CC Resolution 11954RESOLUTION NO. 11954
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAMPBELL APPROVING THE SELECTION OF DE NOVO PLANNING
GROUP AS THE CONSULTANT TO FACILITATE PREPARATION OF
THE ENVISION CAMPBELL PLAN (GENERAL PLAN), THE
ENVIRONMENTAL IMPACT REPORT, CLIMATE ACTION PLAN,
ZONING ORDINANCE, MODIFYING THE SCOPE OF WORK TO
INCLUDE FINANCIAL ANALYSIS AND BILLING DELIVERABLE
BREAKDOWN, AUTHORIZING THE COUNCIL SUBCOMMITTEE TO
REVIEW THE FINAL CONTRACT AND SCOPE OF WORK, THEN
RETURN THE FINAL CONTRACT BACK TO THE CITY COUNCIL TO
EXECUTE THE CONTRACT.
WHEREAS, the City Council established a priority to update the General Plan from its
2015/2016 Council Priority Setting Session ih early 2015 and created a budget to help
fund the update process in the Fiscal Year 2015/2016 Budget that went into effect on
July 1, 2015; and
WHEREAS, on September 15, 2015, the City Council approved the draft Request for
Proposal (RFP) to hire a consultant, they appointed a Council Subcommittee consisting
of then Mayor Cristina and Council Member Gibbons (currently Vice Mayor) to review
the proposals, interview the consultants, and forward their recommendation back to the
City Council for consideration; and
WHEREAS, on September 18, 2015, the RFP was distributed and subsequently
extended to provide a submittal deadline of November 13, 2015 to receive proposals;
and
WHEREAS, the City received four proposals from consultants with three of the firms
located within the Bay Area and one consultant located east of Sacramento; and
WHEREAS; all four proposals were distributed in hard copy form to the entire City
Council, they remain available in the Planning Division for public review, and they are
imbedded as links within the staff report; and
WHEREAS, the Council Subcommittee met shortly thereafter to review the proposals
and decided to interview two of the consultants which included De Novo Planning Group
and Opticos Design thereby instructing staff to distribute a letter inviting them to
interview which was mailed on December 18, 2015; and
WHEREAS, on January 15, 2016 the Council Subcommittee conducted interviews and
was impressed with both consultant firms, expressing a preference for De Novo
Planning Group for the following reasons -the energy and availability of the project
manager, their level of involvement, the Envision Campbell Plan will be in-line with the
current format of the City's General Plan, and their overall approach; and
WHEREAS, the Council Subcommittee requested that two of the sub consultants from
the De Novo Planning Group team be replaced with different sub consultants to which
the consultant agreed; and
WHEREAS, the Council Subcommittee worked on modifications of the Council
approved Scope of Work in order to help expedite the update process and recommend
those changes to the Council for approval; and
WHEREAS, the City Council held a public meeting on March 1, 2016 to consider the
recommendations of the Council Subcommittee on a consultant to facilitate preparation
of the Envision Campbell Plan and the Scope of Work changes; and
WHEREAS, the City Council understands that approval of the recommended changes
including a financial analysis and billing deliverable breakdown will be incorporated into
a Final Contract and Scope of Work that will be reviewed by the Council Subcommittee
then returned back to the City Council to execute the contract with a project cost not to
exceed $871,985; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
hereby accepts the recommendations of the Council Subcommittee to award the
contract to De Novo Planning Group contingent on accepting the Council
Subcommittee's recommendation of the Final Contract and Scope of Work, and formal
review and approval at a subsequent meeting of the City Council. `"
PASSED AND ADOPTED this 1st day of March 2016, by the
following roll call vote: '
AYES: COUNCILMEMBERS: Kotowski, Resnikoff, Cristiria, Gibbons, Baker
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
APPROVED: ~ ^• '/~~~
J son T. Baker, Mayor
ATTEST: ' a
Wendy od, City Clerk