CC Resolution 11455RESOLUTION NO.
11455
A RESOLUTION AMENDING THE CLASSIFICATION AND SALARY PLAN
WHEREAS, the City Manager is required by Section 2.12.030 of the Campbell Municipal Code
to prepare and submit to the City Council recommendations for the reorganization of offices,
departments, and positions which are considered to be in the best interest of efficient, effective
and economical conduct of the municipal services provided by the City; and
WHEREAS, Section 2.16.010 of the Campbell Municipal Code requires that salaries and wages
of all employees of the City be fixed by ordinance or resolution and;
WHEREAS, a review has been conducted; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to meet the
requirements of Municipal Code Section 2.12.030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does
hereby approve the recommendation for the reclassification of Office Specialist to Executive
Assistant as outlined in the Council Report.
PASSED AND ADOPTED this 4th day of September, 2012 by the following roll call vote:
AYES: COUnCllmemberS: Cristina, Baker, Waterman, Kotowski
NOES: Councilmembers: None
ABSENT: Councilmembers: Low
APPROVED:
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Michael F. Kotowski, Mayor
ATTEST:
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Anne Bybee, City Clerk
CITY OF CAMPBELL
EXECUTIVE ASSISTANT
DEFINITION
Under general supervision, to perform responsible secretarial and administrative support duties that
require substantial initiative, judgment and discretion; and to do related work as required.
TYPICAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following
Performs secretarial, administrative support and general clerical activities in support of a department
head and principal staff which involve independent judgment and a thorough knowledge of
department and City operations; may supervise clerical staff; establishes and maintains
comprehensive records and files; makes appointments and arranges meetings; provides a variety of
information to interested parties; prepares correspondence, reports and documents; tabulates a
variety of data for projects, studies and budget review; monitors budgeted expenditures; prepares
time sheets and other personnel data; operates a variety of office equipment including personal
computers; and may assume responsibility for routine staff functions and projects.
Depending on the position assignment, may prepare agendas and minutes of meetings; take and
transcribe dictation; and serve as secretary to advisory boards, commissions, or committees.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of the twelfth grade and six years of
increasingly responsible staff support experience, including extensive
public contact and fiscal record keeping. If required for the specific
assignment, substantive stenographic experience.
Knowledge of: Modern office management; word processing, spreadsheet and
database software; accounting principles correct English usage and
spelling; records retention systems; and as appropriate, basic
principles of supervision and budget procedures.
Ability to: Acquire and apply a thorough knowledge of the functions and
policies of the assigned department and City; deal with the public and
fellow employees effectively; prepare statistical reports from available
data; follow verbal and written instructions; exercise discretion and
independent judgment; accurately input a variety of material on a
computer keyboard at a rate that satisfies the needs of the
department. Depending on the position, the ability to take dictation at
a rate that satisfies the needs of the department may also be
required.
Possession of: Depending on the position, possession of a valid California Driver's
License may be required.
Rev. '67,'74,'89, '98, 7/02
J:\Specs\ ExecAsst