CC Resolution 12597is
RESOLUTION NO. 12597
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING
THE REVISED JOB SPECIFICATION FOR CITY CLERK AND
AUTHORIZING ISSUANCE OF A REQUEST FOR PROPOSALS
FOR EXECUTIVE SEARCH FIRM SERVICES (Resolution/Roll Call Vote)
WHEREAS, the City of Campbell intends to conduct a recruitment for the position of
City Clerk; and
WHEREAS, The City Manager is required by Section 2.12.030 of the Campbell
Municipal code to prepare and submit to the City Council recommendations for the
reorganization of offices, departments, and positions which are considered to be in the
best interest of efficient, effective and economical conduct of the municipal services
provided by the City; and
WHEREAS, an amendment to the current Classification and Salary Plan is needed to
meet the requirements of Municipal Code Section 2.12.030.
WHEREAS, the City Council desires to use the services of an executive search firm for
recruitment services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell
does hereby approve the revised class specification of City Clerk as outlined in the
Council Report dated June 16, 2020 (Attachment B).
BE IT FURTHER RESOLVED that the City Council authorizes the issuance of a
Request for Qualifications for an executive search firm to provide recruitment services.
PASSED AND ADOPTED this 16th day of June 2020 by the following roll call vote:
AYES: Councilmembers: Bybee, Gibbons, Landry
NOES: Councilmembers: Waterman, Resnikoff
ABSENT: Councilmembers: None
ATTEST:
d
Andrea S ders, Acting City Clerk
APPROVED:
Susan M. Lan ry, Mayor
CITY OF CAMPBELL
CITY CLERK
DEFINITION
Under administrative direction of the City Council, plan, direct, supervise and
coordinate all activities of the City Clerk's Office; to provide information and
maintain official City records; to conduct municipal elections as required; and other
supplemental duties and related work as required.
TYPICAL DUTIES
Serve as Clerk to the City Council; serve as a member of the Executive Team;
prepare City Council documents, postings and agendas, ensuring compliance with
the Brown Act, Political Reform Act, and all federal, state and local laws pertaining
to clerk operations and records; record and certify all ordinances and resolutions;
conduct municipal elections in cooperation with the County of Santa Clara; serve
as a filing officer for Economic Interest and Campaign Disclosure statements;
serve as custodian of the official City records; plan and direct the maintenance,
filing and safekeeping of all official municipal documents and maintain custody of
the City seal; supervise the preparation, organization, printing and distribution of
the agenda for City Council meetings; manage annual recruitment of various City
boards and commissions; attend and take minutes at all Council meetings; accept
and process subpoenas, Appeals, and Claims; publish legal notices as required by
government and municipal codes; Oversees the City's bidding process by
ensuring compliance with bidding procedures, scheduling bid openings,
processing bids that have been submitted, opening bids, and notifying successful
bidders of awarded contracts; administer requirements of AB1234 and Campbell's
Statement of Values; develop and implement office systems and procedures;
provide notary service for City related documents; administer Oaths of Office to
elected and appointed City officials, department heads, and City employees;
prepare and administer the Clerk division budget; participate on special
committees and assignments as required; perform administrative research
analysis and report writing; review Council reports and work procedures and
recommend changes; assist the public and City staff by providing information and
research assistance; maintain the City's Municipal Code; build and maintain
positive working relationships with the public and other City employees using
principles of exceptional customer service, and perform other related duties as
assigned.
EMPLOYMENT STANDARDS
Education and Experience: Equivalent to completion of a Bachelor's Degree from
an accredited college or university with major course
work in public or business administration or closely
related field, plus three years increasingly responsible
experience in relevant and complex office
administration, (Possession of an AA degree plus six
years experience may be substituted for a Bachelor's
Degree and three years experience)
Knowledge of: Applicable federal, state, and municipal laws and
procedures; election laws and procedures; political
reform requirements; business English, spelling and
arithmetic; budget principles; modern office practices,
procedures, and equipment; principles of supervision,
training and performance evaluation.
Ability to: Provide information and organize material in
compliance with laws, regulations and policies;
interpret and apply rules, laws and policies and
procedures and effectively apply them; meet the
public to understand .their questions and provide
information; gather and analyze data and maintain
records; communicate effectively, both orally and in
writing; maintain effective working relationships with
those contacted in the course of work; work
independently and use good judgment when dealing
with sensitive issues; select, supervise, train and
evaluate assigned staff; operate standard office
equipment, including a personal computer; work in a
standard office environment with some ability to sit for
long periods of time, with prolonged exposure to a
computer screen and extensive public contact; attend
meetings outside normal work hours; and travel to
various locations within and outside the City of
Campbell.
Possession of: Certification as a Municipal Clerk, a notary Public
Commission and a Valid California Driver's License.
Est. 6/10
Rev. 6/20