CC Resolution 12918 -Authorizing the City Manager to approve and execute an amendment to the consultant services agreement with Maze & AssociatesRESOLUTION NO. 12918
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE AN
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH MAZE
& ASSOCIATES FOR PAYROLL OPERATIONS SUPPORT AND SYSTEM
IMPPLEMENTATION SERVICES AND AUTHORIZING A CORRESPONDING
BUDGET ADJUSTMENT
WHEREAS, on September 20, 2022, the City Council adopted Resolution
12892, which authorized the City Manager to enter into three-year licensing
agreement for the implementation and use of the NEOGOV Human Resources
Information System (HRIS) and Payroll platform; and
WHEREAS, Resolution 12892 also authorized a FY 2023 budget
adjustment to account for estimated outside support costs of $75,000 that would
be needed to ensure that day-to-day HR and Payroll functions were still
performed timely without interruption while internal staff dedicated a significant
portion of their workdays to implementation efforts; and
WHEREAS, the City subsequently entered into a one-year agreement with
Maze & Associates on September 21, 2022 for payroll operations support and
system implementation services in an amount not to exceed $49,999; and
WHEREAS, The City's one and only Payroll Accounting Technician
resigned from the City to take a promotional opportunity closer to home effective
November 11, 2022; and
WHEREAS, the City now has the need to amend it is agreement with
Maze & Associates by approximately $145,000 and bring it up to $195,000 total
to provide additional payroll operational support due to this vacancy and to
provide further payroll system implementation services during FY 2023.
WHEREAS, to cover these additional costs in FY 2023, staff recommends
utilizing a remaining budget balance of $25,000 for contractual services, shifting
$97,000 from the City's American Rescue Plan Act (ARPA) Fund (#221) to the
General Fund (#101), and shifting $23,000 in salary savings to the Finance
Department's contractual services account; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Campbell does hereby authorize the City Manager to approve and execute an
amendment to the Consultant Services Agreement with Maze & Associates for
payroll operations support and system implementation services (shown as
Exhibit 1 and incorporated by reference) and authorizes a corresponding budget
adjustment (shown as Exhibit 3 and incorporated by reference).
PASSED AND ADOPTED this 6t" day of December, 2022 by the following roll
call vote:
AYES: Councilmembers: Gibbons, Lopez, Landry, Bybee, Resnikoff
NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
Paul Resnikoff, Mayor
ATTEST: '
AwdVIIra�6&'
Andrea Sa rs, City Clerk
AMENDMENT TO CONTRACT SERVICES AGREEMENT
AMENDMENT #1
CITY OF CAMPBELL
70 NORTH FIRST STREET
CAMPBELL, CA 95008
(408) 866-2140
This Amendment to Contract Services Agreement (hereinafter "Amendment") amends the Consultant
Services Agreement (hereinafter "Agreement") to provide Accounting Services for payroll operations
support and system implementation for the City of Campbell originally entered into on the 215' day of
September 2022, by and between the City of Campbell (a Municipal Corporation, hereinafter referred to as
"City") and Maze & Associates (a California Corporation, hereinafter referred to as "Consultant").
As provided for under the terms of this Amendment, the City and Consultant agree to amend the following
provisions of the Agreement as follows:
• Compensation. The compensation under Section 3.1 has a maximum contract obligation amount of
$49,999. Included as Exhibit 2 is the Consultant Services Agreement; in which the maximum
contract obligation amount shall be repealed and replaced with a $195,000 maximum contract
obligation.
All other terms and conditions as set forth in the Agreement shall remain in effect.
Signature Warranty:
The undersigned are authorized to represent and enter into this Amendment on behalf of the Consultant.
This Amendment to the Consultant Services Agreement shall become effective upon its execution by the
City, in witness whereof, the parties have executed this Amendment the day and year first written above.
CONTRACTOR
IN
Name: Katherine Yuen Krisch, CPA
Title: Partner
Date:
Attachments:
Exhibit 2— OCC — Consultant Service Agreement
CITY OF CAMPBELL
Name: Brian Loventhal
Title: City Manager
Date:
City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.
I
Finance Department 535 - Accounting December 6, 2022 B X-14
Budget to be Reduced
un rogram 1Account Number er escription
Amount
EXPENDITURES
101.535 7001 Personnel - Regular
23,000
Budget to be Increased
Fund/Program
Account Number
_ Description _
Amount —
REVENUES
101.980
6899
Transfer In
97.I100
EXPENDITURES
221.980
9899
Transfers Out
$ 97.1100
101.535
7432
Other Contractual Services
120,000
REASON FOR REQUEST - BE SPECIFIC:
To transfer $97,000 from the American Rescue Plan Act (ARPA) Fund to the General Fund to further support day -today
payroll functions due to a staffing vacancy. Requests also shifts salary savings to contractual service costs.
Will Fuentes
Brian Loventhal
Finance Director
City Manager