CC Resolution 11731RESOLUTION NO. ii~3i
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AN
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH ANDERSON
BRULE ARCHITECTS FOR MASTER PLANNING SERVICES FOR
THE CAMPBELL CIVIC CENTER COMPLEX
WHEREAS, on September 17, 2013, the Campbell City Council authorized the Public
Works Director to release a Request for Proposals from architectural firms to perform
master planning services for the Campbell Civic Center complex; and
WHEREAS, after review of the proposals staff interviewed four of the firms and selected
Anderson Brule Architects to complete the project; and
WHEREAS, there have been four Core Team and three Community meetings over the
past 10 months; and
WHEREAS, the City has now asked ABA to provide additional outreach and to consider
future additions to the public outreach effort that might be needs based on the process
to date. -
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby authorizes the Public Works Director to amend the consultant services
agreement with Anderson Brule Architects in an amount not to exceed $35,200 for
additional design services related to the Civic Center Master Plan.
PASSED AND ADOPTED this 2151 day of October, 2014, by the following roll call
vote:
AYES: COUNCILMEMBERS: saker, Low, xotowski, Cristina, Waterman
r
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
APPROV
Rich rd M. Waterman, Mayor
Attest •,
nne Bybee, City Clerk
Attachment 2
A N D E R S O N B R U L E A R C H I T E C T S
. .
June 13, 2014
Todd Capurso
City ofCampbell -
70 N 1st St, Campbell, CA 95008
City of Campbell
Re: Campbe6 Civic Center Master Plan
Additional Service Amendment #1 for Additional Meetings, Rescheduling, and Additional Community
Survey Work
Dear Todd,
At the request of the City of Campbell, Anderson Brulb Architects, Inc. (ABA) is providing this proposal for a contract
amendment for the Master Plan scope of work.
Context
The City ofCampbell is in the process of creating a Campus Master Plan to lay the direction for the furore development
of the Civic Center. At the request of the Ciry, ABA was asked to provide additional outreach as part of the Master
Plan:
• A second distribution effort of the Community Needs Assessment survey
• Additional analysis of survey and staff focus group
• An additional Core Team Meeting~to further prepare the draft program, site criteria and scenarios for Council
• Adjust the schedule to accommodate the additional meetings and review efforts
• .Additional Project Management meetings to review proposed changes and set revised schedule
ABA was also asked to consider future additions to the public outreach effort that might be needs based on the process
to date. ABA has included optioml services for potential additions at the direction of the Ciry:
• An optional community foram to review the three Master Plan Design Options and gather public input
• An optional additional mood of revision and review of the Master Plan Design with the Core Team and
Council
Scope ojSerrices
Outlined below are the tasks w hich comprise the scope for these Additional Services.
Community Needs The Council was not satisfied with the level of participation from the 20-40 year
Assessment Survey, lnd old demographic of their community. Based on this a second distribution of the
Distribution survey was requested. ABA will update the Community Needs Assessment Survey
and provide a new link for a second round of distribution. ABA will then analyze
and report [he resulLS ro the Core Team and Council.
Core Team Meeting 3B ABA will prepare for, facilitate and document a Core Team meeting to review:
• Refined Draft Facility Program ,
• Draft Facility Scenario Criteria
• City Council Meeting Preparation
Extend Core Team Meetings ABA will extend the Core Team Meetings prior to a Council Meetings from 2
Prior fo Council Meetings hours in length to 3 hours in length. This includes the following meetings:
• Core Team Meeting 4D
Core Team Meeting SA
• Core Team Meeting 56
Page 1 of 2
Strategies, Architecture 8 Interiors
Anderson BrulE Architects Inc. 325 South First Street, 4'" Floor San Jose, California 95113
Tel: 408 298 1885 Fax: 408 298 1887
Campbell Master Plan Additional Service 1
June 13, 20l4
Reschedule Project ABA will reschedule existing project meetings and work to accommodate the
additional Core Team Meeting and 2n° distribution of the Community Needs
Assessment Survey.
Community Forum ABA will prepare for, facilitate, and document a community foram intended to
(Options!) provide opportunity for the community at large to review and provide input and
feedback on the three proposed Scenario Designs.
Additional Round of ABA will provide an additional round of design revision refinement to the Master
Revision to the Master Plmr Plan Design. This will include a review meeting with the Core Team and a
Design for Council & the presentation to Council.
Core Team (Optional)
Fee Proposal
Below is our proposed fee for the project, excluding reimbursable expenses. Reimbursable allowances are not included
as we do not anticipate needing to increase the reimbursable allowance already included in our agreement.
Additional Outreach
• Community Needs Assessment Survey, 2"" Distribution $2,000
• Additional Core Team Meeting, Extended Core Team
Meetings, Project Rescheduling and Project Management $8,500
Meetin s '
TOTAL $10,500
Community Forum (Optional) $5,600
Additional Round of Revision for Council & Core Team (Optional)
• Architectural Services SIQ300
• Subconsultant Services $8,800
TOTAL w/ Optional $35,200
Scope Authorization
This Agreement between Anderson BruIB Architects, Inc. and the Ciry of Campbell is evidenced by the authorizing
signatures below. We are prepared to proceed upon receipt of a signed copy of this agreement. Please contact me with
any questions you may have regarding our proposal
Sincerely,
ANDERSON BRULE ARCHITECTS, INC.
Pamela Anderson-Brul6, AIA
Principal
Pamela Anderson-BrulB
President
Anderson Bruld Architects, [nc
Date Todd Capurso Date
Director of Public Works
Ciry of Campbell
Page 2 or 2
Strategies, Architecture & Interiors
Anderson Bruin Architects Inc. 325 South First Street, 4'" Floor San Jose, California 95113
Tel: 408 298 1885 Fax: 408 298 1887