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PC Min - 10/28/2008 CITY OF CAMPBELL PLANNING COMMISSION MINUTES 7:30 P.M. TUESDAY OCTOBER 28, 2008 CITY HALL COUNCIL CHAMBERS The Planning Commission meeting of October 28, 2008, was called to order at 7:35 p.m., in the Council Chambers, 70 North First Street, Campbell, California by Chair Roseberry and the following proceedings were had, to wit: ROLL CALL Commissioners Present: Chair: Vice Chair: Commissioner: Commissioner: Commissioner: Commissioner: Bob Roseberry Mark Ebner Bob Alderete Gary Gairaud Elizabeth Gibbons Michael Rocha Commissioners Absent: None Staff Present: Principal Planner: Senior Planner: Assistant Planner: City Engineer: Sr. Civil Engineer: Traffic Engineer: City Attorney: Jackie C. Young Tim J. Haley Daniel Fama Michelle Quinney Lisa Petersen Matthew Jue William Seligmann APPROVAL OF MINUTES - Auaust 26. 2008 Motion: Upon motion of Commissioner Alderete, seconded by Commissioner Gairaud, the Planning Commission minutes of the meeting of August 26, 2008, were approved as submitted. (4-0-0- 2; Commissioners Rocha and Gibbons abstained) Campbell Planning Commission Minutes for October 28, 2008 Page 2 APPROVAL OF MINUTES - October 14.2008 Motion: Upon motion of Commissioner Rocha, seconded by Commissioner Gairaud, the Planning Commission minutes of the meeting of October 14, 2008, were approved as submitted. (5-0-0-1; Commissioner Gibbons abstained) .,' COMMUNICATIONS There were no communications items. AGENDA MODIFICATIONS OR POSTPONEMENTS There were no agenda modifications or postponements. ORAL REQUESTS There were no oral requests. *** PUBLIC HEARINGS Chair Roseberry read Agenda Item No. 1 into the record as follows: 1. PLN2008.132 Khojasteh, A. Public Hearing to consider the application of Mr. Amir Khojasteh for an Extension of Approval (PLN2008-132) to grant a two-year extension of a previously approved Planned Development Permit (PLN2002-93) and Tentative Parcel Map (PLN2002-94) to allow the construction of four town home units and the creation of four residential lots and one common lot on property owned by Mr. Amir Khojasteh located at 705 W. Hacienda Avenue in a P-D (Planned Development) Zoning District. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Tentative City Council Meeting Date: November 18, 2008. Project Planner: Daniel Fama, Assistant Planner Mr. Daniel Fama, Assistant Planner, presented the staff report as follows: · Said that the applicant is seeking an Extension to his Planned Development Permit and Tentative Parcel Map to allow the construction of a four-unit townhome development that consists of two, two-unit buildings and the creation of four residential lots and one common lot. · Stated that the project site is zoned P-D (Planned Development) and the General Plan Land Use designation is Low-Medium Density Residential. The site is located on W. Hacienda Avenue, east of Virginia Avenue. Campbell Planning Commission Minutes for October 28, 2008 Page 3 · Reported that the original approval was granted by Council in 2002. In 2004, the Community Development Director approved a two-year extension of the Tentative Parcel Map, allowing it through 2006, and a one-year extension of a Planned Development Permit to 2005. The applicant applied for the Reinstatement of approvals in 2006. On September 11, 2006, Council approved Extensions to 2008. · Informed that recent State legislation extended approval of a valid Parcel Map for a period of one year, extending the map to 2009. · Stated that the applicant's request is for a two-year extension of the Planned Development Permit to 2010 and a one-year extension of the Parcel Map to 2010. · Advised that State law allows extensions of a Parcel Map approval to no more than six years from the date of original approval meaning that this Parcel Map may not be extended beyond 2010. . Recommended that the Planning Commission adopt a resolution recommending that the City Council approve a two-year extension of a Planned Development Permit and a one-year extension of a Tentative Parcel Map. Commissioner Gibbons asked if this action would result in concurrent approvals. Planner Daniel Fama replied yes, by approximately one month. Commissioner Ebner presented the Site and Architecture Review Committee report as follows: . SARC reviewed this project at its meeting on October 14, 2008. . Reported that SARC had asked the applicant if there were any changes to their plan. The applicant replied that there were a few minor exterior changes including 1 to the chimney and exhaust fan. SARC felt that these were improvements and look~ better. The applicant also said that the height has now been correctly indicated on the plans at 28 feet from natural grade. . Added that SARC also asked for assurances that this was the last extension. However, with the State law limitation of six-years under the Subdivision Map Act, this is the last possible extension. Chair Roseberry opened the Public Hearing for Agenda Item No.1. Chair Roseberry closed the Public Hearing for Agenda Item No.1. Commissioner Alderete said that he sat on SARC for this application. He said that there were no substantive changes to the design. He added that it is actually a mirror image to the project successfully constructed on the adjacent property. Motion: Upon motion of Commissioner Rocha, seconded by Commissioner Alderete, the Planning Commission took the following actions: . Adopted Resolution No. 3911 recommending that Council grant an Extension of Approval (PLN200S-132) for a two-year extension of a previously approved Planned Development Permit Campbell Planning Commission Minutes for October 28, 2008 Page 4 (PLN2002-93) to allow the construction of four town home units; and . Adopted Resolution No. 3912 recommending that Council grant a one-year extension of a Tentative Parcel Map (PLN2002-94) to allow creation of four residential lots and one common lot on property owned by Mr. Amir Khojasteh located at 705 W. Hacienda Avenue by the following roll call vote: AYES: Alderete, Ebner, Gairaud, Gibbons, Rocha and Roseberry None None None NOES: ABSENT: ABSTAIN: Chair Roseberry advised that this item would be considered by Council at its meeting on November 18, 2008. *** Chair Roseberry read Agenda Item No. 2 into the record as follows: 2. PLN200S-129 Robinson, K. Public Hearing to consider the application of Ms. Kathy Robinson, on behalf of Charities Housing, Inc., for a two year Extension of Approval (PLN2008- 129) for a previously approved Planned Development Permit (PLN2005-79) to allow the construction of 24 attached single-family residences, 16 detached single-family residences; and a Tentative Subdivision Map (PLN2005-80) to create 44 lots (forty residential lots, three pubic services lots and one common lot) on properties located at 511 and 555 W. Campbell Avenue in P-D (Planned Development) Zoning District. A Mitigated Negative Declaration was previously granted for this project. Tentative City Council Meeting Date: November 18, 2008. Project Planner: Tim J. Haley, Senior Planner Mr. Tim J. Haley, Senior Planner, presented the staff report as follows: . Advised that the applicant is seeking an Extension of a previous Planned Development Permit to allow the construction of 40 residential units and the Reinstatement of a Tentative Subdivision Map to allow the creation of 44 lots. · Said that the original development was approved by Council in November 2005, for a three-year Planned Development Permit and two-year Tentative Subdivision Map. The Planned Development Permit is due to expire in November 2008 and the Tentative Subdivision Map expired last year. · Reported that the building plans were submitted but the applicant was unsuccessful in securing funding. . Said that they are now asking for a two-year extension. Campbell Planning Commission Minutes for October 28, 2008 Page 5 · Recommended that the Commission adopt a resolution to recommend that Council grant a two-year Extension of the Planned Development Permit and Reinstatement of the Tentative Subdivision Map for the project for two years. · Said that this item did not go before SARC as there were no changes proposed. Commissioner Gibbons asked if there was no automatic extension available for this Tentative Subdivision Map. Planner Tim J. Haley: . Replied correct. This particular map expired last November. · Advised that they had submitted to Public Works in hopes of getting financing but were not successful. · Added that the State law that allowed automatic extensions was authorized in June 2008 when this map was already expired. Chair Roseberry pointed out that the plan posted this evening does not depict the three utility buildings. Planner Tim J. Haley said that staff did not have a larger sized plan sheet available to post that shows the three well buildings, but the smaller exhibit posted this evening does. Commissioner Alderete asked what work is going on right now on this property. Planner Tim J. Haley said that the property is currently owned by the Water District and they are installing three extraction wells on the property. The three service buildings will hold these extraction wells. He added that since the Planning Commission originally considered this project, the Water District and City have removed one office building that was on this property as well as storage tanks. Commissioner Alderete asked what happens between the time that the wells are installed and the funding is secured for the project. Planner Tim J. Haley said that the site would be secured with construction chain link fencing. There are no plans on the part of the Water District for permanent fencing for the well buildings at this point. Commissioner Alderete said that the property could sit in its current state (un- landscaped and with chain link fencing) for almost two years with just the wells and the three buildings. Planner Tim J. Haley agreed that this is possible. Chair Roseberry sought clarification that the land is owned by the Water District. Planner Tim J. Haley replied correct. Campbell Planning Commission Minutes for October 28, 2008 Page 6 Chair Roseberry asked if the City has any say in how to fence or landscape the site. Planner Tim J. Haley replied no, we do not. Chair Roseberry reiterated that it could stay as it is indefinitely. Planner Tim J. Haley said that it is possible if Charities Housing is not successful in securing funding for this project. He added that it could stay as a Water District site with three well buildings and the City would have little say in regards to how that site is developed. Chair Roseberry opened the Public Hearing for Agenda Item NO.2. Mr. Bill Barnes, Resident on Latimer Circle: · Said that his property is adjacent to this development to the north side. · Stated that he is in a unique position. As a resident on that property line, he is personally very much in favor of this project. Also, he serves as the President and Chief Executive Officer of the Fairmeadows Homeowners Association. Their townhome development includes 100 townhomes built approximately 35 years ago. · Added that in his HOA capacity, there are multiple concerns. The key issue is a drainage issue. · Reminded that he raised the drainage issue before and he wanted to repeat the concern this evening. · Reported that when Fairmeadows was developed, the City failed to require drainage lines on the south side of their property line causing a three-foot grade difference between this development and the adjacent Water District property. · Stated, that as a result, a few years later the HOA installed a drainage system that is still there. It is a six-inch drain running on the ground at the property line between the Water District property and their townhome community. · Added that this drain line is located on the outside of their existing Fairmeadows fence and on the outside of the Water District's existing chain link fence, creating a fence sandwich with the drain line located in the middle. · Said that the drainage comes off of rooflines and drains to this drain pipe. Without it, the backyards would flood. · Said that their concern has been, since the drain line has been there for 36 years that it will have to be removed and replaced when development begins. . Added that it was an error when their development was constructed and he hopes it will be remedied when this site is redeveloped. . Reported that they have been in discussion with Charities Housing and will meet in the next two weeks. . Said that their other concern is security. Right now there is an eight-foot chain link fence with three-strand barbed wire. When development occurs, there will be a wood good neighbor fence. With the three-foot difference in grade between the properties, many adjacent town home owners are concerned that a standard five- foot high fence would not be high enough to provide security and privacy. Campbell Planning Commission Minutes for October 28, 2008 Page 7 . Reported that they have already experienced people coming off this Water District property onto their property. They are concerned what issues might come when the current fence is removed. · Reiterated that as a property owner on that property line, he is very much in favor of this development. His only concerns are the physical changes and impact on their community. The threat is that if the only drainage system for this area of their development is removed, they would experience subsequent flooding. . Said that another concern, as the HOA representative, is that each owner along that property line owns property up to the fence. Some want a highway fence built. Commissioner Gibbons asked on which side is the grade three feet higher. Mr. Bill Barnes replied the Water District Property. Commissioner Gibbons asked Mr. Bill Barnes if he is seeking up to a 9 to 11 foot high fence. Mr. Bill Barnes replied that they hope for at least a six-foot high fence. Planner Tim J. Haley advised that the applicant has submitted both a fence plan and a grading and drainage plan. He invited Mr. Barnes to come to City Hall to look at it. The fencing plan has a privacy fence with screen on top of it. It is a seven to eight-foot high fence. Ms. Joan Miller, Resident on Latimer Circle: · Stated that she is really looking forward to this project and the improvements of this site. · Stressed the very real concern about drainage with their property being three-feet below the project site and the potential for flooding. . Supported the need to ensure an adequate fence height for security. · Said that she would like to see the fencing and drainage completed sooner rather than later. · Explained that there is a retaining wall that is already there and starting to create a hazard. However, if they were to replace it now, with the change in fencing and potential shifting of the property line, their investment may go to waste. · Continued that they are in a position right now of wanting to go forward with the retaining wall but are holding off so as only to invest once in doing that improvement. Ms. Kathy Robinson, Applicant, Charities Housing: . Said that she is disappointed in having to be back before this Commission on this project. . Advised that the lack of funding is totally related to the overall collapse of the credit market. Campbell Planning Commission Minutes for October 28, 2008 Page 8 . Added that they are optimistic that as soon as things turn around, they will be able to find a construction lender that will lend to them and they will be ready to get started. . Thanked the Commission for considering their request. . Reiterated that they are dealing with the neighbors on the fence and drainage and assured that they are committed to working out these issues once they get started. Commissioner Gibbons asked, given the time frame of construction and design, if Ms. Kathy Robinson can give timing of the when the work might begin. Ms. Kathy Robinson said that they had approached 15 to 16 different lenders trying to get a construction loan last year and earlier this year. She added that potential lenders are not concerned with the quality of this project or with Campbell. They were just unable to lend at that time given the direction the market was going. Chair Roseberry closed the Public Hearing for Agenda Item NO.2. Commissioner Alderete: . Reiterated to the Latimer neighbors the invitation to take advantage of an opportunity to review the plans. . Expressed his appreciation for the neighbors who came forth tonight. . Told Ms. Kathy Robinson that he wishes Charities Housing the best of luck finding the funding for this very worthwhile project. . Added that he is looking forward to their making this project happen. Motion: Upon motion of Commissioner Alderete, seconded by Commissioner Rocha, the Planning Commission took the following actions: . Adopted Resolution No. 3913 recommending that Council a grant a two-year Extension of Approval (PLN200S-129) for a previously approved Planned Development Permit (PLN2005- 79) to allow the construction of 24 attached single-family residences, 16 detached single-family residences; and . Adopted Resolution No. 3914 recommending that Council approve a Reinstatement granting a two-year extension of a Tentative Subdivision Map (PLN2005-80) to create 44 lots (forty residential lots, three pubic services lots and one common lot), on properties located at 511 and 555 W. Campbell Avenue; by the following roll call vote: AYES: Alderete, Ebner, Gairaud, Gibbons, Rocha and Roseberry None None None NOES: ABSENT: ABSTAIN: Campbell Planning Commission Minutes for October 28, 2008 Page 9 Chair Roseberry advised that this item would be considered by Council at its meeting on November 18, 2008. *** Chair Roseberry read Agenda Item No.3 into the record as follows: 3. Staff Public Hearing to consider the adoption of an Area Plan (Winchester Boulevard Master Plan) for Winchester Boulevard from the northern City limits to Camden Avenue to include private development design and public improvement standards. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Tentative City Council Meeting Date: November 18, 2008. Project Leader: Lisa Petersen, Senior Civil Engineer, Public Works Department Ms. Lisa Petersen, Senior Civil Engineer, Public Works Department, presented the staff report as follows: · Explained that staff is here tonight to discuss the Winchester Boulevard Master Plan. . Introduced Consultant Terry Bottomley, with Bottomley Design and Planning; Michelle Quinney, the City Engineer; and Matthew Jue, the City's Traffic Engineer. · Said that she would provide a little background and Terry Bottomley will give an overview of the WBMP. · Explained that the Plan area is 1.3 miles in length along Winchester Boulevard that runs between Camden Avenue to the south and Rosemary Lane to the north. It includes primary frontage properties and also includes Underground Utility District #9. . Stated that on June 26, 2007, the Planning Commission held a study session on a proposed Upper South Winchester Area Plan. A community meeting was held on August 27, 2007. . Said that because the plan was going to have impacts on public improvements, on November 20, 2007, Council authorized a Consultant Services Agreement with Bottomley Associates for the development of a Winchester Boulevard Master Plan. . Said that several community meetings were held. One was held on April 24, 2008, to gather community input and expectations. Another was held on May 29, 2008, where a presentation of options for the Plan was made after the input from the community. On Jun~ 26, 2008, a study session with the Planning Commission was held with the proposed Master Plan. Members of the Planning Commission had comments and questions. The Plan was brought back to the Planning Commission for another study session on August 12, 2008. On September 16, 2008, a study session was held by Council. Mr. Terry Bottomley, Project Consultant, Bottomley Associates: . Offered a review of the plan area that runs from Camden Avenue to Rosemary Lane. Campbell Planning Commission Minutes for October 28, 2008 Page 10 · Said that the Plan creates three sub-areas. Areas 1 and 3 create mixed-use office/residential with retail. Area 2 is focused on neighborhood commercial use. Area 1 runs between Camden Avenue and Budd Avenue. Area 2 runs between Budd Avenue to Campbell Avenue. Area 3 runs from Campbell Avenue to Rosemary Lane. · Described some of the specifics for Areas 1 and 3. Buildings are located along the street frontage with side and rear parking. Planting strips would be included along the street frontage to buffer pedestrians from passing traffic. Consistent street trees would be used. Power lines would be undergrounded where possible. Most dramatically, at some point in the future, a landscaped median island would be installed in the center of the street. One of the reasons this is recommended is because the very limited number of side streets means there would not be much disruption to left turning movements. · Said that Area 2 is where there are smaller blocks and more side streets. In Area 2, buildings are close to the street frontage with parking behind but with a focus on curbside parking with no median. This would consist of a storefront commercial area, similar but not competing with Downtown. Again, the undergrounding of power lines and pedestrian-oriented street lighting would be appropriate. A smaller scale and lower height of buildings would be recommended in Area 2. · Stated that as for capital improvements, the near term/first phase improvement is trying to improve the connection to Downtown and between the Downtown and the Campbell Community Center so people are comfortable walking between one and the other. Corner bulb outs at Winchester and Campbell are proposed. · Addressed some issues raised at previous Planning Commission meetings. One is that the context of adjacent neighborhood areas should be addressed in the Plan. Specifically, side street traffic and spillover parking. Another is side setbacks on deep parcels adjacent to single-family residences. A third is use of a variety of architectural forms, styles and building heights. · Said that the Master Plan recommends that Area 2 be a Specific Circulation and Parking Review Area. All parcels proposed for development in this area get a higher or special level of review in terms of traffic movement and parking. The Plan also contains recommendations for building form and architectural guidelines. It calls for buildings that are attractive and include pedestrian-oriented first floors. It requires that buildings be constructed of high quality materials and include some ornamentation, building facades and architectural lighting. They should take into account massing, rooflines and roof forms and setbacks should be varied. They should consist of a mix of architectural styles that are consistent with the Downtown. Acting Director Jackie C. Young distributed a written communication that was received after the start of the meeting this evening. Commissioner Gibbons advised that she had spoken with staff earlier today and had asked to staff to bring the mailing list. Senior Civil Engineer Lisa Petersen handed said list to Commissioner Gibbons. Campbell Planning Commission Minutes for October 28, 2008 Page 11 Acting Director Jackie C. Young explained that this list is the mailing list used for notification of this evening's hearing. Commissioner Gibbons: . Said that the reason she asked to see this list is that she had spoken with some of her neighbors and none had heard about this meeting. · Stated that she is concerned about the lack of public attendance in the audience this evening. · Looked over the mailing list and announced that it appears to include approximately 2,000 addresses. . Added that she herself is not on this list, as appropriate, as she lives outside of the noticing radius. · Said that she likes to see good noticing. Despite 2,000 plus letters being mailed, few members of the community are showing up. We're doing something wrong. · Assured that she is not saying staff did anything remiss. Staff did everything they are supposed to do. . Added that it's a shame, but thanked staff for allowing her to see this mailing list. Chair Roseberry verified with staff that all those on the list were notified by mail. He added that sometimes there is only so much you can do. He asked for a show of hands from those in the audience that received notice (a couple of hands were raised). He asked the members of the Commission if they have read the gist of the letter provided this evening. Ms. Michelle Quinney, City Engineer, advised that the person who wrote this letter is present and can clarify her points. Chair Roseberry opened the Public Hearing for Agenda Item No.3. Ms. Deborah Kartiganer, Attorney, Cassidy Shimko Dawson & Kawakami: . Advised that she is here today representing the Safeway that is located on Winchester Boulevard at Budd Avenue. · Reported that until just recently, Safeway did not know that their location was within the boundaries of this proposed Plan. . Added that staff has been very good working with them. . Informed that her letter distributed this evening was emailed to staff yesterday but not received. . Sincerely apologized for the late submittal as she feels in angers deciding bodies when they receive late submittals. . Said that she realizes that the Plan represents guidelines. However, at some point someone is going to have to decide when these guidelines are to be applied. . Assured that they have no complaint with the Plan itself but suggests that text be added that states when this Plan kicks in. What are the triggers? Could it be an interior remodel that might trigger something? If so, how large a remodel? . Said that the plan looks good. She is impressed with what staff did. Campbell Planning Commission Minutes for October 28, 2008 Page 12 . Stated that she has a couple of proposed changes that are quite minor as provided in her letter this evening on the bottom of page 2 and top of page 3. . Said that these few sentences, if added to this Master Plan, would make it clearer. . Requested that the Commission consider inserting this language. Chair Roseberry said that Ms. Kartiganer has made good points here. Mr. Eric Reinhard, Resident on S. First Street: . Said he has a couple of comments. . Referred to page 14 - Traffic, Parking and Circulation Impact for Area 2 - where he suggested changing the word "suggested" to "required." . Pointed out that Areas 1 and 3 are areas with potential for more traffic and he's not sure why they are not included there. . Expressed that he was really concerned with the fact that the Plan looks to isolate Areas 1, 2 and 3. . Said that there's potential for creating funnels of speeding traffic into the middle area with inclusion of a median landscaping down the center such as occurs on Mathilda Avenue in Sunnyvale. It is easy to go 45 to 50 miles per hour. . Added that he does not know how they are going to slow down at Budd into neighborhood commercial. It just doesn't make sense to him. . Said that there is potential for neighborhood commercial uses in the area of Latimer and Winchester and he would like to see that considered. . Stated that there has been some discussion about the lighting being more pedestrian friendly and get away from cobra highway-style lighting. Commissioner Ebner asked Mr. Eric Reinhard to elaborate on what he means about Latimer Avenue. Mr. Eric Reinhard said that he thinks it has potential for neighborhood commercial and is not sure why we're throwing it away by saying it is civic use. He pointed out that there are businesses there on the corner. Commissioner Rocha said that intersection at Latimer and Winchester has dense residential located behind them, mostly apartments. Most of the shopping center at this corner is owned by Home Church. On one corner there is the Chamberlain Real Estate School and on the other side there is a former gas station. There's not a lot you can do with that. Commissioner Alderete clarified with Mr. Eric Reinhard that his suggested changes are to include Areas 1 and 3 to the text on page 14 and replace "suggested" with "required." Mr. Eric Reinhard said yes, he thinks these provisions should apply to all three areas. He pointed out that Railway is a cut-through. Campbell Planning Commission Minutes for October 28, 2008 Page 13 Commissioner Alderete thanked Mr. Eric Reinhard for his feedback and for coming this evening. Commissioner Gibbons asked Mr. Eric Reinhard how he found out about tonight's meeting. Mr. Eric Reinhard replied through the Downtown Business Association. He said that he was not on the mailing list as he is just outside of the border. Commissioner Ebner asked Mr. Eric Reinhard if he was here the last time. Mr. Eric Reinhard said yes. He was not on the mailing list that time either. He added that for plans that impact a large area it is important to go beyond what the book says. People just don't understand. They just don't. Commissioner Gibbons said that Mr. Eric Reinhard mentioned the great buzz word, "cut through traffic." Mr. Jonathan D'Amico, Resident on Manchester Avenue: · Advised that he received notice of this meeting in the mail as a property owner and also attended the community meeting. · Said that he was very impressed with the Plan overall. · Said that he has one comment regarding business owners and that is ingress and egress for some of these businesses on Winchester. More specifically, he mentioned the perspective of making a left turn into Safeway and some of these other areas. · Said that for Area 2 the median would minimize the ability to go into some of those neighborhoods and he supports that. However, for Area 1, he said he would ask that this ingress/egress issue be considered. Chair Roseberry asked Mr. Jonathan D'Amico if he supports the inclusion of a median or should it remain open. Mr. Jonathan D'Amico said that the use of the median is good but perhaps could include some pocket openings or they may get an issue with U-turns and danger for pedestrians. Mr. Barry Shilman, Resident on Third Street: . Advised that he does not recall if they received any mail about this meeting. . Said he has one or two quick comments. · Stated that the setback from Winchester and the homes behind appears to be a two to one ratio (page 25) from the building height to lot depth. It states a minimum setback of eight feet in the rear of these properties. · Cautioned that minimally, delivery vehicles are eight-feet wide. · Said that if deliveries are to be made to the rear of these sites, he is not sure how that would work. Campbell Planning Commission Minutes for October 28, 2008 Page 14 · Stated his appreciate for the Plan. It is sensitive to the neighborhood. He likes it. Ms. Jolie Shunk, Representative for Campbell Plaza Shopping Center: · Said she is here on behalf of the Campbell Plaza Shopping Center. · Stated that they support the proposed language offered by Safeway's attorney as it will help them and their tenants determine when this Plan takes effect. · Apologized for providing late comment but she didn't know about this either. Chair Roseberry closed the Public Hearing for Agenda Item NO.3. Commissioner Rocha: · Said that public comments indicate more work is needed. · Suggested that the language that Safeway's attorney has provided should be worked out with the City Attorney. · Added that a number of other things need to be vetted out on this before he is comfortable sending this on to Council with a recommendation. Commissioner Alderete: · Stated that there is a lot for him to absorb in a short period. · Reminded that he was unable to make the two study sessions on this so he is kind of playing catch up since he got the draft Plan. · Said that he kept in mind the East Campbell Avenue Master Plan and the original Upper South Winchester Master Plan. · Reported that it was difficult to get through this material. He read it all, but it is hard to understand. · Pointed out that there are 20 LUT strategies from the General Plan's Land Use and Transportation Element included in the resolution, and also references to the Campbell Municipal Code. · Said that he is concerned with the plan. How it plays out, rolls out. · Said that his experience with the East Campbell Avenue Master Plan demonstrated that there were some features that were based on assumptions of several things happening at the same time. . Added that the question is, which things can we afford to do? Which comes first? What pieces come first? . Stated that more time is needed and opportunity to call on staff. · Said he is looking for a continuance. If the item is moved forward this evening, he would abstain from the vote. Commissioner Gibbons: . Said that he supports Commissioner Alderete's position. · Reported that she contacted staff today and has been at all related meetings. · Said that she has some specific comments regarding the text and the captions with the illustrations. · Said that there are generalities that are so broad it would be difficult to determine when to apply to a particular project. Campbell Planning Commission Minutes for October 28, 2008 Page 15 . Cautioned that they have to be thoughtful about the diagrams. The references to the five-foot and 10-foot setbacks are not diagramed, nor are corner setbacks. . Warned that we could have a tiny street with 50-foot high buildings. · Added that Inclusionary Housing requirements would have an impact on this Plan. · Said she would like to have staff clarify with San Jose the work being done on their part of Winchester. They are encouraging housing, including on the ground floor where they don't have to have commercial. . Said that the f1oor-to-f1oor ratio creates homogeneity. . Cautioned that she has quite a few notes. · Said that she did not understand two things. In Zone 2, there is no landscape median. Staff tried to explain the ins and outs of the street. · Reported that she has been asking, 'Why are we doing this?" · Said that she does not understand the reason for this Plan. · Stated that staff did a great job with the report, but underlying things are missing for her. . Said she questions the hypothesis. · Said that she understands that the General Plan allows certain things. · Questioned the concept of extending the Downtown of Campbell. Said, "Campbell Avenue is Campbell Avenue." This is a premise that she misunderstood. · Stated that she was looking forward to a median throughout. Said that they would benefit from a diagram depicting turn pockets. Having long pieces without turn lanes with loop turns at a signal. · Raised the question of what can be looked at to manage traffic in our residential neighborhoods and control the intrusion that is going to happen. . Said that this is absolutely the perfect document to provide the mechanisms and choices. . Added that to her, it falls flat. It does not solve the problem of ingress/egress on the side streets on the residential streets. . Stated that the bulb outs are cliche-ish. . Said that the plan does not define bulb outs or partial bulb outs or provide any diagrams. . Said that when school lets out, the traffic implications are terrible with the comings and goings from her street onto Winchester. There are numerous accidents. The impact is significant. . Stated that the Plan is extremely well intentioned and is heading in the right direction but falls significantly short with detail that this document is supposed to provide to us and to the community. Commissioner Gairaud: · Said that there is so much here to digest. . Added that the Commission does not have to make a quick decision here, but rather are being asked to make it right. · Said that there is so much here it is almost daunting to pick out what to focus on. . Suggested that this document be broken down a bit and dealt with in three areas over three different meetings. One meeting might be an overview with an Campbell Planning Commission Minutes for October 28, 2008 Page 16 opportunity for public input. Another meeting could concentrate on development standards and design. A third meeting could deal with public improvements. · Said that looking at it as a whole they are not going to get it right as there is too much to miss. Commissioner Ebner said he supports a continuance to study further. Chair Roseberry: · Reminded that what the Commission was looking for in the beginning was consistency to the additive/cumulative effect of development along Winchester. There was a concern over approving sites one project at a time. That's why we wanted to go down this road. · Lightly admonished the Commission, saying "we need to get our hands dirty." We have a strong framework that is 90 percent down. The last 10 percent is what the hard part is. Getting the details of what we want to see in there. The other is mechanical that we got but there are some serious execution flaws that we've got in there. · Agreed that the Commission is not ready to make a recommendation for approval. It just is not done yet. · Stressed that the Commissioners need to come prepared to offer real suggestions. Commissioner Rocha suggested if a Commissioner has many comments they might want to submit them to staff in writing. Acting Director Jackie C. Young advised that a continuance to a date certain requires a re-noticing of the meeting. Motion: Upon motion of Commissioner Alderete, seconded by Commissioner Ebner, the Planning Commission CONTINUED TO A DATE UNCERTAIN consideration of an Area Plan (Winchester Boulevard Master Plan) for Winchester Boulevard from the northern City limits to Camden Avenue to include private development design and public improvement standards. (6-0) *** REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR The written report of Ms. Jackie C. Young, Acting Community Development Director, was accepted as presented with the following additions: · Reported that at its meeting of October 21, 2008, Council held a second study session on the Civic Center East Master Plan. . Reminded that this plan came out of the Library Needs Assessment. · Advised that former Commissioner George Doorley was honored by Council for his years of service on the Planning Commission. Campbell Planning Commission Minutes for October 28, 2008 Page 17 . Said that there are two items pending for the November 11, 2008, Planning Commission meeting. Commissioner Gibbons asked staff if the Civic Center East Master Plan would be coming to the Planning Commission. Acting Director Jackie C. Young replied no. Commissioner Gibbons said that she didn't know about it and would have gone to the study session. She asked if the Winchester Boulevard Master Plan is available on the website. Director Jackie C. Young replied yes. She added that all agendas and corresponding reports are available on the website. Commissioner Alderete cautioned that the pdf file for this item is about 121 pages and takes a while to open up. ADJOURNMENT The Planning Commission meeting adjourned at 9 p.m. to the next Regular Planning Commission Meeting of November 11, 200S. SUBMITTED BY: ~ Corinne A. Shinn, Recording Secretary APPROVED BY: /~~ Bob Roseberry, ir ATTEST: ~.~ Jackie C. .f~ng. A -- Secretary