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PC Min 01/22/1985PLANIQING COMDiISSION CITY OF CAP1PBELL, CALIFORNIA 7:30 P.M. MINUTES January 22, 1985 The Planning Commission of the City of Campbell convened this day in regular session at the regular meeting place, the Council Chambers of City Hall, 70 N. First St., Campbell, California. ROLL CALL Present Commissioners: Kasolas, Perrine, Christ, Dickson, Fairbanks; Planning Director Arthur A. Kee, Principal Planner Philip J. Stafford, Engineering :4anager Bill Helms, City Attorney J. Robert Dempster, Recording Secretary Linda A. Dennis. Absent COMMUNICATIONS Commissioners Howard and Toshach. Mr. Kee reported that communications received pertained to specific items on the agenda and would be discussed at that time. APPROVAL OF MINUTES M/S: Dickson, Perrine - That the minutes of the Planning Commission meeting of January 8, 1985 be approved, subject to the following corrections: Page 2. S 84-26. Vote on Motion for approval - (7-0-0}. Page 8 - Paragraph 9 - Delete - "; and that it would appear that sort of perception could arise from the memo from the Police Chief." Motion carried unanimously (5-0-2). ARCHITECTURAL APPROVALS S 84-27 Appliction of Mr. Jere LaGuisa, on be- LaGuisa, J. half of Pinn Brothers Construction Co., for approval of a site and architectural application to allow the construction of 2 two-story office buildings on property known as 2955 S, ti'inchester Blvd. in a C-2-S (General ComJnercial) Zoning District. -2- Commissioner Christ reported that this item was considered by the Site and -` Architectural Review Committee. Redlining on the plans includes changes in the elevations to Building #1; handicapped parking space locations; fence changes; and fire exits. The Committee is recommending approval, with the condition that revised plans come back for review. Mr. Y.ee indicated that Staff is also recommending approval, subject to the attached conditions as indicated in the Staff Comment Sheet. M/S: Dickson, Christ - That S 84-27 be approved, subject to conditions as indicated on the Staff Comment Sheet and redlining on plans. Motion carried unanimously (5-0-2). PUBLIC HEARINGS PD 84-03 Continued public hearing to consider Kavanaugh, L. the application of Linda Kavanaugh, on behalf of Barry Swenson Builders, for approval of a Plannned Development Permit and approval of plans, elevations, and development schedule to allow the remodel of an existing building on property known as 600 E. Hamilton Avenue in a PD (Planned Development) Zoning District. Commissioner Christ reported that this item was considered by the Site and Architectural Review Committee. The Committee went over information from the traffic study; and, the applicant's representative, Mr. Bob McBain, gave a presentation on the use of the building. The Site Committee does not have a problem with making a positive recommendation and forwarding this item back to the Council level. Mr. Helms stated that, in regard to traffic concerns, Staff has received a sufficient amount of information regarding the off-site traffic concerns. Based on Public Works Staff's recommendation at the last meeting that the truck delivery times be restricted to those hours outside of normal commute hours. This is still Staff's recommendation, and satisfies the concerns regarding off-site improvements. Mr. Helms continued that Staff still has some concerns, however, with the ingress/egress and on-site circulation, specifically the movements at the driveways in that these driveways will be used by large trailer-tractor rigs which require a lot of room for turning movements. These concerns have been discussed with the applicant previously. After the last meeting, Staff requested a comprehensive site plan be prepared showing critical turning movements, that this site plan be reviewed by the traffic engineering consultant, and that the consultant's comments be given to the Public ~•7orks Staff. At the end of the work day, today, that information -3- had not been submitted--therefore, on that basis, Staff is recommending a continuance. Commissioner Kasolas asked about the volumes of traffic--both normal vehicles and trucks. Mr. Helms indicated that the consultant's analysis projects an overall traffic volume of slightly less than under the previous use on this site; however, there will be more truck traffic. Staffs position is that as long as the delivery hours for truck traffic is restricted, there will be no need for off-site improvements. Commissioner Kasolas asked if the problem wasn't that a warehousing use is being put in the middle of town in a prime location. r;r. Kee explained the previous use of this site, and noted that the warehousing was an approved use when the building was originally constructed. Mr. Kee continued that the reduction in vehicular traffic would be a result of the retail use previously approved for the site not being used for retail at this time. Commissioner Kasolas asked how something like the truck hours could be policed to avoid a situation similar to Railway/Dillon area where big trucks are parking all over the street. Mr. Helms responded that this exact concern is why Staff is recommending _ the restriction on the times for trucks--just the shear volume of traffic on Hamilton/Salmar during commute hours. Commissioner Christ noted that Dlr. McBain indicated to the Site Committee that haulers (UPS, etc.) leave empty trailers on the site which are loaded during the day and picked up at night, rather than a continuous line of delivery vehicles. Because of the nature of the shipping facilities, most of the truck traffic will be in non-peak hours. Chairman Fairbanks asked about the color for the entrance wall on this development, noting that she (and others) have previously expressed a concern about the proposed purple color. p7r. Kee stated that representatives from Swenson Builders and Apple Computer Co. have expressed a concern about retaining the wall color for identification purposes. The Architectural Advisor is not opposed to the purple color, and is recommending that color for the wall. Mr. Kee added that Staff has photos taken of the wall earlier today. The rendering presented at an earlier date showed the wall greatly out of proportion and misrepresented the color as well. In that there is a recommendation for continuance, Staff could have further information on the wall at the next meeting. Chairman Fairbanks opened the public hearing and invited anyone in the audience to speak for or against this item. -a- M/S: Perrine, Christ - That, there being no one wishing to -- speak at this time, PD 84-03 be continued to the Planning Commission meeting of February 12, 1985, in order the requested traffic information may be reviewed. Motion carried (5-0-2). Commissioner Kasolas noted that this application has not been approved by the City Council as yet; however, the building is occupied and being used. He asked how permits were issued in this case. Also, the wall is being built and has not been approved yet. Mr. Kee responded that portions of the building are being used in the same way as previously used when the site housed Bullock's--this situation would require no permits. Mr. Kee continued that there were some minor modifications made to the building itself, which were approved at Staff level; and, there are some things that have been done without approval. The items which have been done without approval will have to be straightened out before gas meters, etc., can be released. GP 84-04 Public hearing to consider the appli- Dubcich, R. cation of Mr. Robert Dubcich for a --~ General Plan Amendment to change the Land Use Element from Low-Density Residential (6-13 units per gross acre) to Medium Density Residential (14-20 units per gross acre) on property known as 464 W. Campbell Ave. in a PD (Planned Development) Zoning District. Mr. Stafford review this application, noting that the applicant also owns two adjacent parcels fronting onto Dot Ave. which are indicated on the General Plan for Medium Density Residential. The intention would be to combine the Dot Ave. parcels with the subject Campbell Ave. parcel, and to construct apartments at some future date. Staff is supporting this application for reasons indicated in the Staff Comment Sheet: designation would be consistent with adjacent property; property not adjacent to single family residential; location on a major street; and highest and best use of property. Chairman Fairbanks opened the public hearing and invited anyone in the audience to speak for or against this item. Mr. Jay Jones, property owner of 442 W. Campbell Ave., representing the Campbell Court Homeowner's Association, spoke against the requested amendment citing traffic problems, parking problems on Campbell Ave., 'parking problems on-site for Campbell Court, with overflow onto Campbell ~- Ave.;and, the number of accidents in this area with parked cars being -5- struck. Mr. Jones concluded by asking the Commission to deny this proposal, and presented a copy of the Public Hearing Notice with signatures of property owners in Campbell Court (attached hereto). M/S: Perrine, Dickson - There being no one else wishing to speak, that the public hearing on GP 84-04 be closed. Motion carried unanimously (5-0-2). Discussion Commissioner Dickson noted that this area is practically surrounded by Medium Density, which provides a nice transition, and as soon as a change is made to the subject parcel the rest of the area will be set up to go to Medium Density .also. Commissioner Dickson concluded that he would not be in favor of .this proposal. Commissioner Christ stated that he has similar concerns, and he thought that it would be in the best interest of the City for the trend toward townhomes to continue in the area; and, a density of 13 units per gross acre is more than adequate for this location. Commissioner Kasolas stated that he felt the City has a responsibility to provide housing. He noted that there are many jobs coming to the area in the next few years, and these people will need some place to live. Commissioner Dickson felt that taking this reasoning to it's ultimate place would result in the entire City being high density. He noted that Campbell has an excellent jobs housing balance, and he did not think that the residents wanted all high density uses. Commissioner Christ commented that he is aware of the City's responsibility to provide adequate housing; however, records will show that wherever there is a high density use, there are traffic/parking problems. He noted the area by the Franciscan Apartments on Almarida and Hamilton Ave. where there are parking problems which have overflowed into the single family neighborhood. Commissioner Christ continued that the subject area already has a pattern of townhomes, and he felt that Low-Medium Density is a reasonable density for the area. M/ Kasolas - That the Planning Commission recommend approval of GP 84-04. Motion died for lack of a second. M/S: Christ, Dickson - That the Planning Commission recommend that the City Council accept the Negative Declaration which has been prepared for this project, in that sufficient information has been provided upon which to base a decision; and, that the Planning Commission adopt Resolution No. 2308 recommending that the City -6- Council deny GP 84-04. Motion carried ` with the following roll call vote: AYES: Commissioners: Perrine , Christ, Dickson, Fairbanks NOES: Commissioners: Kasolas ABSENT: Commissioners: Howard, Toshach. UP 84-19 Public hearing to consider the appli- Salvador, J, cation of Mr. Joe Salvador for approval of a use permit, and plans to allow the construction of a parking lot and storage yard on property known as 238 & 246 Railway Ave. in a PD (Planned Development/Industrial) Zoning District. Commissioner Christ reported that this item was before the Site and Architectural Review Committee. The Committee is working with the applicant to meet both his and the City's needs, and the applicant has been very cooperative and willing to do whatever he can. The Committee is recommending a continuance, in order that the applicant can address concerns expressed in the Staff Comment Sheet. Chairman Fairbanks opened the public hearing and invited anyone in the audience to speak for or against this item. Dt/S: Christ, Perrine - That UP 84-19 be continued to the Planning Commission meeting of February 26, 1985.. Motion carried unanimously (5-0-2). MISCELLANEOUS SA 84-55 Continued sign application of Mr. McVea, S. Scott McVea, on behalf of Park Vasona Chevron, on property known as 3405 S. Winchester Blvd. Commissioner Christ reported that this item was considered by the Site and Architectural Review Committee. In that the applicant was not present, the Committee discussed the available information. There have been no changes from the previous presentation, and the Committee is in concurrence with Staff's recommendation for denial. M/S: Dickson, Christ - That the Planning Commission deny SA 84-55. Motion carried unanimously -~- SA 84-59 Sign application of Citti's Florist, Citti's Florist located at 990 E. Hamilton Ave. in a C-2-S (General Commercial) Zoning District. Mr. Kee reported that Staff has received a request for continuance from the applicant's representative, Cal-Neon Sign Co. Pi/S: Dickson, Perrine - That SA 84-59 be continued to the Planning Commission meeting of February 12, 1985. Motion carried unanimously (5-0-2). R 84-10 Request of Mr. Richard Sgarlato for an MM 84-10 extension of time to complete the con- Sgarlato, R. struction of an office, storage building, and storage yard on property known as 888 Camden Ave. in an M-1-S (Light Industrial) Zoning District. Mr. Kee reviewed this request, noting that Staff can support the request based on the trouble the applicant has been experiencing with contractors and the weather. M/S: Kasolas, Dickson - That the Planning Commission grant an extension to April 10, 1985 to complete the subject project (MM 84-10). Motion carried unanimously (5-0-2). MM 85-01 Application of Mr. and Mrs. Jerri Johnson, J. Johnson for a minor modification to allow the construction of a second story addition within 6' of the side property line on property known as 624 Ginden Dr. in an R-1 (Single Family Residential) Zoning District. Commissioner Christ reported that-this item was before the Site and Architectural Review Committee, and the Committee is recommending approval. There are letters from adjacent property owners available to the Commission (attached hereto). M/S: Kasolas, Dickson - That the Planning Commission approve MM 85-01, subject to the applicant obtaining all necessary permits from the Building Department. Motion carried unanimously (5-0-2). -8- Staff Report Staff Report regarding requirements for application submittals. Mr. Kee reviewed the report, noting that the Architectural Advisor has recommended the wording for addition #1, to read: "Applicant to provide sample board with actual materials, textures, and colors (max. 11" x 17" size). In response to a vuestion frori Chairman Fairbanks, Mr. Kee stated that Staff believes the request is reasonable, and that a number. of cities recuire such a sannle board. In response to a question regarding the criteria of 20 parking spaces for location of motorcycle and bicycle parking spaces, Mr. Kee stated that the "20 spaces" is arbitrary, and seemed to designate a project large enough to provide motorcycle/bicycle facilities. However, the 20 spaces could be changed if the Commission so desired. Commissioner Perrine noted that developers do not seem to have a problen with providing sample boards. Additionally, the Commission might wish to require colored renderings of larger projects. The decision to request one could be left to the Staff. Commissioner Perrine suggested that the developer be required to provide additional sets of plans for the Site Committee members so that they could review them prior to a meeting. Mr. Dempster stated that this would not cause a conflict as long as the plans were reviewed as part of the Site Committee's duty. Commissioner Christ noted that he is in favor of sample boards, in that colored renderings can be deceiving. Commissioner Dickson noted his concern about asking for too much information, and getting a lesser return for the investment. He felt that the sample board would be helpful; however, additional sets of plans for the Site Committee seemed unnecessary. M/S: Dickson, Christ - Staff Report M/S: Dickson, Perrine - That the Planning Commission accept the revised Checklist as presented, with the change in wording of #1, as suggested by the Architectural Advisor (Applicant to provide a sample board with actual materials, textures, and colors...). Motion carried unanimously (5-0-2). * * ,r Information Only: Study Sessions That Staff investigate possible study session dates for the Planning Commission with the City Council to discuss current issues. Motion carried unanimously (5-0-2). -9- Staff Report Referral from the City Council to set a date for public hearing to consider amending the Zoning Ordinance as it pertains to setbacks, accessory buildings, garage setbacks, and height limitations for properties zoned R-1-8 and above (includes P,-1-8, R-1-9, R-1-10, and R-1-16). There was brief discussion by the Commission regarding hearing dates, notification procedures, and facilities for the hearing. 61r. Kee noted that notification of property owners would be in accord with the Commission's directions as set forth at it's meeting of December 11, 1985. M/S: Dickson, Perrine - That February 26, 1985 be set as the date for public hearing on the issues of setbacks, and changes to the Additional Living Unit Ordinance. Motion carried unanimously (5-0-2). Referral Referral from the Planning Director Environmental Assessment regarding Environmental Impact Assess- S 84-23 ment of a proposal of West Valley Construction Co. for an office addition and maintenance building on property known as 580 & 626 McGlincey Lane in an M-1-S (Light Industrial) and R-1 (Single Family Residential) Zoning District. Mr. Kee zeported that the applicant has submitted an application to construct a 3,552 sq.ft. office addition and a 4,000 sq.ft. maintenance building. The property currently has a 6,072 sq.ft. office and a 4,560 sq.ft, shop building on it. West Valley Construction occupies the site, and the rear property is zoned R-1 with single family residence located along the southerly property line. Over the years, Staff has received complaints from the adjacent residential neighbors regarding noise and dust generated from the construction site; and, West Valley has been cooperative in reducing these problems. However, it is Staff's opinion that this site still impacts the residential area and a focused EIR should be prepared addressing noise generation, air quality, hazardous substances, and vehicular movement on-site and impact of additional traffic on and off site. Mr. Pat Kelley, West Valley Construction Co., stated that they are not changing the use of the facilities--they need more office and shop space. The addition of shop space would allow equipment to be worked on inside during inclimate weather, which, in itself, should lend to a reduction in noise on the site. Mr. Kelley continued that the proposal in no way -10- involves bringing more equipment onto the site; and, there will be no new installation of tanks or hazardous materials. West Valley Construction has had some problems with the neighbors in the past, however, over the past three years, Mr. Kelley noted, he has been able to work these problems out. Commissioner Perrine asked '~Ir. Kelley if he was in favor of Staff's recommendation for a focused EIR,, which could support his information when the issue comes before the Commission. Mr. Kelley indicated that he would like to get through with as little paperwork as possible, however, if the Commission cannot be dissuaded from requiring an EIR, it would have to be done in that West Valley needs the space. Mr. Kee explained the items which should be addressed in the EIR, noting that although the report would take time to prepare, it would save the applicant time in the long run but providing all the necessary information up front. Mr. Kee continued that West Valley Construction has been cooperative, and Staff is appreciative of that working relationship. Commissioner Dickson noted that he would feel more comfortable with an EIR, and he would think it would be to West Valley's advantage to provide this document. Mr. Jim Walker, Carl Holvick Co., asked how long the EIR preparation might take. tor. Kee explained that Staff would send a letter to the applicant immediately explaining the scope of work needed for the EIR, as well as the procedures and a list of consultants which have been approved by the Planning Commission. M/S: Perrine, Christ - That the Planning Commission concur with Staff that a Focused Environmental Impact Report be prepared for S 84-23 addressing the following: 1. Noise generation, specifically its impact on nearby residential uses. 2. Air quality. 3. Hazardous substances stored on the site. 4. Vehicular movement on site and impact of additional traffic on and off site. Motion carried unanimously (5-0-2). -11- Commissioner Perrine suggested that a sentence be added to the notice sent to surrounding property owners that the EIR document is on file in the Planning Department and can be reviewed prior to the meeting. OTHER ITEP4S BROUGfiT UP BY COMMISSIOId Chairman Fairbanks noted that the Planning Commission has received a letter from the Cambrian Community Council regarding traffic issues. Mr. Helms indicated that this letter has been referred to the Public Works Staff and a response is being drafted for the Mayor's signature. In response to a question from Commissioner Perrine regarding the formation of a committee for the redevelopment of the downtown area, City Manager Kevin Duggan explained that there will be a redevelopment meeting forthcoming on the downtown issue, and an agenda will be going out later this week. There has been, however, no formal group established as yet. ADJOURNMEI`'T M/S: Dickson, Kasolas - That the meeting be adjourned. The meeting adjourned at 9:20 p.m. APPROVED: JoAnn Fairbanks Chairman ATTEST: Arthur A. Kee Secretary RECORDED: Linda A. Dennis Recording Secretary