CC Resolution 127801:1 :61911k4 I [@] . I . [01111ii FW.117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
REPORT OF BID RESULTS, TO AWARD CONTRACT AS -IS TO LOWEST BIDDER,
AND OTHER ASSOCIATED ACTIONS FOR
THE CAMPBELL PARK IMPROVEMENT
PROJECT 17-DD
WHEREAS, on July 20, 2021, the City Council adopted Resolution #12741 approving the
plans and specifications; authorizing the Public Works Director to advertise for bids and
award the Campbell Park Improvement Project 17-DD (Project); and
WHEREAS, the Project is intended to reconstruct the existing playground to increase play
value with new play equipment, replace the current restroom to improve user capacity,
and renovate the playground to current Americans with Disabilities Act (ADA) standards;
and
WHEREAS, On August 25, 2021, a total of three (3) bid proposals were received with
lowest responsible and responsive bid proposal in the amount of $ $611,000 or 37%
above the final engineer's cost estimate of $1,661,000; and
WHEREAS, post -bid conversations with the bidders and other industry experts noted
sharp increases in cost soon after the bids for the Project was advertised; and
WHEREAS, four alternatives for proceeding with construction were evaluated and these
alternatives have varying impact to the project schedule, budget, and project goals; and
WHEREAS, the alternatives considered included: Alternative 1) Rebid with Minor Scope
Modifications; Alternative 2) Award Contract As -Is to Lowest Bid; Alternative 3) Reject All
Bids and Rebid Project; Alternative 4) Reduce Scope to Fit Current Budget; and
WHEREAS, staff recommended Alternative 1 which by including the modifications does
not impact the intent of the Project; and
WHEREAS, at the November 16, 2021 City Council Meeting, the Council directed staff to
award the project to the lowest bidder from the August 25, 2021 bid opening (Alternative
2).
WHEREAS, a budget adjustment of $672,100 from the Parkland Dedication Fee is
required to award the Project under Alternative 2; and
WHEREAS, the FY 2022 Adopted CIP Budget indicates a Parkland Dedication Fee fund
balance of over $2 million; and
WHEREAS, the City recently received $420,000 in payment of Parkland Dedication Fees
from the Cresleigh Homes development on 600 E. Campbell Avenue; and
NOW, THEREFORE, BE IT RESOLVED that the City Council adopt the attached
resolution for Campbell Park Improvement Project 17-DD to award contract as -is to
lowest bidder; and authorize the following: the City Manager to execute a construction
contract to the lowest responsive and responsible bidder in an amount not to exceed
$2,272,000 plus encumber a 10% construction contingency, the City Engineer to
negotiate and execute contract change orders up to and within the allocated construction
contingency, and the Finance Director to perform a budget adjustment.
PASSED AND ADOPTED this 16'n day of November 2021 by the following roll call vote:
AYES: Councilmembers: Bybee, Landry, Lopez, Resnikoff, Gibbons
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
izalabth "Liz" Gibbo s, Mayor
ATTEST: �
Dusty Christopherson, City Clerk