CC Resolution 11580RESOLUTION NO. iiseo
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING THE SCHEDULE OF FEES AND CHARGES FOR RECREATION AND
COMMUNITY SERVICES
WHEREAS, the City currently has a Schedule of Fees and Charges for facility and field
rental: and
WHEREAS, the Schedule of Fees and Charges for the Recreation and Community
Services Department were not increased in FY13; and
WHEREAS, the new facility reservation software will include a transaction fee for every
rental reservation and permit that is issued; and -
WHEREAS, the current Fee Schedule has been- modified to include an average 4.5%
increase in rental rates; and
WHEREAS, the fee schedule has been reviewed and is found to be within the range of
fees being charged for similar facilities by surrounding agencies and what the market will
bear; and -
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Campbell hereby
adopts the attached updated Schedule of Fees and Charges for the Recreation and
Community Services Department, effective August 1, 2013.
PASSED AND ADOPTED this 16~h day of July 2013 by the following roll call vote:
AYES: Council Members: xotowski, Crstina;;:Baker, Waterman, Low
None
NOES: Council Members:
ABSENT: Council Members:
None
APPROVE
Evan Low, Mayor
ATT T~
Anne B/ybee, City Clerk
City of Campbell -Recreation & Community Services Fees
COMMUNITY CENTER BUILDING USE FEES
Community Center Building Use Fee Schedule
A. Definition of Terms
a. FREE EVENT: Any event which is free or open to the public. No charge for
admission or attendance for the event. No charge for vendors to attend or
participate.
b. ENTRANCE/ADMISSION FEE: Any event for which there is a charge or fee to
enter/participate or a fee to attend the event. Any fees collected from vendors or
participants will constitute as a fee and will incur the associated rental fees.
c. NON-PROFIT: To qualify for non-profit rates, customers must provide a copy of their
letter of non-profit status from the California Secretary of State's office with their non-
profit ID number indicated and must pay with an organization check or charge card.
Organization name on letter of non-profit status, check/charge card, and permit must
all be in the same name
d. SPECIAL PEAK RATES: Special peak rates are for the following reservations:
i. Public meetings held by elected representatives serving the Campbell area
ii. Local election candidate forums sponsored by anon-profit organization,
polling and/or trainings offered by the local Registrar of voters
iii. Meetings offered by either of the Campbell school districts (CUHSD and
CUSD)
iv. Public meetings by other governmental agencies that serve Campbell
residents
v. Events by non-profit organizations who have assumed leadership for events
once provided by the City
vi. Programs and activities for which there is no entry fee for participation or
attendance offered by local non-profit organizations
vii. Community Center Tenants
viii. Events sponsored by/for Campbell High School Alumni groups
ix. Meetings or trainings by school districts or other governmental agencies that
are not open to the public
The above listed reservations can use the facility during non-peak time with basic
staffing levels (2 building attendants or 1 technician) Any charges above this will
6e assessed at the time of booking. The CUSD &CUHSD are limited to 3 uses per
year.
e. CAMPBELL RESIDENT: To qualify for Campbell Resident discount, customers
must provide proof of residency (ie driver's license, utility bill etc.). Permit holder and
payee must be in the same name to qualify for resident discount.
B. Resident Discount: Campbell Residents paying for a rental will be given a $5/hour discount on
all rental rates with the exception of the full Orchard City Banquet Hall which is a $25/hour
discount.
Pg. 1 of 12
C.
(Monday through Thursday, 8:OOam - 10:OOpm and Fridays 8:OOam to
except on recognized City holidays).are as follows:
FREE EVENT
Orchard City Banquet Hall
w/kitchen
Orchard City Banquet Hall
(North or South)
Kitchen in OCBH
Rooselvelt Rm. (0-80)
Mary Campbell (0-84)
Multi-Purpose (M-50)
Adult Ctr. Meeting Rm. (C-35)
Dance Studio (M-47)
Activity Rms. (E-46)
Board Rm. (E-42)
Pre-School Room (M-49)
Computer Room (H-74)
Main Gym (Bldg. P)
Auxiliary Gym (Bldg. N)
CCC Patios
D.
Orchard City Banquet Hall
w/kitchen
Orchard City Banquet Hall
(North or South)
Kitchen in OCBH
Rooselvelt Rm. (0-80)
Mary Campbell (0-84)
Multi-Purpose (M-50)
Adult Ctr. Meeting Rm. (C-35)
Dance Studio (M-47)
Activity Rms. (E-46)
Board Rm. (E-42)
Pre-School Room (M-49)
Computer Room (H-74)
Main Gym (Bldg. P)
Auxiliary Gym (Bldg. N)
CCC Patios
Special
Peak
Rates
Private
Inrlivirlnal Nnn-Prnfit
For Profit
(ern
ENTRANCE /ADMISSION
FEE
Private Individual
/ Fnr Profit Ora. Non-Profit
$130 hr
$110 hr
$170 hr t;
~,"~":i'iiSi
$170 hr
$130 hr
$80 hr $55 hr $S5 hr "~~` $85 hr $80 hr
$55 hr $50 hr $60 hr $60 hr $55 hr
$75 hr $50 hr $85 hr $85 hr $75 hr
$55 hr $40 hr $65 hr $65 hr $55 hr
$70 hr $45 hr $80 hr $80 hr $70 hr
$60 hr $40 hr $70 hr $70 hr $60 hr
$50 hr $45 hr $55 hr ~,,'-'~_ $55 hr $50 hr
$45 hr $35 hr $55 hr "° $55 hr $45 hr
$45 hr $35 hr $55 hr $55 hr $45 hr
$70 hr $50 hr $80 hr i?"~~u~F' $80 hr $70 hr
$95 hr $85 hr $110 hr ° F`'` $110 hr $95 hr
$60 hr $50 hr $70 hr ,,ii >~ $70 hr $60 hr
$55 hr $45 hr $65 hr $65 hr $55 hr
_$40 hr $35 hr $45 hr $45 hr $40 hr
lours shall be assessed as follows:
' '' ENTRANCE /ADMISSION
FREE EVENT ,;a FEE
>rf' Private
r ,.,;r,
Private Non- For Profit ,,;.:; ; Individual /For
Individual Prnfit Ora Prnfif Orn Nnn-Prnfit
$75 hr S~)
$240 hr
$190 hr
$250 hr
-'
$250 hr
$240 hr
N/A N/A N/A N/A N/A N/A
N/A ~~~ $60 hr $55 hr $85 hr $85 hr $60 hr
$40 hr $105 hr $75 hr $130 hr $130 hr $105 hr
$35 hr ~.'; $75 hr $55 hr $85 hr '"'`
, $85 hr $75 hr
$35 hr $100 hr $70 hr $110 hr ~
'`" $110 hr $100 hr
$35 hr '~~ $85 hr $60 hr $100 hr $100 hr $85 hr
N/A r; $65 hr $55 hr $70 hr ' ~i' $70 hr $65 hr
$30 hr {`xE $70 hr $50 hr $80 hr ~1~~;,
$80 hr
$70 hr
$30 hr ~` ' $70 hr $50 hr $80 hr $80 hr $70 hr
$35 hr `~:^ $90 hr $75 hr $160 hr ;_ $160 hr $90 hr
N/A '`'•' $110 hr $100 lir $120 hr `_ $120 hr .$110 hr
$30 hr $70 hr $55 hr $85 hr $85 hr $70 hr
$30 hr °;' $65 hr $50 hr $75 hr "`+ $75 hr $65 hr
$35 hr "' $50 hr $45 hr $S5 hr $55 hr $50 hr
Pg. 2 of 12
City of Campbell -Recreation & Community Services Fees
Community Center Building Use Fees
I. EQUIPMENT RENTAL & FEES
Meeting Room Equipment
FY 12/13 FY 13/14
a) Coffee Urn - 100 Cup $10.00/day $10.00/day
b) Coffee Urn - 35 Cup 5.00/day 5.00/day
c) Directional Sandwich Signs 10.00/day 10.00/day
d) LCD Projector 100.00/day 100.00/day
e) Overhead Projector on Cart 10.00/day 10.00/day
f) Podium (Free with Room Rental) (Free with Room Rental)
g) Podium with PA System 10.00/day 10.00/day
h) Portable Dance Floor (15' x 15') 125.00/day 125.00/day
i) Portable Easel (Each Easel) 5.00/day 5.00/day
j) Portable Easel with Easel Pads (Each Easel) 25.00/day 25.00/day
k) Portable Projection Screen 10.00/day 10.00/day
I) Portable PA Systems 50.00/day 50.00/day
m) Stanchions n/a 25.00/day
n) TV & DVD/VCR on Cart 25.00/day 25.00/day
o) Wireless Microphone 10.00/day 10.00/day
Athletic Equipment
FY 12/13 FY 13/14
a) Badminton Poles & Net $15.00/day $15.00/day
b) Basketball Scoreboard Control 10.00/day 10.00/day
c) Football Scoreboard Control 10.00/day 10.00/day
d) Volleyball Poles & Net 15.00/day 15.00/day
J. PROCESSING FEES
1. All applications are subject to anon-refundable $25 Processing Fee.
2. Any changes in time, date(s) or use made to a multi-use permit, or made less
than thirty (30) days prior to a one-time use, are subject to an additional $25
Processing Fee.
K. ADDITIONAL CHARGES
1. Uses which extend beyond the apprdved reserved time will be charged at 1Yz
times the normal rental rate.
2. Uses which extend beyond 12:00 midnight will be charged at two (2) times the
normal rental rate.
3. Reservations for recognized City holidays are subject to additional fees to cover
staff holiday pay (1 Yz times the normal rental rate), when staff can be obtained to
take the assignment.
4. An IT Service Fee of $50 will be charged for any requests to verify availability of
WiFi in rooms 0-80 or 0-84 for classroom or training use purposes.
Pg. 3 of 12
City of Campbell -Recreation & Community Services Fees
Community Center Buildino Use Fees
L. DEPOSITS
FY 12/13 FY 13/14
a) Uses of Orchard City Banquet Hall $500.00 $500.00
b) Uses of Roosevelt Room (O-SO) &
Multi Purpose Room (M-49 and M-50) 300.00 300.00
c) Computer Room (H-74) 500.00 500.00
d) Uses of Activity or Meeting Rooms 100.00 100.00
e) Uses of Gymnasiums -0- - 0 -
f) Plaza 100.00 100.00
Pg. 4 at 12
City of Campbell -Recreation & Community Services Fees
Ainslev House /Museum Fee Schedules
A. GROUNDS
Application Fee
Security Deposit
Grounds Rental (First 6 Hours)
- Receptions, Teas, Events
- Saturday Premium
($200lhour for each additional hour.)
Grounds Rental
-Wedding Ceremony Only
(Three Hour Maximum - No Food or Beverages)
Friday & Sunday
Saturday
-Wedding & Reception (8 Hours)
Friday & Sunday
Saturday
FY 12113
$25
500.00
1400.00
1,600.00
FY 13/14
$25
500.00
1475.00
1675.00
900.00/Flat Rate 925.00/Flat Rate
1200.00/Flat Rate 1225.00/Flat Rate
1900.00/Flat Rate 1975.00/Flat Rate
2125.00/Flat Rate 2225.00/Flat Rate
Fund Raising Groups & 50% surcharge 50% Surcharge
Commercial Filming 750/a Rours 750/a Rours
($175/hour for each additional hour)
Non-Commercial Photography 100/Hour 100/Hour
70% Discount for Campbell Residents
B. TOUR FEES - AINSLEY HOUSE
FY 12/13 FY 13/14
Adults $6.00 $6.00
Seniors 4.00 4.00
Youth (7 - 17) 2.50 2.50
Children (Under 7) Free Free
Members Free Free
Holidays Only (11/15 - 12/20):
Adults 8.00 8.00
Seniors 6.00 6.00
Youth 4.00 4.00
C. GROUP & SCHOOL TOURS -Ainslev House
FY 12/13 FY 13/14
Groups (10 or More)
Adults $5.00 $5.00
Seniors 3.00 3.00
Youth (7 - 17) 2.00 2.00
Children (Under 7) Free Free
Pg. 5 of 12
City of Campbell -Recreation & Community Services Fees
Ains/ey House /Museum Fee Schedules
D. ADMISSION FEES- Historical Museum
Adults
Seniors
Youth (7 - 17)
Children (Under 7)
Members
FY 12/13 FY 13/14
Museum Ticket
$2.00 $2.00
2.00 2.00
2.00 2.00
Free Free
Free Free
'Combined Ticket = Ainsley House/Historical Museum
FY 12/13 FY 13/14
Combined Ticket*
$8.00 $8.00
6.00 6.00
4.00 4.00
Free Free
Free Free
E. SCHOOL PROGRAM -Historical Museum & Ainslev House
FY 12/13
Minimum for classes of up to 20 students $120.00
Each additional student 6.00
Chaperones Free
OHLONE RENTAL PROGRAM
Educational Trunk Rental
FY 12/13
$60.00/month
FY 1314
$120.00
6.00
Free
FY 13/14
$60.00/month
F. MUSEUM STAFF RESEARCH -Research of archival records and photographs at the
request of a private citizen for personal use
Research Time ($15.00 Minimum)
Photo (Copied or E-mailed)
FY 12/13 FY 13/14
$30.00/hour $30.00/hour
10.00/copy 10.00/copy
Pg. 6 of 12
City of Campbell -Recreation & Community Services Fees
Picnic Areas & Facilities.
All reservations are subject to anon-refundable $25.00 processing fee in addition to
the fees below.
A. Picnic Areas & Facilities -CAMPBELL RESIDENTS
FACILITY FY 12/13 FY 13/14
John D. Morgan Park
Area A (50 Persons Maximum) $45.00 $50.00
Area B (150 Persons Maximum) 75.00 80.00
Area C (75 Persons Maximum) .45.00 50.00
Edith Morlev Park
Picnic Area (35 Persons Maximum) $45.00 $50.00
Picnic Area & Turf (100 Persons Maximum) 60.00 65.00
B. Picnic Areas & Facilities.- NON-RESIDENTS
FACILITY FY 12/13 FY 13/14
John D. Moraan Park
Area A (50 Persons Maximum) $90.00 $95.00
Area B (150 Persons Maximum 150.00 160.00
Area C (75 Persons Maximum) 90.00 95.00
Edith Morlev Park
Picnic Area (35 Persons Maximum) $75.00 $80.00
Picnic Area & Turf (100 Persons Maximum) 150.00 160.00
Pg. 7 0(12
City of Campbell --Recreation & Communify Services Fees
Park Facility-Fee Schedule
A. Definition of Terms
a. FREE EVENT: Any event which is free or open to the public. No charge for
admission or attendance for the event. No charge for vendors to attend or
participate.
b. ENTRANCE/ADMISSION FEE: Any event for which there is a charge or fee to
enter/participate or a fee to attend the event. Any fees collected from vendors or
participants will constitute as a fee and will incur the associated rental fees.
c. NON-PROFIT: To qualify for non-profit rates, customers must provide a copy of their
letter of non-profit status from the California Secretary of State's office with their non-
profit ID number indicated and must pay with an organization check or charge card.
Organization name on letter of non-profit status, check/charge card, and permit must
all be in the same name
d. RYSO: RYSO stands for Resident Youth Sports Organization where 51% of
participants are Campbell Residents and the organization is validated and approved
by the Park and Recreation Commission
B. Processing Fees & Deposits
a. All reservations are subject to a $25 deposit for free non-prdfit events
b. $100 deposit
i. ALL Non-Profit Groups
ii. Private Individuals with a free event
c. $200 deposit for one time uses or $500 for multi-use leagues
i. ALL For Profit Organizations
ii. Private Individuals with a fee to participate
d. $250 deposit per field
i. ALL RYSO groups
C. Schedule of Fees
FREE EVENT ENTRANCE /ADMISSION FEE
Private Non- For. Profit , Privatelndividual/ Non-
Individual Profit Org. For Profit Org. Profit RYSO
John D. Morgan Park Soccer Bowl' $30 hr $25 hr $45 hr $45 hr $30 hr $1 hr
John D. Morgan Park Athletic Field' $20 hr $15 hr $35 hr $35 hr $20 hr $1 hr
Community Center Stadium Field' $50 hr $25 hr $70 hr $70 hr $50 hr $1 hr
Community Center Stadium Track' ~:~
Community Center Athletic Field` $20 hr $15 hr $35 hr $35 hr $20 hr $1 hr
Community Center Concession Stand $40 hr $30 hr $55 hr $55 hr $40 hr N/A
Tennis Court (JDM) $25 hr $14 hr $30 hr $30 hr $25 hr N/A
Handball Court (CCC) $25 hr $14 hr $30 hr $30 hr $25 hr N/A
Sand Volleyball Court (JDM) $17 hr $14 hr $30 hr $30 hr $17 hr N/A
Horseshoe Pit (JDM) $10 hr $6 hr $12 hr $12 hr $10 hr N/A
Los Gatos Creek Trail Special Events'
" $625/use $315/use $1,050/use '" $1,050/use $625/use N/A
Orchard City Green' N/A $25 hr N/A N/A $50 hr N/A
Non-Exclusive Use Permit (Under 10
People) $15 hr N/A $20 hr $20 hr $15 hr N/A
Non-Exclusive Use Permit (10-20
People) $20 hr N/A $25 hr $25 hr $20 hr N/A
Non-Exclusive Use Permit (21-99
People) $25 hr N/A $30 hr $30 hr $25 hr N/A
Pg. 8 of 12
City of Campbell -Recreation. & Community Services Fees
F. Special Events in Parks
Note: Not all fees are applicable to all events. This table summarizes special event fees that
may be due in excess of any facility use fees applicable 'for the nature, size and location of
the proposed event.
Administrative Review Fee
Application Fee
Event Day Staff Support:
Recreation
Others
Facility Use Fee
Security/Clean-Up Deposit
Park Special Event Fee
Special Event Permit -Alcohol Served
Street Closure Fee
FY 12113
$ -0-
25.00
34.00/hour
Per the PW / PD fee Schedule
Per the Facility Use POIICy
500.00
600.00/day
FY 13/14
$ -0-
25.00
34.00/hour
Per the PW I PD fee Schedule
Per the Facility Use PoICy
500.00
630.00/day
Moved to Community Development - FY 1 t. Restructured & combined with downtown Special Event Permit.
Pq. 9 of 12
City of Campbell -Recreation & Community Services Fees
Schedule of Fees and Charges for Use of the Werttaae Theatre
A. Theatre Rates for Non-Peak Davs (Monday - Wednesday):
FY 12/13 FY 13/14
Base Rent (Up to an 8-Hour Period on One Day) $500.00 /day $525.00 /day
Additional Time (On the Same Event Day) 125.00 /hour 125.00 /hour
Rehearsal Time (Up to an 8-Hour Period on One Day) 350.00 /day 375.00 /day
Additional Rehearsal Time (On the Same Day) 125.00 /hour 125.00 /hour
Standard Sound Equipment (Up to Two Microphones) No Charge No Charge
Full Sound Equipment (Full Use of Sound System) 75.00 /day 75.00 /day
Minimum Lighting Equipment (Stage Wash Only) 75.00 /day 75.00 /day
Maximum Lighting Equipment (Entire System) 300.00 /day 325.00 /day
B. Theatre Rates for Peak Davs (Thursday- Sunday):
FY 12H 3 FY 13/14
Base Rent (Up to an 8-Hour Period on One Day) $750.00 /day $775.00 /day
Additional Time (On the Same Event Day) 125.00 /hour 125.00 /hour
Rehearsal Time (Up to an B-Hour Period on One Day) 475.00 /day 500.00 /day
Additional Rehearsal Time (On the Same Day) 125.00 /hour 125.00 /hour
Standard Sound Equipment (Up to Two Microphones) No Charge No Charge
Full Sound Equipment (Full Use of Sound System) 125.00 /day 125.00 /day
Minimum Lighting Equipment (Stage Wash Only) 125.00 /day 125.00 /day
Maximum Lighting Equipment (Entire System) 400.00 /day 425.00 /day
C. For events that are designed to be profitable, rental fees shall be ten percent (10%) of
gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be
made for Primary Partners and fund-raising events hosted by local non-profit organizations
with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance
tickets). In those cases, the 10% shall be computed based on the market rate of the tickets,
as determined by the Theatre Manager.
D. The Theatre may be rented to approved "Primary Partner" clients at special reduced
rates negotiated individually and subject to the review and approval of the City Council.
Pg. 10 of 12
City of Campbell -Recreation & Community Services Fees
Schedule of Fees and Charges for Use of the Heritage Theatre
E. Fees for Additional Services will be charged as follows:
Description
Box Office Fee
Labor (all billed at 4-hour minimum)'
Production ManagerlTechnical Director
Technical Staff
Stagehand
House/Event Staff
FY 12/13
.$550.00/contract
40.00/hour
30.00/hour
25.00/hour
25.00 /hour
(See Peak Day Rates Above)
75.00/hour
125.00/hour
FY 13/14
$575.00 /contract
40.00/hour
30.00/hour
25.00/hour
25.00 /hour
(See Peak Day Rates Above)
100.00/day
150.00/day
250.00/day
125.00/+ labor
33.00/week
15.00/change
100.00/day
50.00/day
150.00/tuning
75.00/tuning**
Lighting System
Janitorial Fee -Rehearsal
Janitorial Fee -Performance
Janitorial Fee for food/beverage
Marley Floor Rental
Marquee Sign Postings
Marquee Sign Postings
Piano Rental Fee
Piano Rental Fee (Primary Partners)
Piano Tuning Fee
Piano Tuning Fee (Primary Partners)
Sound System
Spotlights
Ticket Printing
Theatre Facility Fee
Preservation & Enhancement Fee
Processing Fee for Permit Changes
Theatre Tours (Regular Operating Hours)
Theatre Tours (Non-Operating Hours)
Video Projector & Screen
'Overtime applies after 8 hours and double overtime applies after 12 hours.
'* When tuning can be scheduled & performed by Dan Naylor.
Events that do not meet the criteria above, for which can't be anticipated at this time,
staff shall have the authority to charge appropriate and warranted fees at rates higher
than those stated above, subject to the approval of the Recreation and Community
125.00/+labor
33.00/week
15.00/change
100.00/day
50.00/day
150.00/tuning
75.00/tuning **
(See Peak Day Rates Above
100.00/day
0.30/ticket
2.00/person
-0-
30.00/change
60.00/hour
150.00/hour
400.00/day
(See Peak Day Rates Above)
100.00/day
0.30/ticket
2.00/person
-0-
30.00/change
60.00/hour
150.00/hour
400.00/day
Services Director.
G. Refundable Deposit
FY 12/13
FY 13/14
Deposit Fee
$500.00 /Date of use
$500.00 /Date of use
Pg. 11 of 12
City of Campbell -Recreation & Community Services Fees
Schedule of Fees and Charges for Use of the Heritage Theatre
H. Theatre Garden Courtvard
Application Fee
Refundable Security Deposit
When rented Independent of Theatre
Additional Hours
I. Theatre/Courtvard Photographv Rates
Non-Refundable Processing Fee
Non-Commercial Photography
Commercial Photography
FY 12/13
$30.00/contract
200.00/contract
400.00/1"a-Hours
75.00/hour
FY 11/12
$25.00/contract
100.00/hour
150.00/hour
FY 13/14
$30.00/contract
200.00/contract
400.00/t" a-Hours
75.00/hour
FY 12/13
$25:00/contract
100.00/hour
150.00/hour
Pg. 12 of 12