CC Resolution 11534RESOLUTION NO. 11534
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City Department Heads
to destroy certain records, documents, instruments, books or paper after the same are no
longer required and/or have been digitally imaged, stored on CD/DVD medium and
secured off-site in accordance with State law and the City of Campbell's Records Retention
Schedule and Document Imaging Administrative Policy and with the approval of the
legislative body by resolution and the written consent of the City Attorney; and
WHEREAS, the City Council proposes to grant such approval for the destruction of the
records, documents, instruments, books, or papers more particularly described in the
attached Exhibit, it having been determined by the respective Department Head that said
records are no longer required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does
hereby authorize City Department Heads to destroy those certain records, documents,
instruments, books or paper under their charge as described in the attached Exhibit.
PASSED AND ADOPTED this 16~h day of April 2013 by the following roll call vote:
AYES :Councilmembers: xotowski, Cristina, Baker, Waterman, Low
NOES :Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
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Evan D. Low, Mayor
ATTEST:
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Anne Bybee, City Clerk
CITY MANAGER
Bulletins (Legislative)
Budget Related Files
Prior to 7/1/2010
Prior to 7/1/2010
Capital Improvement Program -Working Files Prior to 7/1/2010
City Newsletter (The Profile) Prior to 7/1/2010
City Calendars Prior to 7/1/2010
Civic Improvement Commission -Agenda Materials Prior to 7/1/2010
Correspondence (Chron Files) Prior to 7/1/2008
Position on Legislation
Special Projects
Travel Records (Council & City Manager)
CITY CLERK
Claims Against City - 2001
2010 General Correspondence
2010 City Council Follow-up Correspondence
Prior to 7/1/2010
Prior to 7/1/2010
Prior to 7/1/2010
COMMUNITY DEVELOPMENT DEPARTMENT
FILES IMAGE BETWEEN FEBRUARY AND NOVEMBER 2011
Scan Date(s)
Plannin
February through November 2011
Location & Tvpe of Document/File
Box 51 -Planning Project & General Files'
*Itemized list available
FINANCE
Blanket PO's & Purchase Orders for 2006-7
NSF & General Correspondence for 2010
Business Licenses for 2003-2004
RECREATION AND COMMUNITY SERVICES
Receipts for 2010
Financial records for 2010
Petty cash records for 2010
Check requests from 2010
PO/RVPO records from 2010
Personnel records for previous part-time employees 2010 and prior
Facility permits for 2010
POLICE DEPARTMENT
CITIZEN COMPLAINT AND INTERNAL INVESTIGATIONS
# 07-01 through # 07-04 and # 07-06 through # 07-08 filed between January 15~ and
December 315 2007
PURSUIT REPORTS
2010 2011
2010-1344 20110303080
2010-2880
2010-3085
2010-4382
No case # dated 10-21-10
No case # dated 12-29-10
ON-DUTY VEHICLE ACCIDENTS
On-duty accident reports/documentation dated 6/27/2007, 10/5/2007, 4/16/2009, 5/5/2009,
5/17/2009, 5/25/2009, 12/5/2009, and 2/18/2010. 3 year purge date, absent any additional
accidents by the employee.
FORMER EMPLOYEES PERSONNEL FILES
Personnel and background files of former employees that that have been scanned and a
back up file created and stored off-site
POLICE REPORTS AND OTHER FILES TO BE PURGED
Applicant files and backgrounds of applicants that were not hired that are more than 2
years old
Ride-a-long applications that are more than 2 years old
Repo and private property tow sheets that are more than 2 years old
Pawn slips more than 2 years old
Traffic, parking and warning citations more than 2 years old that have been entered into
RMS
Watch Commander Logs that are more than 2 years old
Warrant worksheets that are closed and are more than 2 years old
Dispatch audio recordings from 2011 and prior
Police reports from 2010 and earlier with a retention period of 2 years
Police reports from year 2010 and earlier with a retention period of more than 2 years that
have been scanned and a back up file has been created and stored off-site
Employee training packets more than two years old
Pitchess Motions more than two years old
Police Officer/Police Officer Trainee Notice of Certification and applications from 2006
Public Safety Dispatchers oral board final list, including applications from 2007
Public Safety Dispatcher Notice of Certification and oral interview schedule and rating
sheets from 2007
General Orders dated 2000
General Orders dated 1997
SB-90 Reimbursement dated January 2001 -July 2004
Old Campbell Municipal Code regarding animals, animal municipal code research,
proposed new CMC regarding animals dated 2000
Structural retrofit and tenant improvement of 400 E. Campbell Avenue (Ultra Lounge)
dated 2007
Solicitation Permits that are no longer licensed, never completed process or were denied
more than 2 years ago.
ABC Licenses from 2010
Private Patrol Companies that have been closed for more than 2 years
Massage Establishments that have been out of business or no longer offering massage for
more than 2 years
Previous Massage Therapists in Campbell where the massage therapist is no longer active
in Campbell, has left massage or has had no contact for more than 2 years
P.O.S.T. Reimbursement Records from 2006-2010