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CC Resolution 12146RESOLUTION NO. 12146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes City Department Heads to destroy certain records, documents, instruments, books or paper after the same are no longer required and/or have been digitally imaged, stored on CD/DVD medium and secured off-site in accordance with State law and the City of Campbell's Records Retention Schedule and Document Imaging Administrative Policy and with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, the City Council proposes to grant such approval for the destruction of the records, documents, instruments, books, or papers more particularly described in the attached Exhibit A, for which have been determined by the respective Department Head that said records are no longer required. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby authorize City Department Heads to destroy those certain records, documents, instruments, books or paper under their charge as described in the attached Exhibit A. PASSED AND ADOPTED this 18~h day of April 2017 by the following roll call vote: AYES :Councilmembers: Cristina, Landry, Waterman, Resnikoff, Gibbons NOES :Councilmembers: None ABSENT: Councilmembers: None ATTEST: Wendy od; City Clerk Exhibit A APPROVED: CITY MANAGER Bulletins (Legislative) ~ Prior to 7/1/2014 Budget Related Files Prior to 7/1/2014 Capital Improvement Program -Working Files Prior to 7/1/2014 City Newsletter (The Profile) Prior to 7/1/2013 City Calendars Prior to 7/1/2014 Civic Improvement Commission -Agenda Materials Prior to 7/1/2014 Correspondence Prior to 7/1!2012 Position on Legislation Prior to 7/1/2014 Purchase Orders /Blanket Purchase Orders Prior to 7/1/2012 Social Service Sub-Grant Applications Prior to 7/1/2012 Special Projects Prior to 7/1/2014 Travel Records (Council and City Manager) Prior to 7/1!2014 CITY CLERK Claims Against City Prior to 2009 Agenda Postings Prior to 2014 Business License Prior to 2010 Business License Correspondence Prior to 2014 General Correspondence Prior to 2014 City Council Meeting Follow-up Prior to 2014 FPPC -Statement of Economic Interest - Terminated Elected Officials Prior to 2008 Designated Employees Prior to 2010 Petty Cash Reimbursement Request Prior to 2014 Proclamations Prior to 2014 Purchase Orders/Blanket P.O.'s (dupl) Prior to 2011 State of California Receipts Prior to 2011 County of Santa Clara Receipts Prior to 2011 Check Requests Prior to 2014 HUMAN RESOURCES Recruitment/Testing Prior to 2013 Terminated Temporary Employee Files Prior to 2010 I-9's Prior to 2013 COMMUNITY DEVELOPMENT FILES IMAGED BY THE COMMUNITY DEVELOPMENT DEPARTMENT BETWEEN MAY 2013 AND APRIL 2016 Scan Date(sl Planning May 2013 through January 2015 March 2015 through November 2015 November 2015 November 2015 through January 2016 January 2016 February 2016 February through March 2016 March 2016 March through April 2016 *(itemized list attached -Exhibit B) Location & Tvpe of DocumentlFile Box 55 -Planning Project & General Files* Box 56 -Planning Project & General Files* Box 57 -Planning Project & General Files* Box 58 -Planning Project & General Files* Box 59 -Planning Project & General Files* Box 60 -Planning Project & General Files* Box 61 -Planning Project & General Files* Box 62 -Planning Project & General Files* Box 63 -Planning Project & General Files* FINANCE Accounts Payable: ~ Accounts Payable Purchase Orders Warrant (Check) Register Accounts Receivable: Accounts Receivable Billings Records Business Licenses Deposits, Receipts Invoices Taxes Receivable Audits: Journal Entries Bank Statements Account Statements (Bonds) Administration (Bonds) Bank Reconciliation Bonds & Coupons Checks Budget: Budget Adjustments Prior to 2012 Prior to 2012 Prior to 2012 Prior to 2012 Prior to 2012 Prior to 2012 (only if business is closed) Prior to 2012 Prior to 2012 Prior to 2012 Prior to 2012 Prior to 2006 Prior to 2006 Prior to 2011 Prior to 2012 Prior to 2011 Prior to 2012 General Inventory: Fixed Assets Prior to 2012 Inventory -Auction Prior to 2012 Inventory -Disposal Prior to 2012 Payroll: Adjustments Prior to 2012 Federal & State Tax Reports Prior to 2012 Risk Management -Claims Against the Ci Accident Reports - City Assets Priorto 2009 Claims, Damage /Liability Prior to 2009 Incident Reports Prior to 2009 RECREATION AND COMMUNITY SERVICES Receipts for 2014 Financial records for 2014 Petty cash records for 2014 Check requests from 2014 PO/RVPO records from 2014 Facility permits for 2014 General File/Correspondence 2014 Recreation Liability Releases 2014 PUBLIC WORKS Admin Files 2014 and prior Chron files 2014 and prior Truck Permits 2013 and prior PUBLIC WORKS SERVICE CENTER ADMINISTRATION FILES Correspondence Prior to 2014 BUDGET Budget Adjustments Prior to 2012 Capital Improvement Plan Prior to 2014 Gas Tax /Maintenance of Effort Prior to 2014 IT Equipment /Project Request Prior to 2014 Operating Budget Prior to 2014 Operating & Capital Budget Prior to 2014 CIP's General ~ Prior to 2014 Gas Tax/Maintenance Effort Prior to 2014 General Prior to 2014 Program Summaries Prior to 2014 Revenue Enhancement Prior to 2014 Statement of Expenses Prior to 2014 CITY COMMISSIONS City Commissions/General Prior to 2014 Civic Improvement Commission Prior to 2014 Park and Recreation Agendas Prior to 2014 Park and Recreation Minutes Prior to 2014 Park and Recreation Comm. Street Tree Committee Prior to 2014 Park and Rec. Comm. Street Tree Removal Requests Prior to 2014 CITY COUNCIL City Council Agenda Packets Prior to 2014 City Council Minutes Prior to 2014 City Council Summary Sheets Prior to 2014 Sample Reports Prior to 2014 EVENTS Prior to 2015 " Itemized list attached -Exhibit C GOALS AND OBJECTIVES Quarterly Reports Prior to 2014 Strategic Planning Prior to 2014 GRANTS Closed Prior to 2012 * Itemized list attached -Exhibit C HAZMAT Prior to 2007 `Itemized list attached -Exhibit C MAINTENANCE DIVISION PROGRAMS Service Requests Prior to 2007 Streets Dallies Prior to 2007 Work Orders -Project Assistance Prior to 2013 Work Orders -Traffic Prior to 2013 Street Maintenance Prior to 2013 Tree Service (Invoices and Correspondence) Prior to 2015 Vehicle Maintenance o Annual Fuel Contract o National Auction Agreement o Auction Alternatives, Sale of Surplus Property PURCHASING Check Requests Damage Recovery Forms /Expense Reports Expense Reports Closed 750's (PO's) Purchase Orders -Closed RVPO's -Closed SAFETY /RISK MANAGEMENT IIPP Monthly Safety Inspection Check Lists, Tailgate Safety Meeting Rosters POLICE DEPARTMENT CITIZEN COMPLAINT AND INTERNAL INVESTIGATIONS Prior to 2008 Prior to 2000 Prior to 2000 Prior to 2014 Prior to 2014 Prior to 2014 Prior to 2014 Prior to 2014 Prior to 2014 Prior to 2014 Prior to 2014 #11-02, #11-04, #11-06, #11-07, and miscellaneous citizen's complaints filed between January 1St and December 31St 2011. PURSUIT REPORTS 2014 2015 5/17/14 2015-0690 2014-2167 2015-0746 6/30/14 2015-0497 7/27/14 2015-0312 2014-5104 2014-5178 ON-DUTY VEHICLE ACCIDENTS On-duty accident reports/documentation dated 5/5/09, 8/29/10, 3/31/11, 1/25/12, 1/13/13 and 1/7/14. 3 year purge date; absent any additional accidents by the employee. FORMER EMPLOYEES PERSONNEL FILES Personnel and background files of former employees that that have been scanned and a back-up file created and stored off-site POLICE REPORTS. AND OTHER FILES TO BE PURGED Ride-a-long applications that are more than 2 years old Repossession and Private Property tow sheets that are more than 2 years old Pawn slips that are more than 2 years old Background checks that are more than 2 years old Arrest Logs more than 2 years old Media Logs more than 2 years old Traffic, parking, and warning citations that are more than 1 year old that have been entered into RMS. Watch Commander Logs that are more than 2 years old Warrant worksheets that are closed and are more than 2 years old Police reports from 2014 and earlier with a retention period of 2 years: a) Accident Reports - no injury, no arrest b) Bench Warrant arrests c) Warrant Arrests -Outside Agencies felony and misdemeanor - no local charges d) Local Ordinance or Muni Code Violations e) Animal Reports f) Courtesy Reports for Outside Agencies g) Misdemeanor Crime Reports with no related arrests and when the statute of limitations has expired h) Missing Persons or Runaways that have returned or been located i) Non-Criminal Reports - Lost/Found Property, Stored/Impounded Vehicles/Death Reports/Abated Vehicles/Injury Reports and other Information Reports Recovered Stolen Vehicle Reports Suicides/Mental Disorder Reports (unless repeated contacts) Police reports from 2014 and earlier with a retention period of more than 2 years that have been scanned and aback-up file has been created and stored off-site DOJ and Department Statistical Reports from 2014 and earlier that have been scanned and aback-up file has been created and stored off-site Dispatch audio recordings from 2015 AVASA paperwork from 2014-2015 that have been scanned ABC Licenses 2014 or older Briefing Training Rosters 2014 or older DOJ Firearms Sales Approvals 2014 or older Massage Establishment files out of business 2014 or older Inactive Massage Therapists 2014 or older Training Reimbursement Requests 2014 or older POST Reimbursement Reports 2014 or older Training Packets 2014 or older Police OfficedPolice Officer Trainee Applications and associated notes and lists 2014 and older FILES IMAGED BY THE COMMUNITY DEVELOPMENT DEPARTMENT BETWEEN MAX 2013 AND APRIL 2016 Scan Date(s) Plannine May 2013 through January 2015 March 2015 through November 2015 November 2015 November 2015 through January 201 b January 2016 February 2016 February through Mazch 2016 March 2016 March through Apri12016 Location & Twe of DocumenUFile Box 55 -Planning Project & General Files* Box 56 -Planning Project & General Files* Box 57 -Planning Project & General Files* Box 58 -Planning Project & General Files* Box 59 -Planning Project & General Files* Box 60 -Planning Project & General Files* Box 61 -Planning Project & General Files* Box 62 -Planning Project & General Files'k Box 63 -Planning Project & General Files* *Itemized lists available Planning Documents -Box 63 Page 1 Planning Files -Documents Imaged Maz & Apri12016 By Corinne A. Shian D to Item(s) Pages 1 rd1 z. m D ~ l 0 ^o l 'U - ~ v - 0 Gu - ~ -~ ~ . mn - ~ ~ -Z i v, - m, a(-w c ~[ 5 D f~ v~ ~ ~ ~ ~ r ~~ ~~ ~7 1 ~ ~. ~. _ 9 Z -Zb 3 rn 6(7 'C~ t ~ \i ~ D - ~ ~h '~ ~ 000 ~ \t ~ o,~~ e'~l DD n r-' ~l / 00 _ ~. - ` - , a 0 t D _ D~ M t drawv- n ~ o~m~q ~ cb- A~ ~+ 1 km 5d q -~, - S 2 n, S! - - ~ Zo 2 ~ 0'~~ O v` ~-~"t~FS ool (A ~ . l~'J'S ZO tv~ Jr)(, R ~ ~ lr,. Horn ~Eor, ~ O L ~ - o~~ v 21 0 ~{ ~ oo Z l 2 1. Planning Documents -Box 63 Page 2 Planning Files -Documents Imaged Mar & Apri12016 By Corinne A. Shinn (o '81N1~ 5 °° ~ w - ~ . (a e a - h~-z~r a ~ C «~. o ~ ~'1 hcrrl~ - I 1GG ~~ D ~ 2 ~ ~C.S~ - ~1,G -r o 7 ah, u - ~ 0 ~, ~ - n i ~ - ~ G ~nG ~ - U H n~c1` ! o n - vr~ k' 2Z c ~ Ln. ~ Lt - ~d ~~~~~ - ~[ ! Ln. Zo 5. Cu.P~ ~~ - l~ - oo' ~ ~ l I ~{ ~ ~ L ~ v- 1 ~ 9- ~ ~~ c~ -, S tr ) -, ~ o ~L - of o ~ l o ~t~h n. ~. -1.7 .-•u o d ~ -- o~~~ ~ ~ u - ,ti -~ ~ a2a . ~ ~e.- t ~ ~'. _ ~,~ ~ ~E. 9 n NV~ o- fv d w cl Z f G ~a1 ~ ~ ~ _ i ~- i - ~ a ~ V 2. i Planning Documents -Box 63 Page 3 Planning Files -Documents Imaged Mar & Apri12016 By Corinne A. Shinn ~ ~ O ~~ G~f ZO tnJ l`l 1 ~ z to B. . ~s ~ - t o 3. Planning Documents -Box 62 Planning Files -Documents Imaged Maz 2016 By Corinne A. Shinn Page 1 D to Items Yages vn~ n n. ~ . - -?~ 3 z Iv r-rn -T~l tv f7r 4 7 n u rs d - u r3 a cs ~ ~ unn ~w1~5 G -2.ot3 ~n o cs ZS~' r~ - 01 even 5 1 a l s nn oA- _ -. u OlL J -• ~ - ~r -2 u ~ S S 6 15 t~- evz [. ~ r - o0 b eu~ e. Q -- of ~v- O ~ - o l ) Y1 0 . ®h ~~ 2r ' Pi Z a pl - ~ D ?u. e [ ~ Z tir -ton? - 7 -z~~~ >c ~.~ ~^ V\y n ~'(~ ~ r ~/ O 1 rr'' ~~ ~G~ Ij h ~ ~ ~ M O r7 ~~ A M ` •/ v ~ O v~Qn m o\ t ~ o dh -1 - z _ ~~ (. ~? L ~ ~ er l d r ~ eta - l2 f ~ Zo t t 4n- ~~ ~ 2~ '~.~i tw~OG f R' rh ~~ ~ Ql ~ Z ~~l7 W ~ • a ~ '~ S ~ " i y7 L 1. Planning Documents -Box 62 Planning Files -Documents Imaged Maz 2016 By Corinne A. Shinn Page 2 2t 2e D Tn .r ~ vb S. C c eAo- £ a mgt (.1 r \ n~c f .. o r l ~h "'ZoC-i ~ p 2. Planning Documents -Box 61 Page 1 Planning Documents -Box 61 Page 1 Planning Files -Documents Imaged Feb-Maz 2016 By Corinne A. Shinn Date Item(s) Pa es 2 2 I S wr 12 v0 .~ rl m t ~ ~- o f h d- D -~ w ( o- D -ll -ZoC Ctti ~ 5 ~-?Al - O ~ of 2, o- • O ,L D u ' ZO l"l 0 ~ i ' ~(~ i Z D o ~ - - 2~ m o~ ~~ ~ °~' - a OD p, \ ~ ~. Ps mph -- D ~ ~ ~ A' d+11 2 _ W0. n d ~ -l ~ C. -ZoC .~ lar - 3 an Z hN+ ~ ~~ ~ 0\ 2 0 o o Cew S o _ o N ~ a a D 0 r~-q - d ~ - ~ ~ s n ~ ,m 5 L,n : ~ ~ m ~~ - o r ~ ., ~ l tixh. 5 - z De ~a - nn km, D -1~~~1- ~ n~ Dl'E W. - °~ f. ~ ~ - ,r ~ ~ C7 ~~ ~( d1'lCtv~ -- c ~ L\ ~~,ma I b ~ 1' - t - a Planning T~nrnmentS -Box 61 Page 2 Planning Documents -Box 61 Page 2 Planning Files -Documents Imaged Feb-Maz 2016 By Corinne A. Shinn o --~ ~'~t k - t c~r,o VB ~ O _ m ~ - d1.3 + Z m l p -t C 0 0o c D ~ - ~ ~ to~ - ~ h .. p vet- e. ~ - ~ ~ m-n o - ~ yy AGO _ Y1A O 1 ' fpm un~- b~,k, 0~-1.1c -?mil l /fir _ ~W ~ A ` \ m I ~ l~ w„ny ~d ~~ P~ - ~~.R,.a~-~ - ~ wnn S.~l L ~ ~ - cw It ~ ~ ~ o p a _ o0 d.R. r'a~t.-Zd ~ -W ~ i 7I 2. Planning Documents -Box r- Planning Files -Documents Imaged ~ti~ry 2016 By Corinne A. Shinn Page 2 Z o l v \ 5 ~r-~ D^ ~' l t ~ S• ~h 2 a S. ~ ~J ~ W~ _ . 2 1>-- M dx - e - ,~al .~ v .2 ~ W drlllM1 ~ ~4i M~4 \, ~ ' "1, -2 !^-r drJaa ~ Z v~n ~n f, - t U ~ - ~ ~ O 1 9. vt ~ F- a oel~ - fl t ~ $ n ~ k Ud u n _ ur ~~Y • X ~ ti ~n F ~ z y ~'1 ..2oc~+ `D~ ~ C e. !a'Sh E v to - o ! ~ tl o ' l -~ 2- Ol 6 c ~" ~ t~' ~ ~ S ~ ~ ~ o m t Z 1'I l 1 Zo to 5 2. Planning Documents -Box 59 Planning Files -Documents Imaged January 2016 By Corinne A. Shinn Page I Date Item(s) Pa es t I S (a r` J ~ a Y' ~r~e ZtJI t7 J - -Zp(7 Z .1 U( ~ ~, - dt 2 } \ l ~ - 'Cz - Ali. to ~ ~. 2 ('. D 7 F -- Old ~ - d A'1 ~ 9 ... IZ D o 1. N'1 !; -' 5 or t o m~- - i71 Z O .~i (yl i.-o~ ~L ,t ~, 1.1 - 0 "2- ti u. J 1c~ vo -7~~2 ~ QD then a -Zv12 - t aIFS \ ot~ enc n s e ~ t o ~ ,, -'Zo ~3 b t ~ N.1W1 - m ~`' t `~. p, l h- 4 -(.~~ fit.. O l ~ l0 0 C d ( ren a c ~, er'r S ~ L ,h ~ l CL M W ~ \ m n D -- ~ g~ 1. Planning Documents -.Box 58 Page ] Planning Files -Documents Imaged November 24, 2015 thru ~/~ 5I1 ~ - By Corinne A. Shinn Da a Item(s) Pages ~l ~ -~ s ~bC a w r e n ~ ~ ~. h~Wv Afb~ G - vC Vr- .. (P o - G , D ' S~ n ~ a.r,o` ~ Cno Z~lz- rn ~S~ ~ -'Z~tS ~ f• l u -~ o t 57 ~~ f- L2 D ~ t rumen - Z .r- ,n ~ rcdc ~ o 2 - ~ te - 0 [ z y 1 r ~A Y ~~`~ e u , -Z9l`f Clt l Z.o ~ ~ r „~ ~. 2 ~ L O L b - 2n1 5 D l r. - D ti. C .. d'(• ~ r~w~ O ~ - o~~: r ~ Un a ~ l L° - zUl o rn. ~ I t' rC r JJ ~ •` 0 ou ~ i f o ' 9 ~ {mo l l - \1 i l,~G,~110 r! ~i It (~ i a .. w~ t ~ ~ n - r d avm l -~ ~ - U (~ i 3 1. 2. Planning Documents -Box 58 ` Page 2 Planning Files -Documents Imaged November 24, 2015 thru ~ S, By Corinne A. Shinn ~ Planning Documents -Box 57 Page 1 Planning Files -Documents Imaged November 1Q 2015 thru ? ~ By Corinne A. Shinn Da Items P es L C G ~~n$ O ~- e - L v - S t S- - c ,U- - ar S a o S Ou. .r. ZZ ~ c 5 m m ~ a r t. z G, ~~ - 0 o r1 s~~n- 9 ~ r ~ ~ _ J ern rnt c h~ o ~ L f W . r t '~ «. 7i Y1- ~tGIG Y'Gv'G - • . ~ O O ~' v ~l q ZO i~Mta ~l '~ f. a ~ti r o ~ ... O P ~ ~ ~ OL / oq ._ ahp~. 1755. Cj~e~~~-5 C<~Y- 1~t~t _ `~~~ ~ J~ I a. o r'-~n ~ ~ ~ a a~.bld~~.. o r -2o~Z lS ~ Ih ~-W IFYi ~ F 7 G_ _ v a S. s ~~- l A O ~ ~~ F `Q ~~( w ~, ~f ~ 1 ~ Zo f S 1. ~.. Planning Document's -Box 57 Page 2 Planning Files -Documents Imaged November 10, 2015 thru ? By Corinne A. Shinn -~ r1^k J J ~ r ~~~ ~ J - l l - 4r4 -! 4 ci I o - v k a St ~ h - L~cr Ur anew c S -Zoe o c,n .loo - P,. a2 ~ ~ ob4 d ~ / rt IN1 Z. ~ p - o O H y^~_ ~.( • ' o W -• ~ Wd- -t Z•T»~ t t l O 4 r . e ~o ~-n~ J ~I . n • 11.c/~Y ~ I 1 to -- l 0 l S' =?~~ wr -La ~' c ,, _ ro •' K,L o ~~ ~ ~ ~ b ~ m ~~ _ ~M `~ o t~ ~N l 13 2. Planning Documents -Box 56 Page. l Planning Files -Documents Imaged Mach 2015 November 10, 2015 By Corinne A. Shinn Date Item(s) Pages 3(16/15 PC Minutes for 2014 Jan thru December) PC Resolutions 4127 thru 4184 (2014) 3/18/15 DRC Agendas 2013-2014 SARC - 2013-2014 Legal Ads -Jan - Maz 2015 Bascom Ave., 2089 S. (Dead TRP - 2015 10 Ham Ave., 337 E. (Revised Sign- Chevron-2015) 8 Union Ave., 761 (Un ermitted home business -2015) 7 JPA-Title 1 of HCD Act - 2014-2017 14 Bas Ave., 1820 S. (Mist Correspondence - Rasputin 96-2013) 4/14!15 McCo Ave., 1522 (TRP-2015) 9 10/13/15 Bismarck Dr., ] 156-1160 (Zoning Info - 2015 8 Camp Ave., 394 E. (Outdoor Seating -Rendezvous - ZO15) 3 Camden Ave., 750 (DMV Verification iJnit B - 2015) 1 Apricot Ave., 848 et al (Colors - 2015 28 Cam Ave., 505 E. (Cones ondence - Yo a - 2015 5 Win Blvd., 1711 S. (Dead TRP - 2015) 4 Bas Ave., 1870 S. (Signs -Mancini Slee World - 2015) 12 Lenor Wy., 1203 (Dead TRP - 2015) 4 Hac Ave., 1612 (Dead TRP - 2015) 3 SCV WD - 20151etter re ado ticn of 5 yr CIP 1 STAR, 62 S. (Correspondence 2015) 16 . Cam bell Ave., 155 E. (D)vIV Unit 280-2015) 1 Cam bell Ave., 155 E. DMV Driving School - ZO15) 1 Campbell Ave., 241 E. (Corres ondence Redemption -2015) 2 11/6/15 De11Ave.,1600.UnitK CUP-Fitness-Withdrawn-2014) 30 Dell Ave., 1370 (CUP - Co Library Office - 2012) 134 Dell Ave., 1370 (Signs - SCC Library - 2013) 4 Dell Ave., 1190 CUP - MoveIt Fitness - 2015) 116 Dell Ave.., 907 (Sign -Withdrawn - 2014 4 Dell Ave., 907 (Sign -Sage Vet Clinic - 2014) 7 De] Roy Ct., 649 (TRP - 2014 18 11 /9/15 Del Loma Dr., 2952 (TI2P - 2013 26 Dunster Dr., 270 TRP -Denied - 2014) 14 Dunster Dr., 270 TRP - 2015) 15 Cristich Ln., 175 (Site & Arch / Vaziance -Comm Bldg - 2009) 259 Crockett Ave., 708 (Admin Site & Arch -New SFR - 2010) 121 C;eekside Wy,, 701 (CUP-Withdrawn-,201.1), _ _. _ __ 40 _ Creekside Wy., 701 (CUP - S rint - 2015) 115 Corliss Wy., 595 (Admin Site & Arch.- 2012) 48 Colleen W ., 15/25 (Fence Exception - 2014) 13 Chapman Dr., 565 Admin Site & Arch & Under round Waiver 2010 38 1. Planning Documents -Box 56 Page 2 Planning Files -Documents Imaged Mach 2015 November 10, 2015 By Corinne A. Shinn 11/9/15 Abbott Ave., 1181 (Pre-A -TentPM-2013 59 Abbott Ave., 1181 (Site & Arch Review - 9 SFR - 2014) 250 11/10/15 Abbott Ave., 1181 (TSM-2012) 300 Abbott Ave., 1 I81 (TSM -Initial Study - 2012) 390 2. Planning Documents -Box 55 Page 1 Planning Files -Documents Imaged May 2013 thru 7angary 2015 By Corinne A. Shinn Date Items Pages 5/22/13 Deed Restriction - 763 Emory Ave - 2013 3 Pazk Fee - SLU - 2013 1 Deed Restricti6n -1581 Walters - 2013 3 Deed Restriction - 226 Sunnyside - 2013 5 SCV WD CIP Conformance 2014-2018 Letter - 2013 3 Crown Castle Agreement - 1(25/13 1 Win Blvd., 1550, Unit 212 (DMV Form - 2013) 1 RDA 1983 Central Cam bell Plan 61 RDA 1992 Central Campbell Plan - 2" Revision 65 Annexation Cambrian 36 - Letter to State Boazd of Equalization 4 Campbell Ave., 193. E. (Letter to ABC - 2013 1 Hamilton Ave., 256 E. (DMV - 2013) 1 Campbell Ave., SI 1 & 555 W. (GP/ZC/PD/TS/TRP -expired 2006) File 1 717 Campbell Ave., 511 & 555 W. (GP/ZC/PD/T'S/TRP -expired 2006) File 2 -Exhibits 23 7}8(13 TA -Smoking Ordinance (2011/12) 192 Campbell Ave., 1630 W. (Pazking Lot Paving - 2013) 3 7/9/13 Nido Dr., 710 (Zoning Letter - 2013) 24 Bascom Ave., 2230 S. (Sign -Cleaners - 2013) 9 Hairison Ave., 230 (Sign -Bill Hamilton Roofing - 2013) 6 Campbell Ave_, 1614 W. (Sign -Zoom Room - 2013 11 Union Ave., 215!225 (Zoning Letter - 2013) 18 Bascom Ave., 1720 S. (Correspondence 2013) 1 Monica Ln., 891 (Deed Restriction - 2013) 4 Old Orchazd Rd., 734 (Lot Line Adjustment - 2013) 9 7/26/13 Campbell Ave., 276 E. Si - O a! - 2013 3 Sunnyoaks Ave., 186 E. (Memo - 2013 1 Campbell Ave., 234 E. (Si - Tessora's - 2013) 8 11/22/13 Sunnyoaks Ave., 180 S_ Sign -Cal Steam 2013) 6 Hamilton Ave., 480 E. (Xmas Tree Lot - 2013) 4 STAR, 300 W. (Deed Restriction - 2013) 4 Creekside Wy., 701 Add'1 Info - PLN2009-00069) 10 Bascom Ave., 1875 S. (Sign -Togo's - 2013) 7 Del Loma Dr., 2952 ead Tree Removal - 2013 5 White Oaks Rd., 1300 (Cones ondence -Yoga - 2013) 1 White Oaks Rd., 1300 (Authorization to Proceed -Withdrawn) 1 12/9/13 White Oaks Rd., 1300 (S ec Project -Withdrawn - 2013) 17 Third St., 399 N. (TRP - 2013 26 12/] 7/13 Camden Ave., 1240 (Sign. - Mote16 - 2013) 7 Kenneth Ave., 828 (Recei t -Palk Fee - 2013)- 1 Virginia Ave., 230 (Sign -Church - 2013) 12 12/18/13 Budd Ave., 301 (Dead Tree Removal - 2013) 4 1. Planning Documents -Box 55 Page 2 Planning Files -Documents Imaged May 2013 thru January 2015 By Corinne A. Shinn Kenneth Ave., 828 (Site & Arch Review Permit - 2008) 54 " Bascom Ave., 1646 S. (Sign -Performance Bicycle - 2013) 13 Railway Ave., 86 (Sign - Academ Fencing - 2013) Joint Venture Silicon Valley 2013 Report 13 12/17/14 Bascom Ave., 1999 S. (Substantial Compliance - 2013) 2 Budd Ave., 725 (Dead TRI' - 2014 4 Camden Ave., 870 (Dead TRP - 2014 Cam bell Ave., 195 E. (Outdoor Seating Permit - 2014) 2 Campbell Ave., 195 E. (Color Change - 2014) 1 Campbell Ave., 241 E. (Maint of Shared Parking - 2014) 17 Campbell Ave., 247 & 253 E. (Shazed Pazking - 2014) 17 Cam bell Ave., 257 E. (Shazking Pazking Maint - 2014) 17 Campbell Ave., 267 E. (Shazed Pazking Maint. - 2014) 17 12/18/14 Catal a Ln., 61 (Mills Act 2013) 12 Bascom Ave., 14485 S: (Plan Sheet Detail - 1988) _ 1 Stonehurst Wy., 970 (Dead TRP - 2014) 5 Alice Ave., 86 (Dead TRP - 2014) 9 Cam bell Ave., 600 W. (Corresp to W V Christian - 2014) 10 Dot Ave., 95 Correspond to W V Charistian - 2014) 10 Esther Ave., 431 (Hist Tree Designation - 2013 9 First St., 33 N. (Maint of Shared Pazking - 2014) 17 1/15/15 Hamilton Ave., 480 E. (Xmas Tree Lot - 2014) 4 Hamilton Ave., 591 W. Dead TRP - 2014) 8 Hamilton Ave., 65.1 W. (Temp Signs -Penny Lane - 2014) 8 Hamilton Ave., 700 W. (Corres ondence - Verizon -2014) 8 Hamilton Ave., 825 W. (Revocation of Admin PD -Massage - 2014 48 Hamilton Ave., 970 W. (Tem Signs -Citibank :2014) 6 Hamilton Ave., 1374 E. P - Mod Hrs - 2010) 13 Kennedy Ave., 48-81 (Flood Haz Verification letter - 2014) 5 Lovell Ave., 1111 (Dead TRP -Redwood - 2014) 3 Lovell Ave., 1230 (Reconstruct Ham Radio Tower - 2014) Michael Dr., 201 (Dead T'RP - 2014) 5 Nido Dr., 665 (Dead TRP - 2014) 5 Robin Ln., 894 (Record Heritage Tree - 2014) 6 1/16!15 Railway Ave., 508 (Paint - 2013) 10 STAR, 125 S. Inclusionary Housing Agreement - 2014) 15 STAR, 152 A N. (DMV Form - 2014) 1 Shamrock Dr., 364 (Deed Restriction -Access Street - 20141 22 Sharp Ave., 1400 (Notice of Com liance - CE - 2013 3 Shelley Ave., 65/67/69 (Zoning Clearance - 2014) 9 Sunnyoaks Ave., 462 W. (Dead TRP - 2014 7 Third St., 164 N. (Tree Disclosure Statement - 2014) 1 Union Ave., 185 (Dead TRP - 2014) 6 2. Planning Documents -Box 55 Planning Files -Documents Imaged May 2013 thru January 20] 5 By Corinne A. Shinn Page 3 1/16!15 Union Ave., 215/225 Zoning Letter - 2014) 15 Winchester Blvd., 2855 S. (Signs -Valero - 2014) 6 Winchester Blvd., 3030 S., Unit B (DMV -Wholesale - 2014) 2 First St., 63 N. (Correspondence re Parking - 2014) 7 Westmont Ave., 1396. (FEMA Ma Det - 2014) 3 Cam bell Ave., 200 E. (Live Entertainment Pernut - CPD - 2015 3 Project Sentinel - 3` Quarter FY 13/14 32 Project Sentinel - 15` Quarter FY 14/15 16 Project Sentinel - 2" Quarter FY 14/15 23 Project Sentinel Contract 2014/]5 3 Pro"ect Sentinel - 2" Quarter FY 13/14 36 FEMA Correspondence - 2!6/14 15 2013 Annexation Welcome Packet 28 PC Admin PD Updates 12/13 33 Hamilton Ave., 337 E. (Signs -Chevron 2015) 3. Exhibit C EVENTS • 5K Run, 2009 • Arbor Day, 1982, 1983, 1984, 1985, 1986, 1987, 1988, 1989, 1990, 1991, 1992, 1993, 1994, 1995, 1996, 1997, 1998, 1999, 2000, 2001, 2004, 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013 • Arbor Day Seals • Arbor Day Drawings • Arbor Day Maps • Car Capades, 1994 • Chili Cook-Off, 2013 • City's 40~" Birthday, 1992 (one memo) • Community Clean-up Event, 2007, 2008, 2011, 2012, 2013 • Community Clean-up Event Articles, 2003 • Community Garage Sale, 2002, 2003-07, 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014 • Department of Conservation Grant Alternative Uses 2002-08, 2006-07, 2011-12, 2005- 15 • Earth Day Shirts Vendor 2013 • Farmers's Market, 1993 • General, 1990-96 • Great American Litter Pickup, 2007, 2009, 2010, 2011, , 2012, 2013, 2014 • Harvest Festival, 1992-93 • Millennium Block Party, 1999 • Prune Festival, 1992-94 • Public Works Week, 1990-1995 • Route 85 Opening, 1994 • South Bay Fishing in the City, 1998 • Tree Lighting Ceremony, 1987-1993 GRANTS • CalTrans/OTS, 1997 • Department of Forestry/Tree Planting Program, 1992-96 • General, 1991-92 • ISTEA (Intermodal Surface Transportation Efficiency Act) (File Missing) • OES/Freeze Damage 1995 • OES/FEMA Reimbursement, 1997 • TDA Funds, 1996-98 HAZMAT • Police Department Fuel Oil Tank, 1991-2006 • Fire Station 1 Fuel Tank, 1990-95 • Hazmat, Service Center Removal Records, 2004-05 • Monitor Maintenance, Service Center, Fuel/Oil Tank (prior to 2007) • Monitor Maintenance, Police Department, Fuel Tank (prior to 2007) • Paint Thinner, 1992-2006 (purge to 2006) • Removal Records, Motor Oil/Filter (prior to 2007) • Removal Records, Underground Tanks, 1997-1998 • Road Emulsion, 1997-2006 (purge to 2005) • Santa Clara County Fire Dept. Inspections, Service Center Fuel Stations (prior to 2007) • Santa Clara County Health Dept. Inspections, Service Center (prior to 2007) • Service Center Fuel Tank/Oil Tank, 1990-2005 • Vehicle Equipment Section, Waste training records (1974-2008)