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CC Resolution 11559RESOLUTION NO. iissa BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ADJUSTING THE COMPENSATION OF THE CITY ATTORNEY AND AUTHORIZING THE MAYOR TO EXECUTE A FIFTH AMENDED AGREEMENT FOR CITY ATTORNEY SERVICES WHEREAS, William Seligmann was appointed as Interim City Attorney in October of 1985, and later appointed as City Attorney commencing January 1, 1987; WHEREAS, William Seligmann has ably preformed the duties of his office during his long tenure as City Attorney; WHEREAS, the current compensation structure assumes an average commitment of approximately ninety-four (94) hours per month of City Attorney time, for which the City Attorney receives a monthly retainer of $14,460, with a surcharge of $120 per hour for services provided by other attorneys working under the City Attorney; WHEREAS, the City Council recognizes that it may sometimes be necessary for the City Attorney's Office to provide legal services exceeding ninety-four (94) hours per month to address issues that the City Council and City Attorney find to be important to the City; WHEREAS, the City Council has determined that a change to the City Attorney's compensation structure is warranted to appropriately compensate the City Attorney, and provide flexibility to address matters exceeding the standard ninety-four (94) monthly hours. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell as follows: Section 1: The Mayor is authorized to execute the attached Fifth Amendment Agreement for City Attorney Services, a copy of which is attached hereto. Section 2: Pursuant to Section 7 of the Fourth and Fifth Amended Agreement for City Attorney Services that the City Attorney's compensation shall be as follows for services performed on or after July 1, 2013: 1. The City Attorney will be compensated as follows for up to the first ninety-four (94) hours of services: Monthly Retainer: $14,749 Surcharge for attorneys providing services under the City Attorney: $122/hour 2. The City Attorney will be compensated at the following hourly rates for services provided by the following members of City Attorney's firm over and above the first ninety-four (94) hours per month: City Attorney: Firm Partners: Associates: Clerks/Paralegals: $250/hour $313/hour $270/hour $150/hour PASSED AND ADOPTED this 18~h day of June, 2013, by the following vote: AYES: Councilmembers: xotowski, Cristina, Baker, Waterman, Low NOES: Councilmembers: N°ne ABSENT: Councilmembers: None APPROVE ~ ~ Eva ow, Mayor ATT S~: i,/ ne Bybee, City Clerk FIFTH AMENDED AGREEMENT FOR CITY ATTORNEY SERVICES WHEREAS, on or about January 1, 1987, the City Council of the CITY OF CAMPBELL did retain William R. Seligmann of the to provide legal services to the CITY OF CAMPBELL; WHEREAS, the parties desire to update and modify the terms of representation; NOW THEREFORE, IT IS AGREED that the contract between William R. Seligmann and the CITY OF CAMPBELL for City Attorney services is amended in its entirety as follows: 1. Designation of City Attorney William R. Seligmann of the law office of WILLIAM R. SELIGMANN (currently practicing in an Of Counsel relationship with ATCHISON, BARISONE, CONDOTTI & KOVACEVICH) continue to be retained to provide legal services to the CITY OF CAMPBELL, and shall continue to serve as the City Attorney for the CITY OF CAMPBELL. His duties will be attendance at all regulaz City Council and Planning Commission meetings, and special Council and Planning Commission meetings where needed, and to provide legal assistance and services for Council and employees of the City. 2. Regular Duties A. The City Attomey, or his representative, shall attend all regular meetings of the City Council and Planning Commission, and special meetings of the City Council and Planning Commission as needed. The City Attorney's duties in this connection shall be to render advice and opinions with respect to all legal matters which may arise during any meetings, excepting, however, legal matters or proceedings wherein legal services aze to be provided by special counsel. B. The City Attorney or his representative shall also attend meetings of other boazds, commissions, committees and staff of the City when requested to do so by the City Council or the City Manager, at which time legal advice shall be given or opinions rendered. The City Attorney shall normally attend City executive staff meetings. C. When requested to do so by the City Council or the City Manager, the City Attorney or his representative shall prepare resolutions, notices, contracts, ordinances, opinions and other documents and papers necessary, or appropriate, in matters pertaining to the City, and shall examine for legal sufficiency all documents submitted to him by the City. D. The City Attorney shall cooperate with and assist the City, its officers, agents and employees on all general legal matters pertaining to the City, including the enforcement of state and local laws and codes. However, the Attorney shall only provide legal advice to Page 1 of 5 the staff when authorized to do so by the City Council or the City Manager. E. The City Attorney shall also perform such other related legal services for the City as maybe requested by the City Council or City Manager. F. The City Attorney shall at all times endeavor to provide a response to the Council and staff inquiries concerning legal matters on a "same day" basis. The intent of this requirement is to provide city officials with a timely and immediate initial contact on legal problems and not necessazily the final reseazched answers. 3. Special Requirements and Provisions A. The City Attorney is retained by the City as an employee and shall be entitled to receive those benefits granted to department heads with the exception that he shall not be eligible for the automobile allowance or any of the paid time off provisions. The city shall pay any and all contributions necessary to maintain the City Attorney as a member of the Public Employees' Retirement System, except such amounts which would otherwise be the obligation of the employee. As partial consideration for this Agreement, the City Attorney waives any right to any portion of any refund that the City may obtain from PERS attributable to PERS contributions made by the City on compensation resulting from the City Attorney's previous hourly litigation rate. B. The City Attorney shall maintain regularly scheduled office hours at a designated city office. The hours shall be five hours per week unless different hours are mutually agreed upon by the City Attorney and the City Council or their designated representative. C. The City shall provide to the City Attorney those legal books, texts, and periodicals on municipal law that are currently available at City Hall. Additional such legal material shall be considered annually during the City budget adoption process. The City Attorney shall, upon vacating the office of City Attorney, surrender to his successor all City purchased books, texts, periodicals, files and other documents pertaining to city business. D. The City Attorney shall be entitled to attend meetings and conferences such as the League of California cities sponsored activities as approved in the City Attorney's annual budget. He shall be entitled to reimbursement for registration, meals, lodging and transportation on the same basis as the department heads for attending similar conferences and meetings. E. The City Attorney will be allowed to conduct an outside law practice. Page 2 of 5 4. Litigation Duties A. "Litigation" as used in this agreement shall mean the representation of the City and/or its officers, officials and employees in judicial or quasi-judicial actions filed or pending before a court or administrative body or in which the City has authorized the filing of a judicial or quasi judicial action before a court or administrative body, or authorized response to an action to which it is a party. This representation shall include negotiations between the parties and/or their counsel, research of relevant legal authorities, preparation of documents for filing with the court or administrative body and such related documents as are reasonably necessary to carry-out the representation of the city and/or its officers, officials and employees, investigation of the facts, appeazances before the court or administrative body, consultations with the clients, necessary and appropriate correspondence, and such other acts reasonably necessary to represent the clients. B. The City Attorney shall represent the City in all litigation, whether civil or criminal, required in the enforcement of the City's ordinances. C. As authorized by the City Council, the City Attorney or his representative shall represent the City in litigation to which the City may be a party except where a conflict of interest exists or where the requirement of specialized legal expertise makes representation inappropriate. In such situations, the City Council may request that the City Attorney spend time as necessary to brief and/or coordinate the activities of specialized counsel as their work relates to the City's interest. 5. Services of Assistants and Paralegals A. The City Attorney may delegate some of his duties to other competent attorneys, paralegals, or law clerks employed by him or his law firm, provided that the City Attorney shall be personally responsible for all work performed by such assistants, and shall ensure that all work is performed in a competent and professional manner. B. The City Attorney, with the prior notice to the City Council, may select another person or persons to act as City Attomey in representing the City in cases where the City Attorney is unable to act due to illness, vacation or other reason, or when the City Attorney requires such assistance. Such representatives will be compensated at the city Attorney's own expense. The City Council shall have the right to reject the City Attorney's choice of representative in its discretion. 6. Limitation of Duties A. The City presently contracts for professional employer-employee relations services, providing assistance with interpretation of city labor agreements and employee disciplinary actions. The City Attorney will not be required to participate in the city negotiation process Page 3 of 5 with its designated employee representative. The City Attorney may be required, however, to advise and defend the City on personnel matters subject to litigation, normally involving hiring and promotional practices, and disciplinary actions. B. The City currently contracts for both the administration and legal representation for all workers' Compensation claims and litigation. The City Attorney will not be required to assist in this azea. C. The City presently contracts for the administration and legal representation for some general liability claims and litigation. The City Attorney's role in such cases shall be consistent with the adopted policy of the City Council. D. It is anticipated that major litigation in a specialized areas will be contracted out to an appropriate law firm specializing in the particular subject area. The City Attorney will be responsible for general oversight in such cases and for providing general legal assistance to the other law firm as required. 7. Compensation A. The City Attorney shall receive anon-refundable monthly retainer in an amount to be established by resolution of the City Council. This retainer shall cover rendition of a specified amount of the regulaz duties and representation in litigation described in sections 2 and 4 of this Agreement as determined by the City Council, as well as time spent at seminars, professional conferences, and on educational activities intended to enhance the City Attorney's skills and knowledge as it relates to his duties, and such team building and staff development retreats and activities as aze normal and appropriate for the City Attorney to attend. B. Services of other attorneys employed under the supervision of the City Attomey shall be billed at hourly rates established by resolution by the City Council. C. The City Council may in its discretion authorize additional compensation for services that would require services above and beyond those covered by the City Attorne}~s retainer. 8. Costs The City Attorney shall be entitled to be reimbursed by the City for all costs advanced on his behalf such as court costs, filing fees, service of process fees, juror's fees, witness fees, investigators; fees, appraisers' fees, costs of photographs and charts in connection with litigation, and the like. Page 4 of 5 9. Overhead Except as expressly provided, the City Attorney shall pay all overhead incurred in providing City Attorney services to CAMPBELL including, but not limited to rent of the law firm's office, telephone, secretarial, bookkeeping, postage, stationary, office supplies, insurance, library, copying, taxes and licenses. 10. Records. Monthly Statements, and Audit The City Attorney shall maintain careful and accurate records of all time spent by the City Attorney to closest one-quarter (1/4) of an hour, and all reimbursable costs advanced by the City Attorney's office in conjunction with City business. The Attorney shall render monthly statements to the City for the performance of all regular and litigation services showing the services performed, the hours spent, the costs advanced and the amount the City Attorney is entitled to receive from the City for the month. If approved, the sum shown to be due by such statement shall be paid to the City Attomey by the City within thirty (3'0) days after said approval. Books of account and the time records of the City Attorney pertaining to business transacted for the city shall be open to audit by the City auditor, upon prior request of the City Council. 11. Termination This Agreement may be terminated upon either party giving the other sixty (60) days written notice. 12. Effective Date This Fifth Amended Agreement shall take effect July 1, 2013, and shall supersede all prior agreements between the City and the City Attorney. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the lath day of dune 2013. CITY OF By: /~'~L~L/ ~ ~j~ Evan L 'w, Mayor William R. eligmann Page 5 of 5