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Use Permit - Auto Rental - 2001 CITY OF CAMPBELL Community Development Department - Current Planning June 21, 2002 Steven McVay 960 Stonehurst Way Campbell, CA 95008 Re: Planning Permit Nos. PLN 2001-117& 2002-017 Bldg. Permit No. 2002-117 2230 S. Bascom A venue Dear Mr. McVay, The Planning Division is notifying you regarding a lack of progress in satisfying the conditions of approval associated with the above referenced use permit, building permit and sign permit. A variety of improvements associated with and required as a part of these approvals have not been completed. These item include the following: 1. Landscaping and irrigation: 2. Permanent signing, and: 3. Screening of the trash enclosures. Please contact me a call at 866-2144, to discuss a timetable and the necessary actions to achieve compliance with your approval. Failure to satisfy the conditions of approval will result in the referral of this matter to the City Attorney office for further enforcement actions and to the Planning Commission for revocation proceeds of the Conditional Use Permit. Zw Tim Haley ~ Associate Planner cc: Todd D' Alessandro, Hertz Local Edition, 2230 S. Bascom Avenue, Campbell, CA 95008 GeoffBradley, Senior Planner J:\Plan Check Letters\PLN 20021-117 -- 2230 S. Bascom Ave.doc 70 North First Street. Campbell, California 95008-1436 . TEL 408.866.2140 . FAX 408.866.8381 . TOO 408.866.2790 March 15.2002 Steven McVay 960 Stonehurst Way Campbell, CA 95008 Re: Building Permit No. BLD2002-117 2230 S. Bascom A venue Dear Mr. McVay, The Planning Department has reviewed your landscape plan submitted as a part of your use permit approval in light of Condition No.4 of your approval. Based upon this review a revised plan is requested that addresses the following items: 1. Condition of Approval 4: This condition require the submittal of a landscape plan that provided five gallon shrubs and twenty-four boxed sized trees. The submitted plan indicates one gallon shrubs and a fifteen gallon street tree. 1. Plant selection: Additionally, it is recommended that a shrub variety be selected that wiìl provide a more substantial buffer to the parking area. The current concept depicts grasses and a low growing shrub. If you have any questions regarding these items, please feel free to give me a call at 866-2144. Sz.ncereIY' " . \ \ -; C-- ~/ Tim Haley Associate Planner cc: Frank Mills. Senior Building Inspector Bo Chen. Assistant Engineer Geoff Bradley, Senior Planner J:\Plan Check u,tters\BLD2002-169 n 1830 Regina Way,doc ---, --------------------------- -,J""'::, for'l "irl'l'C C~fIlf1h,~!I Cllitorni,l 95lH))-; -I ~IJ -I()~ ~"I) : I -in -10" .:;.", ~ 3.., I 111!) -IOS S6ô'è:9() January 15,2002 Mr. Todd D' Allessandro Hertz Local Edition 4750 Almaden Expressway, Suite L San Jose, CA 95118 Subject: PLN 2001-117 2230 S. Bascom Avenue Auto Rental Agency Dear Mr. D' Allesandro, The Planning Commission at its meeting of November 13, 2001 approved a conditional use permit to allow the establishment of your business on the above referenced property. Prior to the establishment of your business at this location you must fulfill the conditions of approval as provided in the Planning Commission Resolution No. 3399. These conditions required that you address business signing, on-site landscaping, delineation of parking spaces in the parking area, sidewalk improvements and building permits for interior tenant improvements. If you should have any questions regarding the timing of these improvements, please contact me at (408) 866-2144. Sincerely, .~\~ Tim Haley Associate Planner cc: Building Division Steven McVay, 960 Stonehurst Way, Campbell, CA 95008 GeoffBradley, Senior Planner ;-0 '\urth First Stre<:t Campbell. California 9"OOS-I-H6 ILL 40S,866,'} 140 fiX 401;.866 831; I WI) -tOg S66,,}790 December 3, 2001 Todd D' Allessandro Hertz Local Edition 4750 Almaden Expressway San Jose. CA 95118 Re: Application PLN 2001-117 - 2230 S. Bascom A venue Dear Mr. D' Allessandro: The Planning Commission, at its meeting of November 13, 2001, adopted Resolution 3399 approving a Conditional Use Permit to allow a car rental establishment on the above-reference property. At your earliest convenience, I would like to arrange a meeting with you, your consultants, and the City's Public Works land development representative(s). The purpose of the meeting would be to review the conditions of approval imposed by the Public Works Department and the Department's procedures and requirements for satisfaction of those conditions. The land development representative(s) may also include staff members from the Planning and Building Divisions. if necessary. We hope this meeting will facilitate your project and assist in making your project a success. Please, contact me at (408)866-2158 to arrange a meeting time and to answer any questions. , / Sincerelv. / "/ /\/ r( I 1. Harold Housley, P.E. Land Development Engineer cc: Steven McVay, 960 Stonehurst Way, Campbell 95008 Frank Mills, Building Department Tim Haley, Associate Planner h:\landdev\2230sbascom stdltr(mp) --------- -II :\unh F,rq "creet Campbell. California 9500K-I.nli !i'.. 401) 866::'1 ';0 !'\\ -+08 376.1)958 [I)[) 408,866.::'790 November 16,2001 Todd D' Allessandro Hertz Local Edition 4750 Almaden Expressway San Jose, CA 95118 Re: PLN2001-117 - 2230 S. Bascom Avenue - Use Pennit - Hertz Dear Applicant: Please be advised that at its meeting of November 13, 2001, the Planning Commission adopted Resolution No. 3399 approving a Conditional Use Pennit to allow a car rental establishment on the above-referenced property. This approval is effective in ten days, unless appealed in writing to the City Clerk. California Code of Civil Procedure, Section 1094.6, governs the time within which judicial review of this decision must be sought. If you have any questions, please do not hesitate to contact me at (408) 866-2140. Sincerely, ~~ Tim J. Haley Associate Planner cc: Steven McVay (Property Owner) 960 Stonehurst Way Campbell, CA 95008 Frank Mills, Building Department Chris Veargason, County Fire Department Harold Housley, Public Works Department 70 North First Stre<:t Campbell, California 9500S-I-t36 Tf'l. 408,866~21"¡0 FAX 408,866,8381 rIJ[) 408,866.2790 RESOLUTION NO, 3399 BEING A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF CAMPBELL APPROVING A CONDITIONAL USE PERMIT (pLN2001.1l7) TO ALLOW A CAR RENTAL ESTABLISHMENT ON PROPERTY LOCATED AT 2230 S. BASCOM AVENUE IN A C-2-S (GENERAL COMMERCIAL) ZONING DISTRICT, APPLICATION OF MR. TODD D' ALLESSANDRO. ON BEHALF OF HERTZ LOCAL EDITION. FILE NO. PLN200l-117. After notification and public hearing, as specified by law. and after presentation by the Community Development Director, proponents and opponents. the hearing was closed. After due consideration of all evidence presented, the Planning Commission did find as follows with respect to application PLN2001-117: 1. It is desirable to locate the car rental service at this location due the size of the business (a maximum of 12 rental vehicles) and the provision of adequate on-site parking. 2. It is desirable to locate the proposed car rental use at this location in that the project site is a commercial property. The site is adequate in size to accomrnodate the required parking, loading, and storage activities of the proposed use, 3. The propose tenant space represents 26 percent of the building's square footage but does not create an excessive parking demand due to the highest demand occurring on weekend and during the evening hours. 4. The project site as conditioned will be landscaped and consequently is buffered to adjacent residential uses and the public street along South Bascom A venue. 5. The proposed use consists of the operation of a car rental business. including the storage of vehicles and related office use. Potential noise to adjacent residential uses may result from minor cleaning and preparation of rental vehicles, however, conditions of approval are recommended to limited adverse noise. 6. The project site has a net area of 15.257 square feet with a multi-tenant retail building of approximately 3,800 square feet. that includes a 1,000 square foot office area a. The site plan provides twenty (20) parking spaces. 7. The site would be occupied by the proposed office and undetennined commercial uses. 8. The proposed use as conditioned would occupy 1.000 square feet as an office space and approximately 10 parking spaces during peak parking demand. 9. The proposed as conditioned use would employ four (4) full time employees six days a week, and would involve the use of approximately six (6) vehicles for rent. Planning Commission Resolunon No. 3399 PLN2001-117 - 2330 S, Winchester Boulevard - Use Permit - Hertz Local Edition Page 2 10. There is a reasonable relationship and a rough proportionality between the Conditions of Approval and the impacts of the project. Based on the foregoing findings of fact. the Planning Commission further finds and concludes that: 1. The establishment. maintenance, or operation of the use applied for will not be detrimental to the public health. safety. peace. morals. comfort. or general welfare of persons residing or working in the neighborhood of such proposed use. or detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the City. The proposed use would probably significantly disturb the peace and enjoyment of nearby residential neighborhoods. 2. The proposed site is adequate in size to accommodate the parking. loading facilities, storage needs and other development features required in order to integrate said use with uses in the surrounding area or other uses sharing the project site. 3. The proposed site does have adequate vehicular circulation to carry the kind and quantity of traffic such uses would generate 4. The proposed use is compatible with the uses in the area and within the commercial complex. The proposed use would not likely create a nuisance due to problems involving parking, traffic, noise or other factors, 5. There is a reasonable relationship and a rough proportionality between the Conditions of Approval and the impacts oftbe project. Where approval by the Director of Community Development. City Engineer, Public Works Director, City Attorney or Fire Department is required. that review shall be for compliance with a11 applicable conditions of approval. adopted policies and guidelines, ordinances, laws and regulations and accepted engineering practices for the item under review. Additionally. the applicant is hereby notified that he/she is required to comply with all applicable Codes or Ordinances of the City of Campbell and the State of California that pertain to this development and are not herein specified. COMMUNITY DEVELOPMENT DEPARTMENT 1. Approved Project: Approval is granted for a Conditional Use Permit (PLN 2001-117) to allow the establishment of a car rental agency office in an existing commercial building on property located at 2230 South Bascom Avenue, Approval shall substantially conform to the project exhibits listed below. except as may be modified by the Conditions of Approval contained herein: A, Site plan of property received October 5, 2001. B. Applicant's letter of abstract- Hertz Local Edition, dated October 23,2001. C. Rental business service to be restricted to 6 rental vehicles (cars or vans) at this location and a maximum off OUT office employees' vehicles. Four of the six allowed rental vehicles shall be parked in tandem in the rear lot and no more than six cars shall be stored on the site overnight. Planning Commission Resolunon No. 3399 PLN2001-117 - 2330 S, Winchester Boulevard - Use Pennit - Hertz Local Edition Page 3 D. The four pennitted Hertz employees shall be required to park their personal vehicles in the rear parking lot. 2. Hours of Operation: The hours shall be restricted to the following: Monday - Friday: 7:00 a.m, to 6:00 p,m. Saturdays: 9:00 a,m. to 1 :00 p,m. 3. No auto repair or servicing pennitted: Approval of the car rental business at this location is limited to storage and parking of vehicles only, Minor vehicle preparation of vacuuming and interior window cleaning is pennitted during business hours only. No vehicle maintenance, washing or repairs shall be pennitted at this location. 4. Landscaping and Wall Plans: The applicant shall submit a detailed landscape and irrigation plan to be reviewed and approved by the Community Development Director prior to issuance of any building pennits for the project to include the following: a. All street trees and on-site streets shall be a minimum 24-inch box size. Shrubs shall be a minimum of 5-gallon size. b. All landscaping installed as required per the approved landscape plan shall be maintained in good health. The applicant shall record a landscape maintenance agreement, prior to the issuance of building pennits. c. All landscaping shall be installed within 60 days of building occupancy. d. All hardscape items (i.e. disabled sidewalk, walkways to front entrance) shall be reviewed and approved by the Community Development Director prior to issuance of building pennits. e. In the event that substantiated noise complaints are received from the adjacent residential properties as a result of the operation of this Hertz rental car leasing office, the Community Development Director shall require that the existing masonry wall along the rear property line to be increased in height to a minimum height of 6 feet. Wall plan to be reviewed and approved by the Community Development Director, prior to issuance of building pennits. f. All landscape areas shall be protected by 6-inch concrete curbs. 5. Parking and Driveways: All driveway areas shall be developed in compliance with Chapter 21.50 of the Campbell Municipal Code. 6. Easement or Covenant: The applicant or property owner shall provide evidence in a manner acceptable to the City Attorney that a record easement or covenant is recorded with the property to the south of the project site that entitles the business owner to utilize parking spaces on the Planning Commission ResolutIon No, 3399 PLN200 1-117 - 2330 S, Winchester Boulevard - Use Permit - Hertz Local Edition Page 4 adjacent property. Prior to establishment of the business such evidence shall be reviewed and approved by the Community Development Director. 7. Signs: No signing is permitted as part of the development applications approved herein. Any new signage shall require approval of a sign permit as required by Chapter 21.53 of the Campbell Municipal Code. No new signing shall be installed until a sign permit has been approved and granted. The existing freestanding sign shall be removed or modified to comply with Sign Ordinance standards. 8. Noise: A. Noise Standard: Any noises, sounds and/or voices, including but not limited to loud speakers and sounds generated by uses from the rental business shall not be audible to a person of normal hearing acuity from any residential property adjacent to the project site. B. Noise Management: In the event complaints are received by the City regarding noise, the Community Development Director, upon confirmation that the noises are generated by the car rental business, may limit the operational hours and/or may require a Noise Management Plan to be submitted by the applicant consisting of an acoustical study by a qualified acoustical engineer for recommendations to attenuate the noise. The Noise Management Plan shall require implementation of the mitigation measures as determined in the acoustical study to comply with the noise conditions as herein included in these Conditions of Approval. Additionally, the Community Development Director will have the authority to immediately reduce and/or prohibit outright the parking of rental vehicles on site as a means to solve noise complaints, C. Exterior Speakers: No audio sound system, music, public address system, and/or speakers shall be used in association with the rental business, 9. Rental Service Area: The storage area used for the rental vehicles shall be limited to 6 parking spaces. This area shall accommodate all storage and parking needs of the proposed rental business, All cleaning equipment and supplies shall be stored within the building except during use. Minor cleaning of vehicles shall be restrict to business hours and shall be lirnited to vacuuming and interior window cleaning, 10. Conditional Use Permit Approval: The Conditional Use Permit is subject to revocation and hearing by the Planning Commission, in the event any conditions of approval are violated or are not fulfilled. PUBLIC WORKS DEPARTMENT: 11. Proof of Ownership: Prior to issuance of any grading, drainage, or building permits for the site, the applicant shall provide a current preliminary title report, grant deed, or other satisfactory proof of ownership. 12. Street Improvements: Prior to issuance of any grading or building permits for the site, the applicant shall execute a street improvement agreement and shall cause plans for public Street Improvements to be prepared by a registered civil engineer, pay various fees and deposits, post security and provide insurance necessary to obtain an encroachment permit for construction of Planning Commission Resolution No. 3399 PLN2001-117 - 2330 S, Winchester Boulevard - Use Permit - Hertz Local Edition Page 5 the standard public street improvements, as required by the City Engineer. The fee for a non- utility encroachment permit application is currently $255.00. The plans shall include the following: a. Installation of tree wells, irrigation, and street trees at approximately 40 feet on center. 13, Storm Drain Area Fee: Prior to issuance of any grading or building permits for the site, the applicant shall pay the required Storm Drain Area fee, which is $2,500 per acre. ]4. Storm Water Pollution Prevention Measures: Prior to issuance of any grading or building permits, the applicant shall comply with the National Pollution Discharge Elimination System (NPDES) permitting requirements and the California Storm Water Best Management Practices handbook prepared by the Storm Water Quality Task Force, Santa Clara Valley Water District and the City of Campbell Municipal Code regarding Storm Water Pollution Prevention. The City will provide information to the applicant regarding NPDES requirements and alternatives for compliance. 13. Covenants, Conditions, and Restrictions: Provide CC&Rs for review by the City prior to issuance of penn its, concerning maintenance ofNPDES facilities. 14. Site Plan: Upon submittal of a formal application, the developer shall provide a complete and accurate Site Plan in accordance with the Planning Division's checklist. BUILDING DIVISION: 15. Permits ReQuired: A building permit application shall be required for the proposed tenant improvernents to the existing structure, The building permit shall include Electrical/PlumbinglMechanical fees when such work is part of the permit. 16. Construction Plans: The conditions of Approval shall be stated in full on the cover sheet of construction plans submitted for building permit. 17. Size of Plans: The minimum size of construction plans submitted for building permits shall be 24 in. X 36 in. 18. Plan Preparation: This project requires plans prepared under the direction and oversight of a California licensed Engineer or Architect. Plans submitted for building permits shall be "wet stamped" and signed by the qualifying professional person. 19. Site Plan: Application for building permit shall include a competent site plan that identifies property and proposed structures with dimensions and elevations as appropriate. Site plan shall also include site drainage details, Site address and parcel numbers shall also be clearly called out. Site parking and path of travel to public sidewalks shall be detailed, 20. Title 24 Compliance: California Title 24 Energy Standards Compliance forms shall be blue- lined on the construction plans. Compliance with the Standards shall be demonstrated for conditioning of the building envelope and lighting of the building. Planning Commission Resolution No. 3399 PLN2001-117 - 2330 S, Winchester Boulevard - Use Permit - Hertz Local Edition Page 6 21. Spp.r.i~1 Tn~f>.r.tinT)C): When a special inspection is required by U,B.C. Section 1701, the architect or engineer of record shall prepare an inspection program that shall be submitted to the Building Official for approval prior to issuance of the building permits, in accordance with U.B.C Section 106.3.5. Please obtain City of Campbell, Special Inspection forms from the Building Inspection Division Counter. 22. Nnn Pnint Sn1lT~f".~' The City of Campbell, standard Santa Clara Valley Non-point Source Pollution Control Program specification sheet shall be part of plan submittal. The specification sheet (size 24" X 36") is available at the Building Division service counter, 23. Titlf". ?4 A~~f".<i:<i:ihility - r.nmmf".r~i~l: On site general path of travel shall comply with the latest California Title 24 Accessibility Standards. Work shall include but not be limited to accessibility to building entrances from parking facilities and sidewalks, 24. Titlf". ?4 Aœf".<i:<i:il;1ility - rnmmf".r~i~l: Projects seeking to use the Title 24 Hardship exemption clause shall blue-line completed, City of Campbell "20%" exemption form on submitted construction plans. Form is available at Building Division service counter, 25. Aprrnv~Jr¡: Reqllirf'r1: The project requires the following agency approval prior to issuance of the building permit: a. Santa Clara County Fire Department PASSED AND ADOPTED this 13th day of November, 2001, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Commissioners: Commissioners: Commissioners: Commissioners: Alderete, Doorley, Francois, Gibbons, Hernandez and Leonard None Jones None APPROVE~~~ Tom Francois, Chair ATIEST: ß~ ~ /' Sharon Fierro, Secretary ..\,~' di ' CA-11,o<9 t: ~ u roo 0 0 ... -'- -So ... <' ,-' 'O~CH"\'-'~) PLN2001-117 D' Allessandro, T. ITEM NO, 3 STAFF REPORT - PLANNING COMMISSION MEETING OF November 13, 2001 Public Hearing to consider the application of Mr. Todd D'Alessandro on behalf of Hertz Local Edition for a Conditional Use Permit (PLN2001- 117) to allow the establishment of a car rental office and agency within an existing commercial building on property located at 2230 S, Bascom Avenue in a C-2-S (General Commercial) Zoning District. This project is Categorically Exempt. STAFF RECOMMENDATION That the Planning Commission take the following action: I. Adopt a resolution, incorporating the attached findings, Denying a Conditional Use Permit to allow the establishment of a car rental business on the project site, or ENVIRONMENT AL DETERMINATION This project is categorically exempt under Section 15301 class lea) (Existing Facilities) of CEQA; therefore, no environmental action is required. PROJECT DATA Net Lot Area: Building Area: Multi-tenant retail building: Parking & Walkways: Landscaping: .35 acres (15,257 sq. ft.) 3,800 sq. ft. 25% 11,457 sq. ft. 75% 0% 15,257 sq. ft. 100% 1,000 sq. it. (26 % of3800 sq. ft. building) 2-12 vehicles storage Tenant office space: Parking Required for use: Parking Required: Parking Provided: Retail 3,800 @ 1 :200 per parking ratio = 19 spaces 20 spaces @ 1: 190 parking ratio* 1,000 square foot space creates a parking demand of 5.2 spaces Staff Report - Plalming Commis~!on Meeting of November 13,2001 PLN200 1-117 - 2230 S. Bascom Avenue Page 2 * The property owner of the subject property owns the adjacent commercial property to the south that accommodates a 3360 square foot building and 21 parking spaces at a parking 1 :168. The applicant has indicated that they have approval to use this parking if needed. A recorded parking easement has not been provided. Staff is recommending a condition of approval that requires that an easement or covenant be recorded to ensure such parking. Surrounding Uses: North: East: South: West: Office Single family residential Multi-tenant retail building - Fitness Consultant and Equipment/ Satellite dish sales Retail and Restaurant DISCUSSION Background: The project site is developed with a single story commercial building that was developed in Santa Clara County's jurisdiction in approximately 1964. The existing building accommodates approximately 3800 square feet of commercial space and the site plan illustrates 22 parking spaces, 2 of which are located in a driveway area and are not pennitted. This building was previous occupied by a health food store. The project site is located on the east side of South Bascom Avenue between Shady Dale Drive and Dry Creek Way. The site is a multi-tenant retail building that is shared with other retail spaces that are currently vacant. Applicant's proposal: The applicant is requesting approval of a conditional use pennit to allow the establishment of a car rental business in a portion of the existing building. The car rental office would occupy 1,000 square feet of the building. This space represents approximately 26 percent of the commercial building area. The applicant's description indicates that he would store 2 to 12 rental cars at this location. The proposed tenant space generates a demand of 6 parking spaces. Operational hours are described as Monday through Friday 7:00 a.m. to 6:00 p.m. and 9:00 a.m. to 1 p.m. on Saturdays, with four full time office employees. ANAL YSIS General Plan Designation: The General Plan land use designation for the project site is Commercial. The Draft General Plan indicates a General Commercial designation. The proposed use is consistent with this land use designation. Zoning Designation: The zoning designation for the project site is C-2-S (General Commercial). The use is pennitted subject to approval of a Conditional Use Pennit in this zoning district. Auto leasing and rental businesses have been pennitted within this zoning district, subject to approval of a conditional use pennit. Building Design: No architectural changes are proposed with the establishment of this business operation. Staff Report - Planning Commis!.lJn Meeting of November 13, 2001 PLN200 1-117 - 2230 S. Bascom Avenue Page 3 Parking: The Zoning Ordinance requires the provision of 19 parking spaces for this commercial building assuming occupancies by general retail uses. The submitted site plan indicates the provision of 20 parking spaces. The parking ordinance establishes parking standards with a concept of parking spaces being available to retail and commercial tenants. The proposed rental car business will require a maxirnum of 12 parking spaces for rental vehicles and 4 spaces for employees or a total of 16 parking spaces for this use. Sixteen parking spaces represent 80 percent of the on-site parking. If approved, staff is recommending a condition of approval limiting number of rental cars to 8 for this use versus the 12 requested. The applicant's description indicates that during weekdays the parking demands are anticipated to be 5 or 6 rental cars and that weekends experience the highest parking needs of 9 to 12 cars. The primary function of this car rental agency is to provide replacement vehicles for insurance work. The desire to locate in the Campbell area is its central location and the number of auto repair shops operating locally. Landscaping: The project site currently does not have any landscaping. Current development standards for general commercial uses would require that a minimum of 10 percent of the site or 1,525 square feet should be dedicated to landscaping. Staff is recommending that the front parking area be upgraded through the introduction of a planting area along the Bascom Avenue frontage and the introduction of street trees in the sidewalk area. Additionally, a narrow 2 foot planting strip is recommended along the rear property line to buffer adjacent residential uses. Two landscaping options have been presented that would landscape between 3 and 9 percent of the project site. Masonry Wall: The rear property line that is adjacent to single family residential uses is currently improved with a 5 foot masonry wall and a 2 to 5 foot wood lattice screen on top. Staff is recommending that the masonry wall height be increased to 6 feet due to the outdoor activities to the rear of the building and the ordinance requirement that a minimum 6 foot wall be provided between commercial and residential uses. Car Rental Use: The proposed rental office space would occupy 1,000 square feet. The office area occupies approxirnately 26 percent of the building area and the requires storage needs of 2 to 12 parking spaces (rental cars) plus 4 parking spaces for employees or a total of 16 parking spaces. Parking storage needs would occupy 80 percent of the provided 20 on-site parking spaces at peak demand. Staff finds that the proposed use occupies a disproportionate share of the parking facilities for this commercial building and that it creates an exclusive parking demand for one tenant within the project, thus depriving the use of shared parking facilities to other tenants within this commercial building. Consequently, staff is not recommending approval of the requested use permit. Signing: Staff Report - Planning CommissIon Meeting of November 13,2001 PLN2001-117 - 2230 S. Bascom Avenue Page 4 This property is currently identified by an older freestanding sign that exceeds the height limitation of fourteen feet and lacks architectural compatibility to the building and site. Staff is recommending a condition of approval that a revised freestanding be installed that conforms to the standards of the sign ordinance. Site and Architectural Review Committee: The Site and Architectural Review Committee reviewed this application at its meeting of November 5, 2001. The Committee found that the parking demands for this particular use required a disproportionate share of the parking. A TT ACHMENTS 1. Findings for Denial of File No. PLN 2001-117 2. Findings for Approval of File No. PLN 2001-117 3. Conditions of Approval of File 2001-117 4. Applicant's Description and Abstract - dated October 23,2001 5. Exhibits Photos Site Plan 6. Location Map Prepared by: ~~ àthr Tim J. Haley, Associate Planner Approved by: Attachment # 1 FINDINGS FOR DENIAL OF FILE NO. PLN2001-117 SITE ADDRESS: APPLICANT: P.c. MEETING: 2230 S.Bascom Avenue Hertz Local Edition November 13, 2001 Findings for Denial of a Conditional Use Permit to allow the establishment of a car rental business in an existing building located at 2230 S. Bascom Avenue The Planning Commission finds as follows with regard to File No. PLN 2001-117. 1. It is not desirable to locate the car rental service at this location due the limited on-site parking available to the remaining tenants that share this commercial building. 2. It is not desirable to locate the proposed car rental use at this location in that the project site is a smaller commercial property that has limited parking. The site is inadequate in size to accommodate the required parking, loading, and storage activities of the proposed use and other future uses in the vacant commercial building: a. The propose tenant space represents 26 percent of the building's square footage but occupies 80 percent of the on-site parking thus creating an excessive parking demand for the commercial uses on the site. b. There is no on-street parking to compensate for a lack of off-street parking at this location. 3. The project site is not landscaped and consequently is not buffered to adjacent residential uses and the public street along South Bascorn Avenue. 4. The proposed use consists of the operation of a car rental business, including the storage of vehicles and related office use. Potential noise to adjacent residential uses may result from minor cleaning and preparation of rental vehicles. 5. The project site has a net area of 15,257 square feet with a multi-tenant retail building of approximately 3,800 square feet, that includes a 1,000 square foot office area 6. The site plan provides twenty (20) parking spaces. 7. The project site is identified by a non-conforming freestanding sign that exceeds the height limitation of 14 feet and does not incorporate architectural features of the building of which it is associated. 8. The site would be occupied by the proposed car rental office and undetermined commercial uses. Findings for Denial - Planning Commission Meeting of November 13,2001 PLN2001-117 - 2230 S. Bascom Avenue Page 2 9. The proposed use would occupy 1,000 square feet as an office space and approximately 16 parking space during peak parking demand. 10. The proposed use would employ four (4) full time employees six days a week, and would involve the use of approximately twelve (12) vehicles for rent. Based on the foregoing findings of fact, the Planning Commission further finds and concludes that: 1. The establishment, maintenance, or operation of the use applied for will be detrimental to the public health, safety, peace, morals, comfort, or general welfare of persons residing or working in the neighborhood of such proposed use, or detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the City. The proposed use would probably significantly disturb the peace and enjoyment of nearby residential neighborhoods. 2. The proposed site is not adequate in size to accommodate the parking, loading facilities, storage needs and other development features required in order to integrate said use with uses in the surrounding area or other uses sharing the project site. 3. The proposed site does not have adequate vehicular circulation to carry the kind and quantity of traffic such uses would generate 4. The proposed use is not compatible with the uses in the area and within the commercial complex. The proposed use would likely create a nuisance due to problems involving parking, traffic, noise or other factors. Attachment #2 FINDINGS FOR APPROVAL OF FILE NO. PLN2001-117 SITE ADDRESS: APPLICANT: P.c. MEETING: 2230 S. Bascom Avenue Hertz Local Edition November 13, 2001 Findings for Approval of a Conditional Use Pennit to allow the establishment of a car rental business in an existing building located at 2230 South Bascom Avenue The Planning Commission finds as follows with regard to File No. PLN 2001-117. 1. It is desirable to locate the car rental service at this location due the size of the business (a maximum of 12 rental vehicles) and the provision of adequate on-site parking. 2. It is desirable to locate the proposed car rental use at this location in that the project site is a commercial property. The site is adequate in size to accommodate the required parking, loading, and storage activities of the proposed use. 3. The propose tenant space represents 26 percent of the building's square footage but does not create an excessive parking demand due to the highest demand occuITÌng on weekend and during the evening hours. 4. The project site as conditioned will be landscaped and consequently is buffered to adjacent residential uses and the public street along South Bascom Avenue. 5. The proposed use consists of the operation of a car rental business, including the storage of vehicles and related office use. Potential noise to adjacent residential uses may result from minor cleaning and preparation of rental vehicles, however, conditions of approval are recommended to limited adverse noise. 6. The project site has a net area of 15,257 square feet with a multi-tenant retail building of approximately 3,800 square feet, that includes a 1,000 square foot office area a. The site plan provides twenty (20) parking spaces. 7. The site would be occupied by the proposed office and undetennined commercial uses. 8. The proposed use as conditioned would occupy 1,000 square feet as an office space and approximately 12 parking spaces during peak parking demand. 9. The proposed as conditioned use would employ four (4) full time employees six days a week, and would involve the use of approximately eight (8) vehicles for rent. 10. There is a reasonable relationship and a rough proportionality between the Conditions of Approval and the impacts of the project. Conditions of Approval - Planning Commission Meeting of November 13, 2001 PLN2001-117 - 2230 S. Bascom Avenue Page 2 Based on the foregoing findings of fact, the Planning Commission further finds and concludes that: 1. The establishment, maintenance, or operation of the use applied for will not be detrimental to the public health, safety, peace, morals, comfort, or general welfare of persons residing or working in the neighborhood of such proposed use, or detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the City. The proposed use would probably significantly disturb the peace and enjoyment of nearby residential neighborhoods. 2. The proposed site is adequate in size to accommodate the parking, loading facilities, storage needs and other development features required in order to integrate said use with uses in the surrounding area or other uses sharing the project site. 3. The proposed site does have adequate vehicular circulation to carry the kind and quantity of traffic such uses would generate 4. The proposed use is compatible with the uses in the area and within the commercial complex. The proposed use would not likely create a nuisance due to problems involving parking, traffic, noise or other factors. 5. There is a reasonable relationship and a rough proportionality between the Conditions of Approval and the impacts of the project. Attachment #3 PLANNING COMMISSION CONDITIONS OF APPROVAL FOR FILE NO, PLN 2001-117 SITE ADDRESS: APPLICANT: P.e. MEETING: 2230 S. Bascom Avenue Hertz Local Edition November 13, 2001 The applicant is hereby notified, as part of this application, that he/she is required to meet the following conditions in accordance with the ordinances of the City of Campbell and the State of California. The lead department with which the applicant will work is identified on each condition where necessary. Where approval of the Director of Community Development, City Engineer, Public Works Director, City Attorney, or Fire Department is required, that review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations, and accepted engineering practices, for the items under review. Additionally, the applicant is hereby notified that he/she is required to comply with all applicable Codes or Ordinances of the City of Campbell and the State of California that pertain to this development and are not herein specified: COMMUNITY DEVELOPMENT DEPARTMENT 1. Approved Project: Approval is granted for a Conditional Use Pennit (PLN 2001-117) to allow the establishment of a car rental agency office in an existing commercial building on property located at 2230 South Bascom Avenue. Approval shall substantially confonn to the project exhibits listed below, except as may be modified by the Conditions of Approval contained herein: A. Site plan of property received October 5, 2001. B. Applicant's letter of abstract- Hertz Local Edition, dated October 23,2001. C. Rental business service to be restricted to 8 rental vehicles (cars or vans) at this location and a maximum of 4 office employees. 2. Hours of Operation: The hours shall be restricted to the following: Monday - Friday: 7:00 a.m. to 6:00 p.m. Saturdays: 9:00 a.m. to 1 :00 p.m. 3. No auto repair or servicing pennitted: Approval of the car rental business at this location is limited to storage and parking of vehicles only. Minor vehicle preparation of vacuuming and interior window cleaning is pennitted during business hours only. No vehicle maintenance, washing or repairs shall be pennitted at this location. 4. Landscaping and Wall Plans: The applicant shall submit a detailed landscape and irrigation plan to be reviewed and approved by the Community Development Director prior to issuance of any building pennits for the project to include the following: Conditions of Approval - Planning Commission Meeting of November 13, 2001 PLN2001-117 - 2230 S. Bascom Avenue Page 2 a. All street trees and on-site streets shall be a minimum 24-inch box size. Shrubs shall be a minimum of 5-gallon size. b. All landscaping installed as required per the approved landscape plan shall be maintained in good health. The applicant shall record a landscape maintenance agreement, prior to the issuance of building pennits. c. All landscaping shall be installed within 60 days of building occupancy. d. All hardscape items (i.e. disabled sidewalk, walkways to front entrance) shall be reviewed and approved by the Community Development Director prior to issuance of building pennits. e. The existing masonry wall along the rear property line shall be increased in height to a minimum height of 6 feet. Wall plan to be reviewed and approved by the Comrnunity Development Director, prior to building occupancy. f. All landscape areas shall be protected by 6-inch concrete curbs. 5. Parking and Driveways: All driveway areas shall be developed in compliance with Chapter 21.50 of the Campbell Municipal Code. 6. Easement or Covenant: The applicant or property owner shall provide evidence in a manner acceptable to the City Attorney that a record easement or covenant is recorded with the property to the south of the project site that entitles the business owner to utilize parking spaces on the adjacent property. Prior to establishment of the business such evidence shall be reviewed and approved by the Community Development Director. 7. Signs: No signing is pennitted as part of the development applications approved herein. Any new signage shall require approval of a sign pennit as required by Chapter 21.53 of the Campbell Municipal Code. No new signing shall be installed until a sign pennit has been approved and granted. The existing freestanding sign shall be removed or modified to comply with Sign Ordinance standards. 8. Noise: A. Noise Standard: Any noises, sounds and/or voices, including but not limited to loud speakers and sounds generated by uses from the rental business shall not be audible to a person ofnonnal hearing acuity from any residential property adjacent to the project site. B. Noise Management: In the event complaints are received by the City regarding noise, the Community Development Director, upon confinnation that the noises are generated by the car rental business, may limit the operational hours and/or may require a Noise Management Plan to be submitted by the applicant consisting of an acoustical study by a qualified acoustical engineer for recommendations to attenuate the noise. The Noise Management Plan shall require implementation of the mitigation measures as detennined in the acoustical study to comply with the noise conditions as herein included in these Conditions of Approval. C. Exterior Speakers: No audio sound system, music, public address system, and/or speakers shall be used in association with the rental business. Conditions of Approval - Planning Commission Meeting of November 13,2001 PLN2001-117 - 2230 S. Bascom Avenue Page 3 9. Rental Service Area: The storage area used for the rental vehicles shall be limited to 8 parking spaces. This area shall accommodate all storage and parking needs of the proposed rental business. All cleaning equipment and supplies shall be stored within the building except during use. Minor cleaning of vehicles shall be restrict to business hours and shall be limited to vacuuming and interior window cleaning. 10. Conditional Use Permit Approval: The Conditional Use Permit is subject to revocation and hearing by the Planning Commission, in the event any conditions of approval are violated or are not fulfilled. PUBLIC WORKS DEPARTMENT: 11. Proof of Ownership: Prior to issuance of any grading, drainage, or building permits for the site, the applicant shall provide a current preliminary title report, grant deed, or other satisfactory proof of ownership. 12. Street Improvements: Prior to issuance of any grading or building permits for the site, the applicant shall execute a street improvement agreement and shall cause plans for public Street Improvements to be prepared by a registered civil engineer, pay various fees and deposits, post security and provide insurance necessary to obtain an encroachment permit for construction of the standard public street improvements, as required by the City Engineer. The fee for a non-utility encroachment permit application is currently $255.00. The plans shall include the following: a. Installation of tree wells, irrigation, and street trees at approximately 40 feet on center. 13. Storm Drain Area Fee: Prior to issuance of any grading or building permits for the site, the applicant shall pay the required Storm Drain Area fee which is $2,500 per acre. 14. Storm Water Pollution Prevention Measures: Prior to issuance of any grading or building permits, the applicant shall comply with the National Pollution Discharge Elimination System (NPDES) permitting requirements and the California Storm Water Best Management Practices handbook prepared by the Storm Water Quality Task Force, Santa Clara Valley Water District and the City of Campbell Municipal Code regarding Storm Water Pollution Prevention. The City will provide information to the applicant regarding NPDES requirements and alternatives for compliance. 15. Covenants, Conditions, and Restrictions: Provide CC&Rs for review by the City prior to issuance of permits, concerning maintenance ofNPDES facilities. 16. Site Plan: Upon submittal of a formal application, the developer shall provide a complete and accurate Site Plan in accordance with the Planning Division's checklist. Conditions of Approval - Planning Commission Meeting of November 13,2001 PLN2001-117 - 2230 S. Bascom Avenue Page 4 BUILDING DIVISION: 17. Pennits Required: A building pennit application shall be required for the proposed tenant improvements to the existing structure. The building permit shall include Electrical/Plumbing/Mechanical fees when such work is part of the pennit. 18. Construction Plans: The conditions of Approval shall be stated in full on the cover sheet of construction plans submitted for building pennit. 19. Size of Plans: The minimum size of construction plans submitted for building permits shall be 24 in. X 36 in. 20. Plan Preparation: This project requires plans prepared under the direction and oversight of a California licensed Engineer or Architect. Plans submitted for building pennits shall be "wet stamped" and signed by the qualifying professional person. 21. Site Plan: Application for building permit shall include a competent site plan that identifies property and proposed structures with dimensions and elevations as appropriate. Site plan shall also include site drainage details. Site address and parcel numbers shall also be clearly called out. Site parking and path of travel to public sidewalks shall be detailed. 22. Title 24 Compliance: California Title 24 Energy Standards Compliance fonns shall be blue- lined on the construction plans. Compliance with the Standards shall be demonstrated for conditioning of the building envelope and lighting of the building. 23. Special Inspections: When a special inspection is required by u.B.c. Section 1701, the architect or engineer of record shall prepare an inspection program that shall be submitted to the Building Official for approval prior to issuance of the building pennits, in accordance with UB.C Section 106.3.5. Please obtain City of Campbell, Special Inspection forms from the Building Inspection Division Counter. 24. Non Point Sources: The City of Campbell, standard Santa Clara Valley Non-point Source Pollution Control Program specification sheet shall be part of plan submittal. The specification sheet (size 24" X 36") is available at the Building Division service counter. 25. TITLE 24 ACCESSIBILITY - COMMERCIAL: On site general path of travel shall comply with the latest California Title 24 Accessibility Standards. Work shall include but not be limited to accessibility to building entrances from parking facilities and sidewalks. 26. TITLE 24 ACCESSIBILITY - COMMERCIAL: Projects seeking to use the Title 24 Hardship exemption clause shall blue-line completed, City of Campbell "20%" exemption fonn on submitted construction plans. Fonn is available at Building Division service counter. Conditions of Approval - Planning Commission Meeting of November 13,2001 PLN200 1-117 - 2230 S. Bascom Avenue Page 5 27. Approvals Required: The project requires the following agency approval prior to issuance of the building permit: a. Santa Clara County Fire Department Cl!l& Local Edition Attachment #4 Tim Haley Hertz Local Edition 4750 Almaden Expressway, SuiteL, SanJose. CA95118 Telephone: (408) 265-6050 Associate Planner Community Development Dept. City Of Campbell 70 N. First. Street Campbell, CA. October 23, 2001 Dear Tim, This letter is in response to your request for additional narrative regarding the operation at the proposed rental car facility at 2230 South Bascom Avenue. The total number of employees would be four fulltime employees. There would be no vehicle maintenance performed on site, There would be light vehicle cleaning on site. It would consist of light vacuuming and interior window cleaning. This would occur between the hours of 0900 AM and 1200 PM and 0300 PM and 0500 PM. The hours of operation are Monday through Friday 0700 AM to 0600 PM, Saturdays 0900 AM to 0100 PM, and closed on Sundays. The fleet schedule is outlined below. Monday 0700am 12 cars 1000am 2 cars 1200pm 2-3 cars 0600pm 5 cars Tuesday 0700am 6 cars 1000am 2 cars 1200pm 2-3 cars 0600pm 4cars Wednesday 0700am 4 cars 1000am 2 cars 1200pm 2 cars 0600pm 2 cars Thursday 0700am 2 cars 1000am 2 cars 1200pm 2 cars 0600pm 5 cars Friday 0700am 5 cars 1000am 5 cars 1200pm 7 cars 0600pm 9 cars Saturday 0700 9 cars 1000am 7 cars 0100 pm 12 cars Should you have any other questions please do not hesitate to contact me at 4082656050, Sincerely, ToP ])1 Todd D'Alesandro Hertz Local Edition City Manager South Bay Hertz rents Fords and other fine cars.