessary and pointless. Suggests that the project proceed without the requirement for the planting of any trees. Chairman Lindstrom stated for clarification that SARC approves this application with the exception of Finding No. 4. Commissioner Gibbons asked where the ground-mounted equipment will be located on the site. Ms. Gloria Sciara pointed out a berm area near Gale Drive on the site plan. Commissioner Meyer-Kennedy asked if trees were already in the area for which trees have been required. Ms. Gloria Sciara replied that there were trees but that staff was asking for larger trees. Plannin~ Commission Minutes of September 24, 1996 Pal~e 3 Chairman Lindstrom opened the Public Hearing for Agenda Item No. 1. Mr. Scott Cooley, Property Owner of 700 W. Hamilton Avenue: · Advised that he is the owner of the site, which is the only three story structure within a three mile radius. · Stated that new technology means that places will need to be found for antennas. · Suggested that he prefers to see antennas mounted on the roof of the building rather than on the parking lot and that having clusters of antennas on a few sites is preferable to having sites spread out. · Recommended a screening device on top of the building, approximately 12 feet high. · Finds the existing proposal short sighted. · All future antennas should be on the roof with screening. · More applications are yet to come. Chairman Lindstrom asked Mr. Cooley whether he was saying that he did not want the proposed antennas in his parking lot but would rather have them placed on the roof of his building. Mr. Scott Cooley responded that that was correct. Chairman Lindstrom asked whether Mr. Cooley was proposing screening for his site. Mr. Scott Cooley answered that he is recommending screening to be set back 10 to 15 feet from the parapet. Chairman Lindstrom asked whether Mr. Cooley was suggesting that Sprint be asked to screen the antennas owned by other providers already on site. Mr. Scott Cooley replied that the GTE antennas could not be screened as they are too high. The Pacific Bell antennas are not visible as they are flush against the building. By using material such as mesh, the antennas will blend in with the screening. Commissioner Alne asked whether Mr. Cooley felt that screening would be less obtrusive than use of a monopole system. Mr. Scott Cooley replied that more antennas are going to be needed in the future. Commissioner Alne asked whether Mr. Cooley knew that moving antennas away from the edge of the roof means that the antenna must be higher. Mr. Scott Cooley replied that he was aware of this fact. Planning Commission Minutes of September 24, 1996 Pa~e 4 Commissioner Gibbons stated that she can appreciate where Mr. Cooley is coming from. There is no simple answer. Mr. Scott Cooley asked if a monopole is acceptable to the Commission. Commissioner Gibbons stated that this is a unique situation. What is being proposed is a roof- mounted antenna. Asked whether it was correct that GTE was going to be removing one of its antennas. Mr. Darryl Jones, Senior Planner, advised that GTE is removing one of its antennas. Commissioner Alne asked whether the height of the antennas would ultimately be the same whether they are placed on monopoles or on the roof. Commissioner Meyer-Kennedy stated that she likes Mr. Cooley's idea of having all antennas on a site in one area and hidden by screening. Commissioner Jones said that he agrees. Advised that he has seen many mounted on buildings, painted to match. Finds the antennas on poles to be eyesores. Commissioner Meyer-Kennedy asked how high the screen would have to go to camouflage and whether that height would be allowed under City Ordinances. Mr. Darryl Jones, Senior Planner, responded that the screen would fall within the allowable height of six stories or less and no more than 75 feet fi.om the ground. Mr. Scott Cooley suggested that screening devises are common and would not be abnormally tall. A reasonable height doesn't block the signal if the antennas are placed outside of the screen. Chairman Lindstrom invited the applicant to step forward. Commissioner Alne stated: · That a coordinated approach is desirable but next to impossible. · Proposed that providers select locations for light standards in public right-of-way and substitute with a standard which includes their antennas. They would be required to maintain the light standard which would look like a typical street light. · It is presumptuous to consider identifying sites for placement of clusters of antennas. · It is pointless to screen these antennas as the "cure is worse than the disease." Chairman Lindstrom stated that the application before the Commission is for monopole antennas while the landlord has suggested roof-mounted. Planninl~ Commission Minutes of September 24, 1996 Pal~e 5 Commissioner Alne stated that the landlord and the applicant need to discuss both options and bring a request forward. Chairman Lindstrom asked what the Sprint wanted. Ms. Patty Mejia, Applicant's Representative, 4695 Chabot Drive, Pleasanton: · Advised that the original submittal was for roof-mounted antennas. · After discussions with staff, they went back and explored other options. · Found the screening option was not feasible as staff was not supportive, having found that the screening is not in proportion to the building. Commissioner Alne asked whether the application before the Commission this evening is what Sprint wants. Ms. Patty Mejia replied that it is what Sprint wants. However, she asked that the large trees be reduced to 15-gallon trees to match existing trees on site. Larger trees do not always transplant well. Commissioner Jones asked Ms. Mejia how many antennas Sprint forsees in Campbell in the future. Ms. Patty Mejia answered that besides the three sites under consideration this evening, Sprint was considering possibly two more sites in Campbell. Commissioner Meyer-Kennedy asked what Sprint was asking for regarding the requirement for trees. Ms. Patty Mejia answered that they would like to see the requirement for 36-inch box trees be reduced to 15-gallon trees. Chairman Lindstrom advised that the Commission will discuss whether trees are even needed at all. Mr. Scott Cooley asked whether it would be possible to come back to the next meeting with a proposal for roof-mounted antennas. Chairman Lindstrom answered that it would be the desirable time to come up with this request prior to a Planning Commission decision on the matter. Once the Commission makes a decision, it would have to be appealed to the Council. However, it appears that the applicant is committed to their request for the monopole antennas this evening. Mr. Scott Cooley asked if roof-mounted had been completed ruled out as a possibility. Plannin~ Commission Minutes of September 24, 1996 Pal~e 6 Commissioner Alne stated that the Commission has no application before it to consider a roof- mounted antenna at this time Mr. Darryl Jones, Senior Planner, advised that the applicant can request a continuance to the next meeting. However, staff is not supportive of the original application. Chairman Lindstrom clarified that the applicants had originally requested roof-mounted equipment. Upon review, staff advised that they could not support. The applicant's second request is for the monopole being discussed this evening. Commissioner Meyer-Kennedy reminded the Commissioners that they have given staff the instruction to require monopoles over roof-mounted antennas. Now that staff has asked this applicant to comply with the Commission's mandate, the Commission must back staff up. Ms. Gloria Sciara clarified that one pole is already on the site on which one antenna will be placed and a second pole will have to be installed for the second antenna. Commissioner Jones asked the height of the light pole and the height of the antenna atop the light pole. Ms. Gloria Sciara responded that the light pole is 35 feet in height and the antenna atop the light pole totals 60 feet in height. Commissioner Meyer-Kennedy suggested that the Commission go down the same road as the last meeting. The Commission needs to clarify for staff. They have told staff that the Commission wanted poles and not roof-mounted antennas. Mr. Darryl Jones, Senior Planner, stated that there are concerns regarding the structure. Commissioner Alne informed everyone that the Building Department takes structural matters into consideration. Chairman Lindstrom closed the Public Hearing for Agenda Item No. 1. Commissioner Jones stated that he would not vote in support of any antennas until providers prepare a master plan that outlines what antennas would be planned for a five year period. Commissioner Alne stated that this applicant is but one vendor. There are eight to ten vendors planning to install antennas, not all of whom are yet identified. Commissioner Jones reiterated his belief that a master plan is better than hearing about antennas one at a time. They should outline their plans to provide overall coverage. Planning Commission Minutes of September 24, 1996 Pa~e 7 Commissioner Alne stated that the vendors cannot predict. It is normal in this industry to place antennas and determine where the holes in coverage are located. Motion: Upon motion of Commissioner Aine, seconded by Commissioner Meyer- Kennedy, the Planning Commission adopted Resolution No. 3043 approving the installation of cellular antennas and ground-mounted equipment on property located at 700 W. Hamilton Avenue with an amendment to Condition of Approval No. 6 to reduce the size of required trees to 15- gallon, by the following roll call vote: AYES: Alne, Gibbons, Lindstrom, Meyer-Kennedy NOES: Jones ABSENT: Kearns, Lowe ABSTAIN: None This approval is final, unless appealed in writing to the City Clerk within 10 days. Chairman Lindstrom read Agenda Item No. 2 into the record. 2. UP 96-08 Mejia, P. Continued Public Hearing to consider the application of Ms. Patty Mejia, on behalf of Sprint Spectrum, for approval of a Conditional Use Permit to allow cellular antennas and ground- mounted equipment on property located at 176 Gilman Avenue in a PD (Planned Development) Zoning District. Planning Commission decision final, unless appealed within 10 days to the City Clerk. Ms. Gloria Sciara, Planner I, presented the staff report as follows: · Applicant is seeking to install cellular antennas and ground-mounted equipment on property located at 176 Gilman Avenue in a Planned Development Zoning District. · Site abuts to the Los Gatos Creek Trail. · Antennas include two poles that will be placed on the parapet. · No screening is proposed by the applicant nor any site improvements such as landscaping offered. · Portions of the on-site parking have been taken over for outdoor storage use. · Staff is not supportive of this location. Planninl~ Commission Minutes of September 24, 1996 Pal~e 8 If the Planning Commission approves this application, staff has prepared Conditions of Approval that require: · Removal of the unauthorized outdoor storage. · The addition of landscaping. · The extension of the parapet. · The planting of shrubs and vines along the front building elevation in an existing landscape area that is unplanted at this time. Chairman Lindstrom asked for the SARC update. Commissioner Alne presented the Site and Architectural Review Committee report as follows: · SARC recommends approval. · Did not find the extension of the parapet warranted and recommends the elimination of that requirement. · Does not recommend the required landscaping. · Agrees with staffthat the unauthorized storage be brought to code before the installation of these antennas. Commissioner Gibbons asked whether this outdoor storage removed available parking spaces. Ms. Gloria Sciara said that it did. Commissioner Alne reiterated that SARC supports staff in that the storage area needs to be turned back into parking before proceeding. Chairman Lindstrom opened the Public Hearing for Agenda Item No. 2. Ms. Barbara Saito, Sprint Representative: · Advised that they have worked with staff and SARC at several meetings. · They have placed mock ups on site to show what the antennas will look like. · Stated that some of the Conditions added were not discussed at SARC. · Informed that they make every effort to mitigate their antennas as much as possible. · Feels that the conditions of approval are not for screening antennas but rather to enhance the building. Does not understand why these conditions are being imposed on them. Chairman Lindstrom asked which Conditions of Approval concern them. Ms. Barbara Saito answered the requirement for landscaping at the front of the building (#8). Not clear why this is being tied to the antenna. Concerned about being forced to place landscaping on City-owned property (Creek Trail). Offered video footage to show the limited visibility of the mock up antennas on site from the street and from the Creek Trail. Planning Commission Minutes of September 24, 1996 Pat~e 9 Commissioner Gibbons asked staffto clarify for the applicant why landscaping requirements are being imposed on this project. Ms. Gloria Sciara advised that the landscaping is being required on site at the rear property line, or if necessary on the Creek Trail which is owned by the Water District. The site is currently deficient with no landscaping on the property. Whenever a modification is proposed for a site that is deficient, staff evaluates all aspects of the site from landscaping to parking. City Attorney William Seligmann advised that there is policy in law which requires non- conforming sites to bring a site into conformance to current standards whenever any further development of the site can be approved. Chairman Lindstrom stated that it is difficult to see how adding antennas can be considered restructuring of the property. Commissioner Alne asked what the minimum requirements for landscaping are in industrial areas. Ms. Gloria Sciara informed the Commission that eight percent is the required minimum. Commissioner Alne asked Ms. Sciara whether her required landscaping additions added up to eight percent. Ms. Gloria Sciara responded that it did not. It would still total less than eight percent. Commissioner Alne asked why she did not require a total of eight percent landscaping. Ms. Gloris Sciara answered that staff is trying to be reasonable to this applicant since there is no landscaping to begin with on this site. Commissioner Gibbons asked the applicant whether they understood staff's position. Ms. Barbara Saito replied that she did. Asked that smaller trees be permitted in place of the suggested 36-inch box. Still has concerns about any off-site landscaping requirements. Still believes the extension of the parapet is unnecessary. The existing parapet gives the bulding some character. Extending it will turn the building into a box. Extending it also does not offer any further screening of the antennas. Asked that Condition of Approval No. 6 be eliminated. Commissioner Gibbons suggested a continuance of this item to allow staff to work with the applicants and/or owner to ensure require improvements get done, perhaps through issuance of a bond and bringing landscaping on site up to the full eight percent. Plannin$ Commission Minutes of September 24, 1996 Pal~e 10 Commissioner Alne stated that the applicants are the agents of the property owner. If the owner is in violation, it is proper for the agent to notify the owner of the problem. City Attorney William Seligmann clarified that this application is for a particular land use which runs with the land no matter who owns the land. Commissioner Alne stated that the Commission cannot address tenant issues. The land is deficient and must be corrected. Stated he doesn't care who fixes the deficiencies but the City's position is that the land must be brought into compliance. Chairman Lindstrom stated that while he felt some of the conditions were not relative to this proposed use, the outdoor storage should be taken care of on the site. Ms. Barbara Saito stated that she understands the concerns about the outdoor yard and the need for minimum landscaping of eight percent. Has no problem placing landscaping near their equipment but feels that there is no room on site to accommodate eight percent landscaping. Chairman Lindstrom advised that he has driven by the site and agrees that the antennas are not visible unless someone really looks for them. Chairman Lindstrom closed the Public Hearing for Agenda Item No. 2. Motion: Commissioner Alne made a motion to approve UP 96-08 deleting Conditions of Approval No. 8 and No. 9. Motion died for lack of a second. Motion: Upon motion of Commissioner Gibbons, seconded by Commissioner Meyer-Kennedy, the Planning Commission recommended continuing UP 96-08 to the next Planning Commission meeting of October 8, 1996, to allow the applicant to work with staff regarding site issues: Commissioner Jones reminded the Commission of his position to not support any single antenna request without a master plan from the provider. Commissioner Alne stated that this is a mistake. There is no merit in requiring an overall plan. They cannot be developed at this time. Continuing this item will not change anything. Ms. Barbara Saito asked what the continiuance is for and, if necessary, could it be set for a specific date, preferably the next meeting. Commissioner Gibbons answered that landscaping is clearly obliged as well as follow up on parking issues. Staff can then write a staff report in support of this project. Stated that she supports the removal of the requirement for the extension of the parapet. Plannin[[ Commission Minutes of September 24, 1996 Pal~e 11 Ms. Barbara Saito asked about the outdoor storage. Commissioner Gibbons responded that that would have to be removed. Commissioner Meyer-Kennedy suggested that the property owners should be present at the next meeting. Commissioner Alne asked to make a different motion. Chairman Lindstrom asked if this was correct procedure. City Attorney Seligman stated that the vote on the motion already made and seconded was necessary before any other motions can be entertained. The vote for the motion to continue was as follows: AYES: Gibbons, Meyer-Kennedy NOES: Alne, Jones, Lindstrom ABSENT: Kearns, Lowe ABSTAIN: None Motion failed for lack of a majority. Chairman Lindstrom closed Public Hearing No. 2. Motion: Commissioner Alne made a motion to approve UP 96-08 deleting Condition of Approval No. 7 (extension of parapet) and modifying Condition of Approval No. 8 (reducing size of required trees from 36-inch box to 15 gallon and requiring that the outdoor storage be brought to code to staff's satisfaction. Motion died for lack of a second. Chairman Lindstrom stated that he sided with Commissioner Alne regarding landscaping. City Attorney William Seligman advised that if he wants to provide the second to Commissioner Alne's motion, he can yield the gavel and do so. Commissioner Gibbons offered to make the second to Commissioner Alne's motion to approve. Planning; Commission Minutes of September 24, 1996 Pal~e 12 Motion: Upon motion by Commissioner Alne, seconded by Commissioner Gibbons, the Commission adopted Resolution No. 3044 approving UP 96-08 to allow the placement of cellular antennas and ground-mounted equipment on property located at 176 Gilman Avenue, deleting Condition of Approval No. 7 (extension of parapet), modifying Condition of Approval No. 8 (reducing size of required trees from 36-inch box to 15 gallon) and requiring that the outdoor storage be brought to code to staff's satisfaction, by the following roll call vote: AYES: Alne, Gibbons, Lindstrom, Meyer-Kennedy NOES: Jones ABSENT: Kearns, Lowe ABSTAIN: None This approval is final, unless appealed in writing to the City Clerk within 10 days. At this time Chairman Lindstrom called for a quick recess at 9:05 p.m. Chairman Lindstrom reconvened the meeting at 9:10 p.m. Chairman Lindstrom read Agenda Item No. 3 into the record. 3. UP 96-10 Mejia, P. Continued Public Hearing to consider the application of Ms. Patty Mejia, on behalf of Sprint Spectrum, for approval of a Conditional Use Permit to allow cellular antennas and ground- mounted equipment on property located at 125 E. Sunnyoaks Avenue in a M-1-S (Light Industrial) Zoning District. Planning Commission decision final, unless appealed within 10 days to the City Clerk. Ms. Gloria Sciara, Planner I, presented the staff report as follows: Applicant is seeking approval for the installation of wireless antennas and ground-mounted equipment on an existing two-story office building located at 125 E. Sunnyoaks Avenue. Site is adjacent to the San Tomas Expressway. Site has minimum landscaping and is highly visible from public view. · The roof-mounted antennas are 38 feet from the ground. · Staff is not supportive of this application. · Should the Commission elect to approve this application, staff has prepared Conditions of Approval recommending the addiont of 24-inch box trees along the perimeter of the site as well as additional landscaping to surround the ground-mounted equipment. Plannin~ Commission Minutes of September 24, 1996 Pal~e 13 Commissioner Alne presented the Site and Architectural Review Committee report as follows: · SARC recommends approval and had reservations about landscaping requirements. However, since landscaping review is required, SARC can support the fact that it is not improper to bring landscaping to required levels. Commissioner Gibbons asked whether there is any impact on on-site parking. Ms. Gloria Sciara replied that there is no impact on circulation and that the parking provided exceeds the required parking. Commissioner Gibbons asked if there would be landscaping around the ground-mounted equipment cabinet. Ms. Gloria Sciara replied that there would. Commissioner Gibbons stated that she is not supportive of this request as less visible locations for the equipment structure could be found on the site. Commissioner Alne stated that the Commission cannot ask the applicant to move to another site. Commissioner Gibbons clarified that she was not suggesting such a request but that the equipment cabinet be placed in a less visible spot on this site rather than having it visible from the San Tomas Expressway which is on higher ground than this site. Chairman Lindstrom opened Public Hearing No. 3. Ms. Barbara Saito asked why more landscaping is being called for if there is already eight percent on site as it appears to indicate in the staff.report. Ms. Gloria Sciara advised that this is an error. Only about four percent of the site is landscaping. With staff's recommended additions, the percentage would slightly exceed eight percent. Commissioner Alne asked why. Ms. Gloria Sciara answered that the requirement for additional landscaping is to enhance and screen. The eight percent requirement is a minimum standard. City Attorney William Seligmann added that to exceed, the City must show the need. Plannin~ Commission Minutes of September 24, 1996 Pal~e 14 Ms. Gloria Sciara advised that the antennas would be visible from all the streets. When mature, the added landscaping will help screen this use. Chairman Lindstrom asked if there was not a better place on site at which to place the equipment structure. Ms. Barbara Saito advised that the property owner has selected this location as it is the least disruptive to the other uses on site. Advised that they could place vegetation around the equipment. Chairman Lindstrom again asked if there was another viable place on the property. Ms. Barbara Saito advised that the landlord does not want to change the parking. Commissioner Alne asked Commissioner Gibbons to restate her concerns. Commissioner Gibbons stated that an equipment structure 16 feet by 17 feet by 6 feet in height is a concern in the view of the expressway. Commissioner Alne asked Commissioner Gibbons for her recommendation for an alternate spot on site. Commissioner Gibbons suggested placing this structure near the trash enclosure and adjacent to the Public Storage next door. Commissioner Alne asked Ms. Saito if she had any objections to this site. Ms. Barbara Saito again stated that the owner wants the least disruption to his site as possible. She proposed trees to hide the structure in its current location. Commissioner Gibbons stated that no matter what, she will know it is there. Added that she found that there is not enough detail on the submitted plans including a lack of parking indications, on-site circulation and designation of handicapped parking. Uncomfortable with this application as she feels that it was planned with the least amount of care. Why not use poles that can be more out of site. Ms. Barbara Saito answered: · They had submitted as a roof top antenna not aware that monopoles were preferred in Campbell. · SARC had discussed the possibility of using monopoles but there are no light standards on site on which to place the antennas. · Additionally, poles placed close to buildings have to be considerably taller. Plannin$ Commission Minutes of September 24, 1996 Pal~e 15 Commissioner Alne asked what the difference is in height. Mr. Don Pierce, Sprint Spectrum: · The antenna on the roof is lower than an antenna mounted on a pole that is located next to the roof. Commissioner Gibbons asked if it was possible. Mr. Don Pierce said it was. Ms. Barbara Saito advised that the use of screens was not a preferred option by staff or SARC. A mock up has been placed on the site Asked for a continuance to the next meeting to address the location of the equipment. Commissioner Gibbons stated that the area is not so nice as it is now. The site is highly visible from the San Tomas Expressway and the antennas will look like lollipops. There have to be better options. Ms. Barbara Saito said that they will submit a master plan outlining the next two sites to staff soon. Chairman Lindstrom closed Public Heating No. 3. Motion: Commissioner Alne made a motion to approve UP 96-10 with the added condition that the equipment facility be moved to the northwest corner of the property and screened in a manner satisfactory to staff. Motion died for lack of a second. Chairman Lindstrom reopened Public Heating No. 3. Motion: Upon motion by Commissioner Gibbons, seconded by Commissioner Meyer-Kennedy, UP 96-10 will be continued to the Planning Commission meeting of October 8, 1996, to allow the applicant the opportunity to propose site changes and present a master plan, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Aine, Gibbons, Jones, Lindstrom, Meyer-Kennedy None Kearns, Lowe None Ms. Barbara Saito stated that she agrees with the continuance. Planning Commission Minutes of September 24, 1996 Page 16 Commissioner Jones asked whether they could provide a map with all locations depicted. Ms. Barbara Saito replied that she could supply such a map. Chairman Lindstrom read Agenda Item No. 4 into the record. R 96-01 (UP 95-15) A&S Engineering Continued Public Hearing to consider the application of A & S Engineering for an Extension of time for a previously approved Conditional Use Permit to allow off-sale beer and wine sales at an existing gasoline/mini-mart operation (BP Oil) located at 1533 W. Campbell Avenue in a C-1-S (Neighborhood Commercial) Zoning District. Planning Commission decision final, unless appealed within 10 days to the City Clerk. Ms. Gloria Sciara, Planner I, presented the staff report as follows: · Applicant is seeking a one-year extension to a previously approved Conditional Use Permit to allow off-sale beer and wine sales by the BP Gas Station. · Application was denied by the Commission last year but this denial was overturned by Council on appeal. · Applicant is currently restructuring its organization. · Current Use Permit expires on November 21, 1996. Applicant is seeking a one-year extension to November 21, 1997. · Conditions of approval and proposed hours of operation remain the same. · Staffis supportive of this request for an extension. Chairman Lindstrom opened Public Hearing No. 4. Mr. Vince Padilla, A & S Engineering: · Informed the Commission that Tosco has merged with Circle K Corporation. · They are prepared to comply with original conditions of approval, landscape requirements, hours of operation, parking requirements as well as the need to obtain an ABC license. · Stated he was available to answer any questions. Chairman Lindstrom closed Public Hearing No. 4. Plannin~ Commission Minutes of September 24, 1996 Pa~e 17 Motion: Upon motion by Commissioner Meyer-Kennedy, seconded by Commissioner Gibbons, the Planning Commission adopted Resolution No. 3045 granting a one-year Extension of UP 95-15 to allow off-sale beer and wine sales in conjunction with an existing gasoline/mini-mart operation (BP Service Station), by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Gibbons, Jones, Lindstrom, Meyer-Kennedy None Kearns, Lowe None This approval is final, unless appealed in writing to the City Clerk within 10 days. Chairman Lindstrom read Agenda Item No. 5 into the record. 5. S 96-10 Chen, E. Continued Public Hearing to consider the application of Ms. Emily Chen for a Site & Architectural Approval (S 96-10) to allow a move-on home to be located at 53 Shelley Avenue in an R-l-6 (Single-Family Residential) Zoning District. This Project is Categorically Exempt. Planning Commission decision final, unless appealed within 10 days to the City Clerk. Ms. Aki Honda, Planner I, presented the staff report as follows: · This application was first considered by the Commission at its meeting of September 10, 1996. · Applicant is seeking approval to allow a move-on home on the subject property. · Due to conditions on the site and the adjacent three sites being developed by the applicant, the Commission continued consideration of this request to allow the applicant the opportunity to bring the properties into compliance. · Staff'was directed to update the Commission on the status of the sites. · Staff can report that all four sites have been substantially cleaned up. The only remaining material is base rock and dirt which will be used for the street improvements. All debris has been removed. · The applicant was present earlier in the meeting but had to leave in order to pick up someone at the airport. Chairman Lindstrom opened Public Heating No. 5. There were no parties present wishing to address this item. Plannin8 Commission Minutes of September 24, 1996 Pal~e 18 Chairman Lindstrom closed Public Hearing No. 5. Motion: Upon motion by Commissioner Gibbons, seconded by Commissioner Jones, the Planning Commission adopted Resolution No. 3046 to allow a move-on house on property located at $3 Shelley Avenue, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Gibbons, Jones, Lindstrom, Meyer-Kennedy None gearns, Lowe None This approval is final, unless appealed in writing to the City Clerk within 10 days. Chairman Lindstrom read Agenda Item No. 6 into the record. SA 96-39 Free, J. Public Hearing to consider the application of Mr. Jim Free, on behalf of the Campbell Kiwanis, for approval of a freestanding expressway-oriented sign identifying the City of Campbell and its service organizations to be located at the intersection of Los Gatos Creek and San Tomas Expressway in a PF (Public Facilities) Zoning District. This Project is Categorically Exempt. Tentative City Council Date: October 21, 1996. Mr. Tim J. Haley, Associate Planner, presented the staff report as follows: Applicant is seeking approval to replace a freestanding sign along San Tomas Expressway with a 32 square foot sign reading, "Wecome to Campbell," along with logos for the City's service organizations. · Sign material is heavy timber. · Sign is at San Tomas Expressway and Camden Avenue. · Sign Ordinance allow such signage up to 40 square feet. · Sign request was reviewed by the Civic Improvement Commission who recommended approval. CIC reviewed the application because it involves service organizations. · The Parks & Recreation Commission reviewed the sign application because the sign is placed along the Los Gatos Creek Trail. Parks & Recreation recommends this sign. · Staff recommends that the Planning Commission adopt a Resolution recommending that Council approve this sign. · This sign request is forwarded to the City Council since it is visible from the San Tomas Expressway. · Mr. Jim Free, the applicant, is present to address and questions. Plannin~ Commission Minutes of September 24, 1996 Pa~e 19 Commissioner Alne presented the Site and Architectural Review Committee report as follows: · SARC concurs with the Parks & Recreation Commission and the Civic Improvement Commission and recommends approval. Chairman Lindstrom asked if there were any questions for staff. Commissioner Gibbons asked whether County Transit or Public Works had been contacted. Mr. Tim Haley replied that neither had. Mr. Jim Free, Campbell Kiwanis: · Acknowledged the efforts of the Planning staff, particularly Tim Haley. Chairman Lindstrom advised that he had helped install the old sign thirty years ago as a member of the Campbell Junior Council. Chairman Lindstrom closed Public Hearing No. 6. Motion: Upon motion by Commissioner Meyer-Kennedy, seconded by Commissioner Gibbons, the Planning Commission adopted Resolution No. 3047 recommending the approval of a freestanding expressway-oriented sign identifying the City of Campbell and its service organizations to be located at the intersection of San Tomas Expressway at Los Gatos Creek, by the following roll call vote: AYES: Alne, Gibbons, Jones, Lindstrom, Meyer-Kennedy NOES: None ABSENT: Kearns, Lowe ABSTAIN: None This item will be considered by the City Council at its meeting of October 21, 1996. Chairman Lindstrom read Agenda Item No. 7 into the record. Planninl~ Commission Minutes of September 24, 1996 Pase 20 UP 96-11 Tougas, B Public Hearing to consider the application of Mr. Bernie Tougas for approval of a Conditional Use Permit to allow the establishment of a Pizza Restaurant, with beer and wine sales and extended operational hours from 11 a.m. to 2 a.m. to be located at 1777 S. Bascom Avenue in a C-2-S (General Commercial) Zoning District. This project is Categorically Exempt. Planning Commission decision final, unless appealed within 10 days to the City Clerk. Ms. Barbara Ryan, Planner I, presented the staff report as follows: · Applicant is seeking a Conditional Use Permit to allow beer and wine sales with meals and extended operational hours from 11 a.m. to 2 a.m. each day. · Site consists of 1.3 acres and includes an 18,300 square foot building. Applicant proposes to utilized 4,800 square feet of the space for a pizza restaurant similar to Jake's Pizza which the applicant also owns. · Other tenants of the building include Erik's Deli, a Billiard parlor and a copy shop. · Tenant space was previously occupied by a furniture store. · Site is deficient in parking with 89 spaces. A parking occupancy study was required and conducted in August on a Friday. At noon 35 spaces were available. · Staff conducted a check of available parking on Thursday, September 19th. Staff found fewer spaces available during the hours of 1 p.m. to 2 p.m. with between 31 and 33 vacant parking spaces available. Even after Erik's Deli was closed the parking lot was two-thirds full. · The proposed restaurant use will increase the need for parking. · Staff is recommending that the number of parking spaces be increased as the site plan is not accurate. Staff suggests the lot be restriped to add an additional 10-13 spaces, including 2 additional handicapped spaces. · Stafffinds that the on-site landscaping is barren in many places due to inadequate irrigation. Staffis recommending that the barren spaces be filled in. · The trash enclosure appears to be too small to serve the site. Only one small trash container is on site and it was full. Staff recommends that an additional container be placed on site or a larger container in order to serve the needs of the new restaurant and other tenants already on site. · The Police Department has reviewed this proposal and had no concerns about the on-sale beer and wine or the extended operational hours. · Proposed use does not require any environmental review. · Staff recommends approval with the added conditions that the trash enclosure and additional parking spaces be installed prior to opening and that the landscaping and curb improvements be installed within eight months following approval. Planninl~ Commission Minutes of September 24, 1996 Page 21 Chairman Lindstrom sought clarification that Condition No. 6 will require additional trash enclosure and parking spaces immediately while Condition No. 7 will require the property owner to file a written agreement. Ms. Barbara Ryan reiterated that the landscaping will be required within eight months of approval. Commissioner Gibbons asked whether there were any concerns regarding the lack of lighting in the parking lot. Suggested a six month review. Ms. Barbara Ryan responded that there has been no problem to date but a six month review to determine that the lighting on site is acceptable is appropriate. Commissioner Gibbons asked why wait for lighting. Ms. Barbara Ryan stated that the Police Department has had no problems on site due to any lighting deficiencies. There is lighting on all of the surrounding streets which appear to adequately light this parking area. Chairman Lindstrom opened the Public Hearing for Item No. 7. Mr. Bernie Tougas, Applicant: · Advised that the lighting in the soffits is out and he has asked the property owners to correct this situation which will enhance on-site lighting. Mr. David Taxin, Property Broker, 409 E. Hamilton Avenue. · Advised that Mr. Tougas has insisted that the soffit lighting be restored which the property owner is prepared to do. · Suggested that the parking be reviewed in six months. If problems make changes in the lot. If no problems, make no changes. · Advised that there is not a lot of parking demand by the billiard parlor at the lunch hour and during the evening hours most of the businesses on site are closed. ! Chairman Lindstrom asked whether this process was possible. Commissioner Gibbons advised that the Conditions make these improvements required. Mr. Darryl Jones added that as written, the applicant has to install the required improvements at the Pruneyard. Planninl~ Commission Minutes of September 24, 1996 Pa~e 22 Ms. Barbara Ryan advised that when Mr. Tougas operated the Garrett, it was very popular and it is anticipated that this new restaurant will be popular. She reminded that Erik's is open from 9 a.m. to 9 p.m. and the billiard parlor has lots of evening traffic. Chairman Lindstrom closed the Public Hearing for Item No. 7. Motion: Upon motion by Commissioner Meyer-Kennedy, seconded by Commissioner Jones, the Planning Commission adopted Resolution No. 3048 approving a Conditional Use Permit to allow the establishment of a pizza restaurant with on-sale beer and wine sales and extended operational hours from 11 a.m. to 2 a.m., on property located at 1777 S. Bascom Avenue, by the following roll call vote: AYES: Alne, Gibbons, Jones, Lindstrom, Meyer-Kennedy NOES: None ABSENT: Kearns, Lowe ABSTAIN: None This approval is final, unless appealed in writing to the City Clerk within 10 days. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR The written report of Mr. Steve Piasecki, Community Development Director, was accepted as presented. ADJOURNMENT The Planning Commission meeting adjourned at 9:55 p.m. to the next Planning Commission meeting of October 8, 1996, in the Council Chambers, City Hall, 70 North First Street, Campbell, California. C,A(~_ ~ SUBMITTED BY: ~. ~ Corinne A. Shinn, Recording Secretary APPROVED BY: ATTEST: Mci Linjt/~m, Char ' Da~~ & rryl M. J~s, A ti~ Secretary