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PC Min 07/11/1995CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. TUESDAY JULY 11, 1995 CITY HALL COUNCIL CHAMBERS The Planning Commission meeting of July 11, 1995, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chairwoman Meyer-Kennedy, and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chairwoman: Vice Chair: Commissioner: Commissioner: Commissioner: Jane Meyer-Kennedy Mel Lindstrom I. Alne Alana S. Higgins Susan A. Kearns Commissioners Absent: Commissioner: Commissioner: Dennis Lowe Jay Perrine Staff Present: Senior Planner: Planner II: Planner I: City Attorney: Reporting Secretary: Darryl M. Jones Curtis Banks Gloria Sciara William Seligmann Corinne A. Shinn APPROVAL OF MINUTES Motion: On motion of Commissioner Lindstrom, seconded by Commissioner Kearns, the Planning Commission minutes of June 27, 1995, were approved. (5-0-2; Commissioners Lowe and Perrine were absent) COMMUNICATIONS There was one communication item from Mr. Glenn Morton, President, Sandalwood Homeowners' Association Board, relating to Agenda Item No. 2 and the proposed landscaping for the project. Planning Commission Minutes of July 11, 1995 Page 2 AGENDA MODIFICATIONS OR POSTPONEMENTS There were no modifications or postponements. ORAL REQUESTS: There were no oral requests. PUBLIC HEARING Chairwoman Meyer-Kennedy read Agenda Item No. 1 into the record. 1. S 95-09 Public Hearing to consider the application of Mr. Bruce Johnson, on behalf of Swart Development Company, for a Site and Architectural Approval (S 95-09) to allow a new single- family residential dwelling and detached garage on property located at 1600 Van Dusen Lane in an R-l-9 (Single Family Residential) Zoning District. Ms. Gloria Sciara, Planner I, presented the staff report as follows: · Applicant is seeking a Site and Architectural approval to allow construction of a new single-family residence with a detached garage. Property was left over from the Highway 85 right-of-way. the Five sites were approved in this area for this applicant to allow move-on homes. Applicant has since determined that a new structure is more suitable for this site than the previously-approved move-on structure. Applicant's proposal included a 80-foot long, six-foot tall fence along the rear and side property line on Van Dusen. Staff found that this created a barrier effect that was not in keeping with the San Tomas Area Neighborhood Plan and recommended a reduction or change in the fencing plan. Applicant revised the fencing plan to include a 3.5 foot high fence for the side yard fencing and six foot high fencing to enclose the rear yard area. Staff recommends approval of the proposal with the revised fencing plan. Commissioner Alne inquired whether the house fronts on Van Dusen or Harriet. Ms. Gloria Sciara replied that the house fronts on Harriet Avenue. Commissioner Alne asked why staff was not supportive of the fencing as originally proposed by the applicant. Ms. Gloria Sciara replied that the property offered a prominent elevation in the area. Staff was seeking to reduce the barrier effect that such a long fence (80 feet long) would create by requesting a variation in the height. Commissioner Alne discussed a similar fencing issue at Hacienda at Burrows which was allowed for the side yard. He also mentioned that as far as he could determine in reviewing the San Tomas Area Neighborhood Plan, side yard Planning Commission Minutes of July 11, 1995 Page 3 fencing of six feet in height is allowed under the STANP. Mr. Darryl Jones advised that the fences pre-existed the STANP. Staff is attempting to appropriately interpret the STANP as it pertains to the area. The 80- foot long, six-foot high fence would lend to the appearance of a barrier and not create the openness and visible front entry called for in the STANP. Ms. Gloria $ciara reiterated that the STANP calls for openness and visible entries to residences. Commissioner Lindstrom presented the Site and Architectural Review Committee report as follows: SARC found the 80-foot long, six-foot high fence to be inappropriate. · Applicant's new layout flows much better and is more appropriate for the area. · Finds the site to be very nicely set up. Commissioner Kearns asked why the Park Fee being required represents only 50% of the usual amount. Ms. Gloria Sciara replied that the applicant had petitioned the City Council for a reduction. Council found that since these were pre-existing lots with original residential structures which were demolished as a result of the Highway 85 expansion, a reduction was appropriate. Chairwoman Meyer-Kennedy opened the Public Hearing for Agenda Item No. 1. There were no parties interested in addressing Agenda Item No. 1. MOTION: On motion of Commissioner Lindstrom, seconded by Commissioner Kearns, the Planning Commission moved to close the Public Hearing (5-0-2; Commissioners Lowe and Perrine were absent). Commissioner Alne advised that he had difficulty understanding the rational for rejecting the six-foot fence along the rear and side property line when traditionally six-foot high fences are used to enclose private yards. Commissioner Lindstrom responded that the applicant has not argued the derision during the Public Hearing portion of this meeting because he agrees that the revised plan is acceptable to him. Commissioner Alne stated unless a good reason exists not to allow the fencing, the applicant should be allowed to install his 80-foot long, six-foot high fence. Planning Commission Minutes of July 11, 1995 Page 4 Commissioner Kearns added that the property has two street frontages fairly close to the sidewalk with about 11 feet in distance. The six-foot tall fencing would close in the lot from the rest of the neighborhood. The revised fencing plan works well. Commissioner Alne stated that the Burrows/Hacienda property has similar setbacks and has the long, tall fence. MOTION: On motion of Commissioner Lindstrom, seconded by Commissioner Kearns, the Planning Commission adopted Resolution No. 2986 granting a Site and Architectural Approval (S 95-09) to allow a new single-family residential dwelling on property located at 1600 Van Dusen Lane, by the following roll-call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Higgins, Kearns, Lindstrom, Meyer-Kennedy None Lowe and Perrine None This approval is effective in 10 days unless appealed in writing to the City Clerk. Chairwoman Meyer-Kennedy read Agenda Item No. 2 into the record. 2. S 95-08 UP 95-10 Public Hearing to consider the application of Pacific Telesis Video Services to allow a Site and Architectural Approval (S 95-08) and a Conditional Use Permit (UP 95-10) to allow Pacific Telesis Video Service to occupy an existing commercial building located at 90 E. Latimer Avenue in a PF (Public Facilities) Zoning District. Mr. Curtis Banks, Planner II, presented the staff report as follows: Applicant is seeking two approvals, a Site approval to allow modification to the existing facility and a Use Permit to allow Pacific Telesis Video Service to utilize the site. · Site is located at 90 E. Latimer Avenue, east of Winchester Boulevard. · Site is surrounded by residential uses. · Building is former Post Office utilized from the early 60's through the 80's. Following that use, a vocational school was located on the site for a few years. · General Plan designation for this property is Public/Semi-Public and the Zoning is PF (Public Facilities). · Proposed use is permitted with the issuance of a Conditional Use Permit. · Applicant is proposing to utilize the site as a field/sales office with limited demonstration of interactive video products to the public on site. Planning Commission Minutes of July 11, 1995 Page 5 Staff will primarily include technicians and office personnel. Technicians will arrive between 7 and 9 a.m. and be dispatched out for the day returning between 4 and 6 p.m. Site and Architectural approval will allow minor modification to the building and site including the relocation of the entry, the addition of a parapet, enhanced landscaping and the restriping of the parking lot. A six- foot high sound wall will be installed to match the sound walls along the western and southern property lines. Staff recommends approval of a Resolution approving S 95-08 and a Resolution approving UP 95-10. Commissioner Alne inquired about the communication distributed at the beginning of the meeting relative to this item. Mr. Curtis Banks advised the Commission that the letter from the President of the Homeowners' Association asks to be notified of proposed landscaping in the interest of having input as to what types of trees are installed. Staff is prepared to honor this request and plans to contact Mr. Morton about final landscaping details. Chairwoman Meyer-Kennedy asked if there had been concerns regarding noise when the site was used as a vocational school and whether any new noise concerns had been raised relating to this proposed project. Mr. Curtis Banks responded that there were problems with noise from car radios by students of the school when the use was in operation. No problems are envisioned with this use nor have concerns been raised. Commissioner Lindstrom presented the Site and Architectural Review Committee report as follows: · SARC recommends approval as submitted and finds this to be a good project. Chairwoman Meyer-Kennedy opened the Public Hearing for Agenda Item No. 2. Mr. Alan Burnett, Applicant, Director of Operations for Pacific Telesis Video Services. · Would like to discuss weekend hours. · Under the hours of operation it appears that the listed hours prevent staff from being on site before 9 a.m. on Saturdays. While the Saturday hours of 9 a.m. to 6 p.m. work well for the public and technicians, they would need to have a dispatcher on site earlier to communicate via two-way radio. Technicians would be dispatched to their first appointments directly from their homes and would not come into the office before 9 a.m. Planning Commission Minutes of July 11, 1995 Page 6 Commissioner Lindstrom recommended that language be added to the effect that the site is open "to the public" from 9 a.m. to 6 p.m. on Saturdays. Mr. Alan Burnett responded that that would be fine. Mr. Curtis Banks sought clarification from the applicant (Mr. Burnett) regarding required business hours. Monday through Friday from 7 a.m. to 10 p.m. worked well for the entire operation. While 9 a.m. to 6 p.m. on Saturdays worked for the public access, office personnel needed to access the building earlier than 9 a.m.? Mr. Alan Burnett replied that the dispatcher needed to be available at 7 a.m. on weekends. He added that he was willing to stipulate that early arrivals on weekends would be required to park at the front of the building rather than to the rear parking area to avoid noise. Mr. Curtis Banks asked the Commission whether they had any problem with this proposal. Commissioner Lindstrom replied that they did not and that the wording of the Conditions of Approval should be modified to take this requirement into account. Chairwoman Meyer-Kennedy sought clarification regarding the use. The site will mostly represent a operational center where trucks depart for the day? Mr. Alan Burnett advised that a small part of the operation includes public counter assistance to allow the payment of bills and to pick up equipment. Commissioner Alne suggested that the hours be modified to 7 a.m. to 10 p.m. from Monday to Friday and 7 a.m. to 6 p.m. on Saturdays with the requirement that early Saturday employees park in front of the building. Commissioner Lindstrom asked if Mr. Burnett has spoken with Mr. Glenn Morton regarding his concerns. Mr. Alan Burnett responded that they had. Commissioner Lindstrom asked if he was willing to work with Mr. Morton. Mr. Alan Burnett replied that he was eager to do so. MOTION: On motion of Commissioner Lindstrom, seconded by Commissioner Kearns, the Planning Commission moved to close the Public Hearing (5-0-2; Commissioners Lowe and Perrine were absent). Planning Commission Minutes of July 11, 1995 Page 7 MO~O~ On motion of Commissioner Lindstrom, seconded by Commissioner Kearns, the Planning Commission recommended that the City Council adopted Resolution No. 2987 approving a Site and Architectural Approval (S 95-08) and Resolution No. 2988 approving a Conditional Use Permit, as modified regarding Saturday hours of operation and parking conditions for early arrivals limiting parking to the front of the site for employees arriving before 9 a.m., for property located at 90 E. Latimer Avenue in a PF (Public Facilities) Zoning District, by the following roll-call vote: AYES: NOES: ABSENT: ABSTAIN: Alne, Higgins, Kearns, Lindstrom, Meyer-Kennedy, None Lowe, Perrine None This approval is effective in 10 days unless appealed in writing to the City Clerk. REPORT OF THE COMMUNITY DEVELOPMENT DIRECrOR The written report of Mr. Steve Piasecki, Community Development Director, was accepted as presented. Commissioner Lindstrom announced that he would be out for the next six to eight weeks for surgery. Commissioner Alne has agreed to cover his service on the Site and Architectural Review Committee. (Note: This is considered an excused absence.) APPROVED BY: ADJOURNMENT The Planning Commission meeting adjourned at 8:10 p.m. to the next Planning Commission meeting of July 25, 1995, at 7:30 p.m., in the Council Chambers, City Hall, 70 North First Street, Campbell, California. SUBMITTED BY: CorTn'-fi~ A. Shinn, Recording Secretary · /Jane Mayer-Kennea~, C~airw0man ATTEST: /-~ rryl~~'~~ Da nes, cretary