Great Gatsby Day - 9/22/1991City
Council Item: 15
Category: Consent Calendar
Report Date: September 3, 1991
Title: Special Event Permit and Co-SponsorsLip
by City--Great Gatsby Day--September 22. 1991
RECOPII~IENDATION
1. Approve Resolution declaring the City of Campbell a
co-sponsor of the Campbell's Great Gatsby Day, and
2. Adopt the attached findings regarding the Special Event
Permit for this event, and
3. Waive permit fees, and
4. Direct City Staff to provide barricades and security and any
other ancillary services that might be required, and
5. Approve issuance of a Special Event Permit subject to listed.
conditions.
DISCUSSION
Background. A request for a Special Event Permit was made by the
following applicant:
Campbell's Great Gatsby Day Committee
P.0. Box 1244
Campbell, CA 95009
(408) 559-1731
Joanna Herz, Event Coordinator
The applicant is acting on behalf of several groups that are organizing
an event to raise funds for the continued restoration of the Ainsley
House and Carriage House. The event is to be held on Sunday, September
22, 1991, from 10:00 a.m. to 8:00 p.m. in the Central Downtown area.
The event will include crafts, a display of vintage automobiles, family
entertainment, food sales, and a dinner-dance, all to be in the theme of
"The Gatsby Days" to reflect the era of the Ainsley House.
The applicant submitted extensive detailed plans which were reviewed by
all City Departments. The applicant has requested that permit fees for
this event be waived.
Special Events Permit: Page 2 September 3, 1991
Analysis. The plans submitted by the applicant have been reviewed by
all City Departments. Conditions and restrictions are similar to those
placed on previous events. The applicant has agreed to follow
conditions as set forth by department reviews.
If this were not considered a City event, fees would normally be charged
to cover City costs, including necessary Police coverage and clean-up by
Public Works staff. Sponsorship by the City will allow waiving all
fees, which are estimated at $5,000. In addition, the City liability
insurance will provide additional coverage for the event, over and above
the minimums set by the City.
Organizations of other upcoming events--such
Octoberfest--would also be required to pay
costs, unless the City decides to become a
events benefit the Campbell community as a
organization or group, staff will return to
that the City co-sponsor these events as well.
FISCAL IMPACT
as the Highland Games and
fees to cover full City
co-sponsor. Because these
whole, and not just one
the Council with requests
Costs to the City are in staff time to review plans and to provide
uniformed Police personnel during the event. Identified costs,
exclusive of any emergency responses, are as follows:
Costs $5,000 estimated costs of City Staff
Revenue Unknown
Net Cost Unknown
Profits from this event will be used towards restoration of the Ainsley
House and Carriage House which is of direct benefit to the City of
Campbell.
ALTERNATIVES
1. Deny the request. Not recommended. Event will provide
direct benefit to the City.
2. Approve the request with the requirement to pay associated
costs. Not recommended. Event will provide direct benefit
to the C/~~
Prepared by: Approved by:
Sgt. Terry Bea dry J es Cost
C of Police
Approved by: ~~~ ~~
City Manager
Attachments:
Resolution
Findings for Special Event Permit
Copies of restrictions/conditions from each department
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING CO-SPONSORSHIP OF "GREAT GATSBY DAY",
SEPTEMBER 22, 1991
WHEREAS, on September 19, 1989, the City Council formally
accepted the donation of the Ainsley House and Carriage House to be used
as the Campbell Historical Museum; and
WHEREAS, the Ainsley House and Carriage House were built in 1926
at the corner of Hamilton and Bascom Avenues, and on November 18, 1990,
were moved to the Campbell Civic Center; and
WHEREAS, Phase I of the Ainsley House Project has been
completed, and it is necessary to raise funds for Phase II in order to
continue the restoration; and
WHEREAS a Group of Campbell citizens has organized a "Great
Gatsby Day" to be held in downtown Campbell on Sunday, September 22,
1991, which will include costumes, vintage automobiles, a parade, box
supper, a band, and dancing to music of the era; and
WHEREAS, funds raised from the event will be used towards the
restoration of the Ainsley House.
NOW, THEREFOBE, BE IT RESOLVED that the City Council of the City
of Campbell hereby authorizes the .City's co-sponsorship, together with
the Campbell Historical Museum Association, Campbell Chamber of
Commerce, Downtown Campbell Business Association, Campbell Historical
Preservation Board, and County Supervisor Rod Diridon, of the Great
Gatsby Day event on Sunday, September 22, 1991.
PASSED AND ADOPTED by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
Michael F. Kotowski
Mayor
ATTEST:
Barbara Olsasky, City Clerk