CC Resolution 11435RESOLUTION NO. 11435
A RESOLUTION AMENDING THE COMPENSATION AND WORKING CONDITIONS
FOR CLASSIFIED NON-MANAGEMENT EMPLOYEES REPRESENTED BY THE
EMPLOYEE ORGANIZATION ENUMERATED BELOW
WHEREAS, Title 2, Section 2.12.030(7) of the Campbell Municipal Code requires the City
Manager to prepare and submit an annual salary plan to the City Council for its approval;
and
WHEREAS, a Memorandum of Understanding (MOU) for salaries, benefits and working
conditions and a side letter to the MOU for furlough hours has been approved and
executed by the authorized representatives of the Campbell Municipal Employees
Association and City Council representatives; and
WHEREAS, the City Council of the City of Campbell desires to ratify and adopt the
provisions included in the Memorandum of Understanding and side letter attached.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell
does hereby approve and ratify the Memorandum of Understanding attached hereto, and
made a part hereof.
PASSED AND ADOPTED this 3rd day of July 2012, by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTE
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Anne Bybee, City Clerk
Cristina, Waterman, Low, Kotowski
None
Baker
APPROVED:
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'Michael F. Kotowski, Mayor
Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012 -June 30, 2014
MEMORANDUM OF UNDERSTANDING ON
WAGES, EMPLOYEE BENEFITS, HOURS AND
OTHER TERMS AND CONDITIONS OF EMPLOYMENT
Campbell Municipal Employees Association (CMEA)
PARTIES TO UNDERSTANDING
This Memorandum of Understanding is between the authorized representatives of the City
Council of the City of Campbell, hereinafter referred to as "City", and the authorized
representatives of Campbell Municipal Employees Association, hereinafter referred to as
"CMEA".
STATE LAW COMPLIANCE
This Memorandum of Understanding complies with the provisions of the State of California
Public Employees Representation Law, as contained in Section 3500 of the Government
Code of the State in that the employer-employee representatives noted here did meet and
confer in good faith and did reach agreement on those matters within the scope of
representation.
This Memorandum of Understanding also complies with Resolution 10016, relating to
employer-employee relations, as adopted and amended by the City Council of the City of
Campbell.
GENERAL CONDITIONS
A. Personnel Rules and Regulations
This Memorandum of Understanding does not modify or change the provisions
of the Personnel Rules and Regulations of the City unless a specific reference
is made herein to modify or add to the existing Personnel Rules and
Regulations.
B. Terms of Understanding
This Memorandum of Understanding embodies all modifications on salaries,
hours, employee benefits, and other terms and conditions of employment, for a
24-month term beginning July 1, 2012 and ending June 30, 2014.
C. Existino Benefits Continued
This Memorandum of Understanding does not modify existing salaries,
benefits, hours, or terms and conditions of employment contained in the
Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012 -June 30, 2014
currently adopted Pay and Classification Plan, except as noted herein. Such
benefits and terms of employment remain unmodified and shall continue in full
force and effect throughout the term of this Memorandum of Understanding.
D. Benchmarks
Accountant Building Inspector Office Assistant
Accounting Clerk Building Maintenance Worker Assistant Planner
Assistant Engineer Executive Assistant Recreation Coordinator
IT Administrator Recreation Supervisor
Any special compensation adjustment for a benchmark classification will also
be provided to classifications related to the benchmark as set forth below:
Accountant
Accounting Clerk I
Accounting Clerk II
Executive Assistant
Office Specialist
Permit Technician
Deputy City Clerk
Assistant Engineer
Associate Engineer
Junior Engineer
Engineering Aide
Senior Engineering Technician
Building Inspector
Senior Building Inspector
Public Works Inspector
Senior Public Works Inspector
Code Enforcement Officer
Office Assistant
Senior Office Assistant
Assistant Planner
Associate Planner
Senior Planner
Housing Coordinator
Redevelopment Coordinator
Administrative Analyst
Recreation Supervisor
Senior Museum Specialist
Senior Services Supervisor
Building Maintenance Lead Recreation Coordinator
Worker Nutrition Site Manager
Utility Worker Food Server
Museum Education Coordinator
IT Administrator
IT Technician
Building Maintenance Worker
Building Maintenance Worker II
Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012 -June 30, 2014
II. COMPENSATION
A. Salarv
Effective the first pay period containing July 1, 2012, the salaries of all
classifications represented by CMEA shall be increased by two percent (2.0%).
Effective the first pay period containing July 1, 2013, the salaries of all
classifications represented by CMEA shall be increased by two percent (2.0%).
III. OTHER PROVISIONS
A. Benefit Cost Adjustments
July 1, 2012
The City will be responsible for any increase to the PERS employer contribution
rate on the PERS plan in effect July 1, 2012.
The City will provide $148.67 per month, which includes a 3% increase, for the
current dental coverage, including an annual maximum per patient benefit of
$2,500, and orthodontia coverage with a $2,500 per patient lifetime.
The City will provide $15.50 per month for life insurance.
The City will provide $6.30 per month for the Employee Assistance Program
The City will provide a maximum of $49.50 per month for Long Term Disability
Insurance. The maximum benefit is $3,000 per month.
The City will provide for any increase per month for Vision Service Plan (VSP)
coverage which includes Progressive Lens coverage.
July 1, 2013
The City will be responsible for any increase to the PERS employer contribution
rate on the PERS plan in effect July 1, 2013.
The City will provide for any increase, for the current dental coverage, including
an annual maximum per patient benefit of $2,500, and orthodontia coverage
with a $2,500 per patient lifetime.
The City will provide for any increase per month for life insurance based on
current coverage.
The City will provide for any increase per month for the Employee Assistance
Program effective August 1, 2013.
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Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012-June 30, 2014
The City will provide for any increase per month for Long Term Disability
Insurance. The maximum benefit is $3,000 per month.
The City will provide any increase per month for Vision Service Plan (VSP)
coverage which includes Progressive Lens coverage.
B. 1. Health Insurance Benefit Program
Effective January 2013, the City will provide a maximum of $115.00 per month
for health insurance and $940.00 per month for a Cafeteria Plan Allowance in
an additional Section 125 allotment for health and other optional benefits
($1055 per month total). The maximum cash rebate of the City's contribution
will be $945 per month. Any amount over the maximum cash rebate ($945) of
the City's total contribution ($1055) may be applied toward the purchase of
additional Cafeteria Plan Benefits ($110).
Effective January 2014, the City will provide a maximum of $TBD per month for
health insurance and $TBD per month for a Cafeteria Plan Allowance in an
additional Section 125 allotment for health and other optional benefits ($1105
per month total). The maximum cash rebate of the City's contribution will be
$945 per month. Any amount over the maximum cash rebate ($945) of the
City's total contribution ($1105) may be applied toward the purchase of
additional Cafeteria Plan Benefits ($160).
The City will continue to contract with the California Public Employees
Retirement System (CaIPERS) for the purpose of providing employees with
medical insurance benefits.
The City's maximum monthly contribution for each eligible active employee for
the purchase of medical insurance will be equal to the minimum monthly
employer contribution required under the Public Employees Medical and
Hospital Care Act (PEMHCA).
2. Cafeteria Plan Allowance
The City will maintain a Cafeteria Plan, pursuant to Section 125 of the Internal
Revenue Code, for the purpose of providing employees with access to various
health and welfare benefits. Benefits available through the Cafeteria Plan
include, but are not limited to, flexible spending accounts for out-of-pocket
medical expenses and dependent care, accident insurance, cancer insurance,
heart and stroke insurance, long term care insurance, and life insurance
benefits. The City agrees to provide a Cafeteria Plan Allowance to all
employees eligible to participate in City-sponsored health benefits under
Section B1 of this Article. Any tax consequences resulting from City
contributions to the Cafeteria Plan are the sole responsibility of the employee.
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Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012-June 30, 2014
Any increase to minimum monthly employer contribution under PEMHCA will
result in a corresponding decrease in the employee's Cafeteria Plan Allowance
C. Tuition Reimbursement
City will continue the tuition reimbursement program as specified in Personnel
Rules and Regulations Section 18.3.A, with a maximum reimbursement of
$3,000 per year.
D. Deferred Compensation
In recognition of CMEA's concern for future medical insurance costs of
prospective CMEA retirees, the City will continue to contribute $50 per pay
period to each full time CMEA employee's ICMA Deferred Compensation
account. The contribution for permanent part time CMEA employees will be
prorated accordingly.
E. Retiree Award Program
The City will continue the existing Retiree Award Program based on the
following criteria and features:
• Minimum retirement age of 50 and retired from the City of Campbell.
• Bills must be submitted to the City in January and July of each year for
reimbursement for the prior six months' costs.
• Award will not exceed cost for medical coverage for the retiree only (not
dependents) on a reimbursement basis as follows:
- For employees who have completed at least 17 years of service
with the City of Campbell, award will be a maximum $325 per month.
All other provisions of the Retiree Award Program will remain
unchanged.
F. Uniform Allowance
City will provide a uniform allowance in the amount of $600 per year to the
following classifications:
Building Maintenance Worker I
Building Maintenance Worker II
Building Maintenance Lead Worker
Utility Worker
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Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012 -June 30, 2014
City will provide an allowance of $150 per year to the following classifications
for work boots/shoes:
Building Inspector
Senior Building Inspector
Public Works Inspector
Senior Public Works Inspector
Code Enforcement Officer
Associate Engineer
Assistant Engineer
Uniform allowance payments will be made once each fiscal year (in July).
G. Bilingual Pay
The City will provide bilingual pay at $75 per pay period.
H. Healthy Life-Style Reimbursement
The City will provide for CMEA a healthy life-style reimbursement with the
following provisions:
1. Eligibility:
a. Employee, spouse and dependents.
b. Any City-sponsored recreation class/program/event offered
through the City's recreation activity guide and where the
class/program/event is offered during the MOU period.
2. Amount:
a. A maximum of $4,300 per each MOU fiscal year for entire CMEA
group.
b. Reimbursement shall be authorized by at least two CMEA Board
Members and final approval through Human Resources.
IV. PERSONNEL RULES AND REGULATIONS
Reduction of Hours
Employees who have an involuntary reduction of hours shall be given written
notification of such action, as will CMEA. Whenever possible, such notification shall
be given a minimum of twenty (20) working days prior to the effective date of the
reduction. Upon request, an employee so notified shall have the opportunity to meet
with City representatives to discuss the circumstance requiring the reduction of hours.
Campbell Municipal Employees Association
Memorandum of Understanding
July 1, 2012-June 30, 2014
V. RETROACTIVITY
All proposals will be effective the pay period including July 1, 2012 if agreement is
reached on or before June 30, 2012. If agreement is reached after June 30, 2012,
proposals will be effective the first pay period following the date of agreement.
VI. RATIFICATION
This M.O.U. is subject to ratification by a majority vote of the employee organization
represented herein within ten (10) days of execution by CMEA and by approval of a
majority of the City Council of the City of Campbell within twenty (20) days of the date
of execution.
EXECUTED THIS ~ DAY OF JUNE 2012 BY THE EMPLOYER-EMPLOYEE
REPRESENTATIVES WHOSE SIGNATURES APPEAR BELOW FOR THEIR
RESPECTIVE ORGANIZATION.
CITY REPRESENTATIVES
CAMPBELL MUNICIPAL
EMPLOYES ASSOCIATION
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Side Letter Agreement
Between
City of Campbell
And
Campbell Municipal Employees Association (CMEA)
July 1, 2012
This Side Letter of Agreement is executed by and between the City of Campbell
("City") and the Campbell Municipal Employees Association ("CMEA" or
"Association"). The parties agree that they have met and conferred over the
work furlough described in this Agreement. The following Agreement reflects the
understanding of the parties arising from resolution of the meet and confer
process.
B. Furlough
"Work furlough" refers to one or more hours of required unpaid leave
taken on a consecutive or intermittent basis.
All CMEA employees will be required to take fifty six (56) hours of furlough
between July 1, 2012 and June 30, 2013 and between July 1, 2013 and
June 30, 2014. Forty eight (48) hours will be taken at the employee's
discretion. Eight (8) hours will be taken during the City Holiday Closure
between December and January, specific dates to be determined.
The following terms and conditions apply to the furlough program:
a. Furloughs may be taken in a minimum of one hour increments, with
prior supervisor approval.
b. Employees may not use paid accrued leave during furlough time.
c. Furlough time will be considered time in paid status for the
following:
• Accrual of paid leave
• Seniority
• Time in service for step increases
Completion of probation
• Eligibility for holidays, and
• Eligibility for health and welfare benefits.
Furlough time will be addressed in accordance with CaIPERS
regulations for the purpose of pension.
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e. No employee may perform work for the City during furlough time off
unless authorized by management.
f. The period of furlough time off will be unpaid. Furlough time off will
be tracked under a separate unpaid hours code.
g. Employees that have a voluntarily or involuntary reduction of hours
will be exempt from furloughs for Fiscal Year 2012/13 and 2013/14.
These affected employees may work during the City closure, work
a flexible schedule, or record leave time based on supervisor
approval.
Employees on an unpaid leave of absence or workers'
compensation leave for more than 30 consecutive days will have
their furlough hours pro-rated.
If furlough hours are not taken prior to leaving employment with the
City, management has the authority to require a prorated share of
the furlough hours to be taken.
New hire employees shall have a prorated share of furlough hours.
If, during the period of this agreement, the financial status of the City
changes and there is no longer a necessity to continue furlough time,
authorization by Council can be given to eliminate or decrease the number
of furlough hours needed to be taken.
IN WITNESS WHEREOF the parties hereto have executed this Side Letter of
Agreement as dated above.
On Behalf of the City
Jill L ez/Human Res urces anager
On Behalf of the CMEA
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Edward Arango, CMEA Representative
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