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PC Min 12/18/1975PLANNING COMMISSION CITY OF CAMPBELL, CALIFORNIA THURSDAY, 7:30 P.M, MINUTES DECEt1BER 18, 1975 The Planning Commission of the City of Campbell convened this day in regular session, at the regular meeting place, the Council Chambers of the City Hall, 75 North Central Avenue, Campbell, California. ROLL CALL Commissioners: Hebard, Campos, Stewart Present Dickson, Pack, Lubeckis; Secretary Arthur A. Kee; Senior Planner Philip Stafford, City Attorney J. Robert Dempster; Planner I Richard Schneider; Recorder Phyllis Acker. Absent Commissioner Samuelson MINUTES Commissioner Campos moved that the minutes of the December 4, 1975 meeting be approved as received, seconded by Commissioner Dickson and unanimously adopted. COMMUNICATIONS Mr. Kee reported that the communications received relate to specific items on the agenda and would be taken up at the appropriate time. ARCHITECTURAL APPROVALS Commissioner Pack reported for the Architectural Review Committee. "S" 75-24 Recommends approval of the continued Kline, Richard application of Richard Kline for approval of plans to construct a .. second story addition on an existing commercial building located on property known as 1550, 1558, and 1562 LaPradera Drive in a Professional Office Zoning District, subject to the following conditions: 1. Property to be fenced and landscaped as indicated and as added in "red" on plans. 2. Landscape plan indicating type of plant material, location of hose bibs or sprinkler system and type of fencing to be submitted for approval of the Planning Director at time of application for building permit, 3. Landscaping shall be maintained in accordance with the approved landscape plan. 4. Faithful performance bond in the amount of $3,000 to be posted to insure landscaping, fencing and striping of parking area within three (3) months of completion of construction, or applicant may file written agreement to complete landscaping, fencing and striping of parking area prior to final building department clearance. 5, All mechanical equipment located on roofs shall be screened as approved by the Planning Director. 6. Applicant to remove all non-conforming signs. The applicant is notified as part of this application that he is required to meet the following conditions in accordance with Ordinances of the City of Campbell. A. A11 parking and driveway areas to be developed in compliance with Section 21,50 of the Campbell Municipal Code. A11 park- ing spaces to be provided with appropriate concrete curbs or bumper guards. B, Underground utilities to be provided as required by Section 20.16,070 of the Campbell Municipal Code. C. Plans submitted to the Building Department for plan check shall indicate clearly the location of all connections for underground utilities including water, sewer, electric, telephone and television cables, etc. D. Sign application to be submitted in accordance with provisions of the sign ordinance for all signs. No sign to be installed until application is approved and permit issued by the Build- ing Department. E. Ordinance No. 782 of the Campbell Municipal Code stipulates that any contract for the collection and disposal of refuse, garbage, wet garbage and rubbish produced within the limits of the City of Campbell shall be made with Green Valley Disposal Company. This requirement applies to all single family dwellings, multiple apartment units, to all commercial, business, industrial, manufacturing and construction establish- ments. P, Trash container(s) of a size and quantity necessary to serve the development shall be located in area(s) approved by the Fire Department. Unless otherwise noted, enclosure(s) shall consist of a concrete floor surrounded by a solid wall or fence and have self-closing doors of a size specified by the Fire Department. All enclosures to be constructed at grade level. G. Applicant shall meet all State requirements for the handi- capped. - 2 - BUTLDING DEPARTMENT H. Roof overhang is limited to 20" on west wall. Section 504(b) I. West and south exterior walls shall be minimum 1 hour. Table 5-A Section 2203 J. All built up roof covering shall be fire retardant. Section 1603 Section 3203 (e) K. Wood hand and guardrails shall be minimum 1 hour. Table 5.A Section 2203 The applicant is notified that he shall comply with all applicable Codes or Ordinances of the City of Campbell which pertain to this development and are not herein specified. Commissioner Hebard moved to approve "S" 75-14 as recommended, seconded by Commissioner Stewart and "S" 75-29 unanimously Application of Daniel Martinez, on Martinez, Daniel adopted behalf of Denny's Restaurant, for Denny's Restaurant approval of plans to construct a restaurant on property known as 2060 South Bascom Avenue in a C-2-S Zoning District. Commissioner Pack reported that the applicant was not present at the Architectural Review Committee meeting, therefore, the appli- cation was not discussed. It was the committee's recommendation that the application be referred to the entire Commission for consideration. Chairman Lubeckis asked whether the Commission felt they could act on the application without the Architectural Advisor's comments. Mr. Kee advised that his comments are incorporated in the staff comment sheet and he was at the Architectural Review Committee meeting, however, he did not meet with the applicant. Commissioner Hebard stated that he would not want to set a precedent of having architectural review items appear before the Commission as a whole, and he suggested that the meeting be recessed so the Architectural Review Committee and applicant could meet to discuss the project. Commissioner Hebard moved that the meeting be recessed, seconded by Commissioner Dickson and unanimously adopted. The meeting was recessed at 7:45 p.m. Meeting reconvened at 8:15 p.m. Commissioner Pack reported that the Architectural Review Committee met with the applicant and discussed some of the Architectural Advisor's concerns. It was agreeable with the applicant that the item be continued in order that the plans can be discussed with the Architectural Advisor and his architect. The Architectural Review Committee recommends continuance to the next regular meeting. - 3 - Commissioner Nehard moved that "S" 75-29 be continued to the January 8, 1976 meeting seconded by Commissioner Dickson and unanimously adopted. "S" 75-30 Application of Daniel R. King for King, Daniel R. approval of plans to construct a body shop on property known as 888 Camden Avenue in a M-1-S Zoning District. Mr. Kee reported that the staff recommends continuance in order that revised plans can be submitted. Commissioner Pack reported that the Architectural Review Committee also recommends continuance fo the next regular meeting as there are some concerns regarding a Fire Department requirement. Commissioner Hebard moved that "S" 75-30 be continued to the next regular meeting of the Planning Commission, seconded Dy Commissioner Dickson and unanimously adopted. PUBLIC HEARINGS T.A. 75-4 This is the time and place for public Section 21.36 hearing to consider the application Campbell Municipal of C.M. Paise for ap proval of a text Code amendment to Section 21.36 - Outdoor Business District - of the Campbell Municipal Code. Chairman Lubeckis asked Mr. Kee for his comments. Mr. Kee advised that the staff recommends approval of a text amendment which would allow outdoor business activities in the C-H Zone. The C-H Zoning District is a highway oriented zone, and the outdoor business district section of the code regulates the location of auto-oriented commercial activities. The pro- posed text amendment would add section (3) to Section 21.36.020 of the Zoning Ordinance and would read: (3)"In a C-H Zoning District, for outdoor business activities with less than 50 square feet of gross floor area, and in conjunction with a conforming use." The use would require Planning Commission approval. The proposed use in the C-H Zoning District is a photo-mat type operation in conjunction with a use recently constructed on the site. There would be ample parking and it would seem an appropriate use. Commissioner Hebard asked if an application for a photo-mat had been filed. Mr. Kee stated that it had not, but in the C-H Zoning District it is not possible to put in a photo-mat or flower kiosk type operation, although the code reads that the whole intent of the C-H Zoning District is for auto-oriented businesses. The text amendment would amend the code so the applicant could apply for a kiosk-type business. The proposed text amendment would - 4 - limit the building to 50 square feet of gross floor area. Commissioner Hebard asked if it would be possible to have an outdoor type business with 50 square feet of gross floor area have outdoor service at tables. :;r. Kee advised that such an application would have to go before the Architectural Review Committee and the Planning Commission. This text amendment would provide the mechanics whereby an applicant could apply for such a use. -airman Lubeckis declared the public hearing open and asked if :;yone wished to be heard. There being no one present wishing to be heard, Commissioner Hebard moved that the public hearing be closed, seconded by Commissioner Pack and unanimously adopted. RESOLUTION N0. 1485 Commissioner Stewart moved that Resolution Noy 1485 be adopted recommending to the City Council that T.A. 75-4 be adopted, seconded by Commissioner Pack and adopted by the following roll call vote: AYES: Commissioners: Hebard, Campos, Stewart, Dickson, Pack, Lubeckis NOES: Commissioners: None ABSENT: Commissioners: Samuelson MISCELLANEOUS Social Services Study Chairman Lubeckis asked Mr. Kee for Committee Report his comments. Mr. Kee stated that the Commission, at the last regular meeting, reviewed the final report of the Social Services Study Committee, which had been referred to them by the City Council for review and comment. At that meeting, staff was directed to take the comments that were made at the meeting and incorporate them into a report to the Council. However, the Commission directed that the report be brought back to the Commission for review before sending it on to the Council. The staff has outlined seven points of discussion and he asked the Commission if this was what they had in mind as a report back to the Council. The Commission discussed the comments that were made at the last Planning Commission meeting, and it was the concensus of opinion that further discussion should be held before forwarding their comments on to the City Council. Commissioner Hebard moved that the Social Services Study Committee Report be continued to the next regular meeting of the Planning Commission, seconded by Commissioner Pack and unanimously adopted. - 5 - Commissioner Campos asked if there was a time table for comments to be forwarded to the Council. Commissioner Hebard stated that when the item comes up before the Council on the 22nd, that the Planning Director could inform the Council that the Planning Commission's comments will be forthcoming. Mr. Kee advised there was no specific time. indicated for comments to be sent back to the Council, but the earlier the better. Planning Commissioners' Chairman Lubeckis asked for the report Handbook of the committee that reviewed the handbook. Mr. Kee advised that two members of the Commission, Commissioner Hebard and Commissioner Samuelson, and Mr. Schneider, member of the planning staff, had reviewed the proposed handbook and had made some changes. The final draft is before the Commission and he asked if there were any questions. Commissioner Hebard stated that at the committee meeting, several changes were made and Section 16, Conduct of a Commissioner, and Section 18, Disclosure of Assets, were added. The handbook is intended to help new Commissioners and to give them an insight into what is "Zoning" and what is a "General Plan." Commissioner Dickson stated that it might be useful to have in the handbook a brief statement regarding the function of each Commission in the City. Also, Commissioner Dickson stated that the section pertaining to Conflict of Interest was most helpful to him and he liked having it available in the handbook. After some discussion, Commissioner Stewart moved that the Planning.Commission accept the Handbook as a useful tool for the Planning Commission, seconded by Commissioner Hebard and unanimously adopted. Consolidation of Resolutions Chairman Lubeckis asked Mr. Kee for his comments. Mr. Kee stated that since 1952, the Planning Commission has adopted seven resolutions which relate to the procedures for the Commission. The staff has prepared a draft of a resolution which is more consistent with the procedure currently being followed by the Commission, and as outlined in the Handbook, as well as consolidating the previously adopted resolutions. Chairman Lubeckis asked if there were any questions. Commissioner Hebard stated that Section D "Quorum" states that the "Planning Commission is said to have a quorum when at least four members are in attendance at the meeting", but where does it say there has to be four votes for a motion to pass. Mr. Kee stated that in the Rules of Order it states that Roberts Rules of Order are to be used as a guide and if there is a variance to the Roberts Rules, then the Commission can decide. - 6 - Commissioner Hebard stated that the Commission has been operating on the basis that it takes a majority of the Commission to pass. When there are only four commissioners present there cannot be a dissenting vote City Attorney Dempster stated that is a rule peculiar to the Planning Commission. It isn't the way Roberts Rules reads. It was his understanding that it took a majority of those present. Commissioner Dickson requested that the staff give the Commission further information on what constitutes a quorum, Commissioner Hebard moved that the Consolidation of Resolutions be continued to the next meeting of the Planning Commission, seconded by Commissioner Pack and unanimously adopted. S.A, 75-89 Commissioner Pack reported that Mr. Jim's Auto Repair James Hash was in the audience. He had appeared before the Architectural Review Committee that morning and was advised that his sign had been approved. The item was not agendized because it was not necessary for him to come before the Commission. Chairman Lubeckis asked Mr, Hash if he wished to be heard. Mr. Hash stated that he was under the impression that he had to appear before the Commission, Mr. Kee extended his apologies if there was a misunderstanding during the meeting that morning. The sign has been approved and it was not necessary for Mr. Hash to come to the Planning Commission meeting. A letter will be sent to him and his attorney so advising. West Valley Commissioner Hebard stated that he had College Site some comments to make regarding the West Valley College site. There have been some statements made that the West Valley College site is considered surplus property and is to be sold. This will mean that there will be private developers as well as public agencies interested in the property. Commissioner Hebard was of the opinion that it would be appropriate that the West Valley College site be included in the periodic General Plar. review-- the first review is scheduled for January 22, 1976, He thought it would be well to set this as a public hearing on the property and to put everyone on notice that the City is concerned about the eventual use of the land. There are a lot of individuals and groups who have expressed an interest` in the use of the site. He stated that the school district administration should be aware of the City's concerns and possible purchasers of the site should be able to look at the General Plan and have a pretty good idea of what the City thinks is an acceptable use - 7 - of the property. The property is zoned P-F and possibly it is time for the City to get a little more definitive. Commissioner Hebard stated that because the school site is so sensitive to the surrounding area and the downtown area and loop streets that the Commission should get the Council's concurrence before putting it on the agenda for hearing. Mr. Kee suggested that the Commission inform the Council that it is their intention to schedule it for public hearing at the second meeting in January, and he stated that he could do so b_y memo to the Council if that was the Commission's wish. Commissioner Hebard moved that the Planning Director be directed to bring the matter of the West Valley College site to the attention of the Council, seconded by Commissioner Stewart and unanimously adopted. ADJOURNMENT Commissioner Hebard moved that the meeting be adjourned, seconded by Commissioner Pack and unanimously adopted. The meeting was adjourned at 9:15 p,m. APPROVED: 01eg ,Y~fibe~kis, Chairma 7 V ,; /; ~~I ATTEST: °~` ~ ~. ___ r hur A ~ Kee, Secretary ,;,,-~ / ,~' R E C O R D E D / l ~'i ~; l" CL~:.~ ' ,%(t t, L'' E~ ~-- -_ Phyllis Acker, Recorder 8 -