CC Resolution 12925 - 2023-2031 Housing Element and initiate a corresponding budget adjustmentRESOLUTION NO. 12925
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CAMPBELL AUTHORIZING THE CITY MANAGER TO
APPROVE AND EXECUTE AN AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH
METROPOLITAN PLANNING GROUP FOR COMPLETION OF
CAMPBELL'S PLAN FOR HOUSING (2023-2031 HOUSING
ELEMENT) AND INITIATE A CORRESPONDING BUDGET
ADJUSTMENT.
After notification and public hearing, as specified by law and after presentation by the
Community Development Director, proponents and opponents, the hearing was closed.
The City Council finds as follows with regard to authorizing the City Manager to approve
and execute an amendment to the Consultant Services Agreement with Metropolitan
Planning Group for the preparation of the 2023-2031 Housing Element and initiation of a
corresponding budget adjustment:
WHEREAS, the City of Campbell is required by the State to certify its Housing Element
by January 31, 2023; and
WHEREAS, the City of Campbell desires the services of qualified consultants for
completion of the 2023-2031 Housing Element; and
WHEREAS, Metropolitan Planning Group has their familiarity with local policies and
regulations and experience preparing the City's last three Housing Elements,
WHEREAS, the City circulated an RFP from March 17, 2021 to April 15, 2021 for the
preparation of the Housing Element and received no proposals; and
WHEREAS, the City of Campbell Municipal Code authorizes the City to dispense with
the formal bidding process if certain conditions are met; and
WHEREAS, the purchasing procedures outlined in the City's Municipal Code (CMC)
Section 3.20.050 state that purchases and contract for `supplies, services, and
equipment of estimated fair market value greater than fifty thousand dollars' shall
be made according to specified bidding procedures.
WHEREAS, the estimated cost to complete Campbell's Plan for Housing (2023-2031
Housing Element), with the staff recommended contingency of $22,640, shall not
exceed a total of $150,000; and
WHEREAS, CMC Section 3.20.030 provides that the bidding procedures may be
dispensed with when any one of eight potential circumstances are found to exist.
City Council Resolution No. Page 2 of 2
Authorize the City Manager to Dispense with Bidding. Authorize Amendment to Consultant
Services Agreement and Initiate Correspondinq Budget Adiustment
WHEREAS, the City Council previously found the following circumstances from CMC
3.20.030 to exist, thereby warranting the bidding procedures to be dispensed with:
• No acceptable bids were received from any responsible bidder, after following
the procedures set forth in Section 3.20.050 of this chapter for the preparation of
the 2023-2031 Housing Element;
• The city seeks the special services, consultation or advice in financial, economic,
accounting, engineering, legal, administrative or other matters from persons
specially trained, experienced and competent to perform the special services
required;
• The City Council, by a majority vote, determines that it is in the best interest of
the public to dispense with the requirements of Section 3.20.050, in which case
the City Council shall prescribe the appropriate method of purchase.
WHEREAS, approval of the attached Request for Budget Adjustments form shown as
Exhibit A to this resolution is necessary to support the proposed contract expenditures.
THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City
Manager approve and execute an amendment to the Consultant Services Agreement
with Metropolitan Planning Group for the preparation of the 2023-2031 Housing Element
and initiation of a corresponding budget adjustment as set forth in Exhibit A.
PASSED AND ADOPTED this 29th day of November 2022, by the following roll call
vote:
AYES: COUNCILMEMBERS: Gibbons, Lopez, Landry, Bybee, Resnikoff
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
APPROVED:
s
Paul Resnikoff, Mayor
ATTEST:
Andrea Sanders, Gft Clerk
Exhibit A
City of Campbell
Request for Budget Adjustments
Department/Program
Division
Date
Request No.
Community Development
552 - Policy Development
December 6, 2022
BA-11
Budo, t to be Reduced
nnc r rogram
;: ccount • um er
Description
Amount
I
I
I,
Budget to be Increased
Fund.'Program
Account Number
Description
amount
EXPENDITURES
101.552
7430
Professional Services - Housing Element
150,000
REASON FOR REQUEST - BE SPECIFIC:
To appropriate an additional 5150,000 towards Housing Element consultant, M-Group. The appropriation will be funded b�
FT2023 and Fi 2024 General Plan Maintenance Fees.
NVM Fuentes
Rob Eastwood
Brian Loventhal
Finance Director
Community Development Director
City Nana er