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PC Min 04/26/1994CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. TUESDAY APRIL 26, 1994 CITY HALL COUNCIL CHAMBERS The Planning Commission meeting of April 26, 1994, was called to order at 7:30 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chairperson Perrine, and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chairperson: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Jay Perrine Jane Meyer-Kennedy I. Alne Alana S. Higgins Susan A. Kearns Mel Lindstrom Dennis Lowe Commissioners Absent: None Staff Present: Community Development Director: Associate Planner: Planner II: City Attorney: Admin. Srvcs Dir.: Admin. Analyst: Reporting Secretary: Steve Piasecki Tim Haley Curtis Banks William Seligmann Barbara Lee Nelson Fialho Corinne A. Shinn APPROVAL OF MINUTES Motion: On motion of Commissioner Lindstrom, seconded by Commissioner Lowe, the Planning Commission minutes of April 12, 1994, were approved with a minor correction regarding the stated meeting site for the April 18, 1994, Strategic Planning Meeting. (5-0-0-2; Commissioners Meyer-Kennedy and Higgins abstained.) Planning Commission Minutes of April 26, 1994 Page 2 INTRODUCTION Chairman Perrine took a moment to introduce newly appointed Commissioner Alana S. Higgins. Commissioner Higgins actually is returning to the Commission having served from 1990 to 1993. COMMUNICATIONS There were no communication items. AGENDA MODIFICATIONS OR POSTPONEMENTS There were no agenda modifications or postponements. ORAL REQUESTS There were no oral requests. PUBLIC HEARINGS Chairperson Perrine read Item No. 1 into the record. 1. R 94-02 Public Hearing to consider the application of Mr. James Chen, on behalf of S.C.T. Development, Inc., for approval of a reinstatement of a previously approved Parcel Map (PM 91-03) allowing the creation of four townhome lots on a private drive on property located at 875 Apricot Avenue is a PD (Planned Development) Zoning District. Mr. Tim Haley, Associate Planner, presented the staff report noting the following: · Applicant is seeking the reinstatement of a tentative parcel map to create five lots on Apricot Avenue. Four lots will be developed with townhomes and the fifth lot will be developed as a common drive to reach to development. · Lot is 12,600 square feet. · The previous map was approved by the Planning Commission and City Council but lapsed in August 1993. · Staff recommends reinstatement with the additional condition to file and process a parcel map. · This matter will be forwarded to the City Council as the lots are located on a private street. Commissioner Alne inquired which of the five lots would be utilized as the common driveway. Planning Commission Minutes of April 26, 1994 Page 3 Mr. Tim Haley replied that the largest lot (4,740 square feet) would be used for the private driveway. Chairman Perrine inquired about the additional condition of approval. Mr. Tim Haley reiterated that the additional condition was simply to file and process a parcel map. Chairman Perrine inquired whether the Site and Architectural Review Committee had reviewed this application to which Mr. Haley replied they had not. Chairman Perrine opened the Public Hearing on Item No. 1. Public Hearing re Item No. 1 There were no parties interested in addressing the Commission on this item. MOTION: On motion of Commissioner Alne, seconded by Commissioner Meyer-Kennedy, the Planning Commission moved to close the Public Hearing. (7-0) MOTION: On motion of Commissioner Higgins, seconded by Commissioner Meyer-Kennedy, the Planning Commission adopts Resolution No. 2914 approving the reinstatement of a previously-approved Parcel Map (PM 91-03) allowing the creation of four townhome lots on a private drive on property located at 875 Apricot Avenue by the following roll-call vote: AYES: NOES: ABSENT: Alne, Higgins, Kearns, Lindstrom, Lowe, Meyer-Kennedy, Perrine None None Chairperson Perrine read Item No. 2 into the record. 2. UP 94-05 Public Hearing to consider the application of Mr. David Houck, on behalf of Standard Rent-A-Car, for approval of a Conditional Use Permit to allow the establishment of a car rental agency on property located at 2470 S. Winchester Boulevard in a C-2-S (General Commercial) Zoning District. Planning Commission Minutes of April 26, 1994 Page 4 Mr. Tim Haley, Associate Planner, presented the staff report noting the following: · Applicant is seeking a Conditional Use Permit to allow the establishment of a car rental agency. · The site is on S. Winchester Boulevard, north of the Camden Intersection. · The building is a two-story commercial building with .92 gross acres and .62 net acres. This building represents 13% of the site with 73% of the site being paved. · The applicant's space is 1,100 square feet with parking to accommodate up to 15 cars. Available parking on site exceeds requirements by 11 spaces with 42 available and 31 required. · Surrounding uses include Commercial (North); Commercial/Industrial (South); Campbell Plaza Shopping Center (West) and Lumber Yard (East). · Land Use Designation in the General Plan for the site is Commercial. Site is located in a C-2-S (General Commercial) Zoning District. Staff finds this project consistent with zoning and surrounding uses and recommends approval of this application. Commissioner Alne inquired about the washing of the rental vehicles on site. Mr. Tim Haley replied that should the applicant desire to wash cars on site in the future (it is currently not in the applicant's business description) than a filtration system would be required that would be tied into the sewerage system rather than the storm drainage system. City Attorney William Seligmann suggested that it would be prudent to state this requirement specifically within the Conditions of Approval. Chairman Perrine opened the Public Hearing on Item No. 2. Public Hearing re Item No. 2 Mr. John Gilstrap, Applicant. · Made himself available to answer any questions. Commissioner Lindstrom mentioned that he would like to hear the applicant state that he would follow the requirement to install a filtration system in the event that car washing is performed on site. Planning Commission Minutes of April 26, 1994 Page 5 Mr. John Gilstrap stated that he indeed would comply with that requirement as he does in other cities in which his company operates car rental agencies. Commissioner Lindstrom asked the applicant what they do in the other cities about car washing and whether the applicant had plans in the future for mechanized car washing on site. Mr. John Gilstrap stated that they do not want a mechanized car washing system and had no plans for one. Commissioner Alne inquired whether the business would be utilizing a paging (public address) system. Mr. John Gilstrap replied that they would not need one nor install one. Commissioner Kearns inquired whether the rental cars would be parked at the rear of the building. Mr. John Gilstrap replied that the cars would be at the front and to the side of the building. Commissioner Lindstrom inquired how many cars would be stored on site. Mr. John Gilstrap replied that as few as possible since it is best for their business to have the cars rented out rather than sitting on a lot. Chairman Perrine inquired as to the prospective market for the car rental services. Mr. John Gilstrap replied that potential clients include local travelers, travelers renting vehicles for car trips, cars rented while the owner's vehicle is in the shop for repair, etc. Commissioner Lowe inquired what brand of automobile the business would be renting out. Mr. John Gilstrap replied that they have no affiliation with one specific make and that they rent a wide variety of vehicle makes and models. Planning Commission Minutes of April 26, 1994 Page 6 MOTION: MOTION: AYES: NOES: ABSENT: On motion of Commissioner Meyer-Kennedy seconded by Commissioner Lowe, the Planning Commission moved to close the Public Hearing. (7-0) On motion of Commissioner Lowe, seconded by Commissioner Higgins the Planning Commission adopts Resolution No. 2915, allowing the establishment of a car rental agency on property located at 2470 S. Winchester Boulevard, by the following roll-call vote: Alne, Higgins, Kearns, Lindstrom, Lowe, Meyer-Kennedy, Perrine None None Chairperson Perrine read Item No. 3 into the record. o CIP 1994-2001 Public Hearing to consider the City of Campbell's 1994- 2001 Capital Improvement Plan. Mr. Curtis Banks, Planner II, presented the staff report as follows: · Described the Capital Improvement Plan as the City's plan to acquire assets. Appropriations are accrued for each year's projects. · Staff has done an Environmental Assessment and recommends that the Planning Commission approve a Negative Declaration. Staff proposes that the Planning Commission find the CIP to be consistent with the General Plan. Commissioner Kearns inquired whether the CIP represented simply a blueprint but something that is "not in stone." Mr. Curtis Banks replied that the first year of the plan is adopted in the current budget with the remaining years to be re-evaluated on a year-by-year basis. Chairman Perrine stated that in fact the 1994/95 plan becomes fairly concrete when adopted. Commissioner Kearns questioned if it would be appropriate at this juncture to voice any objections to the CIP. Planning Commission Minutes of April 26, 1994 Page 7 Mr. Curtis Banks mentioned that basically the role of the Planning Commission in this process is to grant the Negative Declaration and find the CIP to be consistent with the City's General Plan. Further comments by the Planning Commission can also be forwarded to the City Council. Commissioner Alne mentioned that the City has deferred street maintenance for the last 10 years and questioned how the CIP plan can not include appropriations for street maintenance or whether it would continue to be deferred. Ms. Barbara Lee, Administrative Services Director, replied that street maintenance was previously budgeted in the CIP but was pulled out during the 1993/94 budget process to be handled by the operating budget. Commissioner Alne inquired whether it was short sighted to budget only $30,000 for computers. Ms. Barbara Lee responded that actually two items totalling $180,000 represented computers -- Network Updates and Financial Reporting Systems. Commissioner Alne asked if this is all that would be spent until 2002. Ms. Barbara Lee replied that as far as the CIP was concerned these computer expenditures were all that were planned. However it is anticipated that computer needs would, in the future, be budgeted in the operating budget. Commissioner Meyer-Kennedy asked about the Theater Option Study. Ms. Barbara Lee replied that a feasibility study was previously approved but eliminated during budget cuts. The City Council asked that the Theater Option Study be added to the CIP to determine if there is a potential for a regional theater and what capital costs are necessary to upgrade and operate as well as the need for a foundation group for any potential theater. Commissioner Meyer-Kennedy asked whether there was any change in plans for downtown parking. Ms. Barbara Lee replied that there was no change and that downtown parking remained in the CIP for 1997-1999 period of time. This could be changed. Planning Commission Minutes o[ April 26, 1994 Page 8 Commissioner Kearns asked about unfunded projects as they appear on the CIP. Do they simply stay on the list. Ms. Barbara Lee informed the Commission that the CIP is a seven-year plan that relies of 15 difference revenue sources. The majority of the funding sources come with criteria on how the funds can be used. Some projects on the unfunded list are there as a method of identifying what is needed. When the City is able to provide that need, the unfunded list can be re-evaluated. Commissioner Lowe asked for clarification that the CIP was not based on deficit spending. Ms. Barbara Lee replied that he was correct. Commissioner Kearns inquired about the San Tomas Expressway Deficiency Plan. Mr. Steve Piasecki, Community Development Director, replied that this was a place holder to monitor several possibilities including double turn lanes and wider access to and from the expressway. Most of the changes would be on side streets. Commissioner Lindstrom asked where the money is obtained. Mr. Steve Piasecki replied that funds come from many sources including the County Road Systems and County Transit District. Commissioner Kearns mentioned that $2 million seemed like quite a lot of money for the Developers Assistance Program. Ms. Barbara Lee replied that these funds are derived from redevelopment funding and distributed through the Redevelopment Agency. Funds are used to encourage development in a redevelopment area. Chairman Perrine asked where the funds come from. Ms. Barbara Lee replied that a base is set for property taxes. Any growth from the base property taxes goes to redevelopment to stimulate growth. Mr. Steve Piasecki offered the Dillon/Gilman street improvements as a $1 million dollar redevelopment effort. Plannin§ Commission Minutes of April 26, 1994 Pa§e 9 Chairman Perrine stated that it was the charter of the Planning Commission to consider the consistency of the CIP with the General Plan. Chairman Perrine opened the Public Hearing on Item No. 3. MOTION: On motion of Commissioner Meyer-Kennedy, seconded by Commissioner Lowe the Planning Commission moved to close the Public Hearing. (7-0) Commissioner Lindstrom expressed his discomfort in forwarding a recommendation when he doesn't completely understand it himself. He asked for clarification on his responsibility as a Commissioner in this matter. Mr. Steve Piasecki clarified that the role of the Commission is to recommend a Negative Declaration stating that no environmental impact report is necessary and to determine that the plan presented is consistent with the City's General Plan. The Commission is not required to look into specifics of each item. Commissioner Alne offered that he has studied the CIP and can't find anything that is inconsistent with the General Plan therefore he considers the plan to be consistent with the General Plan. MOTION: On motion of Commissioner Meyer-Kennedy, seconded by Commissioner Kearns, the Planning Commission approves a Negative Declaration for the 1994-2001 Capital Improvement Plan (CIP) and finds that the 1994-2001 CIP is consistent with the City of Campbell's General Plan, by the following roll-call vote: AYES: NOES: ABSENT: Alne, Higgins, Kearns, Lindstrom, Lowe, Meyer-Kennedy, Perrine None None This matter will be included on the City Council agenda on May 3, 1994. MISCELLANEOUS Chairperson Perrine read Item No. 4 into the record. Planning Commission Minutes of April 26, 1994 Page 10 4. 1994/1995 Work Program Mr. Steve Piasecki, Community Development Director, distributed to the Commission the objectives for the Community Development Department for fiscal year 1994/95. Preparing these goals is one aspect of the budget preparation process. The work program outlines specific objectives for each division in the City. The outline presents duties in general terms and many of the items carry over from one year to the next. Included in the 1994/95 work program are: Corridor Studies, Land Uses, Transportation, Development Standards, Transportation Element and Noise Element. The Housing and Open Space Elements are current and up to standards. Commissioner Alne inquired what the Planning staff was doing to ensure applicant familiarity with Park Impact Fees. Mr. Steve Piasecki replied that the staff has developed a brochure with all development fees as well as a Temporary Sign brochure and Housing Redevelopment brochure for public distribution and information. Commissioner Lindstrom inquired about the status of re-evaluating the Park Impact Fees. Mr. Steve Piasecki replied that a major issue is the Park Impact Fee assessed for secondary living units. Currently applicants building secondary living units are obligated to pay the entire Park Impact Fee amount. This is being studied. REPORT OF THE COMMUNITY DEVELOPMENT DIREtj~TOR The written report of Mr. Steve Piasecki, Community Development Director, was accepted with the following highlights: · The Winchester Drive-In site purchased by the City has closed and the City Council will begin to figure out what the City should/will do with the property. · William Wilson and Associates are close to closing on the purchase of the Pruneyard Shopping Center. They will own the entire Pruneyard Shopping Center and Office Towers. · Reported that the Strategic Planning Session on April 18, 1994, was a good meeting. Commissioner Meyer-Kennedy inquired whether William Wilson and Associates had done any similar projects locally which could give the Commission an idea on the quality of this organization. Planning Commission Minutes of April 26, 1994 Page 11 Mr. Steve Piasecki replied that this is a respected company with projects in San Mateo County but was not certain of any specific projects owned locally. Commissioner Meyer-Kennedy inquired about the potential athletic fadlity at Hamilton and San Tomas Expressway. Will they use the entire building. Mr. Tim Haley replied that this application will be continued due to traffic related issues. They plan to use one and a half floors. Commissioner Lindstrom asked what role the Planning Commission will play in Historic Preservation Week. Mr. Steve Piasecki replied that they had no duties but could participate in the Historic Preservation Board Annual Tea and other events will be held. Next year, the City of Campbell Historic Preservation Board will host house tours. ADJOURNMENT The Planning Commission meeting adjourned at 8:35 p.m., to the next Planning Commission meeting of May 10, 1994, at 7:30 p.m., in the Council Chambers, City Hall, 70 North First Street, Campbell, California. SUBMITTED BY: ~~r~n: _,)'N ''~~~~~ "C'~r~ r~ A. Shin~rT'R~ing Secretary Jay eerrifi~ai~ ~ ATTEST: ~'~ ~ ' ~ Steve Piasecki, Secretary