CC Resolution 12921 - State Grant No. BF-1-21-012 - Grant Funds from the State of California Budget Act of 2021RESOLUTION NO.12921
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE GRANT (STATE GRANT NO. BF-1-21-012) APPLICATION,
ACCEPTANCE, AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF
CALIFORNIA BUDGET ACT OF 2021 (SB 129) FOR THE CAMPBELL LIBRARY
RENOVATIONS (PROJECT NO. 23-SS); AUTHORIZING THE CITY MANAGER
EXECUTE THE FUNDING AGREEMENT WITH THE CALIFORNIA STATE LIBRARY
AND ANY AMENDMENTS THERETO; AND AUTHORIZING THE FINANCE
DIRECTOR TO PERFORM A BUDGET ADJUSTMENT
WHEREAS, the Legislature and Governor of the State of California have provided funds for the
program shown above; and
WHEREAS, the California State Library has been delegated the responsibility for the
administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures established by the California State Library require a resolution
certifying the approval by the City Council of the City of Campbell either before submission of
said application(s) to the State or prior to execution of the grant agreement; and
WHEREAS, the City of Campbell will enter into an agreement with the State of California to carry
out the project; and
WHEREAS, the City of Campbell proposes to implement the Campbell Library Renovations,
Project No. 23-SS (State Grant No. BF-1-21-012), and
WHEREAS, the City of Campbell has the legal authority and is authorized to enter into a funding
agreement with the State of California; and
WHEREAS, the City of Campbell applied and was awarded grant funding in the amount of
$4,718,450 from the California State Library for the Campbell Library Renovations, Project No.
23-SS (State Grant No. BF-1-21-012); and
WHEREAS, a budget adjustment has been prepared to accept the grant funds and allocate them
to the Campbell Library Renovations, Project No. 23-SS;
NOW, THEREFORE, BE IT RESOLVED by the City of Campbell, with acknowledgement of the
Santa Clara County Library District, as follows:
1. That pursuant and subject to all the terms and provisions of the California Budget Act of 2021,
the City of Campbell City Manager, or designee, is hereby authorized and directed to prepare
and file an application for funding with the California State Library and take such other actions
necessary or appropriate to obtain grant funding; and,
2. The City of Campbell City Manager, or designee, is hereby authorized and directed to
execute the funding agreement with the California State Library and any amendments
thereto; and,
3. The City of Campbell City Manager, or designee, is hereby authorized and directed to submit
any required documents, funding requests, and reports required to obtain grant funding; and,
4. Certifies that the project will comply with any laws and regulations including, but not limited
to, the California Environmental Quality Act (CEQA), legal requirements for building codes,
health and safety codes, the California Labor Code, disabled access laws, and that prior to
commencement of the project, all applicable permits will have been obtained; and,
5. Authorizes the Finance Director to perform a budget adjustment.
PASSED AND ADOPTED this 6t" day of December 2022 by the following roll call vote:
AYES: Council Members: Gibbons, Lopez, Landry, Bybee, Resnikoff
NOES: Council Members: None
ABSENT: Council Members: None
APPROVED:
Paul Resnikoff, Mayor
ATTEST:
6A �ndv�o (1'a"6
Andrea San rs, City Clerk
Received on 11-4-2022 Via Email
October 19, 2022
Abdulla Ahmed
Senior Public Works Project Manager
City of Campbell
70 North First Street
Campbell, CA 95008
Subject: Building Forward, Library Infrastructure Grant
SANTA CLARA COUNTY LIBRARY
Campbell Library
Grant No. BF-1-21-012
Dear Abdulla Ahmed:
This letter confirms the California State Library's award of $4,718,450 in Building
Forward grant funds to the City of Campbell for the Campbell Library Renovation
Project at the Campbell Library. These grant funds are intended to be used toward the
project components detailed in the Intent to Fund letter dated September 12, 2022, and
on the last page of this letter.
Per your application and the requirements set forth in SB 129 (2021), the City of
Campbell will contribute $4,718,450 toward the project. Match funds are subject to the
same restrictions as grant funds; may not be spent on any unallowable costs; and must
be spent during the grant period at the same rate as grant funds.
This grant is governed by the Grant Agreement and Certification of Compliance. These
documents, along with the first allocation claim form, will be sent separately to your
organization's authorized representative by email through DocuSign and they must be
signed using the DocuSign system.
The following supporting documents are also required and must be submitted through
the State Library's online grant portal at: https://webportalapp.com/sp/buildingforward:
• Final Project Budget
• Final Project Implementation Plan
Library — Courts Building 916-323-9759
P.O. Box 942837 csi-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library ca gov
Building Forward Library Infrastructure Grant Program
BF-1-21-012
Page 2
• A resolution from the grantee organization's governing body approving
acceptance of grant funds and designating an Authorized Representative allowed
to enter into agreements on behalf of the organization
• If applicable: A letter from the grantee organization's Chief Financial Officer,
Finance Director, or equivalent confirming availability of matching funds
(Required for all grantees contributing local match funds.)
• If applicable: A current facility lease with a term extending at least ten years after
the end of the grant period. (Required for all projects involving leased buildings.)
The City of Campbell will receive $2,359,225 of the award following the submission and
approval of all required documents. The remaining funds will be made available
following the grantee's completion of the requirements outlined in the Grant Agreement
and Certification of Compliance document included in the Award Packet, and in
accordance with the payment schedule.
Please complete and submit all supporting documents within 30 days of receipt
of this letter. Contact your grant monitor if you are not able to provide all
documentation by that time.
The State Library grant monitor for this project is Kevin Webb. Your grant monitor can
be reached by email at kevin.webb@library.ca.gov or phone at (916) 603-6707. Your
grant monitor will be available to assist you throughout your grant period.
Hard copies of this correspondence will not follow. Please keep the entirety of this
correspondence for your files and consider these award materials as your original
documents.
Best wisV6s for
Respect ully you
California atate Librarian
act.
Library — Courts Building 916-323-9759
P.O. Box 942837 csl-adm@libi-ai-y.ca.gov
Sacramento, CA 94237-0001 www librai-y.ca.gov
Building Forward Library Infrastructure Grant Program
BF-1-21-012
Page 3
Enclosures: Grant Agreement (for reference only)
Final Project Budget Form and List of Unallowable Costs
Final Project Implementation Plan Form
Sample Authorizing Resolution
CC: Kevin Webb
Annly Roman
Reed Strege
State Library Fiscal Office
Library - Courts Building 916-323-9759
P.0 Box 942837 csi-adm@library.ca.gov
Sacramento. CA 94237-0001 www library ca.gov
THE BASICS — YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Grant #:
BF-1-21-012
Organization:
City of Campbell
Library:
SANTA CLARA COUNTY LIBRARY - Campbell Library
Project Title:
Campbell Library Renovation Project
Grant Award Amount:
$4,718,450
Local Match Amount:
$4,718,450
Total Project Budget:
$9,436,900
Grant Period Start Date:
Upon execution of Grant Agreement
Grant Period End Date:
No later than March 2026
Approved Uses (Outputs):
Mandated Fire and Life Safety Improvements per 2019
California Building Code & Fire and Smoke Protection
Requirements: 2 HR Fire Rating, Firestopping, Fire
Suppression, Fire Alarm, Hazmat Abatement
Critical Maintenance: Subgrade Waterproofing, Building
Cladding, Roofing, Caulking & Sealants
Critical Systems: Electrical, Lighting, HVAC, Plumbing,
Communications, Security
Compliance with California Americans with Disabilities Act
(ADA) and State statutes: ADA Code Compliant Elevator, ADA
Code Compliant Doors, ADA Code Compliant Stairs
Please understand that it can take from six to eight weeks after a completed claim form with
no errors has been received before grant funds are delivered. If you have not received your
payment after eight weeks, please contact your grant monitor.
REPORTING
The City of Campbell is required to provide financial and narrative reports throughout the grant
period as outlined in the Grant Agreement and Certificate of Compliance. A final financial and
narrative report will be due within 30 days after the project is complete. Grantees will also be
required to provide updates throughout the grant period upon request. Progress documentation
(e.g. photos or video of grant -funded work) will be required with each report. Reports should be
submitted to your grant monitor.
PAYMENTS
Grant payments will be made based on the payment schedule specified in the Grant Agreement.
Ten percent (10%) of the full grant award will be withheld until the end of the project period. It is
payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or
returns all unspent grant funds, by the time specified in the grant terms and conditions. Note: This
10% is separate from the project contingency (if one was included in the budget).
GRANT MONITOR CONTACT
We want your project to be successful. Please work with your grant monitor throughout
implementation of your project.
Building Forward Library Infrastructure Grant Program
BF-1-21-012
Page 5
Grant Monitor:
Kevin Webb
Email Address:
kevin.webb@library.ca.gov
Phone Number:
916 603-6707
Library - Courts Building 916-323-9759
P 0 Box 942837 csl-adm@library. ca gov
Sacramento, CA 94237-0001 www library ra gov
City of Campbell
Request for Budget Adjustments
Department/Program Division
Date
Request No.
23-SS Civic Center Improvements - Library
Public Works Renovation
December 6, 2022
BA-13
Budget to be Reduced
and Program Account Number Description Amount
Budget to be Increased
Fund/Program Account lumber
Description
Amount
EXPENDITURES
448.23SS 7883
Civic Center Improv - Library Renovation
4,718,450
REVENUES
448.518 4543
CA State Library - Building Forward Grant
4,718,450
REASON FOR REQUEST - BE SPECIFIC:
To amend and increase the Civic Center Improvement - Library Renovation Project (23-SS) by $4,718,450 as a result of the
Building Forward Grant award from the California State Library.
Will Fuentes
Todd Capurso
Brian Loventhal
Finance irec or
Public Works Director
i ana er