CC Resolution 11652RESOLUTION NO. ii6sz
A RESOLUTION OF THE. CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING A BUDGET ADJUSTMENT FOR THE RADAR SPEED
FEEDBACK SIGNS PROJECT
WHEREAS, in September 2010, staff submitted a grant application for $198,000 in
federal Highway Safety Improvement Program (HSIP) grant funds for the Radar Speed
Feedback Signs Project; and
WHEREAS, the Radar Speed Feedback Signs Project 12-HH originally was to furnish
and install radar signs at permanent locations on eleven streets; and
WHEREAS, the total cost to design and construct the project was estimated to be
$220,000; and ,
WHEREAS, on February 28, 2011, staff learned that the City had been awarded
$198,000 in federal HSIP grant funds for the project; and
WHEREAS, the HSIP grant program requires a ten percent local match; and
WHEREAS, on October 4, 2012, Caltrans approved a Public Interest Finding (PIF)
allowing the City of Campbell to use the City of San Jose's competitive bid results to
purchase radar speed feedback signs for Campbell; and
WHEREAS, the result was a significant cost savings of over $78,600 to the City; and
WHEREAS, on January 10, 2013, staff requested Caltrans' approval of a second Public
Interest Finding (PIF) to allow the City to .purchase ten additional radar signs with the
grant surplus; and
WHEREAS, on January 11, 2013, Caltrans staff approved the second PIF; and
WHEREAS, on May 7, 2013, the City Council adopted Resolution No. 11543
authorizing the City Engineer to execute a contract change order for the Radar Speed
Feedback Signs Project; and
WHEREAS, the change order was to furnish and install the ten additional signs; and
WHEREAS, on August 20, 2013, the City Council adopted Resolution No. 11592
accepting the improvements for the Radar Speed Feedback Signs Project (12-HH) and
directing staff to file the Notice of Completion' and
WHEREAS, staff requested reimbursement for the final invoice of this project shortly
thereafter; and
WHEREAS, in October 2013, staff learned that certain project expenses were ineligible
for federal Highway Safety Improvement Program (HSIP) grant funding; and
WHEREAS, expenses related to change order work involving sign locations beyond the
original project limits were deemed ineligible ("non-participating") since environmental
review had not been performed and the original HSIP grant funding had not been
programmed for the new sign locations; and ,
WHEREAS, the PIF approval from January 11, 2013, approved the concept of
purchasing the ten additional signs with the grant surplus but did not necessarily
authorize the City to use the grant funds without an environmental review and funding
approval specifically for the ten new sign locations; and ,
WHEREAS, the attached budget adjustment has been prepared for Council's
consideration to provide $45,295.04 from the City's General Fund for the change order
work; and
WHEREAS, since the General Fund has already advanced funds to cover these
expenses, ,the budget adjustment would document the funds already advanced by the
General Fund for the cost of the ten additional signs; and
WHEREAS, the use of the City of San Jose's competitive bid results earlier in the
project saved the City approximately $76,800 to purchase the radar signs in the original
scope; and
WHEREAS, the cost savings from using San Jose's bid results more than covers the
cost of the change order work (i.e., purchasing and installing ten additional signs).
NOW, THEREFORE; BE IT RESOLVED that the City Council of the City of Campbell
approves the budget adjustment allocating $45,295.04 in the City's general funds to the
Radar Speed Feedback Signs Project and related transfers.
PASSED AND ADOPTED this 18~h day of March, 2014, by the following roll call vote:
AYES: COUNCILMEMBERS: Baker; Low, Kotowski, Cristina, Waterman
NOES: COUNCILMEMBERS None
ABSENT: COUNCILMEMBERS: None
APPRO
Ri and M. Waterman, Mayor
ATT
Anne Bybee, City Clerk
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